Internship, Records Management. UNFCCC, Bonn. Open until 1 September 2019

Internship Assignment

Administrative Services (AS) Programme

Knowledge Management Unit (KMU)

Records Management

Announcement number 19/Intern48/AS -KM-Records Management

Duration of assignment Three to six months

Expected starting date As soon as possible

Background

The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the political process to address Climate Change. The Convention secretariat supports the Convention and its Kyoto Protocol through a range of activities, including substantive and organizational support to meetings of the Parties. The mandate of the Administrative Services Programme is the overall facilitation, support and guidance to programmes and the secretariat at large in the utilization and management of the human, financial and other resources for the continued implementation of the work programme and the mandated activities of the secretariat, to ensure efficiency, compliance and appropriate accountability, and the facilitation of cross-cutting common services and functions. The Knowledge Management Unit (KMU) in the Administrative Services programme is to ensure that Information and Knowledge Management services are in place to assist the UNFCCC secretariat in managing and disseminating information. The KMU works collaboratively with the Information and Communication Technology Services (ICT) Programme in the design and deployment of systems serving all UNFCCC secretariat staff, and external users as appropriate.

Objective

The internship is in the Records Management Team, which is accountable for systematic and consistent control of records throughout their lifespan, as evidence of and information about business activities and transactions, and to preserve, maintain, and provide access to the records of United Nations Framework Convention on Climate Change thereby providing insight into its history and institutional memory and identity.

The particular functions are:

Under the general supervision of the the OiC of Administrative Services Programme and the direct supervision of the Records Management Officer, the intern is to provide support to a wide-range of records management and archival initiatives. The detailed tasks to be carried out by the incumbent are:

• Develop records management training materials;

• Support electronic records migration projects;

• Catalogue, index, describe, digitize and organize information resources;

• Support the records appraisal and disposal processes;

• Perform other related duties as required.

Timeframe

The internship is for a period of minimum three to maximum six months. The exact period will be determined based on the availability of the intern, the needs of the programme, and the intern’s on- going university enrolment and performance.

Minimum requirements

Candidates must be enrolled in the last year of an undergraduate degree or in a post-graduate programme at the time of application and for the duration of the internship assignment. Studies in the fields of Archives, Records, Information Management studies, or in the area of library or business administration are preferred. Candidates must be fluent in English (both oral and written) and be able to describe records accurately and consistently in English. Strong analytical and research skills will be an asset. Fully proficient computer skills, knowledge about new information technology is an asset.

Internship conditions

UNFCCC secretariat internships are not remunerated and the selected intern will be responsible for all costs before, during and after the internship assignment. Interns of the UNFCCC secretariat are not considered to be staff members. The selected intern will work on a full-time basis (40 hours per week) at the UNFCCC premises in Bonn, Germany. For more detailed information about UNFCCC Internship programme please visit the internship section on our recruitment webpage.

Application procedure

Candidates who are interested in this assignment and meet the minimum requirements must use the on-line application system and include a cover letter. Due to the high number of applications, only candidates under serious consideration will be contacted for a telephone interview.

Internship, Archives Management. UNFCCC, Bonn. Open until 1 September 2019

Internship Assignment

Administrative Services (AS) Programme

Knowledge Management Unit (KMU)

Archives Management

Announcement number 19/Intern49/AS -KM-Archives Management

Duration of assignment Three to six months

Expected starting date As soon as possible

Background

The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the political process to address Climate Change. The Convention secretariat supports the Convention and its Kyoto Protocol through a range of activities, including substantive and organizational support to meetings of the Parties. The mandate of the Administrative Services Programme is the overall facilitation, support and guidance to programmes and the secretariat at large in the utilization and management of the human, financial and other resources for the continued implementation of the work programme and the mandated activities of the secretariat, to ensure efficiency, compliance and appropriate accountability, and the facilitation of cross-cutting common services and functions. The Knowledge Management Unit (KMU) in the Administrative Services programme is to ensure that Information and Knowledge Management services are in place to assist the UNFCCC secretariat in managing and disseminating information. The KMU works collaboratively with the Information and Communication Technology Services (ICT) Programme in the design and deployment of systems serving all UNFCCC secretariat staff, and external users as appropriate.

Objective

The internship is located in the Records Management Team, which is accountable for systematic and consistent control of records throughout their lifespan, as evidence of and information about business activities and transactions, and responsible for preserving, maintaining, and providing access to the records and archives of United Nations Framework Convention on Climate Change thereby providing insight into its history and institutional memory and identity. The Records Management Team is also responsible for managing and updating the UNFCCC History Museum.

