Monday, July 24, 2017

Consultancy - Taxonomy Manager. UNICEF, New York. Open until 27 July 2017

Job Number: 505855 | Vacancy Link
Locations: Headquarters Locations: United States of America
Work Type : Consultancy

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.
For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
Enterprise Content Management (ECM) project’s goal is to take a systemic approach that introduces and institutionalizes Electronic Content Management (including systems, policies, procedures, standards, guidance, and governance), providing improved search functionality, document and records management, archives management, content management, content reuse and repurposing, and collaboration across UNICEF. As additional benefit it seeks to reduce risks, improve usability of tools, provide significant savings, enable new organizational capabilities and comply with several audit recommendations. These goals will be implemented in keeping with the organizational strategy and information management requirements of stakeholders in various business areas.
Purpose of the Assignment
This role will be responsible for the creation, implementation and maintenance of key facets of UNICEF’s taxonomy and controlled vocabularies to help contributors, internal and external end-users easily find and identify content on UNICEF’s digital platforms, including primarily the UNICEF website and the UNICEF intranet, both of which are undergoing major redevelopment.
  • The UNICEF taxonomy and its relevant facets will be available for use internally (intranet) and externally (UNICEF website) within search, directory and regional categorization, content tagging, navigation, filtering and URL structures. It will also support SEO externally. If required, separate but harmonized versions of the taxonomy can be established and maintained for internal and external contexts, based on requirements to be assessed during the assignment.
  • The taxonomy shall wherever appropriate make use of alternate term mapping (including mapping of ‘street level terms’ commonly used to official UNICEF/UN terms), and related term mapping, to ensure the best possible results retrieval by end users.
  • Subject matter experts shall be consulted in detail for taxonomy development and maintenance. They shall include experts in technical areas, as well as writers and editors from UNICEF's Division of Communication (DOC).
  • The taxonomy manager will help guide the ongoing governance and management of taxonomic components within UNICEF, by recommending guidance in conformance with international taxonomy standards, and proposing procedures for ongoing maintenance and management of taxonomy.
  • The organization is preparing for the use of taxonomy management platforms to support auto-categorization of content. The taxonomy manager will work with these platforms to support integration of taxonomies with content management systems for this objective.
Length of Contract
The contract will be for a maximum consultancy period of 11.5 months. 
Reporting Structure
UNICEF's Division of Communication and Information and Communication Technology Division (DOC and ICTD) seek to hire a highly qualified Taxonomy Manager to systematize and streamline the management of the organization’s content, as a key strategic asset. This will be a shared consultancy by both divisions with a 50/50 reporting structure.
Key responsibilities
  • The candidate will split his/her work time 50/50 between DOC and ICTD
  • Review existing taxonomy work
  • Work with internal subject matter experts and web team editors to edit and develop a taxonomy and controlled vocabulary based on input from data sources
  • Participate in the deployment of organizational-level content management tools and strategies.
  • Study and understand user behaviour (internal and external) and provide the best overall taxonomy experience.
  • As needed, support taxonomy mapping and normalization efforts.
  • Work with User Experience, Search, Data Science, Engineering, Knowledge Exchange, IT, and other key stakeholders.
  • Fulfill various departmental administrative functions: liaising with vendors, consultants or staff as needed.
  • Manage and maintain taxonomy components across all delivery platforms.
Expected Deliverables
  • Establish clear and useable taxonomy and classification standards, and adherence systems;
  • Develop and implement taxonomic facets for intranet, documents and records;
  • Map legacy systems to internal and external standards and integrate said systems with new framework.
Qualifications of Successful Candidate
  • Demonstrated experience in developing and implementing a corporate taxonomy, providing taxonomy support for document/records management, and classification of content via taxonomy-driven classification tools.
  • Relevant educational degree (e.g. MA in Library Science, Museum/Archival Studies or related field) or equivalent experience (At least five years’ experience working with taxonomy creation and implementation, and with classification systems).
  • Experience with content management (e.g. ECM/DAM/WCMS) tools and technologies.
  • Strong oral and written communication skills, including excellent written communication skills in English, particularly spelling, vocabulary and syntax, and ability to develop rationale and argument.
  • Strong understanding of taxonomy development, controlled vocabularies, and ontology development.
  • Familiarity with relevant international standards.
  • Excellent time-management and organizational skills.
  • Proven ability to synthesize complex data into clear and concise textual content.
  • Strong relationship skills to facilitate gathering of taxonomy inputs and requirements from internal partners.
  • Strong research, analysis and problem solving skills.
  • Advanced computer skills, with attention to Excel.
  • Strong leadership and communication skills in a multi-cultural, multi-location organization.
  • Experience with data analytics a plus.
  • Database and SQL experience a plus.
  • English and French are the working languages of UNICEF. For the post advertised, fluency in English is required.
Evaluation method 
Individual consultants will be evaluated based on the cumulative analysis methodology (weighted scoring method), where the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:
  • Responsive/compliant/acceptable; and
  • Having received the highest score out of a pre-determined set of technical skills and financial proposal specific to the solicitation.
Technical Criteria weight: [70%]
Financial Criteria weight:  [30%]
To view our competency framework, please click here
Please indicate your ability, availability and daily/monthly rate (in US$) to undertake the terms of reference above (including travel and daily subsistence allowance, if applicable).  Applications submitted without a daily/monthly rate will not be considered.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.

