Archives/Records Officer. IMF, Washington DC. Open until 9 August 2019

Archives/Records Officer - ITDISG (Job Number: 1900549)

• This vacancy shall be filled by a 3-year Term appointment in accordance with the Fund’s new employment rules taking effect on May 1, 2015.

Description

 

Under the general supervision of the Section Chief for Archives and Records Management and the direct management of the Team Lead for Archives Management, the Archives and Records Officer will be responsible for physical and electronic archives management for the IMF. Specific responsibilities of the Archives and Records Officer includes the following: 

• Archival processing – Arrange and organize IMF archival content according to international standards, compile metadata, map it to the existing catalog structure, describe new series in the catalog, and update series histories.
• Reference – Assist internal and external researchers by querying the IMF Archives and retrieving relevant archival materials.
• Digitization – Digitize materials at the item level for internal and external researchers and make available through the IMF’s Online Archives Catalog. Populate the catalog with all necessary metadata.
• Declassification – Review requested materials and declassify or block according to the IMF’s Open Archives Policy. Create withdrawal slips as necessary, with the purpose of informing clients about withdrawn records, and capturing that information in the catalog. 
• Digital archiving – Assist in developing and implementing a digital archiving “long-term preservation” strategy that addresses both digitized copies of paper documents and “born digital content” coming from electronic systems like the IMF’s new document management system. Work with fellow team members and IT staff to identify, implement and manage a digital archiving system for documents, web content, email, videos, and digital photos.
• Policy and guideline updates – Develop and implement archival guidelines and policies.
• Outreach and Training – Engage with clients throughout the Fund to educate and empower them to access and use the IMF Archives. Build awareness of the IMF Open Archives Policy and its implications for managing IMF records.

Qualifications

 

Educational development, typically acquired by the completion of an advanced university degree in records management, archives management, library and information science. Alternatively, a bachelor’s degree in a related field together with professional certification in records management (CRM) plus a minimum of six years of relevant professional experience.

 

Knowledge/Skills

• Demonstrable experience in archives management systems.
• Experience with managing information systems.
• Experience with MS Office Applications - Word, Excel; PowerPoint, Visio, Project and Access.
• Excellent English written and verbal communication skills; including writing user/technical documentation.
• Strong analytical and problem-solving skills.
• Strong interpersonal skills and ability to work collaboratively as a member of a team.
• Ability to interact with staff from diverse cultures and backgrounds.
• Experience with basic HTML, XML, and SQL.
• Experience with Enterprise Content Management Systems, including SharePoint, is highly desirable.

The IMF is committed to achieving a diverse staff, including gender, nationality, culture and educational background.

Senior Archives/Records Officer. IMF, Washington. Open until 13 December 2018

Senior Archives/Records Officer - ITDIS (Job Number:1800916)

• This vacancy shall be filled by a 3-year Term appointment in accordance with the Fund’s new employment rules taking effect on May 1, 2015.

Description

 

The International Monetary Fund is hiring a Senior Archives/Records Officer to work in its Information Technology Department Knowledge Management and Outreach Systems Division.

Duties and Responsibilities: 

 

Under the general supervision of the Section Chief for Archives and Records Management - the Senior Archives/Records Officer serves as the team leader of the Records Management unit and assists the Section Chief in planning, organizing, and managing the work of the unit. He/She is responsible for the day-to-day management of (a) the enterprise records management program (including departmental electronic and paper records) and the centralized management of semi-active and vital records. The Senior Archives/Records Officer is also responsible for providing intellectual leadership to the Records Management unit and for developing strategies and plans for managing the IMF’s records – both paper and electronic. 

 

Specific responsibilities of the Senior Archives/Records Officer include the following:

• Manages the IMF’s records management work program;
• Works with internal and external information management stakeholders to ensure the IMF’s records management program is in line with internal work practices and international standards in terms of information security, audit compliance, enterprise taxonomy and access to information;
• Maintains IMF records management policies and operational procedures;
• Serves as the primary source of expertise in records management for the institution;
• Develops and oversees the implementation of programs that ensure the accessibility, integrity, authenticity, and security of Fund records throughout their life cycle;
• Develops and implements file plans and retention schedules in collaboration with IMF departments;
• Manages the contract for offsite storage of semi-active physical records;
• In connection with the IMF's business continuity program, leads efforts for the continuous identification and safeguarding of records essential to the restoration of normal business operations;
• Engages with IT project teams to ensure compliance with IMF records management policies and practices;
• Works closely with the team leader of the Archives unit to ensure smooth appraisal and disposition of IMF records – either destruction or transition to Archives;
• Maintains a communications and outreach plan to guide departmental staff on the consistent application of IMF records management practices;
• Maintains a training program to ensure that departmental staff are adequately skilled at using IMF records management systems;
• Promotes the professional development of team members and contributes to performance appraisals.

