Temporary Senior Records Management Assistant, G-6. OSCE, Vienna. Open until 21 June 2016

Job Title		Temporary Senior Records Management Assistant
Organization Name		OSCE Secretariat
Location		Vienna
Grade		G6
Closing Date of application		21-06-2016
No. of Posts		1
Background
		Please note that this is a temporary position until 31 December 2016 with possibility of an extension. The Records Management Unit (RMU) currently comprises four staff members who are responsible for registering official correspondence, overseeing the systematic transfer and destruction of records, handling reference requests, and developing record-keeping tools and resources. RMU also provides advisory services on record-keeping to all OSCE executive structures and actively promotes best practices in records management.
Required competencies
		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Tasks and Responsibilities
		Under the direct supervision of the Chief, Records Management, the Temporary Senior Records Management Assistant will perform a variety of duties including project-related work as well as administrative tasks. The Temporary Senior Records Management Assistant’s tasks include: Identifying and documenting requirements for records-related projects; Communicating requirements to ICT team; Developing and documenting procedures, user guides, and other reference material; Defining criteria for user acceptance testing, providing feedback and identifying issues; Developing and delivering training to users; Appraising backlog files and integrating them into the Secretariat’s records holdings; Conducting records-related exit procedures for staff members leaving the organization; Assisting with notes verbales administration;  Researching a range of information management topics and providing recommendations; Performing other related duties as assigned.
Necessary Qualifications
		Completed secondary education; A minimum of six years of experience in information management, specifically records management, archival science or library science; Strong knowledge in records management standards and best practices; Experience working on implementation projects relating to records management systems would be an asset; Professional fluency in English; knowledge of other OSCE languages would be an asset; Computer literate with practical experience using Microsoft applications; Experience of working in a multilateral/multicultural environment; Analytical; detail-oriented; client-oriented; Ability to work under time pressure and with tight deadlines; Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities; Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.
Remuneration Package
		Monthly remuneration is EUR 4,245 (12 times a year). OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme. Appointment will be made at step 1 of the applicable OSCE salary scale.
How To Apply
		If you wish to apply for this position, please use the OSCE's online application link found under http://www.osce.org/employment. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only shortlisted applicants will be contacted. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization. Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation. Please be aware that the OSCE does not request payment at any stage of the application and review process.

Records Management Assistant, G-5. UNFCCC, Bonn. Open until 31 July 2015

Records Management Assistant, G-5

Administrative Services (AS) Programme

Knowledge Management Unit

Deadline

for application 31 July 2015

Announcement

number VA 15/024/AS

Expected date

for entry on duty As soon as possible

Duration of

appointment One and half year

with possibility of

extension

Duty

Station Bonn, Germany

  

Publication date: 02 July 2015, Post number: FCA-2946-G5-001

The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the

political process to address Climate Change. The Convention secretariat supports the Convention

and its Kyoto Protocol by a range of activities, including substantive and organizational support to

meetings of the Parties.

The mandate of the Administrative Services Programme is the overall facilitation, support and

guidance to programmes and the secretariat at large in the utilization and management of the human,

financial and other resources for the continued implementation of the core work and the mandated

activities of the secretariat to ensure efficiency, compliance and appropriate accountability, and the

facilitation of crosscutting common services and functions. Responsibilities include the development,

implementation and compliance monitoring of administrative policies and procedures for the UNFCCC

secretariat in the areas of finance, budget, human resources, procurement, travel and general

services.

Where will you be working

The Records Management Assistant post is located in the Records Management sub programme

which is accountable for providing records management services throughout the secretariat.

What will you be doing

Under the general guidance of the Chief, Knowledge Management and the direct supervision of the

Records Management Officer, you will be responsible for the following functions:

 Provision of records management support and advice

 Managing the inactive record center

 User support and training

 Maintenance of existing record management databases

You will have the following responsibilities:

1. You will provide record management support and advice to records-creating offices by:

 advising on records management procedures in organizing and managing UNFCCC

information assets, records preservation and disposition;

 handling records transfer processes;

 liaising with records-creating offices on the disposal of records;

Page 2

 applying retention schedules so that registration and physical aspects of records

transfers meet established standards.