Opening Date Wed Jul 12 2017 15:00:00 GMT+0200 (CEST) Eastern Daylight Time
Closing Date Thu Jul 27 2017 05:55:00 GMT+0200 (CEST) Consult

Records and Archives Expert. BIS, Basel. Open until 26 July 2017

Records and Archives Expert

Office location:Basel
Department:General Secretariat
Unit:Information Management Services
Employment - Duration:3 years
Contract type:Fixed-term
Application Deadline:26/07/2017


Purpose of the job:
We are looking for a Records and Archives Expert to manage the Bank’s physical archives and digital records in accordance with the applicable document and information management regulations and objectives. The successful candidate will ensure that the Bank’s historically valuable documents and current records are preserved and organised to the highest standards possible. This requires the conceptual development, implementation and maintenance of an efficient and secure electronic archiving environment, including long-term preservation and disposal, within the framework of the Bank’s existing information management systems. The role also responds to internal requests and oversees the provision of an external research service.

Qualifications and skills:
  • We are looking forward to meeting candidates with university degree in records management or archiving, in information management, or an equivalent professional qualification.
  • The ideal candidate has experience in managing archives repositories, with proven track record working with born-digital or digitised materials. He/she has a qualification in project management, business process analysis and specifically in electronic records management and archiving system. Experience working with external researchers is desirable.
  • He/she is an excellent team player, with good communication and interpersonal skills; is able to work independently to tight deadlines; is a self-starter; has absolute discretion in treating confidential and restricted information; has strong customer orientation and strong analytical skills; has a  hands-on, practical approach; is prepared to work occasional overtime if required; has a good understanding of specific records and archives management issues, including internal and external user research requirements; has a knowledge of relevant international standards and familiarity with electronic document and records management systems (EDRMS) and cataloguing tools.
  • The successful candidate is proficient in English. Additional knowledge of German and/or French is a plus.
Work experience:
At last five years of relevant job experience in electronic records management and managing physical archives.

The BIS’s head office is located in Basel, Switzerland, with representative offices in Hong Kong SAR and Mexico City. We are able to recruit globally, regardless of nationality, and offer competitive employment packages. The BIS employs staff on both open-ended and fixed-term contracts. However, all new entrants are initially recruited on a fixed-term basis. The BIS is fully committed to equal opportunity employment and strives for diversity among its staff. We encourage applications from female candidates.

Tuesday, July 18, 2017

Records Management Consultant. WIPO, Geneva. Open until 20 July 2017

 Title of Assignment: Records Management Consultant  

Name of unit/sector: Records and Archives Section, Conference and General Services Division          

Place of Assignment: WIPO Headquarters Geneva, Switzerland   

Expected duration of assignment: 5 months full-time equivalent (Possibility of extension to be determined)      

1. Objective of the assignment

The Records Management Consultant will work with the Records and Archives Section (RAS), Conference and General Services Division, and the IT Enterprise Architecture Division (EAD) to strengthen the management of records and archives at WIPO in the context of an ongoing project to implement an Enterprise Content Management (ECM) system using the OpenText Content Suite. The Consultant will support the development and adoption by WIPO business units of good records management (RM) practices consistent with business needs and with a strengthened internal regulatory framework for records and archives management.

The Consultant will also support RM-related communication linked to the ECM project, and will assist RAS, EAD and the project team in consultations on relevant issues with the ECM external implementing partner.  

2. Responsibilities

Under the supervision of Records and Archives Section, review existing and proposed elements of the RM framework for consistency with best practice standards and with WIPO’s business needs; identify gaps and propose solutions. 

Support a smooth transition to records and archives management in the OpenText ECM environment by assisting WIPO business units to develop their filing plans; to improve the management of their own records and archives; to understand the use of the OpenText ECM system for records lifecycle management; and to implement records retention schedules.

