Archivist, P-3. UNICEF, New York. Open until 28 August 2019

Archivist, P-3, Division of Finance and Administrative Management, New York Headquarters #99343

Job no: 525480
Work type: Fixed Term Appointment
Location: United States
Categories: Information Communication Technology, P-3, Operations and Business Management

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, hope..


The Division of Financial and Administrative Management (DFAM) has taken on the responsibility for records management in order to lead the operationalizing of the strategy of technology driven records management to achieve the objectives of a centralized Enterprise Content Management (ECM).
The position is strategically situated in DFAM as the focal point for UNICEF’s centrally managed archives. The position is critical in maintaining easy access to UNICEF Archives and plays an important role in (1) managing documents in line with their ongoing usefulness and significance. (2) supporting the identification of archival value based on the administrative, legal, fiscal, evidential, or historical information contained in the records to justify their continued preservation. (3) providing guidance to the UNICEF staff managing archival holdings, on handling of materials containing sensitive information.


How can you make a difference?
Under the direct supervision of the Chief Administrative Management Section(AMS) in DFAM, the incumbent will be part of the team responsible for the management of archival holdings at UNICEF NYHQ and support of the organization's archival function. the key functions of this post are as follows:

• At the direction of Chief, AMS, develop and implement strategies, policies, and procedures for the management of UNICEF’s historical records and artefacts and the facilitation of access to them.
• Support development, implementation and management of a consistent archival program across UNICEF offices globally.
• Manage archival holdings at UNICEF NYHQ, both analogue and digital, in accordance with international standards.
• Manage a Trusted Digital Repository and Archival Management System.
• Develop and implement a digital preservation programme for the UNICEF Archives.
• Support UNICEF-wide initiatives for digital preservation and better management of digital collections.
• Contribute as a subject matter expert to the UNICEF’s information management function in implementing, maintaining, and enforcing records and information management policies across the organization.
• Promote the UNICEF Archives and the archival function both within the organization and in the outside research community.
• Assist the Chief, AMS in managing UNICEF Archives as an organizational unit, as required.
• Perform other related duties, as assigned by the Chief, AMS.

To qualify as an advocate for every child you will have…
Education:
An Advanced university degree (Master’s or higher) in Archival Studies, information management sciences, records management, library management sciences or in a related field with demonstrated expert knowledge of archives- and information management-related international standards, principles and best practices.


Experience:

• A minimum of five (5) years of related work experience in archives management.
• Excellent knowledge of an archival management system (e.g. Atom, Scope Archives, Archives Space, etc.)
• Experience of working with a Trusted Digital Repository (TDR) is an asset.
• Experience of working on large-scale digitization projects for documents and multimedia is an asset.
• Experience of working in an international (preferably a UN) organization is an asset.

Language:
Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.


For every Child, you demonstrate…
UNICEF’s core values are Care, Respect, Integrity, Trust and Accountability and core competencies are Communication, Working with People and Drive for Results.  View our competency framework at HERE


The competencies required for this post are:
Leading and supervising (II)
Formulating strategies and concepts (II)
Analyzing (II)
Applying technical expertise (II)
Planning and organising (II)


UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.


UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.


Remarks:
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.


Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Advertised: 06 Aug 2019 Eastern Daylight Time

Applications close: 28 Aug 2019 11:55 PM Eastern Daylight Time

Consultancy - SharePoint Content Analyst. UNICEF, New York. Open until 7 March 2018

Job Number: 511277 | Vacancy Link
Locations: Headquarters Locations: United States
Work Type : Consultancy

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.

The Enterprise Content Management (ECM) project’s goal is to take a systemic approach that introduces and institutionalizes Electronic Content Management (including systems, policies, procedures, standards, guidance, and governance), providing improved document and records management and retention, improved search functionality, strengthened archives management, a new digital preservation capability, content reuse and re-purposing, and collaboration across UNICEF. The project also seeks to reduce risks, improve usability of tools, provide significant cost and time savings, enable new organizational capabilities and comply with several audit recommendations. These goals will be implemented in keeping with the organizational strategy and information management requirements of stakeholders in various business areas.


Purpose of the Assignment
The Content Analyst / consultant will be expected to provide SharePoint user experience, content management and website architecture expertise to scope, redesign, develop and implement the Division's online presence to ensure a consistent user experience/design across sites, in line with the approved communications strategy.