2. You will maintain existing record management databases by:

 providing reference services, including conducting complex searching;

 supporting the review and analysis of business functions and activities;

 maintaining a complete and updated business classification scheme (BCS) and related

RM toolkits.

3. You will manage the daily operation of the inactive records center by:

 providing records retrieval services;

 being responsible for the physical security and safety of the organization’s records and

ensuring the efficient and safe use of storage space;

 coordinating with facility management for repository maintenance;

 conducting environmental quality controls and arranging for the resolution of problems;

 coordinating with staff in relevant administrative offices to procure archival supplies and

services.

4. You will provide user support and training by:

 supporting users on the application of the records management toolkits and

recordkeeping system;

 delivering staff training on basic records management tools;

 assisting in preparing training materials, user guides and searching aids.

5. You will perform any other job related activity as required, including maintaining records

management operational statistics.

What are we looking for

Educational background

Required:

Highly

desirable:

Completed secondary education.

Specialized training in information science, records, archives and library

management, and knowledge about electronic recordkeeping system.

Experience

Required: At least five years of relevant experience at office support level in documents

registration, modern archives management, record keeping, information

management or related area.

Language skills

Required:

Asset:

Fluency in written and spoken English.

Working knowledge of other United Nations languages and/or German.

Specific professional knowledge

Required:

Desirable:

Proficiency in MS Office (Word, Excel, Access, PowerPoint) as well as

Sharepoint 2010 or 2013

Practical experience in maintaining electronic records for public institutions

using an electronic records management system is desirable.

Job related skills

Required: Good communications skills.

Ability to deliver basic records management presentation and training.

Ability to deal with highly sensitive information.

Good research and analytical skills.

What is the selection process

You may be invited for assessment of your technical/professional knowledge. If successful you may

be invited for the final stage of the selection process, which consists of a competency based interview

to assess the skills and aptitudes required to successfully perform the functions of the post. The

following set of competencies for this particular post will be applied: Applying Professional Expertise,

communicating with impact, being responsive to clients and partners, working with teams

How to apply:

Candidates, whose qualifications and experience match what we are looking for, should use the online

application system available at http://unfccc.int/secretariat/employment/recruitment.

Please note:

1. This post is for local recruitment only. All travel, interview and relocation costs incurred to take up

an appointment at the duty station in Bonn are at the expense of the applicant.

2. We will confirm receipt of your application. However, only candidates under serious consideration

and contacted for an interview will receive notice of the final outcome of the selection process.

3. Indicative net annual salary: Euro 36,584, plus other UN benefits as indicated in the link below:

https://unfccc.int/secretariat/employment/conditions-of-employment.html

Records Management Assistant. EBRD, London. Open until 5 June 2014

Records Management Assistant

Ref

RMA

Country

United Kingdom

City

London

Department

Human Resources and Corporate Services Vice Presidency

Business Unit

Records Management and Archives

Closing date for applications

5 June 2014

Role overview

This opportunity is offered as a 6 month short term contract on a part time basis (2 days a week - Mondays and Wednesdays).

The Records Management Assistant is responsible for scanning and indexing documentation in the bank-wide electronic document management systems for investment project records (Projectlink), technical co-operation project records (TClink) and small business finance project records (EGP/BASlink). The role includes the processing of hard copy records for off-site storage when needed.

Key Responsibilities and Deliverables

• Scan, index, quality check and release documents into the systems to ensure records are up to date
• Index files, folders and boxes in the EBRD Records System and organise the transfer to off-site storage to optimise space used at HQ
• Prepare hard copy documents for permanent preservation to preserve the institutional memory of the Bank.

Essential Skills, Experience & Qualifications

• University degree or experience in Records Management and Archives, preferably in a multi-cultural organisation
• Very good knowledge and experience of electronic records and document management systems
• Computer literate: Windows, Word, Excel, PowerPoint
• Very good communications skills- ability to communicate appropriate and concise information, in written and verbal formats; pleasant and efficient telephone manner; strong customer orientation
• Very good interpersonal skills- able to understand, respect and respond appropriately using tact, patience and diplomacy to other people’s behaviour and concerns in a multicultural environment; ability to handle confidential and sensitive issues with discretion
• Excellent team player
• High degree of accuracy and attention to detail essential
• Excellent organisational skills; ability to prioritise and show initiative
• Ability to work under pressure and meet deadlines
• Willingness to work overtime as and when required
• Fluent English, both written and oral. Knowledge of another European Language (e.g. French, German, Russian) useful, but not essential.