3. Deliverables/services

Deliverables and services will be provided in three overlapping phases.

Phase 1 – RM framework

a. Review of the following elements of the RM framework for consistency with best practice standards, with WIPO’s business needs, and ECM integration; identify gaps and propose solutions:
  • The updated WIPO Records and Archives Policy
  • WIPO RM Classification Scheme
  • Consolidated Records Retention Schedule
  • FAQs and practical guidance for publication on the Intranet

Phase 2 – ECM “subprojects”

For each business unit involved in the first three ECM subprojects (i.e. those scheduled for roll-out in 2017), the Consultant will:

a. Assist  managers and records administrators to modify their filing plans consistent with business needs and with WIPO’s overall RM Classification scheme;

b. Mentor managers and records administrators on the practical application of lifecycle records management, including:
 i) File new records correctly and consistently using the unit’s filing plan;
 ii) Identify any business-specific classifications for inclusion in the RM Classification;
 iii) Identify business-specific metadata to be added at the filing plan folder level or to individual records;
 iv) Inventory existing business unit information holdings:
  • identify records as distinct from non-record information;
  • note security and handling requirements;
  • verify the accuracy of document types listed in the unit’s records retention schedule and the inventory of items transferred by the unit to archives;
  • identify records to be migrated to the OpenText Content Server;
 v) Implement disposition actions, including the “Sort” action, before migration;
 vi) Recommend modifications to existing records retention schedules, if needed;
 vii) Monitor and report on activities, and document observations;
 viii) Identify opportunities to save costs; simplify and enhance processes, systems and documentation; and recommend changes; and
 ix) Identify legal, regulatory, information security, records management or software issues requiring resolution, and refer for advice or action as needed.

Phase 3 – Preparation for Organization-wide roll-out of ECM records management capabilities

a. Recommend changes in resource levels, if any, on the basis of documented observations, monitoring reports and experience gained in subprojects 1 through 3;
b. (Time permitting) assist selected managers and records administrators to modify existing filing plans consistent with business needs and the RM Classification scheme.

4. Reporting

The ICS Contractor will report to the Head, Archive Unit, Records and Archives Section under the overall management of the Acting Director, Conference and General Services Division, and will liaise closely with the ECM project team in EAD.

5. Profile (e.g. area of specialization/expertise, specific knowledge/skills/experience)

a. University degree in a relevant discipline
b. At least 6 years of relevant professional experience as a records manager or archivist in an electronic environment;
c. Knowledge of the OpenText Content Suite or similar ECM systems; and
d. Ability to communicate fluently in English.

Strongly Desirable:

a. Ability to communicate fluently in French;
b. Experience performing a similar role on an ECM project;
c. Experience of developing and implementing records and archives management best practices in an organization.

6. Duration of contract and payment

We expect the deliverables and services, as listed in 3, above, to be completed within 5 months (by end 2017) in line with the projected delivery of the first three ECM sub-projects by the external implementation contractor.  The possibility of extending the contract will be reviewed after 3 months.

Payment will be effected on a Time Material basis with a monthly time sheet.

Applicants are requested to provide an indication of their remuneration expectations in Swiss francs.

ICS contractors fall outside the coverage of employment contracts for WIPO Staff members and are not subject to the WIPO Staff Regulations and Rules. The contractor has no entitlement to vacation or sick leave, except for WIPO official holidays, or to medical insurance or staff pension. Absences from work will be deducted from the contractor’s payment on a pro-rated basis.

Friday, July 14, 2017

2017 Young Professionals Programme Examination, Information Management, P-2. UN Secretariat. Open until 22 August 2017

Are you a young (born on or after 1 January 1985) information and knowledge management professional (library, archives and records management) from one of the following countries?

Afghanistan, Andorra, Angola, Antigua and Barbuda, Australia, Bahrain, Belarus, Belize, Brazil, Brunei Darussalam, Cambodia, Cape Verde, Central African Republic, Chad, China, Comoros, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Gabon, Honduras, Indonesia, Iran, Iraq, Japan, Kiribati, Kuwait, Laos, Latvia, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Micronesia, Monaco, Mozambique, Nauru, Norway, Oman, Palau, Papua New Guinea, Poland, Qatar, Saint Lucia, Sao Tome and Principe, Saudi Arabia, South Sudan, St Vincent and the Grenadines, Suriname, Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States, Vanuatu, Venezuela, Vietnam.

Then this post is for you!

