Head, Acquisition and Holdings Management, A.1/A.2. NATO, Brussels. Open until 16 November 2019

VACANCY NOTIFICATION/ NOTIFICATION DE LA VACANCE DU POSTE



Head, Acquisition and Holdings Management (190851)

Primary Location: Belgium-Brussels

NATO Body: NATO International Staff (NATO IS)

Schedule: Full-time

Application Deadline: 16-Nov-2019

Salary (Pay Basis): 4,278.35Euro (EUR) Monthly

Grade A.1/A.2

Clearance Level CTS





1. SUMMARY

The NATO Archives acts under the authority of the Archives Committee. Under the direction of the NATO Archivist, its main responsibilities are the identification of information of permanent value, the overall management of NATO archival holdings and the implementation of the NATO Records Policy and Public Disclosure Policy. As such the NATO Archives provides guidance on records and archives matters NATO wide; collects NATO information of permanent value throughout NATO civil and military bodies; organises and preserves this information regardless of its format; and provides access to publicly disclosed NATO information.

Under the general guidance of the NATO Archivist, the incumbent will be responsible for implementing the Policy on the Retention and Disposition of NATO Information; contributing to the development of information management policies, standards and procedures; and the physical and intellectual management of NATO’s archival holdings.

Within this framework the main functions of the Head will include: managing the archival vaults of the NATO Archives for records in all formats (including e-vaults for digital information); developing and implementing retention and disposition policies and procedures; coordinating appraisal reviews of NATO HQ information; providing advice to NATO civil and military bodies and operations on records and archives questions; initiating and supervising descriptions of archival holdings; and implementing preservation measures for records in all formats.

In addition, the Head directs the Acquisition and Holdings Management Unit (AHU) and replaces the NATO Archivist during absences. The Head presents to the Archives 



Committee on the implementation of the Policy on the Retention and Disposition of NATO Information and on other special projects as required.



2. QUALIFICATIONS AND EXPERIENCE



ESSENTIAL

The incumbent must:

o possess a university degree, preferably with an emphasis on records and archives management or contemporary history/international relations;

o have at least three years of relevant working experience; at least two of which must be at the national or international level;

o possess experience implementing retention and disposition programmes in large organisations;

o possess experience managing projects related to records and archives and information management within tight deadlines;

o possess experience in writing strategic policies, directives and guidelines;

o possess knowledge of international standards related to records and archives;

o possess knowledge and experience of electronic records and electronic records keeping systems, and knowledge of the challenges of electronic records and archival preservation;

o have experience in briefing and training;

o be familiar with current office software suites, particularly database products related to records and archives management ;

o possess the following minimum levels of NATO’s official languages (English/French): V ("Advanced") in one; III ("Intermediate") in the other.





DESIRABLE

The following would be considered an advantage:

· a thorough knowledge of the Organization and Alliance activities;

· experience working in records and archives management in a security conscious environment;

· experience in managing digital archives;

· managerial experience;

· knowledge of additional languages.



3. MAIN ACCOUNTABILITIES

Expertise Development

Develop and update retention and disposition schedules that identify and preserve NATO information of permanent value as well as facilitate the timely destruction of information identified as having no permanent value. Contribute to the implementation and management of a trusted digital repository for the long-term preservation of digital holdings. Ensure the  



retrievability of inactive records in all formats by developing and maintaining taxonomies and accurately preserving metadata for these records

Project Management

Identify, implement and successfully complete projects in relation to semi-active and inactive NATO information. Contribute to the development of records, archives and information management policies and their implementation in the International Staff (IS) and across the Organization.

Information Management

Coordinate and conduct archival appraisal of archival holdings at NATO Headquarters, Implement and maintain an integrated file plan and taxonomy for both paper and electronic records.

Stakeholder Management

Respond to requests for information contained within the NATO archives. Provide advice and guidance to NATO civil and military bodies and operations on records and archives management.