Reporting Structure
The ECM Senior Project manager will have day-to-day supervision of the SharePoint Content Analyst. The consultant will also be required to liaise with colleagues within the Division of Finance and Administrative Management (DFAM), the Enterprise Content Management (ECM) team, the Information and Communications Technology Division (ICTD), the Division of Communication (DOC), and other UNICEF Offices as necessary, to fulfill the objectives outlined below.


Work Location
The position is based in New York, USA. All-in daily rates should account for the cost of living, travel to and from the local duty station, insurance and related costs.


Duration of Contract
03 – 06 Months (with possibility of extension)


Key responsibilities

• Assist in redefining, developing and implementing an online SharePoint presence for DFAM.
• Lead the set-up and configuration of the new site(s).
• Provide website architecture expertise, encompassing technical, aesthetic and functional criteria, aligned with existing internal sites.
• Contribute to the content management and digital curation, resulting in the creation of a well-structured, intuitive end-user experience that is both visually engaging and dynamic.
• Apply Search Engine Optimization (SEO) as needed.

Deliverables
1. Strategic Planning and Project Support:

• Define, develop and implement bespoke online content for DFAM using the SharePoint Online platform.
• Advise UNICEF business users to leverage UNICEF's SharePoint based collaboration tools to address specific business needs with effective and efficient, value-added solutions.
• Support UNICEF business users of website and information architecture, information architecture and user requirements.
• Support SharePoint site owners with their customization requirements and site administration responsibilities

2. Knowledge Management:

• Propose a sophisticated content management approach in collaboration with UNICEF business users, in order to keep abreast/updated with DFAM's initiatives and programs.

3. Capacity Building and training:

• Assist SharePoint power users with a proactive customer support focus ensuring staff can effectively find solutions and follow best practices.
• Provide proactive training and coaching to staff during site building exercises and more formal sessions to increase adoption and use of best practices.
• Provide testing assistance following the development of new features and functionality for the collaborative team sites.

Requirements:

• Education: University degree, in Business Management, Information Technology, Information Systems Management, Computer Science, or relevant field.
• Demonstrated knowledge and understanding of business needs and ability to address them using core SharePoint features i.e., document libraries, lists, web parts, workflows, metadata, taxonomy, search, site settings and configuration, user administration.
  • A minimum of 5 years IT experience in a corporate or large non-profit setting.
  • A minimum of 4 years MS SharePoint experience, with good hands-on experience of SharePoint 2013/online.
  • A minimum of 2 years technical user support experience.
• SharePoint Designer proficiency desirable.
• Expertise in HTML, CSS, JavaScript/JQuery, XML desirable.
• Experience troubleshooting, supporting, and/or administering Microsoft SharePoint 2010/2013/online.
• Experience in change management processes an asset.

Languages

• Fluency in English is required
• Working knowledge of another UN language, such as Spanish, French or Arabic (depending on the Region), is required according to the needs of each region

Evaluation method
Each applicant will be evaluated based on the cumulative analysis methodology (weighted scoring method), where the award of the contract will be made to the individual consultant or vendor whose offer has been evaluated and determined as:

• Responsive/compliant/acceptable; and
• Having received the highest score out of a pre-determined set of technical skills and financial proposal specific to the solicitation.

Technical Criteria weight: [70%]
Financial Criteria weight: [30%]
To view our competency framework, please click here.
Please indicate your ability, availability and daily rate (in US$) to undertake the terms of reference above (including travel and daily subsistence allowance, if applicable). Applications submitted without a daily/monthly rate will not be considered.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.

Opening Date Tue Feb 27 2018 15:00:00 GMT+0100 (Romance Standard Time) Eastern Standard Time
Closing Date Wed Mar 07 2018 05:55:00 GMT+0100 (Romance Standard Time)

Consultancy - SharePoint Online Power User. UNICEF, New York. Open until 13 December 2017

Consultancy - SharePoint Online Power User - ICTD/ECM, New York

Job Number: 508837 | Vacancy Link
Locations: Headquarters Locations: United States of America
Work Type : Consultancy

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

Background

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Enterprise Content Management (ECM) project’s goal is to take a systemic approach that introduces and institutionalizes Electronic Content Management (including systems, policies, procedures, standards, guidance, and governance), providing improved search functionality, document and records management, archives management, content management, content reuse and repurposing, and collaboration across UNICEF. As additional benefit it seeks to reduce risks, improve usability of tools, provide significant savings, enable new organizational capabilities and comply with several audit recommendations. These goals will be implemented in keeping with the organizational strategy and information management requirements of stakeholders in various business areas.