The particular functions are:

Under the general supervision of the the OiC of Administrative Services Programme and the direct supervision of the Records Management Officer, the intern is to provide support to a wide-range of records management and archival initiatives. The detailed tasks to be carried out by the incumbent are listed below:

• Develop archival exhibition promotional materials;

• Support the development of virtual archival exhibitions;

• Support the development of archival website;

• Catalogue, index, describe, digitize and organize archival collections;

• Perform other related duties as required.

Timeframe

The internship is for a period of minimum three to maximum six months. The exact period will be determined based on the availability of the intern, the needs of the programme, and the intern’s on- going university enrolment and performance.

Minimum requirements

Candidates must be enrolled in the last year of an undergraduate degree or in a post-graduate programme at the time of application and for the duration of the internship assignment. Studies in the fields of Archives, Records, Information Management studies, or in the area of museum, art, history, climate change or social science studies or another related field are preferred. Candidates must be fluent in English, have good written and oral communication skills, including the ability to prepare and present findings clearly and concisely. Strong analytical and research skills will be an asset. Fully proficient computer skills, knowledge about new information technology is an asset.

Internship conditions

UNFCCC secretariat internships are not remunerated and the selected intern will be responsible for all costs before, during and after the internship assignment. Interns of the UNFCCC secretariat are not considered to be staff members. The selected intern will work on a full-time basis (40 hours per week) at the UNFCCC premises in Bonn, Germany. For more detailed information about UNFCCC Internship programme please visit the internship section on our recruitment webpage.

Application procedure

Candidates who are interested in this assignment and meet the minimum requirements must use the on-line application system and include a cover letter. Due to the high number of applications, only candidates under serious consideration will be contacted for a telephone interview.

Records Management Assistant, G-5. UNFCCC, Bonn. Open until 31 July 2015

Records Management Assistant, G-5

Administrative Services (AS) Programme

Knowledge Management Unit

Deadline

for application 31 July 2015

Announcement

number VA 15/024/AS

Expected date

for entry on duty As soon as possible

Duration of

appointment One and half year

with possibility of

extension

Duty

Station Bonn, Germany

  

Publication date: 02 July 2015, Post number: FCA-2946-G5-001

The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the

political process to address Climate Change. The Convention secretariat supports the Convention

and its Kyoto Protocol by a range of activities, including substantive and organizational support to

meetings of the Parties.

The mandate of the Administrative Services Programme is the overall facilitation, support and

guidance to programmes and the secretariat at large in the utilization and management of the human,

financial and other resources for the continued implementation of the core work and the mandated

activities of the secretariat to ensure efficiency, compliance and appropriate accountability, and the

facilitation of crosscutting common services and functions. Responsibilities include the development,

implementation and compliance monitoring of administrative policies and procedures for the UNFCCC

secretariat in the areas of finance, budget, human resources, procurement, travel and general

services.

Where will you be working

The Records Management Assistant post is located in the Records Management sub programme

which is accountable for providing records management services throughout the secretariat.

What will you be doing

Under the general guidance of the Chief, Knowledge Management and the direct supervision of the

Records Management Officer, you will be responsible for the following functions:

 Provision of records management support and advice

 Managing the inactive record center

 User support and training

 Maintenance of existing record management databases

You will have the following responsibilities:

1. You will provide record management support and advice to records-creating offices by:

 advising on records management procedures in organizing and managing UNFCCC

information assets, records preservation and disposition;

 handling records transfer processes;

 liaising with records-creating offices on the disposal of records;

Page 2

 applying retention schedules so that registration and physical aspects of records

transfers meet established standards.

2. You will maintain existing record management databases by:

 providing reference services, including conducting complex searching;

 supporting the review and analysis of business functions and activities;

 maintaining a complete and updated business classification scheme (BCS) and related

RM toolkits.

3. You will manage the daily operation of the inactive records center by:

 providing records retrieval services;

 being responsible for the physical security and safety of the organization’s records and

ensuring the efficient and safe use of storage space;

 coordinating with facility management for repository maintenance;

 conducting environmental quality controls and arranging for the resolution of problems;

 coordinating with staff in relevant administrative offices to procure archival supplies and

services.

4. You will provide user support and training by:

 supporting users on the application of the records management toolkits and

recordkeeping system;

 delivering staff training on basic records management tools;

 assisting in preparing training materials, user guides and searching aids.

5. You will perform any other job related activity as required, including maintaining records

management operational statistics.