Knowledge Management

Describe archival holdings according to established international and Organizational standards so as to maintain access thereto. Ensure the preservation of semi-active and inactive records in all formats. Manage the space of archival repositories containing records in all formats and ensure that all files and boxes are registered and traceable. Coordinate transfers of NATO information of permanent value. Authorize and supervise the destruction of NATO information of temporary value.

People Management

Direct and supervise the work of the AHU staff and prepare and maintain a work plan for the Unit. Direct and supervise the NATO Archives staff when the NATO Archivist is absent. This includes attending management meetings, meetings with experts and meetings with national representatives.

Perform any other related duty as assigned.



4. INTERRELATIONSHIPS

The incumbent reports to the NATO Archivist and directs and supervises the staff of the Acquisition and Holdings Management Unit. He/she is required to work closely with the Public Disclosure Officer and the Officer, Retention and Disposition, as well as with staff working in Information Management (IM) at NATO headquarters and throughout the Organization.

Direct reports: 3

Indirect reports: N/a.





5. COMPETENCIES

The incumbent must demonstrate:

· Achievement: Works to meet standards;

· Analytical Thinking: Sees basic relationships;

· Clarity and Accuracy: Checks own work;

· Conceptual Thinking: Sees patterns based on life/work experience;

· Customer Service Orientation: Takes personal responsibility for correcting problems;

· Empathy: Reads non-verbal cues and understands meanings;

· Impact and Influence: Takes multiple actions to persuade;

· Initiative: Is decisive in a time-sensitive situation;

· Teamwork: Co-operates.



6. CONTRACT:

Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years; possibility of renewal for up to three years, during which the incumbent may apply for conversion to an indefinite duration contract.

Contract clause applicable:

In accordance with the contract policy, this is a post in which turnover is desirable for political reasons in order to be able to accommodate the Organisation's need to carry out its tasks as mandated by the Nations in a changing environment, for example by maintaining the flexibility necessary to shape the Organisation's skills profile, and to ensure appropriate international diversity.

The maximum period of service foreseen in this post is 6 years. The successful applicant will be offered a 3-year definite duration contract, which may be renewed for a further period of up to 3 years. However, according to the procedure described in the contract policy the incumbent may apply for conversion to an indefinite contract during the period of renewal and no later than one year before the end of contract.

If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject also to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years.

Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Régulations.

NOTE:

Irrespective of previous qualifications and experience, candidates for twin-graded posts will be appointed at the lower grade. Advancement to the higher grade is not automatic, and will not normally take place during the first three years of service in the post.

Under specific circumstances, serving staff members may be appointed directly to the higher grade, and a period of three years might be reduced by up to twenty four months for external candidates. These circumstances are described in the IS directive on twin-graded posts.





7. RECRUITMENT PROCESS:

Please note that we can only accept applications from nationals of NATO member countries.

Applications must be submitted using e-recruitment system, as applicable:

 For NATO civilian staff members only: please apply via the internal recruitment portal (for more information, please contact your local Civilian HR Manager);

 For all other applications: www.nato.int/recruitment



Please note that at the time of the interviews, candidates will be asked to provide evidence of their education and professional experience as relevant for this vacancy.

Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) and approval of the candidate’s medical file by the NATO Medical Adviser.

More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)



8. ADDITIONAL INFORMATION:

NATO as an equal opportunities employer values diverse backgrounds and perspectives and is committed to recruiting and retaining a diverse and talented workforce. NATO welcomes applications of nationals from all Member States and strongly encourages women to apply.

Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.

Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.

Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.

The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.

The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.

Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.

Unit Head, Records Unit, P-3. IAEA, Vienna. Open until 16 January 2019

Unit Head (Records Unit)(P3) - (2018/0321 (001467))

Organization

: MTGS-Records Unit

Primary Location

: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting

: 2018-12-19, 9:28:33 PM

Closing Date

: 2019-01-16, 11:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Probation Period: 1 Year

  

This is a re-opening of the vacancy. Candidates who already applied do not need to re-submit an application.

 

Organizational Setting

The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.