Qualifications

 Educational development, typically acquired through the completion of an advanced university degree in records management and documents management, archives management, library and information sciences, or related field of study, or professional certification in records management (CRM), supplemented by a minimum of four years of relevant professional experience, is required; or a bachelor degree in a related field plus a minimum of ten years of relevant professional experience, including professional certification in records management (CRM), is required. 

 

In addition to these qualifications, the successful candidate should have the following:

 

Skills

• Strong analytical and problem-solving skills;
• Ability to balance strategic thinking against tactical decision-making;
• Strong interpersonal skills and ability to work collaboratively as a member of a team;
• Ability to quickly grasp how emerging technologies work and how they might be applied to achieve business value for the IMF;
• Ability to influence senior stakeholders across multiple business units;
• Facilitation and conflict management skills that enable effective working relationships;
• Interpersonal skills that create openness and trust among colleagues;
• Ability to communicate orally and in writing in a manner that is compelling, convincing, and reassuring to both technical and non-technical audiences;
• Ability to interact with staff from diverse cultures and backgrounds.

• 
  

Experience:

• Knowledge of international standards and best practices in archives and records management;
• Experience in implementing and managing a centralized records management program in a large organization, including the management of electronic records;
• Experience with Enterprise Content Management Systems, including SharePoint, is highly desirable;
• Experience with design thinking and other modern ways of engaging with stakeholders.

The IMF is committed to achieving a diverse staff, including gender, nationality, culture and educational background.

Archives/Records Officer. IMF, Washington. Open until 11 December 2018

Archives/Records Officer - ITDISIG (Job Number:1800908)

• This vacancy shall be filled by a 3-year Term appointment in accordance with the Fund’s new employment rules taking effect on May 1, 2015.

Description

 

The International Monetary Fund is looking to hire an Archives/Records Officer in its Knowledge Management and Outreach Systems Division of the Information Technology Department.

Duties and Responsibilities:
 

Under the general supervision of the Section Chief for Archives and Records Management and the direct management of the Team Lead for Records Management - the Archives/Records Officer will be responsible for physical and electronic records management across the IMF. Specific responsibilities of the Archives/Records Officer may include any of the following:

• Help manage the IMF’s Records Management program, including: 
  • Help to define and implement a lifecycle policy for all content,
  • Maintain IMF file plans and retention schedules,
  • Implement records management policies such as file plans and retention schedules,
  • Develop and test electronic records management procedures and workflows,
  • Develop and test business rules for automated declaration and filing of electronic records,
  • Develop and update the records management educational material,
  • Train departmental personnel on the IMF’s records management program policies and procedures,
  • Assist with developing strategy and testing approaches for archives and records management systems.
• Provide business analysis support for archives and records projects including requirements gathering and workflow design.
• Provide technical support for several Archives and Records systems - including maintaining user documentation, identifying new requirements and writing enhancement specifications, and providing training.
• Participate in enterprise-wide IT projects to ensure that institutional records management requirements are addressed.
• Research archives and records technology topics for projects as needed. 
• Maintain a records management SharePoint site to support knowledge sharing and collaboration.
• Update budget reports, maintain project files and assist with tasks in support of the IMF’s records management systems. 

Qualifications

 Educational development, typically acquired through the completion of an advanced university degree in records management, documents management, archives management, library and information sciences, or related field of study, is required; or a bachelor's degree in a related field plus a minimum of six years of relevant professional experience including professional certification in records management (CRM), is required. 