What are we looking for

Educational background

Required:

Highly

desirable:

Completed secondary education.

Specialized training in information science, records, archives and library

management, and knowledge about electronic recordkeeping system.

Experience

Required: At least five years of relevant experience at office support level in documents

registration, modern archives management, record keeping, information

management or related area.

Language skills

Required:

Asset:

Fluency in written and spoken English.

Working knowledge of other United Nations languages and/or German.

Specific professional knowledge

Required:

Desirable:

Proficiency in MS Office (Word, Excel, Access, PowerPoint) as well as

Sharepoint 2010 or 2013

Practical experience in maintaining electronic records for public institutions

using an electronic records management system is desirable.

Job related skills

Required: Good communications skills.

Ability to deliver basic records management presentation and training.

Ability to deal with highly sensitive information.

Good research and analytical skills.

What is the selection process

You may be invited for assessment of your technical/professional knowledge. If successful you may

be invited for the final stage of the selection process, which consists of a competency based interview

to assess the skills and aptitudes required to successfully perform the functions of the post. The

following set of competencies for this particular post will be applied: Applying Professional Expertise,

communicating with impact, being responsive to clients and partners, working with teams

How to apply:

Candidates, whose qualifications and experience match what we are looking for, should use the online

application system available at http://unfccc.int/secretariat/employment/recruitment.

Please note:

1. This post is for local recruitment only. All travel, interview and relocation costs incurred to take up

an appointment at the duty station in Bonn are at the expense of the applicant.

2. We will confirm receipt of your application. However, only candidates under serious consideration

and contacted for an interview will receive notice of the final outcome of the selection process.

3. Indicative net annual salary: Euro 36,584, plus other UN benefits as indicated in the link below:

https://unfccc.int/secretariat/employment/conditions-of-employment.html

Internship. UNCCD, Bonn. Open until 20 May 2015

INTERNSHIP

Internship to assist in content management for the UNCCD Scientific Knowledge Brokering Platform

Type of position
: Internship

Number of positions offered
: 1

Duty station
: UNCCD offices in Bonn, Germany

Languages:
English required. Other UN languages are an asset.

Duration: 4 months

Starting date:
June 1st 2015

Application deadline:
May 20th 2015

TERMS OR REFERENCE

1. Background and justification:

 
The UNCCD Scientific Knowledge Brokering Portal (SKBP) has been developed as a pilot in 2014 to act as a "bridge to bridges". It is designed to improve access to scientific and technical information on desertification/land degradation and drought (DLDD). The SKBP will address many knowledge gaps on global sustainable land management practices, by providing awareness, guidance and access to relevant knowledge sources. The SKBP pilot consists of two modules: An interactive map of knowledgebases, and a search portal for content offered by partner organizations.

Development of the SKBP is led by the secretariat’s Knowledge Management, Science and Technology unit (KMST), in cooperation with partner institutions. The KMST unit offers an internship within the team responsible for content management and development of the SKBP.

2. Description of duties for the Intern:

 
The intern will perform the following tasks under the direct supervision of the Programme Officer:

 Assist in the collecting, structuring and uploading of information to the SKBP portal;

 Assist in developing, maintaining and applying taxonomies and classification systems to existing knowledge bases;

 Perform desk research and online research;

 Any other duties as decided by the supervising officer that relate to the internship.

3. Internship Objective and Learning Elements:

 
Internship objective and teaching/learning elements include inter alia:

Experience and knowledge of the work of the United Nations Convention to Combat Desertification;

 Enriching experience in working on knowledge management and knowledge sharing platforms;

 Understanding the importance of information technology and architecture to determine the structure, design and flows of information.

4. Expected Qualifications/Skills

Must be in pursuit of a Master’s degree in either archival, information systems, information management or related fields;

 Basic knowledge and understanding of sustainable land management practices, and issues relating to desertification, land degradation and drought;

 Basic knowledge of information management and record keeping, including the use of taxonomies and classification systems;

 Understanding of modern library and knowledge management practices;

 Ability to work collaboratively with knowledge providers and with service providers in information technology;

 Ability to work in an organized and structured way;

 Fluency in written and spoken English.

5. Submission of applications

Internship application forms can be found at:

http://www.unccd.int/en/about-the-convention/The-Secretariat/Internships-and-fellowships

Your completed application form and Curriculum Vitae should be submitted by e-mail to staffing@unccd.int, specifying in the subject line: Internship SKBP.