 

The Department of Management’s Division of General Services (MTGS) provides support functions to the IAEA through its five Sections, namely the Archives and Records Section (ARMS), the Commissary Management Section (CMS), the Facilities Management Section (FMS), the Transport and General Support Section (TGSS), and the Seibersdorf Complex Management Section (SCMS).

The Archives and Records Management Section establishes a framework for the creation and management of authentic, reliable and usable records, capable of supporting IAEA business functions and activities for as long as they are required. The Section is divided into three Units: Mail, Records and the Archives Unit. The Records Unit is responsible for the management of records, capable of supporting IAEA business functions and activities.

Main Purpose

Under the direct supervision of the Section Head ARMS the Unit Head plans, develops, and applies records management policies designed to facilitate effective and efficient handling of official records and other information. S/he coordinates and supervises activities of the Unit, which carries out records management advisory work and other technical, clerical, and registration services. Liaises with other internal and external stakeholders to assure compliance with policies, procedures, and practices of records management program.

Role

The Unit Head is: (1) a manager of the Records Unit, ensuring that programmes and projects are developed and implemented in the most efficient and effective manner in line with ARMS strategy plan and the results-based approach; (2) a supervisor, ensuring the provision of efficient and effective recordkeeping services; (3) an analyst, researching and monitoring records and information management developments in the changing technological landscape and providing advice on digital recordkeeping applications, solutions; (4) a liaison, for all Departments in the IAEA on information governance in repositioning ARMS at IAEA.

Functions / Key Results Expected

• Plan, organize, manage and evaluate the work of the Records Unit, continuously reviewing effectiveness, focusing on priorities and driving for excellence. Specific tasks include: prepare work plans, ensure a balanced workload distribution, monitor work performance, and guide and supervise the staff of the Unit.
• Ensure economy and efficiency in the creation, use, maintenance and disposal of records, information, data by coordinating the implementation and update of IAEA's Records Management Programme.
• Lead the Records Unit into the transition to an effective, business-oriented advisory and operations service for record keeping.
• Facilitate staff development in the Records Unit including competencies and skills to support the modern functions of ARMS regarding managing information.
• Evaluate, update, innovate and improve Agency record keeping policies and procedures (Records Management Programme), translate them into ARMS projects, and participate in policy update indirectly effecting record keeping practices in the Agency.
• Liaise with internal stakeholders to ensure adherence to Agency policies through information auditing, monitoring and evaluation, and the consistent application of approved records retention policies and procedures in a hybrid environment.
• Participate in the development/implementation of digital record keeping solutions and applications including benchmarking, standardization and continuous improvement of business processes and procedures.
• Lead the development, monitor the relevancy of RM curriculum to deliver training on the records management programme to staff throughout the IAEA.
• Ensure accurate and up-to-date documentation/ filing, handover for Records Unit functions and responsibilities.
• Keep abreast of best practices in information governance within the UN Common System to seek continuous technology and process improvement in the delivery of services. Share knowledge of new information management trends from different disciplines, approaches, IT solutions to foster innovation in the division and department.

Competencies and Expertise

 

Core Competencies

Name	Definition
Planning and Organizing	Sets clearly defined objectives for himself/herself and the team or Section. Identifies and organizes deployment of resources based on assessed needs, taking into account possible changing circumstances. Monitors team’s performance in meeting the assigned deadlines and milestones.
Communication	Encourages open communication and builds consensus. Uses tact and discretion in dealing with sensitive information, and keeps staff informed of decisions and directives as appropriate.
Achieving Results	Sets realistic targets for himself/herself and for the team; ensures availability of resources and supports staff members in achieving results. Monitors progress and performance; evaluates achievements and integrates lessons learned.
Teamwork	Encourages teamwork, builds effective teams and resolves problems by creating a supportive and collaborative team spirit, remaining mindful of the need to collaborate with people outside the immediate area of responsibility.

 

Functional Competencies

Name	Definition
Analytical thinking	Applies business analytics to establish programme priorities. Makes rational judgements from the available information and analysis.
Client orientation	Examines client plans and develops services and options to support ongoing relationships. Develops solutions that add value to the Agency’s programmes and operations.
Judgement/decision making	Consults with and seeks advice at the appropriate managerial level when making complex decisions. Facilitates dialogue and development of best practice to support judgement/decision making, in full compliance with the Agency’s regulations and rules.