 

Qualifications

• Demonstrable experience in supporting records management systems and implementing records management policies;
• Experience with Office365 including SharePoint Records center or adds-on solution is a plus;
• Familiarity with ISO 15489 - International Standard for Records Management, DoD 5015.2 Standard and ISAD (G) standards;
• Experience with managing information systems;
• Experience with MS Office Applications - Word, Excel; PowerPoint, Visio, Project and Access;
• Excellent English written and verbal communication skills; including writing user/technical documentation;
• Strong analytical and problem-solving skills;
• Strong interpersonal skills and ability to work collaboratively as a member of a team;
• Ability to interact with staff from diverse cultures and backgrounds;
• Experience with basic HTML, XML, and SQL;
• Experience with Enterprise Content Management Systems, including SharePoint, is highly desirable.

The IMF is committed to achieving a diverse staff, including gender, nationality, culture and educational background.

Records and Information Management Officer (Junior position). AIIB, Beijing. Open until 14 February 2018

The Records and Information Management (RIM) Officer provides general information support services to AIIB. The selected candidate will be responsible for contributing to the delivery of Library, Archives and Records Management services to AIIB staff and stakeholders.

Responsibilities:

i) Records Services:

• Play a support role in the execution of the RIM program by providing a full range of administrative and secretarial services.
• File, index and verify records in the electronic system(s).
• Scan documents, photographs and images as required.
• Support the annual records disposition process.
• Search and find information when requested.
• Organize and participate in various RIM meetings and initiatives.

ii) Archival Services:

• Help accessioning incoming historical records to the archival collection.
• Ensure that all database records are updated with timely and accurate information.
• Provide archival reference assistance services by conducting information research requiring historical documents.
• Summarize information and communicate results to clients in a clear and concise manner.
• Receive and respond to requests for archived materials.
• Assist in overall preservation of archival collection.
• Help ensure security of archives facilities and integrity of collection.

iii) Library Services:

• Support and administer all library support services within AIIB.
• Receive, catalog, circulate and maintain library collection.
• Provide document delivery services.
• Provide reference help as and when received.
• Direct library patrons to appropriate sources.
• Guides patrons in the use of the library’s catalog and e-resources.
• Respond to inquiries interpreting library procedures.
• Maintain AIIB-wide subscriptions to databases and information resources.
• Update web and intranet sites.
• Perform other duties as library priorities change.

Requirements:

• Minimum 5 years of related experience in the fields of information management, library, archives and/or records management.
• Equivalent direct experience with a multilateral development bank or an international financial institution will be given due consideration.
• Proficient in various office applications including experience using a document management system (i.e., SharePoint, Documentum, etc.) would be considered an asset.
• Experience using library electronic databases would be considered a strong asset.
• Demonstrated meticulous, methodical and analytical skills to ensure that a high level of accuracy is maintained.
• Demonstrated capability to work with minimal supervision.
• Solution-oriented with the ability to think independently.
• Ability to deal with multiple priorities simultaneously.
• Client-focused with good interpersonal skills and the ability to adapt to different personality types and work styles.
• Master’s degree or equivalent in library science, information management, archival science, English language or any other relevant field with completion of certificate program at a recognized institution in a relevant discipline, i.e., library, archives and/or records management.

Previous experience and qualifications will dictate the employee level at which an applicant will enter AIIB.

Archivists/Records Officer. IMF, Washington (Recruitment Mission to Boston). Until 7 November 2013