Records Management Assistant. EBRD, London. Open until 11 August 2013

Records Management Assistant Ref 50015301 Country United Kingdom City London Department Risk and Resources Vice Presidency Business Unit Records Management and Archives Closing date for applications 11 August 2013 12 Month Short Term Contract Role Overview This opportunity is offered as a 12 month short term contract to cover maternity leave. Records Management and Archives (RM&A) are responsible for the overall custody, preservation and servicing of the official records created or received by the Bank, both at Headquarters and in the Resident Offices. The incumbent will provide support to the following Records Centres: Administrative Services, Communications, Human Resources, Office of the Chief Economist, Office of the General Counsel and Office of the Secretary General. The successful applicant will work with professional and support staff throughout the EBRD. Key Responsibilities and Deliverables · index files and folders in the Records System (hard copy records) · prepare boxes for transfer to off-site storage · prepare hard copy documents for permanent preservation · index photos in the Records System, place in archival packaging and prepare boxes for transfer to off-site storage · re-number permanent boxes for the archives · file vital records · perform any other duties as required. Essential Skills, Experience & Qualifications •Degree or at least 1 year’s experience in Records Management and Archives including management of electronic records •Fluent English, both written and spoken •Knowledge of another European Language (e.g. French, German, Russian) useful, but not essential •Computer literate: Outlook, Windows XP, Word, Excel, PowerPoint •Good typing skills •Good numeracy skills •Excellent organisational skills •Excellent communications skills, including efficient and pleasant telephone manner •Ability to work independently, schedule own work and take initiative where required. •Attention to detail and eye for accuracy essential •Previous experience of working in a multi-cultural environment is desirable Competencies & Personal Attributes •Ability to work cheerfully, calmly and efficiently as part of a small motivated team and a willingness to help other team members when required •Strong communication and interpersonal skills, reliable and flexible with a professional attitude •A strong customer orientation towards both internal and external clients •A capacity for hard work, with the ability to work under pressure and meet deadlines •Ability to handle highly confidential and sensitive issues with tact and diplomacy •Willing to work overtime as and when required. This job description is not limited to the responsibilities listed and the incumbent may be requested to perform other relevant duties as required by business needs.