 

Required Expertise

Function	Name	Expertise Description
Administrative Support	MS Office (Word, Excel, Outlook, PowerPoint)	Advanced computer skills, including database applications.
Management and Programme Analysis	Project Management	Ability to plan, coordinate, implement and control the records management programme for the creation and management of reliable and usable records.
General Services	Records Keeping and Documents Management	Effectiveness in developing policies, procedures and new programmes based on modern concepts and techniques in records management.
Administrative Support	Records and Documents Administration	In-depth knowledge of modern records management concepts, methodology and techniques.

Qualifications, Experience and Language skills

• University degree in records, information management, archival studies or a related field. Post-graduate training or certification in records management is desirable.
• A minimum of five years of progressively responsible professional experience in records, information and archival management, preferably in an international organization or another multicultural environment.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, English, French, Russian and Spanish) is an asset.

 

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $59151 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 29398*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance

 

-------------------------------------------------------------------------------------------------------------------------------------------------------------
Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process
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Unit Head (Archives Unit), P-3. IAEA, Vienna. Open until 13 April 2018

Unit Head (Archives Unit)(P3) - (2018/0153 (179342))

Organization

: MTGS-Archives Unit

Primary Location

: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting

: 2018-02-27, 2:37:53 PM

Closing Date

: 2018-04-13, 10:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Probation Period: 1 Year

  

Organizational Setting

The Department of Management’s Division of General Services (MTGS) provides service functions to the IAEA through its five Sections that ensure facilities management for its headquarters and for the Seibersdorf laboratories campus, travel, transport and general support services, archives and records management, and the operation of the Vienna International Centre Commissary. The Archives and Records Management Section establishes a framework for the creation and management of authentic, reliable and usable records, capable of supporting IAEA business functions and activities for as long as they are required. The Section is divided into three Units: Mail, Records and the Archives Unit.

Main Purpose

Under the supervision of the Section Head of MTGS/ARMS the incumbent is ensures the efficient administration of the Archival Unit and is responsible for the development and implementation of strategies, policies, procedures and guidelines for the archival services of ARMS.

Role

The Head of the Archives Unit is: (1) supervisor of the Archives Unit, planning and managing the activities of the Unit to ensure delivery of effective and efficient archival services; (2) expert of the archival workflow and archival management making informed decisions on preserving the Agency's assets and facilitating the development of his/her team (3) specialist in digital preservation, archival management and electronic recordkeeping advising the Section Head and the Director of Division; (4) liaison to other departments/divisions in the Agency on digital preservation, semantic technology and controlled access to IAEA historical holdings.

Functions / Key Results Expected

• Contribute to Section planning focussing on changing priorities and driving for excellence in line with the IAEA's results-based programming approach, assist with the management of the Section and support the Section Head as required;
• Plan, organize, manage and evaluate the work of the Archives Unit team in order to preserve the historical records of IAEA; ensure that the Archival Programme of IAEA is sound and comprehensive to manage hardcopy and digital records during their archival life-cycle;
• Contribute to policy development related to the management of archival collections, continuously update the relevant chapters of the ARM Handbook, ARMS policies and procedures on archival operations and long-term preservation.
• Oversee the physical storages of IAEA Archive and Records Centre guaranteeing preservation standards and fulfilling safety and security requirements by the Agency;
• Oversee the development and implementation of archival management system in line with quality management standards, including the continuous improvement of workflows, metadata interoperability with IAEA recordkeeping systems. Supervises the maintenance and update of the archival management system of ARMS ensuring the publication and the update of find aids for both external and internal users.
• Prepare work plans, ensure a balanced workload distribution, monitor work performance, assess staff development needs and propose development plans, and guide and supervise the staff of the Unit;
• Identify priorities and targeted projects on digital preservation, electronic recordkeeping, data curation, digitization in relation to IAEA ’s archival material, proposing technology solutions on addressing data retention challenges on the long-run.
• Monitor the state of the art of the archival domain, researches archival and recordkeeping theories to share knowledge with Section staff and consult on Agency wide projects.