Archivist/Records Officers - Recruitment Mission to Boston, MA ( Job Number: 1300869) Description The Technology and General Services Department (TGS) HR Team will attend the Boston Career Forum November 8-10, 2013. Candidates who meet the qualifications of this position and are expecting to attend the Forum should submit their resumes for consideration. Job Summary Under the general supervision of the Senior Archives Officer, the selected candidate will be part of a group of archivists responsible for the management and maintenance of the IMF archives collection. The candidate will participate in the implementation of strategies, policies and procedures for the management of and access to the IMF's collection of twentieth century archives relating to international finance and monetary policies. The archivist will also participate in the development and implementation of procedures to ensure the accessibility, integrity, authenticity and security of IMF archives and their metadata over time, including processing, declassification review, digitization of selected collections, and long-term preservation of archival digital assets. In carrying out these responsibilities, the candidate will: •assemble and analyze information in support of efforts to develop the archives collection; assist in the determination of records of enduring value; and appraise records to evaluate whether they meet the criteria for inclusion in the Archives; •organize and process both paper and born-digital archival materials in accordance with international standards. The process involves (1) collection and analysis of the contextual information necessary to formulate an adequate description of the material, (2) the actual description of fonds or collections according to established standards; •identify archival material eligible for declassification and liaise with the archives officers responsible for this process; •assist in developing and implementing workflows and procedures to ensure the reliability and authenticity of archival materials in all media over time. This task includes the development of forward migration plans for born-digital records of enduring value to ensure that those remain accessible over time; and •assist in establishing requirements for dynamic finding aids on the web and their implementation. Qualifications An advanced university degree in Archives Management or a related field of study; or a bachelor's degree in a related field plus a minimum of four years of relevant professional experience. The candidate must be familiar with international standards for Archives Management and have experience in the application of those standards. For this position, emphasis will be given to selecting a candidate with in-depth knowledge of professional archival standards, methods and procedures in archives management in both paper and electronic form, knowledge of ISAD (G) and RAD archival description standards preferred. Experience in an archival setting along with knowledge of post-WWII history and /or economics is highly desirable. Experience with digital archives management and preservation methods is highly desirable. Prior experience in a multicultural environment is also desirable; in particular an ability to deal diplomatically and effectively with staff of different nationalities. Strong analytical and writing skills and the ability to plan and prioritize work assignments are also desirable. "The IMF is committed to achieving a diverse staff, including gender, nationality, culture, and educational background."

Archives/Records Officer. IMF, Washington. Open until 5 October 2012

Archives/Records Officer (Job Number: 1200682) Description Duties and Responsibilities: Under the general supervision of the Senior Archives Officer, the selected candidate will be part of a group of archivists responsible for the management and maintenance of the IMF archives collection. The candidate will participate in the implementation of strategies, policies and procedures for the management of and access to the IMF's collection of twentieth century archives relating to international finance and monetary policies. The archivist will also participate in the development and implementation of procedures to ensure the accessibility, integrity, authenticity and security of IMF archives and their metadata over time, including processing, declassification review, digitization of selected collections, and long-term preservation of archival digital assets. In carrying out these responsibilities, the candidate will: • assemble and analyze information in support of efforts to develop the archives collection; assist in the determination of records of enduring value; and appraise records to evaluate whether they meet the criteria for inclusion in the Archives; • organize and process both paper and born-digital archival materials in accordance with international standards. The process involves (1) collection and analysis of the contextual information necessary to formulate an adequate description of the material, (2) the actual description of fonds or collections according to established standards; • identify archival material eligible for declassification and liaise with the archives officers responsible for this process; • assist in developing and implementing workflows and procedures to ensure the reliability and authenticity of archival materials in all media over time. This task includes the development of forward migration plans for born-digital records of enduring value to ensure that those remain accessible over time; and • assist in establishing requirements for dynamic finding aids on the web and their implementation. Qualifications Qualifications: The candidate must be familiar with international standards for Archives Management and have experience in the application of those standards. For this position, emphasis will be given to selecting a candidate with in-depth knowledge of professional archival standards, methods and procedures in archives management in both paper and electronic form, knowledge of ISAD (G) and RAD archival description standards preferred. Experience in an archival setting along with knowledge of post-WWII history and /or economics is highly desirable. Experience with digital archives management and preservation methods is highly desirable. Prior experience in a multicultural environment is also desirable; in particular an ability to deal diplomatically and effectively with staff of different nationalities. Strong analytical and writing skills and the ability to plan and prioritize work assignments are also desirable. Education: An advanced university degree in Archives Management or a related field of study, plus a minimum of two years of relevant professional experience; or a bachelor's degree in a related field plus a minimum of eight years of relevant professional experience.