The UNICEF Strategic Plan (2018-2021) sets out enablers supporting the delivery of our results and change strategies. A Digital Workplace project was created to enhance knowledge and information systems for programme results and organizational efficiency and effectiveness.

The UNICEF Digital Workplace connects staff everywhere to drive change for every child. It is our online personal digital assistant for nimbly working together by:

• Simplifying life at work
• Supporting access to UNICEF anywhere
• Connecting with partners and other UN entities
• Providing tools to create, communicate, collaborate, and share our know-how 
• Driving efficient, effective and sustainable working practices

Purpose of the Assignment

The SharePoint Online Power User will bring a business-needs perspective to help build a new global UNICEF intranet, using the Office365/SharePoint Online platform and its capabilities. They will also make use of O365/SharePoint product features and/or other project management tools to support the management of the project and user requirements.

UNICEF seeks a candidate with a strong knowledge of Microsoft Office 365 (O365) and especially SharePoint Online site collection configuration. The ideal candidate will be a self-motivated, organized and a passionate practitioner fully aware of O365 and SharePoint Online’s capabilities and roadmap. The successful candidate will be able to work with a diverse team to deliver within a timeframe, must have a strong sense of UNICEF values and have worked with international organizations and in agile development teams.

UNICEF's Digital Workplace is built on O365, SharePoint Online and related cloud based services for collaboration. When designing, and building a new global UNICEF intranet, the SOCM will use an agile development approach working through a series of user-based iterative designs to take business requirements through a complete deployment cycle. Deployed functionality will be grouped into releases.

Duration of Contract

The duration of this consultancy is for a period of 11.5 months.

Reporting Structure

The incumbent will report to the Senior Project Manager, ECM and will work under the direction of the Digital Workplace Project Manager.

Work Location

The position is based in New York City, USA. All-in daily rates should account for the cost of living, travel to and from the local duty station, insurance and related costs. Official travel away from the duty office, when required, will be organized by UNICEF directly.

Key responsibilities

• Use the SharePoint Online and O365 features and/or other project management tools to support the Digital Workplace project management from the business perspective.
• Assist the project team to understand and use the features and capabilities of SharePoint Online based collaboration and publishing sites ensuring effective leverage of out of the box SharePoint Online functionality.
• Collaborate closely with the SharePoint development and administration team.
• Provide testing assistance following the development of new features, tools and functionality for the Digital Workplace.
• Work closely with the project team and IT to ensure the compatibility of the visual and user interface design and specifications with SharePoint Online.
• Provide coaching and mentoring to other power users, the project team members and project stakeholders as required on an ad-hoc and informal basis.
• Develop quick understanding of UNICEF business processes, and work streams for effective delivery of the solution

Expected Deliverables

• Create templates and re-usable lists, workflows and views within the product limits to meet business requirements.
• Implement sound/solid permission management
• Implement style and branding guidelines

Requirements:

• The successful candidate must not be a developer or administrator. We are looking for someone with hands on experience of SharePoint Online from the business user perspective.
• The Power User must have excellent knowledge of SharePoint Online for intranets and will be assigned to provide support and expertise to set-up and implement the UNICEF Digital Workplace, including but not limited to using advanced SharePoint Online product features, applying product functionality to business requirements, implementing site visual design, user interfaces, and providing specifications for implementation.
• University degree or equivalent in Information Technology, Communication or Information Management; at least (2) years of relevant work experience.
• A minimum of one (1) years of relevant experience in managing SharePoint Online site collections or developing an Intranet on SharePoint Online.
• Strong experience with O365 and SharePoint Online site settings and configurations.
• Experience troubleshooting, supporting, and/or administering SharePoint Online.
• Real experience in designing and building intranet pages, templates and workflows according to design specifications in SharePoint Online.
• Experience troubleshooting and supporting other users with SharePoint Online.
• Real experience in planning and creating intranet pages, templates and workflows according to design specifications in SharePoint Online.
• Excellent understanding of and ability to work with core SharePoint Online features i.e. document libraries, lists, web-parts, workflows, metadata, taxonomy, search.
• Excellent oral and written communication skills (can explain complex technical Web processes to non-technical people).
• Proven ability to build consensus and work effectively within a cross-departmental team.
• Think flexibly, independently and strategically to resolve issues, often interacting with other support teams.
• Candidate must be self-motivated, demonstrate very strong initiative, and can prioritize and self-direct work.
• Ability to be self-starter and to work with minimum supervision.
• Ability to work with a diverse team within a large international organization.
• Excellent communication skills, written and verbal.