Posting Title: 2017 YPP EXAMINATION (for external candidates) – Information Management, Public Information and Multimedia Production (INFONET), P2
Department/Office: Office of Human Resources Management
Posting Period: 23 June 2017 - 22 August 2017
Job Opening Number: 17-YPP INFONET-DM OHRM-81274-E- (G)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice
• The purpose of the present Job Opening is to invite applications from external candidates who wish to take the 2017 Young Professionals Programme examination in the Public Information and Conference Management Network (INFONET). UN Secretariat staff members who are eligible to apply through the “G to P” or “G to N” track must not apply through this Job Opening.

• The eligibility requirements of the examination are:

1. At least a three-year first level university degree in the Main Courses listed in the Education Section of this Job Opening;
2. Born on or after 1 January 1985;
3. Fluent in either English or French; and
4. A national of a participating member state. The participating member states

Afghanistan, Andorra, Angola, Antigua and Barbuda, Australia, Bahrain, Belarus, Belize, Brazil, Brunei Darussalam, Cambodia, Cape Verde, Central African Republic, Chad, China, Comoros, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Gabon, Honduras, Indonesia, Iran, Iraq, Japan, Kiribati, Kuwait, Laos, Latvia, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Micronesia, Monaco, Mozambique, Nauru, Norway, Oman, Palau, Papua New Guinea, Poland, Qatar, Saint Lucia, Sao Tome and Principe, Saudi Arabia, South Sudan, St Vincent and the Grenadines, Suriname, Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States, Vanuatu, Venezuela, Vietnam.

Submitting applications for more than one exam area shall result in automatic disqualification in all exam areas, i.e., applying to INFONET and POLNET will result in disqualification in both areas.

Upon selection, all candidates successful in the Young Professionals Programme examinations will be initially appointed at the P-1 or P-2 level depending on their qualifications. Those appointed at the P-1 level shall be promoted to a position at the P-2 level following a minimum of two years of satisfactory performance and depending on the availability of posts. Thereafter, candidates may apply for positions at the P-3 level through the staff selection system so long as they meet the qualification requirements.

Incomplete applications and applications that are received after the above deadline (11:59 pm New York HQ local time) will not be accepted under any circumstances. Applicants are strongly encouraged to submit their applications early to avoid problems due to heavy last-minute internet traffic.
Org. Setting and Reporting
These positions are located primarily in the Department of Public Information (DPI) and its worldwide network of information centres, as well as in the UN field offices. In addition, a number of other departments such as the Department of Peacekeeping Operations, the Department of Political Affairs and the Office for the Coordination of Humanitarian Affairs have need for INFONET expertise.

Associate Officers typically report to a senior officer, i.e., a unit chief or section chief.
The Young Professionals Programme examination in INFONET covers a wide range of topics in the areas of public information and communication (public relations, campaign management, marketing and strategic communications, media monitoring and analysis), information and knowledge management (library, archives and records management), and multimedia production (audio-visual, print, photo, social media).

Some of the key responsibilities of an Associate Officer in INFONET would be (These duties are generic and may not be carried out by all INFONET Associate Officers):

• Track, research and analyze information on assigned topics/issues; gather information from diverse sources and help to assess news value and other potential impact, as well as to evaluate the effectiveness of communications campaigns.
• Draft/compile a specific type or types of information products for target audiences, including press releases, media packets and reports, brochures, briefings, video clips, newsletters, websites, social media content, etc.
• Create multimedia products for placement on web-based / social media or other platforms.
• Organize the production, clearance and distribution of information materials.
• Prepare initial drafts and edits of articles or chapters for inclusion in UN newsletters, periodicals, reports and books.
• Identify and propose information and advocacy opportunities, activities and approaches, taking into account the situation/topic and target audience.
• Identify key contacts/constituencies and opportunities for strategic partnerships to facilitate communications efforts and maintain working relationships with the same.
• Organize, or participate in the organization of, conferences, seminars, special events, press briefings, interviews, etc.; prepare briefing materials for senior officials prior to their participation in such events.
• Respond to a variety of inquiries and information requests internally and externally; prepare related correspondence and input to reports.
• Research, write, narrate, produce and broadcast scripts, story synopses, news and feature and taped programmes (Radio, TV…) from UN Headquarters and the field including Peacekeeping Missions.
• Cover meetings of the General Assembly and its Main Committees, as well as the Security Council and other major bodies of the United Nations; summarize them, highlighting the most newsworthy elements.
• Monitor and analyse global media coverage of the United Nations, the Secretary-General and/or relevant international issues and events in order to prepare press reviews and analyses for UN officials
• Organize, classify, catalogue and preserve print and electronic information resources.
• Participate in the development and maintenance of digital libraries, repositories and archives for UN content, including use of current and emerging metadata standards, tools and systems for the capture, maintenance and access to digital files and records, digitization of historical records and indexing functions.
• Supervise and undertake archival processing activities, records accession and disposition functions, including records appraisal, by liaising with records-creating offices on the transfer and/or disposal of records and analysing and evaluating records for evidential and informational value in support of records appraisal.