Records Management Assistant, G-5. UNFCCC, Bonn. Open until 27 July 2012

VACANCY ANNOUNCEMENT COMMUNICATIONS AND KNOWLEDGE MANAGEMENT SERVICES (CKMS) PROGRAMME VACANCY ANNOUNCEMENT NO: VA 12/054/CKMS PUBLICATION/TRANSMISSION DATE: 28 June 2012 DEADLINE FOR APPLICATION: 27 July 2012 TITLE AND GRADE: Records Management Assistant (G-5) POST NUMBER: FCA-2943-G5-006 INDICATIVE NET ANNUAL SALARY: EUR 35,195 plus other UN benefits and pension fund DURATION OF APPOINTMENT: One and a half years, with possibility of extension DUTY STATION: Bonn, Germany EXPECTED DATE FOR ENTRY ON DUTY As soon as possible Background The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the political process to address Climate Change. The Convention secretariat supports the Convention and its Kyoto Protocol by a range of activities, including substantive and organizational support to meetings of the Parties. The Communications and Knowledge Management Services programme manages and facilitates work related to external communications, on-line public information, media relations and services, and internal knowledge management services to support the UNFCCC and the Kyoto Protocol processes. Responsibilities Under the general guidance of the Chief, Knowledge Management and the direct supervision of the Records Management Officer the incumbent is responsible for supporting the records management programme across the Climate Change Secretariat - in terms of developing policy, procedures and practice, defining functional requirements for recordkeeping system, managing the operation of an inactive physical records center. In particular the incumbent: 1. Conducts surveys, interviews and researches for the development of records management functional toolkits, maintains and updates the toolkits to reflect the current secretariat functions and activities, coordinates their review and approval. Provides user support on application of the records management toolkits and recordkeeping system. 2. Assists in raising awareness for record keeping management by drafting articles or other documents for internal publication; updates the Intranet records management section. Conducts staff training on basic records management principles. 3. Assists programmes in appropriate handling of sensitive information, coordinates access and declassification reviews by screening records for security-classified materials, preparing declassification review requests and updating database. 4. Facilitates the periodic transfer of inactive records into the KM records center by liaising with Secretariat offices; reviews and ensures the completeness and accuracy of transfer documentation; and provides advice to Secretariat staff in transfer preparations. Oversees records center operations by overseeing space allocations and associated accessions and database updating. /… 2 5. Oversees disposals by liaising with relevant Secretariat staff and paper recycling companies; prepares background information for the review of records management officer and implementing retention schedules; supervises the staging of records for disposal; and updates the recordkeeping database. Requirements • Completed secondary education and secretarial/commercial training or equivalent. Specialized training in information science, records, archives and library management, and knowledge about electronic recordkeeping system is an asset. • At least five years of relevant experience in documents registration, modern archives management, record keeping, information management or related area. • Proficiency in MS Office: Word, Excel, Access and PowerPoint. Practical experience in maintaining electronic records for public institutions and in an office support function using databases is desirable. • The incumbent must be flexible and well organized. • Fluency in written and spoken English. Working knowledge of other United Nations languages and/or German is an asset. Evaluation criteria Professionalism: Very good understanding of the functions of the post. Communication: Very good communication skills (spoken and written) including ability to draft and edit standard correspondence. Planning & Organizing: Very good organizational skills and ability to handle work in an efficient and timely manner. Ability to set and meet priorities. Client (service) oriented: Proven service-oriented approach to tasks. Teamwork: Good interpersonal skills and ability to establish and maintain effective working relations in a multi-cultural environment. Technological awareness: Fully proficient computer skills including the use of software packages such as Word (including document formatting), Excel, Power Point, internal databases and other relevant software applications. Commitment to Continuous learning: Proactive and mature attitude towards self-development. To apply Candidates whose qualifications and experience match the requirements for this position, please use the on-line application system available at http://unfccc.int/secretariat/employment/recruitment Please note: 1. This post is for local recruitment only. All travel, interview and relocation costs incurred to take up an appointment at the duty station in Bonn are at the expense of the applicant. 2. We will confirm receipt of your application. However, only candidates under serious consideration and contacted for an interview will receive notice of the final outcome of the selection process.

Records Management Assistant. UNFCCC, Bonn. Open until 29 September 2011

UNITED NATIONS
NATIONS UNIES
FRAMEWORK CONVENTION ON CLIMATE CHANGE - Secretariat
CONVENTION - CADRE SUR LES CHANGEMENTS CLIMATIQUES - Secrétariat
CONSULTANCY
(Individual Contractor)
- Readvertisement - Candidates who applied for 11/TA17/CKMS do not need to apply again -