Archives/Records Officer. IMF, Washington DC. Ongoing Recruitment

Archives/Records Officer (Ongoing Recruitment) (Job Number: 1200335) Description This vacancy announcement is for pipeline building purposes. We will subsequently select candidates for vacancies expected during 2012/2013 from this pipeline. The International Monetary Fund (IMF) Archives and Records Management program is responsible for the implementation of the institutional records management program, preserving the Fund's archival records, and implementation of the Fund's Transparency Policy. Archives and Records Officers work in one of three teams: •Records Management and Archives Reference Team: responsible for the management and use of the electronic records system, the maintenance and update of institutional file plan and retention schedules, records disposition, education and support of departmental staff in recordkeeping, and archives reference services for IMF staff and the public. •Archives Development Team: appraises, declassifies, arranges, and describes archival collections and manages the archives repository. •IT Advisory Team: manages business analysis, development and support for technology needs of archives and records management functions including the Archives Management System, the eRecords system, digitization projects, long-term preservation of digital archival material, in liaison with departmental IT function. Qualifications •Education typically acquired by the completion of a relevant advanced university degree in Records Management, Archives Management, Library and Information Science, or related field and a minimum of 3-5 years relevant professional experience. •Experience with the application of international standards for archives management to post-1945 archival collections in both paper and electronic form supported by ICA or ISO; knowledge of ISAD (G) and RAD archival description preferred. •Experience with records management principles and practices for paper and electronic records; familiarity with ISO 15489 - International Standard for Records Management •Experience with creating and managing information systems and databases •Excellent English communication and interpersonal skills, including the ability to work with a diverse team and to interact effectively with clients at all levels •Strong analytical and problem-solving skills •In addition to the above qualifications, a broad understanding of the work of the IMF

Records Officer, P-3. OPCW, The Hague. Open until 15 October 2011

Records Officer (P-3)

Post Level P-3
Closing Date 15 October 2011
Vacancy Ref E-VER/DEB/RO/F0196/P-3/6/03-11

This appointment is for a three-year duration with a six-month probationary period. The OPCW is a non-career organisation with limited staff tenure. The total length of service for Professional staff shall not exceed 7 years. The Director-General retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.

Branch Declarations Branch
Division Verification Division
Date 16 August 2011

Principal Functions Requirements
Under the supervision of the Head, Documents, Registration and Archiving Section, the incumbent performs the following duties:

. Ensures accurate electronic processing of declarations and verification - related documents in the Verification Information System by:
Developing, enhancing and maintaining validations systems to check the accuracy of processed data; designing and developing queries and reports to detect discrepancies in the indexing of information, or any other anomalies in attributed metadata.

. Controls the quality of declaration data provided to States Parties by:
Reviewing the declarations, amendments and other incoming correspondence from States Parties and determining which documents have to be provided to other States Parties, in accordance with the provisions of the Convention; reviewing the redaction of the declarations, ensuring that only the necessary information will be provided to other States Parties; ensuring that each requesting State Party receives the information it requires to be assured of the continued compliance with the Convention by other States Parties.

. Supervises the receipt and delivery of documents to and from States Parties, and the registration and control of same, ensuring compliance to the confidentiality regime by: Ensuring the correct description is maintained on the database to enable users to search and find documents more easily; resolving problems in the registration of incoming or the tracking of outgoing documents; briefing new delegates of States Parties on the procedure for transferring confidential information between the Secretariat and the State Party; ensuring that the databases that track the status of documents are up-to-date.

. Assists with the establishment of detailed working procedures for the processing, maintenance and data entry of electronic declarations and other verification related information, and assists with the implementation of same by: Reviewing existing standard operating procedures (SOP) and work instructions (WI) and updating them to ensure their effectiveness; assisting in the implementation of changes to the SOP or WI, by resolving problems and fine-tuning the changes.

. Ensures maintenance of proper confidentiality and security of the documents in Documents, Registration and Archiving Section by: Securing all confidential materials being processed in the section, bearing joint responsibility with the Head of Section for the use of the secure containers (safes and file cabinets) of the section; controlling the transfer of electronic files between the secure network and removable media; securing the diskettes of the Inspection Teams returning from missions; facilitating external translations and the electronic exchange of information with Member States.

. Strategic Planning by: Assisting the Head of DRA in developing strategic plans for the Section including annual work plans; staffing requirements; proposals for improvement and maintenance of optimum service levels; proposing, managing and monitoring projects; staying up to date with regard to new information, records and archives management developments by reviewing the literature, participating in best practice groups and in dedicated conferences.

. Performs other duties as required.