• Review a variety of professional sources to evaluate and identify appropriate materials to be added to the library collections and electronic resources subscriptions that meet the information needs of the Organization and its primary clientele (delegates and staff at UN Permanent Missions, UN Secretariat staff); organize, classify and catalogue/create metadata for print and electronic information resources.
• Provide targeted knowledge services to internal clients and partner organizations; provide reference assistance and research support to internal and external clients; search and compile information from a variety of online and traditional reference tools, including catalogues, discovery systems, databases, print indexes, etc.; develop and conduct training and instructional programmes in the use of a variety of research tools and online databases.
• Develop and maintain online research tools and websites to allow easy access to United Nations information and data sources including document repositories, news feeds, newsletters, audio-visual files, e-conferences and other media; design, develop and populate supporting databases; document standard operating procedures; integrate with existing information systems.

• Participate in outreach activities and marketing efforts, in particular via social media, to increase exposure and to highlight products, information resources and knowledge services to clients.
• Participate in the training of internal and external end users about information resources as well as products and services of the Unit.

• Assist in the preparation of the calendar of conferences, meetings or trainings for the current and future years.
• Prepare charts, statistics and reports on the evolution of the activity of his/her unit.
• Monitor the performance of vendors and exchange partners and recommend changes where necessary.
• Supervise General Service staff relating to functions cited above.
• Perform other related duties, as required.
•Shows pride in work and in achievements
•Demonstrates professional competence and mastery of subject matter
•Is conscientious and efficient in meeting commitments, observing deadlines and achieving results
•Is motivated by professional rather than personal concerns
•Shows persistence when faced with difficult problems or challenges
•Remains calm in stressful situations
•Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work

•Works collaboratively with colleagues to achieve organizational goals
•Solicits input by genuinely valuing others’ ideas and expertise
•Is willing to learn from others
•Places team agenda before personal agenda
•Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
•Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Planning & Organizing:
•Develops clear goals that are consistent with agreed strategies
•Identifies priority activities and assignments
•Adjusts priorities as required
•Allocates appropriate amount of time and resources for completing work
•Foresees risks and allows for contingencies when planning
•Monitors and adjusts plans and actions as necessary
•Uses time efficiently
At least a first-level university degree (i.e., Bachelor’s degree or an equivalent degree of at least three years) in one of the following areas (to be selected from the “Main Course of Study” dropdown menu):

•Business & Administration
•Journalism & Information
•Social & Behavioral Science

Please choose also (from the “Field of Study” dropdown menu), the field of study that is closest to your degree and write the exact title in original language as well as its translation in English or French.

Work Experience
No work experience is required.
Fluency in one of the working languages of the UN Secretariat, English or French, (speaking, reading, listening, and writing) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage.

The assessment process is divided into 3 stages:

1)Screening of applications
2)Written examination
3)Oral examination.

Knowledge of UN languages may be tested at any of these stages.

1)Applications will be screened on the basis of the eligibility criteria in this Job Opening.
2)The written examination will be conducted in exam centres, hand written and paper-based. It consists of:

-Part I: General Paper, which assesses reading comprehension and drafting skills in an international affairs context
-Part II: Specialized Paper, which assesses knowledge related to responsibilities listed in the job opening (INFONET areas).

The written examination will take place on 14 December 2017.

3)Only examinees who are successful overall in the written examination will be invited to the oral examination (interview) which will be conducted via online video conference. The oral examination will assess the key competencies for INFONET, as described in the Job Opening. Part of the final assessment stage, either before, during or after the oral examination may include an element to verify the candidate’s answers given in the Specialized Paper as well as the information in the Personal History Profile submitted. The anticipated timeframe for the oral examination is May 2018.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee

Consultancy, Digital Preservation Expert. UNICEF, New York. Open until 18 July 2017

Job Number: 505698 | Vacancy Link
Locations: Headquarters Locations: United States of America
Work Type : Consultancy

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.
Enterprise Content Management (ECM) project’s goal is to take a systemic approach that introduces and institutionalizes Electronic Content Management (including systems, policies, procedures, standards, guidance, and governance), providing improved search functionality, document and records management, archives management, content management, content reuse and repurposing, and collaboration across UNICEF. As additional benefit it seeks to reduce risks, improve usability of tools, provide significant savings, enable new organizational capabilities and comply with several audit recommendations. These goals will be implemented in keeping with the organizational strategy and information management requirements of stakeholders in various business areas.