COMMUNICATIONS AND KNOWLEDGE MANAGEMENT SERVICES (CKMS) PROGRAMME
Knowledge Management Unit
ANNOUNCEMENT NO: 11/TA22/CKMS
PUBLICATION DATE: 15 September 2011
DEADLINE FOR APPLICATION 29 September 2011
TITLE: Records Management Assistant
DURATION OF Consultancy: as soon as possible until 31 December 2011
DUTY STATION: Bonn, Germany
_____________________________________________________________________
Background
The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the
political process to address Climate Change. The Convention secretariat supports the Convention and
its Kyoto Protocol by a range of activities, including substantive and organizational support to meetings of
the Parties.
Communications and Knowledge Management Services (CKMS) ensures that Knowledge
Management (KM), and Communications and Media Relations (CMR) services are in place to assist
Parties and the UNFCCC secretariat in managing and disseminating information.
Functions to be performed
Under the direct supervision of the Public Information Officer the individual contractor is
responsible for the front-end application administration of recordkeeping system and the first level user
support for recordkeeping system. She/he supports the roll-out of recordkeeping system to programme
offices and the electronic records migration from shared drives to recordkeeping system In particular,
the incumbent:
1. Supports disposition operations by liaising with records-originating offices to periodically transfer the
scheduled inactive and permanent records to the Records Center by reviewing records and ensuring
the completeness and accuracy of transfer documentation.
2. Guides programmes on the transfer procedures, carry out site visits to offices to advise transfer
preparations and ensure transfer guidelines are adhered;
3. Ensures that records are smoothly transferred from programme areas to the records center, that the
right retention schedules, security level and access control are applied to records, and that the
records are properly organized, packed and labelled;
4. Coordinates access and declassification reviews by screening records for security-classified
materials, preparing declassification review requests and updating database;
/…
2
5. Conducts surveys and interviews and gather information for the development of records
management functional toolkits such as the file classification scheme, the metadata scheme and the
security and access classification scheme;
6. Collects information from programmes about their electronic records on the G drive, supports the rollout
of recordkeeping system; carries out mapping of records to be migrated from shared drives to
recordkeeping system, and advises programme which migration tool to use when migrating records;
7. Prepares a variety of written outputs such as statistics and reports on records management activities.
Requirements
• Completed secondary education. Specialized training in information science, records, archives or
library management and knowledge about electronic recordkeeping system is an asset;
• At least five years of relevant experience in documents registration, modern archives management,
record keeping, library, information management or related area;
• The incumbent must be proficient in MS Office: Word, Excel, Access and PowerPoint. Practical
experience in maintaining electronic records for public institutions and in an office support function
using databases is desirable;
• Fluency in written and spoken English. Working knowledge of other United Nations languages
and/or German is an asset.
To apply
Candidates whose qualifications and experience match the requirements, please use the on-line
application system available at http://unfccc.int/secretariat/employment/recruitment.
Please note:
We will confirm receipt of your application. However, only candidates under serious
consideration and contacted for an interview will receive notice of the final outcome of the
selection process.

Records Management Assistant. UNFCCC, Bonn. Open until 18 July 2011

UNITED NATIONS
NATIONS UNIES
FRAMEWORK CONVENTION ON CLIMATE CHANGE - Secretariat
CONVENTION - CADRE SUR LES CHANGEMENTS CLIMATIQUES - Secrétariat
CONSULTANCY (Individual Contracor)

COMMUNICATIONS AND KNOWLEDGE MANAGEMENT SERVICES (CKMS) PROGRAMME
Knowledge Management Unit
ANNOUNCEMENT NO: 11/TA17/CKMS
PUBLICATION DATE: 04 July 2011
DEADLINE FOR APPLICATION 18 July 2011
TITLE: Records Management Assistant
DURATION OF Consultancy: as soon as possible until 31 December 2011
DUTY STATION: Bonn, Germany
_____________________________________________________________________
Background
The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the political process to address Climate Change. The Convention secretariat supports the Convention and its Kyoto Protocol by a range of activities, including substantive and organizational support to meetings of the Parties.
Communications and Knowledge Management Services (CKMS) ensures that Knowledge Management (KM), and Communications and Media Relations (CMR) services are in place to assist Parties and the UNFCCC secretariat in managing and disseminating information.

Functions to be performed
Under the direct supervision of the Public Information Officer the individual contractor is responsible for the front-end application administration of recordkeeping system and the first level user support for recordkeeping system. She/he supports the roll-out of recordkeeping system to programme offices and the electronic records migration from shared drives to recordkeeping system In particular, the incumbent:
1. Supports disposition operations by liaising with records-originating offices to periodically transfer the scheduled inactive and permanent records to the Records Center by reviewing records and ensuring the completeness and accuracy of transfer documentation.
2. Guides programmes on the transfer procedures, carry out site visits to offices to advise transfer preparations and ensure transfer guidelines are adhered;
3. Ensures that records are smoothly transferred from programme areas to the records center, that the right retention schedules, security level and access control are applied to records, and that the records are properly organized, packed and labelled;
4. Coordinates access and declassification reviews by screening records for security-classified materials, preparing declassification review requests and updating database;
5. Conducts surveys and interviews and gather information for the development of records management functional toolkits such as the file classification scheme, the metadata scheme and the security and access classification scheme;
6. Collects information from programmes about their electronic records on the G drive, supports the roll-out of recordkeeping system; carries out mapping of records to be migrated from shared drives to recordkeeping system, and advises programme which migration tool to use when migrating records;
7. Prepares a variety of written outputs such as statistics and reports on records management activities.