Languages:

For the post advertised, fluency in English is required.

Evaluation method

Each applicant will be evaluated based on the cumulative analysis methodology (weighted scoring method), where the award of the contract will be made to the individual consultant or vendor whose offer has been evaluated and determined as:

• Responsive/compliant/acceptable; and
• Having received the highest score out of a pre-determined set of technical skills and financial proposal specific to the solicitation.

Technical Criteria weight: [70%]

Financial Criteria weight: [30%]

Please indicate your ability, availability and daily/monthly rate (in US$) to undertake the terms of reference above (including travel and daily subsistence allowance, if applicable).  Applications submitted without a daily/monthly rate will not be considered.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

Opening Date Wed Nov 29 2017 15:00:00 GMT+0100 (Romance Standard Time) Eastern Standard Time
Closing Date Wed Dec 13 2017 05:55:00 GMT+0100 (Romance Standard Time)

Consultancy, Taxonomy Specialist. UNICEF, New York. Open untl 17 November 2017

Consultancy - Taxonomy Specialist - ICTD/DOC, New York

Apply

Job Number: 508566 | Vacancy Link
Locations: Headquarters Locations: United States of America
Work Type : Consultancy

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

Background
For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Enterprise Content Management (ECM) project’s goal is to take a systemic approach that introduces and institutionalizes Electronic Content Management (including systems, policies, procedures, standards, guidance, and governance), providing improved search functionality, document and records management, archives management, content management, content reuse and repurposing, and collaboration across UNICEF. As additional benefit it seeks to reduce risks, improve usability of tools, provide significant savings, enable new organizational capabilities and comply with several audit recommendations. These goals will be implemented in keeping with the organizational strategy and information management requirements of stakeholders in various business areas.

The Digital Strategy Section (DSS) within the Division of Communication (DOC) comprises Web, Social Media and Multimedia teams working together to create compelling public-facing content, including web stories, blog posts, photo essays, Facebook posts, Twitter campaigns and videos for distribution via unicef.org, our blogging platform (UNICEF Connect), YouTube, news media, and other outlets and platforms. Through multiple platforms and in multiple languages, DSS draws attention to the many facets of UNICEF’s work, encouraging public support, participation and action, as well as ensuring greater transparency and accountability. By measuring and testing our efforts, we also use data to inform content and engagement choices.

Purpose of the Assignment
This role will be responsible for the creation, implementation and maintenance of key facets of UNICEF’s taxonomy and controlled vocabularies to help contributors, internal and external end-users easily find and identify content on UNICEF’s digital platforms, including primarily the UNICEF website and the UNICEF intranet:

• The UNICEF taxonomy and its relevant facets will be available for use internally (intranet) and externally (UNICEF website) within search, directory and regional categorization, content tagging, navigation, filtering and URL structures. It will also support SEO externally. If required, separate but harmonized versions of the taxonomy can be established and maintained for internal and external contexts, based on requirements to be assessed during the assignment;
  
• The taxonomy shall wherever appropriate make use of alternate term mapping (including mapping of ‘street level terms’ commonly used to official UNICEF/UN terms), and related term mapping, to ensure the best possible results retrieval by end users;
  
• Subject matter experts shall be consulted, under the guidance of the team lead, for taxonomy development and maintenance. They shall include experts in technical areas, as well as DOC writers and editors;
  
• The taxonomy manager will help guide the ongoing governance and management of taxonomic components within UNICEF, by recommending guidance, and proposing procedures for ongoing maintenance and management of taxonomies;
  
• The organization is preparing for the use of taxonomy management platforms to support auto-categorization of content. The taxonomy manager will work with these platforms to support integration of taxonomies with content management systems for this objective

Reporting Structure
The Taxonomy Specialist is being hired by two UNICEF Divisions working in cooperation: DOC (Digital Strategy Section) and ICTD (ECM team).

