Consultancy, Digital Preservation Expert. UNICEF, New York. Open until 18 July 2017

Job Number: 505698 | Vacancy Link
Locations: Headquarters Locations: United States of America
Work Type : Consultancy

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.
Enterprise Content Management (ECM) project’s goal is to take a systemic approach that introduces and institutionalizes Electronic Content Management (including systems, policies, procedures, standards, guidance, and governance), providing improved search functionality, document and records management, archives management, content management, content reuse and repurposing, and collaboration across UNICEF. As additional benefit it seeks to reduce risks, improve usability of tools, provide significant savings, enable new organizational capabilities and comply with several audit recommendations. These goals will be implemented in keeping with the organizational strategy and information management requirements of stakeholders in various business areas.


Purpose of the Contract
UNICEF requires expert review, from a well-qualified and deeply experienced specialist in digital preservation, to validate two draft requirements documents and two corresponding sets of user stories. The first requirements document is for an Archive Management System (AMS) and the second is for a Trusted Digital Repository (TDR).
The review should ensure that the requirements documents for these two systems:
1) Succinctly and accurately reflect UNICEF business needs for archives management and digital preservation, and;
2) Appropriately reflect any relevant international standards.
The selected consultant will also provide debriefs to the Business Analyst leading requirements development, and to the larger team working to implement the project (refer to detailed outline of deliverables below).
After the review and any required revisions, and the close of this consultancy, UNICEF will proceed to acquire these systems through open bids.


Reporting Structure
The Enterprise Content Management (ECM) project team is leading the UNICEF project for acquisition and implementation of these archives systems. The selected consultant will report directly to the Senior Project Manager for ECM.
Deliverables

Activities	Deliverables
4 debriefs with Business Analyst	Sessions’ minutes
Two debriefs with project team	Sessions’ minutes
Write comments on user stories and other documentation;	Finalized documents with user stories and other documentation
Detailed edits to finalize requirements documents for AMS and for TDR.	Finalized AMS, TDR requirements

Details of how the work should be delivered:
The consultancy work should be done within a time frame of one month after contract start. The initial meetings (2 days) will take place with the ECM team in UNICEF’s New York HQ (3 United Nations Plaza, New York, NY 10017). The remaining work with be done remotely through email, file sharing and web meetings.
For deliverables 3 (comments on user stories and documentation) and 4 (detailed edits to finalize requirements), UNICEF may request up to one iteration after the deliverable is originally supplied, if needed; if so, UNICEF will supply detailed comments/responses to assist the consultant in making any needed changes to the deliverables.


Payment:
The payment is based on the production of the four deliverables above. The Consultant shall provide an invoice upon completion of each of the deliverables. Each deliverable shall be reviewed by UNICEF for satisfactory completion.


Performance Indicators for Evaluation of Results:
Evaluation of results will be done by the Senior Project Manager and team based on the following indicators

• Quality of work;
• Clearly written deliverables;
• Timely delivery within the terms of the agreed contract.

Requirements:

• Education:
  • A Master Degree in Archives or Library Science (MAS or MILS) from an accredited international program, or equivalent experience.
• Experience:
  • A minimum of 5 years of experience in working with digital archival collections, including experience in implementing preservation system including digital repository and archive management system
• Required Skills:
  • Effective interpersonal, verbal, and written communication skills;
  • Familiarity with archival principles, processing and cataloging;
  • Proven experience with implementing TDR;
  • Proven Experience with implementing AMS system;
  • Knowledge in various archival computer applications;
  • Ability to advise on recordkeeping technology based on analysis of organizational objectives;
  • Demonstrable conceptual, analytical and evaluative skills;
  • Ability to conduct research and analysis, and formulate and present recommendations;
  • Ability to work in a team and to maintain effective working relationships in a multicultural and multi- sectoral environment.
• Languages:
  • English and French are the working languages of UNICEF. For the post advertised, fluency in English is required.

Please indicate your ability, availability and supply an itemized list of your fees covering the four deliverables, plus a total. A detailed fee should also be included for travel and accommodations for the stay in New York. Applications submitted without quoting these fees will not be considered.
You will be expected to spend 2 days at the beginning of the contract working in New York within the ECM team. The remaining of the activities will be done remotely.


UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.

Opening Date Fri Jul 07 2017 15:00:00 GMT+0200 (Romance Daylight Time) Eastern Daylight Time
Closing Date Tue Jul 18 2017 05:55:00 GMT+0200 (Romance Daylight Time)