The deadline for applications is 20 May 2015. Only applications submitted by the deadline and meeting the requirements will be considered. No telephone calls will be returned. Please address your application as indicated above and please do not address or copy your application to an individual at the Secretariat.

Interns are not financially remunerated by the UNCCD. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of the intern or his/her sponsoring institution.

Associate Knowledge Management Officer, P-2. UNFCCC, Bonn. Open until 31 May 2014

VACANCY ANNOUNCEMENT

ADMINISTRATIVE SERVICES (AS) PROGRAMME

Knowledge Management Unit (KMU)

VACANCY ANNOUNCEMENT NO: VA 14/039/AS

PUBLICATION/TRANSMISSION DATE: 2 May 2014

DEADLINE FOR APPLICATION 31 May 2014

TITLE AND GRADE: Associate Knowledge Management Officer, P-2

(Metadata and Taxonomy)

POST NUMBER: FCA-2946-P2-001

DURATION OF APPOINTMENT: One and a half years, with possibility of extension

DUTY STATION: Bonn, Germany

EXPECTED DATE FOR ENTRY ON DUTY As soon as possible

___________________________________________________________________________________

Background

The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the political

process to address Climate Change. The Convention secretariat is supporting the Convention and its

Kyoto Protocol by a range of activities, including substantive and organizational support to meetings of

the Parties.

The mandate of the Administrative Services Programme is the overall facilitation, support and guidance

to programmes and the secretariat at large in the utilization and management of the human, financial and

other resources for the continued implementation of the work programme and the mandated activities of

the secretariat to ensure efficiency, effectiveness, compliance with relevant rules and regulations and

appropriate accountability, and the facilitation of cross-cutting common services and functions.

 

Responsibilities

The post of the Associate Knowledge Management Officer (Metadata and Taxonomy) is located in the

Knowledge Management sub-programme, which is accountable for advice and support to build an

internal working culture based on collaborative work practices and sharing of organizational knowledge

and information, opportunities and requirements for organizing and managing information. The

incumbent reports directly to the Chief, Knowledge Management. The incumbent is responsible for the

daily operation of managing the taxonomy and metadata for the Intranet, document management,

records management applications, and updating the secretariat’s enterprise taxonomy. The key results

expected are:

 Establishment and the coordination of the enterprise taxonomy and metadata within the

UNFCCC secretariat and its information management tools;

 Overseeing the governance of taxonomy and metadata;

 Training and outreach on the application of the taxonomy and metadata to information.

 

The incumbent

 

1. Contributes to the establishment and the coordination of the enterprise taxonomy and metadata

within the UNFCCC secretariat by:

 Establishing the standardization of metadata types and values for the various sources of material

that are entered into different applications;

 Embedding good practices in online metadata management by promoting the adoption of

common metadata values across the organization;

 Advising programmes on how to structure their documents to maximize the opportunities for

online presence and search capacity online;

 Supporting the automated integration of the taxonomy with the web and enterprise content

management systems to enable improved content classification and taxonomy-driven search

refiners;

 Contributing to the development of a measurement framework for the secretariat’s information

retrieval practices;

 Providing training, support, and guidance on metadata and taxonomy use including the relevant

electronic resources and databases.

 

2. Oversees the governance of taxonomy and metadata by:

 Advising on enterprise content types to ensure that all content groups can be mapped to the

secretariat’s taxonomy;

 Providing input and recommendation in consultation with IT services, web design professionals,

intranet team and staff to improve information management, search interfaces and the online

presence and search capacity of the information posted;

 Leveraging metadata management and enterprise search principles to develop, enrich and

maintain search engine functionalities for the Intranet and collaborative spaces;

 Monitoring developments and trends in information retrieval including taxonomies, thesauri,

concept extraction, enterprise search and meta-information management;

 Providing recommendations where applicable for internal improvement and enhancement;

collecting and analysing user needs and feedback, experience, as well as search analytic reports

to refine metadata and taxonomy management.

 

Requirements

(Only candidates who meet the essential requirements stated below will be considered.)

Education: First level university degree in information science, library science, knowledge management

or equivalent.

Experience: At least three years of progressively responsible job related experience in information

management and management of metadata, taxonomies, thesauri, and enterprise search. At least one

year should have been acquired in an international environment.

Specific professional knowledge: Good understanding and knowledge in refining metadata and

taxonomies in an enterprise content management system. Good knowledge of search functionality at a

corporate wide level.

Job related skills: Effective oral and communication skills; good research and analytical skills in

assessing the impact of taxonomy and other relevant areas. Advanced skills and knowledge of

SharePoint.