Requirements
• Completed secondary education. Specialized training in information science, records, archives or library management and knowledge about electronic recordkeeping system is an asset;
• At least five years of relevant experience in documents registration, modern archives management, record keeping, library, information management or related area;
• The incumbent must be proficient in MS Office: Word, Excel, Access and PowerPoint. Practical experience in maintaining electronic records for public institutions and in an office support function using databases is desirable;
• Fluency in written and spoken English. Working knowledge of other United Nations languages and/or German is an asset.

To apply
Candidates whose qualifications and experience match the requirements, please use the on-line application system available at http://unfccc.int/secretariat/employment/recruitment.

Please note:
We will confirm receipt of your application. However, only candidates under serious consideration and contacted for an interview will receive notice of the final outcome of the selection process.

Records Management Assistants, G-3 (4 posts). UNFCCC, Bonn. Open until 27 April 2011

SHORT TERM EMPLOYMENT


INFORMATION SERVICES (IS) PROGRAMME
Knowledge Management Unit
ANNOUNCEMENT NO: 11/TA02/IS
PUBLICATION DATE: 06 April 2011
DEADLINE FOR APPLICATION 27 April 2011
TITLE AND GRADE: Records Management Assistant, G-3 (4 posts)
INDICATIVE MONTHLY SALARY: EUR 2,313 to 2,659 net plus other UN benefits
DURATION OF APPOINTMENT: 11 months with starting date as soon as possible
DUTY STATION: Bonn, Germany
_____________________________________________________________________
Background
The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the
political process to address Climate Change. The Convention secretariat supports the Convention and
its Kyoto Protocol by a range of activities, including substantive and organizational support to meetings of
the Parties.
Information Services (IS) ensures that Information and Communication Technology (ICT),
Knowledge Management (KM), and Communications and Media Relations (CMR) services are in place
to assist Parties and the UNFCCC secretariat in managing and disseminating information.
Functions to be performed
The Records Management Clerk is a member of the records management implementation
project team within the Knowledge Management Unit. The project team is charged with the task of
implementing records management programme across the Climate Change Secretariat - in terms of the
substantive stream of activities: policy, procedures and practice; as well as, a systems stream to
operationalize a records management system (FileNet).
The Records Management Clerk reports to the Records Management Officer and is responsible
for supporting staff in secretariat programmes to manage the physical records according to records
management polices and procedures, implementing the authorized records disposition and supporting
the operation of the IS records centre. The particular duties include:
1. Liaise with record-creating offices on the transfer of records to IS/KM records centre;
2. Analyse records against retention schedules and precedents in support of disposition decisions
3. Process records transfer from record-creating offices and programme record storages into the IS/KM
records centre;
4. Analyze, organize, and register inactive and permanent records according to the filing classification
scheme;
/….
2
5. Assess the collection, identify the preservation requirement and undertake necessary actions for the
preservation of historic and legacy records;
6. Scan the archival records and capture them with adequate metadata into the records management
system, ensure the scanned images are accurate representations of original document, taking
corrective action when necessary;
7. Supports records disposal operations;
8. Perform other related duties as required.
Requirements
• Completed secondary education. Specialized training in information science, records and archives
management is an asset.
• A minimum of three years experience in documents registration, modern archives management,
record keeping, information management or related area; Practical experience in maintaining records
for public institutions is desirable;
• Fluency in English, knowledge of French or German is an advantage.
To apply
Candidates whose qualifications and experience match the requirements, please use the on-line
application system available at http://unfccc.int/secretariat/employment/recruitment.
Please note:
1. This post is for local recruitment only. All travel, interview and relocation costs incurred to
take up an appointment at the duty station in Bonn are at the expense of the applicant.
2. We will confirm receipt of your application. However, only candidates under serious
consideration and contacted for an interview will receive notice of the final outcome of the
selection process.