Purpose of the Contract
UNICEF requires expert review, from a well-qualified and deeply experienced specialist in digital preservation, to validate two draft requirements documents and two corresponding sets of user stories. The first requirements document is for an Archive Management System (AMS) and the second is for a Trusted Digital Repository (TDR).
The review should ensure that the requirements documents for these two systems:
1) Succinctly and accurately reflect UNICEF business needs for archives management and digital preservation, and;
2) Appropriately reflect any relevant international standards.
The selected consultant will also provide debriefs to the Business Analyst leading requirements development, and to the larger team working to implement the project (refer to detailed outline of deliverables below).
After the review and any required revisions, and the close of this consultancy, UNICEF will proceed to acquire these systems through open bids.

Reporting Structure
The Enterprise Content Management (ECM) project team is leading the UNICEF project for acquisition and implementation of these archives systems. The selected consultant will report directly to the Senior Project Manager for ECM.
Activities Deliverables
  1. 4 debriefs with Business Analyst
Sessions’ minutes
  1. Two debriefs with project team
Sessions’ minutes
  1. Write comments on user stories and other documentation;
Finalized documents with user stories and other documentation
  1. Detailed edits to finalize requirements documents for AMS and for TDR.
Finalized AMS, TDR requirements

Details of how the work should be delivered:
The consultancy work should be done within a time frame of one month after contract start. The initial meetings (2 days) will take place with the ECM team in UNICEF’s New York HQ (3 United Nations Plaza, New York, NY 10017). The remaining work with be done remotely through email, file sharing and web meetings.
For deliverables 3 (comments on user stories and documentation) and 4 (detailed edits to finalize requirements), UNICEF may request up to one iteration after the deliverable is originally supplied, if needed; if so, UNICEF will supply detailed comments/responses to assist the consultant in making any needed changes to the deliverables.

The payment is based on the production of the four deliverables above. The Consultant shall provide an invoice upon completion of each of the deliverables. Each deliverable shall be reviewed by UNICEF for satisfactory completion.

Performance Indicators for Evaluation of Results:
Evaluation of results will be done by the Senior Project Manager and team based on the following indicators
  • Quality of work;
  • Clearly written deliverables;
  • Timely delivery within the terms of the agreed contract.
  • Education:
    • A Master Degree in Archives or Library Science (MAS or MILS) from an accredited international program, or equivalent experience.
  • Experience:
    • A minimum of 5 years of experience in working with digital archival collections, including experience in implementing preservation system including digital repository and archive management system
  • Required Skills:
    • Effective interpersonal, verbal, and written communication skills;
    • Familiarity with archival principles, processing and cataloging;
    • Proven experience with implementing TDR;
    • Proven Experience with implementing AMS system;
    • Knowledge in various archival computer applications;
    • Ability to advise on recordkeeping technology based on analysis of organizational objectives;
    • Demonstrable conceptual, analytical and evaluative skills;
    • Ability to conduct research and analysis, and formulate and present recommendations;
    • Ability to work in a team and to maintain effective working relationships in a multicultural and multi- sectoral environment.
  • Languages:
    • English and French are the working languages of UNICEF. For the post advertised, fluency in English is required.
Please indicate your ability, availability and supply an itemized list of your fees covering the four deliverables, plus a total. A detailed fee should also be included for travel and accommodations for the stay in New York. Applications submitted without quoting these fees will not be considered.
You will be expected to spend 2 days at the beginning of the contract working in New York within the ECM team. The remaining of the activities will be done remotely.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.

Opening Date Fri Jul 07 2017 15:00:00 GMT+0200 (Romance Daylight Time) Eastern Daylight Time
Closing Date Tue Jul 18 2017 05:55:00 GMT+0200 (Romance Daylight Time)

Associate Reseach Officer, P-2. MICT, Arusha. Open until 18 July 2017

International Residual Mechanism for Criminal Tribunals

Associate Research Officer, P-2 (Arusha)
DATE OF ISSUANCE : 19 June 2017
OFFICE : Registry/Archives and Records Section
Location : Arusha

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational setting and Reporting:
This position is located in the Archives and Records Section, Arusha Branch, Registry. Under the supervision of the Archivist and the Deputy Chief, MARS Arusha, the incumbent will be responsible for administering the information security and access regime, and for providing research and reference services to users of the records of the International Residual Mechanism for Criminal Tribunals (Mechanism) and the Archives of the International Criminal Tribunal for Rwanda (ICTR).