Competencies and Expertise

 

Core Competencies

Name	Definition
Communication	Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
Achieving Results	Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
Teamwork	Actively contributes to achieving team results. Supports team decisions.
Planning and Organizing	Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

 

Functional Competencies

Name	Definition
Analytical thinking	Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions.
Change Management	Adapts to changing circumstances, including emergencies and other unexpected situations.
Client orientation	Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.
Commitment to continuous process improvement	Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements.
Judgement/decision making	Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.
Leading and supervising	Demonstrates initiative and role model behaviour. Is proactive and works toward supporting an achievement oriented culture and performance excellence.

 

Required Expertise

Function	Name	Expertise Description
General Services	Archives Management	Effectiveness in developing policies, procedures and new programmes based on modern concepts and techniques in archives management.
Administrative Support	Document Management	In-depth knowledge of archives, records and information management concepts, methodology and techniques.
Management and Programme Analysis	Project Management	Ability to plan, coordinate, implement and control the archival projects on IAEA collections

 

Asset Expertise

Function	Name	Expertise Description
Nuclear Science	Nuclear Sciences and Applications	Knowledge of nuclear science history, its core research areas and relevance on IAEA holdings

Qualifications, Experience and Language skills

 

• University degree in Humanities or related disciplines with specialisation in Archival Science, Records Management or Information Management.
• A minimum of five years of demonstrated professional experience in archives, preferably in an international organization;
• Practical experience in the implementation of archival management systems, digital repositories, digital preservation solutions;
• In-depth knowledge of archival and recordkeeping standards, digitization, preservation and metadata standards of memory institutions;
• Knowledge of semantic technology, linked data in the context of archival collections and data.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $59151 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 31705*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance

-------------------------------------------------------------------------------------------------------------------------------------------------------------
Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process

Chef de l'Unité Bibliotheque et Archives Publiques. ICRC, Geneva. Open until 16/06/2017

Job Title: CHEF DE L'UNITE BIBLIOTHEQUE ET ARCHIVES PUBLIQUES

Requisition ID 1242 - Posted 14/05/2017 - GENEVA (GVA) - All other types of contract - Geneva HQ - Eurasia - Switzerland - Communications / Information Management / Information Technologies 

Raison d'être du poste

 
Organisation impartiale, neutre et indépendante, le Comité international de la Croix-Rouge (CICR) a la mission exclusivement humanitaire de protéger la vie et la dignité des victimes de conflits armés et d'autres situations de violence, et de leur porter assistance. Le CICR s'efforce également de prévenir la souffrance par la promotion et le renforcement du droit et des principes humanitaires universels. Créé en 1863, le CICR est à l'origine des Conventions de Genève et du Mouvement international de la Croix-Rouge et du Croissant-Rouge, dont il dirige et coordonne les activités internationales dans les conflits armés et les autres situations de violence.
 
L’unité bibliothèque et archives publiques (LPA) du CICR a pour mission principale la mise à disposition au public et la valorisation de fonds d’archives et de collections documentaires uniques sur le CICR, sur le droit humanitaire dont il est le gardien et le référent, et, plus généralement, sur l’action humanitaire. Située au siège du CICR à Genève, l’unité est responsable d’acquérir, de traiter et de conserver les fonds dont elle a la charge.
 
L’unité est composée de quatre secteurs d’activité : les archives générales publiques, les archives agence (données individuelles sur les personnes détenues en lien avec le conflit), les archives audiovisuelles (photos, films/videos et son) et la bibliothèque du CICR.