Requirements:

Knowledge and Skills
. Advanced University degree which includes a major in information management or information technology. A relevant first level university degree in combination with qualifying experience (minimum seven years) may be accepted in lieu of the advanced university degree;

. Knowledge of chemistry desirable;

. Advanced computer literacy;

. Strong analytical skills, particularly in the area of business process analysis;

. Ability to plan and organise; problem solving skills;

. Flexibility and ability to work under pressure;

. Knowledge of and familiarity with the verification regime of the Chemical Weapons Convention is an asset;

. Tact, discretion and the ability to work harmoniously in a multi-cultural environment;

. Good interpersonal and communication skills
Experience

. At least five years of related experience in the management of electronic information processing, preferably in a public organisation;

. Work experience within an international organisation or within a governmental institute with similar focus would be an asset;

. Experience in document imaging and document workflow management is desirable.

Languages
Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

Archives/Records Officer. IMF, Washington. Open until 24 April 2011

Archives/Records Officer (Job Number: 1100224)

Description

Under the general supervision of the Senior Archives Officer, the selected candidate will be part of a group of archivists responsible for the management and maintenance of the IMF archives collection. The candidate will participate in the implementation of strategies, policies and procedures for the management of and access to the IMF's collection of twentieth century archives relating to international finance and monetary policies. The archivist will also participate in the development and implementation of procedures to ensure the accessibility, integrity, authenticity and security of IMF archives and their metadata over time, including processing, declassification review, digitization of selected collections, and long-term preservation of archival digital assets.

In carrying out these responsibilities, the candidate will:
assemble and analyze information in support of efforts to develop the archives collection; assist in the determination of records of enduring value; and appraise records to evaluate whether they meet the criteria for inclusion in the Archives;
organize and process both paper and born-digital archival materials in accordance with international standards. The process involves (1) collection and analysis of the contextual information necessary to formulate an adequate description of the material, (2) the actual description of fonds or collections according to established standards;
identify archival material eligible for declassification and liaise with the archives officers responsible for this process;
assist in developing and implementing workflows and procedures to ensure the reliability and authenticity of archival materials in all media over time. This task includes the development of forward migration plans for born-digital records of enduring value to ensure that those remain accessible over time; and
assist in establishing requirements for dynamic finding aids on the web and their implementation.

Qualifications

An advanced university degree in Archives Management or a related field of study, plus a minimum of two years of relevant professional experience; or a bachelor's degree in a related field plus a minimum of eight years of relevant professional experience.

The candidate must be familiar with international standards for Archives Management and have experience in the application of those standards. For this position, emphasis will be given to selecting a candidate with in-depth knowledge of professional archival standards, methods and procedures in archives management in both paper and electronic form, knowledge of ISAD (G) and RAD archival description standards preferred. Experience in an archival setting along with knowledge of post-WWII history and /or economics is highly desirable. Experience with digital archives management and preservation methods is highly desirable. Prior experience in a multicultural environment is also desirable; in particular an ability to deal diplomatically and effectively with staff of different nationalities. Strong analytical and writing skills and the ability to plan and prioritize work assignments are also desirable.

Records/Archives Officer - Electronic. World Bank, Washington DC. Open until 18 January 2011

Job # 110016
Job Title Records/Archives Officer - Electronic Job Family Information Management and Technology
Location Washington, DC
Appointment International Hire
Job Posted 04-Jan-2011
Closing Date 18-Jan-2011
Language Requirements English [Essential]; French [Desired]; Spanish [Desired]
Appointment Type

Background / General description

The Library and Archives of Development (LAD) provides information services to the Bank Group and the public. The services are provided by three units: the World Bank Group Library, the World Bank Group Archives and the Internal Documents Unit (IDU). This position is in the Archives of Development.

The World Bank Group Library and Archives of Development manage the world’s most extensive collection of development information. The service’s integrated assets enable operations staff to quickly find and use premium paper and digital information in their daily work around the world. The Archives work program focuses on preserving institutional memory, assisting internal and external clients find and use information, and promoting international standards for Records Management practices within the Bank. The Archives is responsible for retention disposition policies for Bank Group records (in all formats and media) and for providing secure storage and retrieval services for non-current records. The Archives reports to the Manager and Chief Archivist, and to the Vice President and Chief Information Officer, IMT.


Duties and Accountabilities

• Serves as technical expert in support of electronic records management and archival systems of ISGLA.