In close coordination with the relevant legal officer, act as the focal point for the administration of the Mechanism information security and access regime.
o Assist in the development of procedures for information security classification reviews and for implementation of decisions on reclassification.
o Implement procedures for information security classification reviews, and for implementation of decisions, liaising with classification authorities, information owners and custodians.
o Ensure complete and accurate implementation of decisions on (re)classification. Ensure correct marking of materials containing classified information. Ensure correct redaction of classified information.

Through the Offices of the President, Registrar and Prosecutor, act as the focal point for requests for access to Mechanism records and archives.
o Receive and respond to requests for access. Includes registering requests and tracking the process of considering and determining requests.
o Advise requesters and researchers on holdings and accessibility.
o Provide other information and assistance to requesters and researchers.

 Participate in the creation of finding aids, and other research and reference tools for Mechanism records and archives, in collaboration with the Archivist, the Audiovisual Archivist and the Electronic Records Manager. Participate in the evaluation of existing research and reference tools and assist in the implementation of new tools to facilitate access to records and archives.

Monitor and analyse trends in requests for access and areas of research. Advise the Archivist and the Deputy Chief, MARS Arusha on responses to trends, to enhance accessibility of records and archives.

Manage the content of the Mechanism website relating to records and archives.

Manage the Section’s collections of published and open-access research and reference material.
o Select material for the development of collections.
o Organise, classify and catalogue print and digital resources.
Participate in the development and implementation of advocacy and outreach programmes.
Perform other duties as required.

Core Competencies:
Professionalism – Knowledge of records, archives or library operations and electronic data management. Ability to apply conceptual, analytical and evaluative skills and identify issues, formulate opinions and make conclusions and recommendations. Ability to develop reference and research resources. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
Client Orientation – Considers all those to whom services are provided to be "clients" and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies 
clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients’ informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.


Advanced university degree in archival science, records management, library science, information science or related field. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.

Work Experience:
Minimum of two years of progressively responsible experience in archives management, records management, library services, information management or related area. Experience of providing reference services is required. Experience of strict information security regimes is required. Experience in international tribunals or national courts is desirable.

English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is highly desirable.

Assessment Method:
There may be an interview which will comprise a competency-based interview component. There may also be a technical test.

Special Notice:
The appointment is limited to the Mechanism. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.

No Fee:

United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

All applications must be submitted through the UN Inspira portal. The Mechanism is not able to accept applications for this vacancy via email.
Internal applicants may go to
External applicants may go to

Information Management Officer, P-3. OPCW, The Hague. Open until 17 July 2017

Post Level :    P-3  Closing Date :  17 July 2017                                 
Vacancy Ref :     E-VER/DEB/IMO/F0196/P-3/21/05-17
Branch :     Declarations Branch
Division :    Verification Division
Date :    2 June 2017
This fixed-term appointment is for duration of two years with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules, as applicable. The OPCW is a non-career organisation with limited staff tenure. The total length of service for Professional staff shall not exceed 7 years. The Director-General retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.
 Principal Functions  Requirements
Under the direct supervision of the Head, Documents, Registration and Archiving and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, Information Management Officer will have the following responsibilities;

Control registration and processing of all classified declarations and verification-related documents and their availability either within electronic systems or in hard-copy:
• Control the quality of the information service, and of the information (including metadata) held in the information management systems, using available tools and procedures.
• Analyse requirements, develop, update metadata for the online documents registration system, to improve retrieval and ensure that documents registration meets established standards.
• Responsible for management of documentation arising from the information service, including requests, notifications and other correspondence, and for reporting on results.
• Ensure maintenance of confidentiality when making classified information available.
• Identifies and assists in resolving any procedural or technical impediment to prompt availability of information to users.
• Facilitates external translations and the electronic exchange of information with Member States.

Contribute to the design, implementation and support of an Electronic Content Management System (ECM) solutions for the management electronic records:
• Research and evaluate enterprise content management systems on the market and advise on systems with information and records management functionalities.
• Map the user requirements to the implementation of content management solutions to align with organisational information architecture, records management policies and the OPCW Confidentiality regime.
• Provide end user training to support electronic records management throughout the Verification and Inspectorate Divisions.
• Develop migration strategies to ensure integrity of records and related metadata over the required lifetime of the records as information systems are upgraded or replaced.