Key responsibilities

• The selected candidate will split his/her work time 50/50 between DOC and ICTD
• Review existing taxonomy work
• Establish clear and useable taxonomy and classification standards, and adherence systems
• Work with internal subject matter experts and web team editors to edit and develop a taxonomy and controlled vocabulary based on input from data sources
• Develop and implement taxonomic facets for intranet, documents and records
• Participate in the deployment of organizational-level content management tools and strategies.
• Study and understand user behaviour (internal and external) and provide the best overall taxonomy experience
• As needed, support taxonomy mapping and normalization efforts
• Map legacy systems to internal and external standards and integrate said systems with new framework
• Work with User Experience, Search, Data Science, Engineering, Knowledge Exchange, IT, and other key stakeholders
• Fulfill various departmental administrative functions: liaising with vendors, consultants or staff as needed
• Manage and maintain taxonomy components across all delivery platforms 

Expected Deliverables

• Establish clear and useable taxonomy and classification standards, and adherence systems
• Develop and implement taxonomic facets for intranet, documents and records
• Map legacy systems to internal and external standards and integrate said systems with new framework

Requirements:

• Demonstrated experience in developing and implementing a corporate taxonomy, providing taxonomy support for document/records management, and classification of content via taxonomy-driven classification tools.
• Relevant educational degree (e.g. MA in Library Science, Museum/Archival Studies or related field) or equivalent experience
• At least two years’ experience working with taxonomy creation and implementation, and with classification systems
• Strong understanding of taxonomy and ontology development and controlled vocabularies
• Demonstrated experience in developing and implementing a corporate taxonomy for content management and classification
• Strong oral and written communication skills, including excellent written communication skills in English, particularly spelling, vocabulary and syntax
• Excellent time-management and organizational skills
• Strong relationship skills to facilitate gathering of taxonomy inputs and requirements from internal partners
• Strong research, analysis and problem solving skills
• Advanced computer skills, with attention to Excel
• The following are desirable: Experience with content management (e.g. ECM/DAM/WCMS) tools and technologies; international experience in multilingual/multicultural environments; experience with data analytics or with databases and SQL

Languages:
English and French are the working languages of UNICEF. For the post advertised, fluency in English is required

Evaluation method
Each applicant will be evaluated based on the cumulative analysis methodology (weighted scoring method), where the award of the contract will be made to the individual consultant or vendor whose offer has been evaluated and determined as:

• Responsive/compliant/acceptable; and
• Having received the highest score out of a pre-determined set of technical skills and financial proposal specific to the solicitation.

Technical Criteria weight: [70%]
Financial Criteria weight: [30%]

Please indicate your ability, availability and daily/monthly rate (in US$) to undertake the terms of reference above (including travel and daily subsistence allowance, if applicable).  Applications submitted without a daily/monthly rate will not be considered.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

Opening Date Thu Nov 02 2017 14:00:00 GMT+0100 (Romance Standard Time) Eastern Daylight Time
Closing Date Fri Nov 17 2017 05:55:00 GMT+0100 (Romance Standard Time)

Consultancy, Content Management & Design. UNICEF, New York. Open until 16 November 2017

Consultancy – Content Management & Design, Public Partnerships Division, UNICEF HQ

Job Number: 508386 | Vacancy Link
Locations: Headquarters Locations: United States of America
Work Type : Consultancy

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
The purpose of this consultancy is to support the Public Partnerships Division (PPD), through the mapping and preparation of content for migration to ECM.
The consultancy assignment is for 6 months.
If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

About Content Management
The Enterprise Content Management (ECM) project’s goal is to take a systemic approach that introduces and institutionalizes Electronic Content Management (including systems, policies, procedures, standards, guidance, and governance), providing improved document and records management and retention, improved search functionality, strengthened archives management, a new digital preservation capability, content reuse and repurposing, and collaboration across UNICEF.
The project also seeks to reduce risks, improve usability of tools, provide significant cost and time savings, enable new organizational capabilities and comply with several audit recommendations. These goals will be implemented in keeping with the organizational strategy and information management requirements of stakeholders in various business areas.