Responsabilités

 
Membre de l’équipe de gestion de la division « archives et gestion de l’information », vous définissez les objectifs opérationnels et les ressources de l’unité en les inscrivant dans les stratégies globales de la division, et plus généralement du CICR. Vous favorisez et supervisez la mise en œuvre de ces objectifs en veillant de manière diligente à une bonne utilisation des ressources et au respect des normes professionnelles archivistiques, documentaires et bibliothécaires.
Dans un environnement de l’information et de la communication en constante évolution, vous contribuez directement et de manière pro active à la réflexion prospective de la division et à la formulation/révision de stratégies et autres textes de références, tout en adaptant en conséquence les prestations de l’unité.
Vous dirigez une équipe de 12 personnes selon les principes de leadership et de management du CICR. Vous coordonnez notamment le maintien et le développement des compétences de vos collaborateurs-trices dans leur domaine d’expertise.
Vous développez un réseau externe d’experts et des partenaires favorisant une valorisation des archives et collections, notamment à travers des actions de numérisation et de mise à disposition en ligne de fonds CICR ainsi que l’encouragement à des recherches historiques indépendantes.
Vous assurez l’effort collectif de l’unité au renforcement de la communication publique du CICR et vous cordonnez les activités de valorisation, et de promotion de l’unité sur place et en ligne. Vous êtes notamment rédacteur-trice en chef du blog des fonds et des collections de l’unité http://blogs.icrc.org/cross-files/fr/
 
Vous rapportez directement au chef-fe de la division des archives et de la gestion de l’information.
 

Formation et expérience requise

 

• Diplôme universitaire en gestion de l'information ou en histoire/archives ou expérience équivalente
• Expérience (au moins 3 ans) confirmée dans le management d’une unité orientée promotion et valorisation composées de métiers de l’information ; aisance dans un environnement interdisciplinaire
• Bonnes connaissances des domaines clés d’activité du CICR et de son fonctionnement, y compris dans la gestion d’information
• Un large réseau dans les milieux professionnels des domaines d’expertise de l’unité est un atout.

Compétences

 

• Excellent team worker et grand sens de l’écoute et du dialogue.
• Capacité à développer une vision stratégique, adapter les prestations en conséquence et accompagner le changement
• Grand sens des responsabilités et de l’éthique professionnelle, sens de l’organisation
• Très bonnes facultés d’analyse, de conceptualisation de communication et de réseautage
• Très bonnes connaissances des technologies relatives à la gestion de l’information en particulier dans les domaines de l’audiovisuel et du multimédia et faculté d’innovation
• Capacité de décision, d’action et de délégation
• Bonne résistance au stress
• Maîtrise orale et écrite de l’anglais et du français.

Informations additionnelles

 

Type of role: Resident　

Type of contract: Open-ended　　

Working rate: 100%　

Starting date: 02.10.2017
Application deadline: 16.06.2017

Head of Unit, Operations. European Investment Bank, Luxembourg. Open until 31 August 2016