Contributes to the development of quality assurance controls for classified information provided to States Parties:
• Reviews the declarations, amendments and other incoming correspondence from States Parties and determines which documents have to be provided to other States Parties, in accordance with the provisions of the Convention.
• Reviews the metadata in the electronic document management systems for registered declarations and all incoming and outgoing correspondence.
• Develops the annual redacted declaration data report and reviews the information to be distributed to State Parties.
• Ensures that each requesting State Party receives the information it requires to be assured of the continued compliance with the Convention by other States Parties.
• Briefs new delegates of Member States on the procedure for transferring confidential information between the Secretariat and the Member State.

Manage and maintain good records and archives management practice:
• Design and carry out professional activities required to improve information management practice, including preparation for move to new, electronic environments or applications.
• Design, implement, manage a function-based classification scheme and file plan for records (paper, electronic, audio-visual) in order to ensure physical access to and intellectual control over records.
• Manage and secure records disposition by applying approved retention schedules to information assets whether digital-born, digitized or in hard-copy.
• Maintain and update records retention schedules and other documentation required for management of information.
• Propose initiatives to organise and maintain records in all formats for the duration of their use and retention.
• Research and propose best practice standards for the management of digital records and digital preservation strategies.

Prepare, review, update procedures, guidelines, and forms required for work processes:
• Review and analyse work flow and processes, and collaborate with DRA staff to make improvements in document handling practices.
• Draft, review and validate standard operating procedures (SOPs), working instructions (WIs), and guidelines.

Strategic Planning:
• Assist the Head of DRA in developing strategic plans for the section: annual work plans; staffing requirements; proposals for improvement and maintenance of optimum service levels.
• Assist the Head of DRA where required in any corporate-wide initiative related to the management of information, records and archives.
• Propose, manage and monitor projects and assist with training and guiding staff in a range of records and information functions.
• Stay current in new records management and archival developments by reviewing the literature, participating in best practice groups and dedicated international conferences.

Act as Head of DRA Section:
• As directed by the Branch Head, perform all the administrative, managerial and organisational duties in absence of the Head of DRA Section.
• Other duties, as required.

 Knowledge and Skills
Education (Qualifications):
Essential: Advanced University degree in information management, archives or records management or a related field, with preferably a postgraduate specialisation. A relevant first-level university degree preferably in combination with training, and in addition qualifying experience (minimum seven years) may be accepted in lieu of the advance university degree. An equivalent or specialist training together with at least eleven years of relevant professional experience may be taken into consideration in lieu of a university degree.

Desirable: Additional training in business analysis and project management.
Required Certification (if applicable): N/A

Skills and Abilities (key competencies):
. Core professional skills related to information and records management;
. Strong analytical skills, particularly in the area of business process analysis;
. Ability to organise, plan and implement work assignments, as well as manage competing demands;
. Problem solving skills, including ability to identify and participate in the resolution of issues/problems;
. Appreciation of the need to observe confidentiality in a highly sensitive work area;
. Knowledge of statistical methods and tools;
. Knowledge of workflow processes and document control practices in an enterprise content management (ECM) environment;
. Knowledge of and familiarity with the Verification Annex of the Chemical Weapons Convention;
. Flexibility, tact, discretion and the ability to work harmoniously in a multi-cultural environment;
. Proven communication (verbal and written) skills, including ability to prepare reports;
. Advanced computer skills, dealing with both structured and unstructured records;
. Commitment to continuous learning is essential.
Essential: At least five years of experience in the field of records and information management preferably in an international or public organisation. Experience in implementation and administration of Enterprise Content Management (ECM) solutions used in the management of information and records.
Desirable: Experience in data quality assurance and data migration projects as well as in managing digital records and archives. Experience with workflow management systems. Experience of working in highly confidential environments. Experience with international or national organisations and project management.
Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
Total annual salary consists of a net annual salary (net of taxes and before medical insurance and provident fund deductions) in US$ and a post adjustment. The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances. The figure quoted on the right, is based on the June 2017 rate of 33.9%.  
 With Dependants   No Dependants 
Annual Salary $62,098 $58,583
Post Adjustment $21,051 $19,860
Total Salary $83,149 $78,443
Currency USD
Interested applicants who are unable to submit an application online at , due to technical problems, are requested to send an e- mail to explaining the problem.
Only applications received before the closing date will be considered. Only applicants under serious consideration for a post will be contacted.
Applications from qualified female candidates are strongly encouraged.