Language requirements: Fluency - oral and written - in English required. Fluency in additional UN

official language is an advantage.

 

To apply

Candidates whose qualifications and experience match the requirements for this position, should use the

on-line application system available at http://unfccc.int/secretariat/employment/recruitment.

Please note:

1. Qualified women candidates and candidates from developing countries are especially

encouraged to apply.

2. Service is limited to the UNFCCC secretariat.

3. We will confirm receipt of your application. However, only candidates under serious

consideration and contacted for an interview will receive notice of the final outcome of the

selection process.

4. Salary and allowances: US$ 46,819 to US$ 52,745 (without dependents)

US$ 49,916 to US$ 56,454 (with dependents)

(plus variable post adjustment, currently 53.9% of net salary)

plus other UN benefits as indicated in the link below:

https://unfccc.int/secretariat/employment/conditions-of-employment.html

Document Management System Analyst. UN Volunteers, Bonn. Open until 25 April 2014

INDIVIDUAL CONSULTANT PROCUREMENT NOTICE

Date: 16 April 2014


Job title: 64491_Document Management System Analyst for UNV

Duty station (city, country):
Home based and Bonn, Germany

Job Globally advertised:
International

Practice area:
Management

Brand :
UNV

Type of Contract:
Individual Contract

Category :
External

Post type :
International consultant

Languages required:
English

Starting date: 12 May 2014

Application Deadline: 25 April 2014

Duration of initial contract: 4 months

Expected duration of the assignment: 4 months

Project name: UNV Document Management Project

1. BACKGROUND


The United Nations Volunteers (UNV) programme is the UN organization that contributes to peace and development through volunteerism worldwide. Volunteerism is a powerful means of engaging people in tackling development challenges, and it can transform the pace and nature of development. Volunteerism benefits both society at large and the individual volunteer by strengthening trust, solidarity and reciprocity among citizens, and by purposefully creating opportunities for participation. UNV contributes to peace and development by advocating for recognition of volunteers, working with partners to integrate volunteerism into development programming, and mobilizing an increasing number and diversity of volunteers, including experienced UN Volunteers, throughout the world. UNV embraces volunteerism as universal and inclusive, and recognizes volunteerism in its diversity, as well as the values that sustain it: free will, commitment, engagement and solidarity.

UNV is headquartered in Bonn, Germany and has approximately 150 staff positions- with the majority in Bonn and some positions with different peacekeeping and political missions, and in other headquarters locations (e.g. New York and Tokyo).

Management Services Division is directly responsible for providing the full range of services including financial, human resources, procurement, safety and security, administrative, information technology and ATLAS services to UNV Headquarters in a timely, proactive and responsive manner ensuring productive, cost effective and efficient input and output between the divisions.

Administration Unit forms part of the MSD group. The unit is focused on delivery of the high quality services of: procurement, travel, security management, administration and registry services. Registry services are representing a very important share of the AU workload.

After the "Content and Knowledge Management in UNV" review in 2008, the UNV portal project started in 2009 with the aim of replacing the at-the-time current intranet, Knowledge Platform and shared network drives with a unified document and content repository. The project was planned to have following functionalities:

• Development of an online Portal that would replace the UNV Intranet, Knowledge Platform web site and shared drives;

• Document management implementation across the organization;

• Development of policies and procedures for document and content management processes including the required Governance structure;

• Development of collaborative tools to manage users, documents, knowledge products, discussions and interactions between the users.

In the last quarter of 2011, the Portal was launched, first in HQ, followed by the rollout to field unit staff in June 2012.

In February 2013, a "Document Management Consultancy" was launched to review the current information architecture and usability of the system. Recommendations were made for new content types, site columns and templates and their integration into existing system, and a draft document retention policy was proposed. This consultancy ended in April 2013.

To develop and maintain a user friendly, sustainable and rational DMS for UNV in Bonn and external expertise is required to finalize the work initiated in 2013.


2. MAIN OBJECTIVES, RESPONSABILITIES AND DESCRIPTION OF THE PROPOSED ANALYTICAL WORK.

2. Description of Responsibilities (scope of the work)


This consultancy would continue the previous Document Management Consultancy and lead the process to get approval of the recommended changes liaise with various units and assist ICTS and its implementation.

• Review the DMS analysis report of 2013 and organize meetings with technical focal points, the Portal Committee and UNV senior management to confirm business processes and usage of content types, site columns and templates.