Job Title			Head of Unit – Operations		Job ID			103252
	Location
			LU - Luxembourg
				Full/Part Time				Full-Time
	Favorite Job
	EIB Posting The EIB, the European Union's bank is seeking to for its Corporate Services Directorate (CS) – Information Management and Procurement Department (IMP) - Information Management Division (IMD) – Operations Unit         Head of Unit – Operations       This is a full time position        The term of this contract will be 4 years   The EIB offers fixed-term contracts of up to a maximum of 6 years, according to business needs, with a possibility to convert to a permanent contract subject to organisational requirements and individual performance.                                                                                                                                          Specific Post Environment and Purpose: The Operations Unit within Corporate Services/Information Management and Procurement (IMP) Department / Information Management Division (IMD) will be responsible for providing day-to-day management and functional support relating to physical archives, electronic document management, scanning and Copy Centre services to all Directorates of the Bank. The Head of Unit – Operations will manage a range services aimed at enhancing the operational effectiveness of archive and document management processes in line with CS/IMP Information Management Strategy and Corporate Services Document Management and Collaboration programme.   Operating Network: S/he will report to the Head of IMD Division and will be responsible for the management of 8 EIB staff members and a number of external contract staff.  Internally, s/he will work in close collaboration with all Directorates of the Bank using services of Operational Unit and in collaboration with IG/Internal Audit as required. Externally, the post requires close collaboration with external service providers, consultants and auditors.   Accountabilities: The Head of Unit – Operations will be responsible for: Contributing to the definition of EIB Information Management Policies and thereafter to the development of IMP Information Management Strategy, in own domain  Coordinating (Inter-) Directorate Working Groups in own domain for the identification of user needs and implementation of processes which contribute to the effectiveness of IMP Information Management In collaboration with IMD Document Management Office unit, proactively suggesting enhancements to IMD processes, procedures databases and record-keeping systems with regard to enhancing operational efficiency of IMD services. Managing and developing staff members in the Operations Unit, in collaboration with the Head of Division, to achieve the strategic objectives and implement the work program of the Directorate Optimise staff resources, equipment and technology for the successful delivery of Copy Center, scanning archiving and electronic document management services and projects on time and according to business requirements. Coordinating, supervising and executing key processes related to the services of the Operations Unit, in order to ensure successful delivery of Information Management Strategy and objectives, this includes: Coordinate the successful implementation of document life-cycle management practices and procedures including document classification, registration, storage, retention and destruction according to defined processes and procedures Maintaining Business Process Models and adapting document management procedures and guidelines in collaboration with IMP colleagues Developing Service Level Agreements with Directorates and monitoring compliance therewith Ensuring the physical security of Copy Centre and Scanning premises and of EIB record holdings and storage areas in collaboration with CS/Facilities Management services Participating in the procurement and management of external services related to record storage, scanning and copy centre through Tender procedures including the drafting of Terms of Reference and participation in selection panels Providing or ensuring the availability of specific advice and recommendations to CS Management  on the domains covered by the Operations Unit   Qualifications: University level education, complemented with a relevant post-graduate certification in archives or document management studies. Minimum 5 years relevant experience with proven track record of success in managing archiving, or electronic document management services, managing ideally both electronic and physical records At least 3 years’ experience in leading and coordinating cross functional teams and proven track record of success Key technical/professional knowledge and skills Knowledge of Document and Records Management Standards (i.e.  MoREQ and ISO 15489) Knowledge of scanning and printing service practices would be an advantage Experience of implementing document life-cycle management practices and procedures including document classification, registration, storage, retention and destruction Experience of using electronic document management systems (knowledge of Opentext Content Server would be an advantage) Knowledge sharing skills, including presentation and conducting workshops, drafting of documentation Knowledge of EIB Personal Data Protection regulations Experience of Business Process Mapping will be an advantage Good knowledge of how the Bank operates and is organised Excellent knowledge of standard Microsoft desktop tools (particularly Windows, MS Office, Web browsers, Adobe, etc.) Excellent verbal and written English and/or French language skills and a good command of the other (*) Competencies: Change Orientation: Ability to drive change and innovation to realise the Bank’s mission and strategy Providing Direction: Aptitude to provide direction by translating organisational objectives and strategic direction into team and individual actions Delegation: Capacity to delegate responsibility and provide others with the means and authority to act within their own area of responsibility Coaching and Development: Ability to guide and develop others to make the most of their skills and potential Commitment: Aligns behaviour with the interests of the EIB in a committed way and supports diversity policies Teamwork and Communication: Takes a co-operative approach within the team, sharing knowledge and information. Seeks to promote harmony within the team and contribute to team processes Reliability: Demonstrates a focus on achieving results and objectives. Meets commitments and takes responsibility for personal performance Integrity: Maintains high standards of honesty and trustworthiness. Considers ethical implications of issues and decisions   (*) There may be certain flexibility on this requirement, but limited to particularly suitable candidates who may not yet be proficient in French. If selected, such candidates will be hired on the condition that they build up rapidly knowledge of French and accept that their future career in the EIB may be subject to the attainment of sufficient proficiency in both of the Bank's working languages  Deadline for applications: 31st August 2016 We believe that Diversity is good for our people and our business. We promote and value diversity and inclusion among our staff and candidates; irrespective of their gender, age, nationality, race, culture, education and experience, religious beliefs, sexual orientation or disability    #LI-POST