• Provides input to the records retention and disposition schedules, particularly for electronic records and develops quality control standards for same.

• Helps to search for electronic records due for destruction.

• Analyzes current procedures and IT architectures to recommend to the Bank Group Chief Archivist, approaches and techniques for the identification, scheduling, preservation, and use of the electronic records based on industry standards and best practices.

• Develops quality control standards, metadata and cataloging rules for a variety of electronic systems.

• Works with system architects, developers and administrators to integrate recordkeeping requirements into existing systems, new off-the-shelf systems and systems upgrades, with particular emphasis on Documentum products, including Documentum Records Manager.

• Serves as systems expert for electronic records softwares.

• Develops a big bucket strategy for electronic records and implements system.

• Manages business analysis activities on electronic records and collaborates with various groups on implementation of solutions.

• Assists ISG in the ECM technology implementation for compliance with electronic records requirements.

• Works with ISG staff to coordinate ECM implementation and related initiatives (e.g., taxonomy, enterprise search, storage, business continuity, web archives, digital preservation, etc).

• Revises electronic records strategy and standards to integrate and coordinate with related corporate strategies (information quality, enterprise IT architecture, ECM architecture, security).

• Provides advice on organization and preservation of digital historic collections (e.g., web Archives, digital photographs, digital multimedia).

• As an integral part of the Archives team, is an active participant in Archives’ day to day projects, responsibilities and deliverables.

Specific Functions

• Develops long-range organizational strategies and plans for electronic records strategies.

• Works with archivists on the translation of electronic records strategies into schedules, actions and procedures, development of records retention schedules pertaining to active, semi-active and archived electronic records.

• Conducts periodic inventories and updates to record schedules to ensure that all new records series are supported.

• Formulates and implements unit procedures and practices for electronic records to comply with electronic records management disposition scheduling requirements and with institutional/international regulations for storage, security and access to electronic records.

• Has responsibility for oversight of some electronic records appraisal activities.

• Provides technical advice and assistance on electronic records (all status conditions) creation, determination, maintenance and disposition.

• Ensures collection and dissemination of professional information on electronic records management.

• Advises organizational units and all administrators of certified records management system on electronic records life cycle management to ensure that electronic records are protected from beginning to end of life cycle.

• Works in coordination with information security to develop internal control measures to protect organizational integrity of electronic records and to prevent unauthorized use of misappropriation of classified information.

• Conducts information management assessments and develops electronic records management procedures to support all business areas of the organization.

• Conducts periodic quality assurance checks of all certified records management systems in the World Bank.


Selection Criteria
Successful candidates are expected to demonstrate:

• Sound theoretical and/or applied knowledge of database and information management systems.

• Ability to develop classification schemes to manage active records and make judgments on the archival value of the variety of documents and business records of the organization

• Knowledge of and experience with standards and best practices for records management. Familiarity with records and document management software systems especially Documentum. Knowledge of inactive records storage facility/ technology and systems. Familiarity with electronic records retention to manage data lifecycle. Familiarity with digital preservation.

• Demonstrated interest in and understanding of the Bank Group’s work and objectives. External candidates must at a minimum be familiar with the mission and objectives of the World Bank Group.

• MA/MS in Computer or Information Science or related field, plus 5 years of relevant experience. BA/BS in Computer or Information Science or related field, plus 7 years of relevant experience is minimum requirement.

• Experience in both Archives and IT which should reflect increasing responsibility and experience with corporate recordkeeping, archives/information centers and/or content management.

• Proven experience in working on electronic records programs for archives.

• Knowledge and understanding of business processes and information systems.

• Demonstrated conceptual, analytic and innovative problem solving ability; ability to conduct independent research and analysis.

• Proven ability to contribute to projects with minimum guidance; capacity to work both independently and in a team; willingness to seek advice and assistance.

• Proven ability to develop and maintain good working relationships with staff at different levels across the organization; evidence of leadership effectiveness.

• Excellent verbal and written communication in English a must; proven ability to write concise reports and deliver effective oral presentations; command of French or Spanish highly desirable.

• Good public outreach skills a must.

The World Bank Group is committed to achieving diversity in terms of gender, nationality, culture and educational background. Individuals with disabilities are equally encouraged to apply. All applications will be treated in the strictest confidence.