• Amend and distribute for comments the UNV Document Retention Policy. Policy brief must entail recommendations on how to identify, capture, record, analyze, classify, store and index relevant information. Present the final version of the Policy on the Portal Committee and Managers Forum. Develop a document defining final metadata and content types, as well as templates for implementation into the SharePoint DMS.

• Prepare guidance for the archiving of paper based and electronic document. Prepare Standard Operating Procedures (SOP) for archiving of content in place, and a final report of status/progress of archiving with next steps. Develop a workflow for registry of receiving/maintaining/distributing/filing and disposing data. Training manuals, guidelines on how to use DMS and its metadata, how to apply DMS to handle daily incoming documentation via: regular mail, pouch, courier, fax and e-mail.

• Provide or organize training to technical focal points and staff on DMS related topics such as Metadata, SharePoint Content types, work processes and document archiving Based on the log of identified training needs, define 3 topics required for training, developed training material and handouts, and execute each training 3 times. These teaching techniques can be replaced by others (i.e. video tutorials, FAQs, etc.) by agreement with UNV supervisor.


Main deliverables are:

1. Revised draft of UNV Document Retention Policy by, end of May, 2014.

2. UNV Document Retention Policy discussed at all levels and presented to the Portal Committee by mid June 2014.

3. Guidance document and SOPs developed for the archiving of electronic and paper based data by end June 2014.

4. Workflows, procedures and SOPs developed and tested prior implementation (test Report to be prepared) for Registry services by the end September 2014:

a. Handling incoming data (regular mail, fax, courier, e-mail) internal distribution, maintenance, failing and disposal;

b. Handling outgoing data.

5. Training manuals, guidelines on using DMS and metadata by the end of September 2014. Kindly consider two missions to Bonn – in the beginning and toward the end of the consultancy for presentation.


3. Competencies

• Knowledge of and substantial experience in developing and implementing DMS;

• Experience in conducting DMS assessments, and analysis;

• Knowledge of the UN system and in particular UNDP and UNV;

•
Ability and willingness to work under pressure and with tight deadlines;

•
Behavioral competencies appropriate to a multi-cultural environment, including sensitivity and respect for cultural and gender diversity;

• Ability to develop clear goals that are consistent with agreed strategies.


4. Qualifications

Education;

•
Advanced University Degree in Information Management/Science, Library, or a related field;

• Professional certification in document management or knowledge management is an additional asset.


Experience;

•
At least five years of relevant professional experience gained from at least two different positions related to planning, designing and implementing document management;

• Proven experience with designing document management solutions with MS SharePoint 2010;


 Proven experience working with International and UN organizations;

 Experience with moderating diverse groups of stake holders and facilitating decision making processes.

Language requirement.


•
Excellent analytical, drafting, editing and communication skills in English.

FINANCIAL PROPOSAL

5. Application procedure:


Applicants have to provide a technical and financial proposal.

The technical proposal shall describe the methodology and the approach how to fulfill the required deliverables as well as outline the major components of its implementation.

The financial proposal shall consist of all-inclusive lump sum for the whole duration of the contract period, which shall include the consultancy fee, costs of living, and cost of travel to and from the duty station. The financial proposal shall contain a breakdown of these costs and indicate the number of off-days the consultant wants to take during the contract period (if any).

The lump sum/contract price is fixed regardless of subsequent changes in the cost components.


Criteria for Selection of the Best offer:


The selection of the best offer will be based on the combined scoring method – where the qualifications and methodology will be weighted – 70%, and combined with the price offer which will be weighted 30%.

Key selection criteria are:

 Proposed approach and methodology (30%)


 Proven experience in Information Management (15%)

 Proven analytical skills (15%)

 Proven experience working with International or UN agencies (10%)

Qualified candidates are requested to apply online via the UNDP website. Interested candidates are advised to carefully review this ToR and ensure that they meet the requirements and qualifications described above. Applications should contain: A brief cover letter, a short summary of relevant qualifications and a technical proposal. Please paste the letter into the "Resume and Motivation" section of the electronic application. A current completed and signed P11 form/ UN Personal History Form in English. Blank form can be downloaded from www.sas.undp.org/documents/p11_personal_history_form.doc

Please also include your CV. Contact details for 3 references. Incomplete applications will not be considered. Please make sure you provide all requested materials. All documents should be scanned and attached in one pdf format document.


Financial proposal
should be sent in a separate e-mail and addressed to : procurement@unv.org clearly marking the job title in the subject line.

Qualified women and members of social minorities are encouraged to apply. Due to the large number of applications we receive, we are only able to inform the successful candidates about the outcome or status of the selection process