Purpose of the Assignment
The purpose of this consultancy is to support the Public Partnerships Division (PPD), through the mapping and preparation of content for migration to ECM, with a view to how the information would be presented to end-users for accessibility, searchability and overall user-friendliness.

Reporting Structure:
The incumbent will report to PPD’s Senior Adviser and Communication Specialist.

Key responsibilities:

• Perform a document inventory of PPD’s Intranet, TeamSites, Shared Drives (SDs), SharePoint Libraries, and other file repositories
• Implement the ECM-recommended naming convention on existing content
• Implement the ECM-recommended folder structure on PD Shared Drives and Online information-sharing platforms
• Analyze PPD content with support from the ECM team
• Support the PPD Director’s Office with its engagement in the ECM Steering Committee and in related discussions
• Other ECM-related activities as needed
• Other KM related tasks as needed

Deliverables:

• Content is mapped and prepared for migration to the ECM solution
• Content prepared with the end goal in mind, especially easily searchable content on Online platforms such as consolidated Intranet / Sharepoint teamsite
• Business areas are supported in a collaborative manner in line with ECM project goals

Requirements:

• A university degree in information management, computer science, or data related field or equivalent experience
• A minimum of eight (8) years of relevant experience working with unstructured or structured information
• Understanding of SharePoint mandatory
• Solid understanding of the concept of the Digital Workplace and hands-on experience in introducing and creatively promoting the use of related platforms and tools from the Office 365 range of products and SharePoint 2013 online.
• Ability to work independently and to meet tight deadlines
• Strong analytical and conceptual thinking
• Experience of working within UNICEF or other UN entities, familiarity with the work of UNICEF public partnerships would be an asset.

Evaluation method
Individual consultants will be evaluated based on the cumulative analysis methodology (weighted scoring method), where the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:

• Responsive/compliant/acceptable; and
• Having received the highest score out of a pre-determined set of technical skills and financial proposal specific to the solicitation.

Technical Criteria weight: [70%]
Financial Criteria weight:  [30%]
To view our competency framework, please click here.
Please indicate your ability, availability and daily rate (in US$, including validity period of proposed rate) to undertake the terms of reference above. Applications submitted without a daily/monthly rate will not be considered.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.

To apply to this assignment, you will need to submit your CV or resume as well as a United Nations Personal History P11 form to emurekio[@]unicef.org no later than 15 November 2017. The P11 form can be downloaded here. [Word] Alternatively, if you have maintained a candidate profile in e-Recruitment, you may download that profile and submit it as part of your application. 

Opening Date Fri Oct 27 2017 15:00:00 GMT+0200 (Romance Daylight Time) Eastern Daylight Time
Closing Date Thu Nov 16 2017 05:55:00 GMT+0100 (Romance Standard Time)

Individual Consultancy, Content Migration. UNICEF, Budapest. Open until 8 November 2017

Individual Consultancy, Content Migration, UNICEF Global Shared Services Centre, Budapest, Hungary

Job Number: 508371 | Vacancy Link
Locations: Headquarters Locations: Hungary
Work Type : Consultancy

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.
UNICEF's Global Shared Services Centre (GSSC) in Budapest, Hungary supports UNICEF operations globally in the areas of Finance, Human Resources, Payroll and Information Technology.
The Enterprise Content Management (ECM) project’s goal is to take a systemic approach that introduces and institutionalizes Electronic Content Management (including systems, policies, procedures, standards, guidance, and governance), providing improved document and records management and retention, improved search functionality, strengthened archives management, a new digital preservation capability, content reuse and repurposing, and collaboration across UNICEF. The project also seeks to reduce risks, improve usability of tools, provide significant cost and time savings, enable new organizational capabilities and comply with several audit recommendations. These goals will be implemented in keeping with the organizational strategy and information management requirements of stakeholders in various business areas.

How can you make a difference?
The purpose of this consultancy is to support all business areas throughout UNICEF’s offices, through the content migration process.
The Communications Specialist will have day-to-day supervision of the Content Migration Consultant, while the efficacy and outcome, along with the project plans will be jointly overseen by the Communications Specialist and the ECM Senior Project Manager.

Key Responsibilities:
• Perform a document inventory of Shared Drives (SDs), SharePoint Libraries, and other file repositories
• Implement the ECM-recommended naming convention on existing content
• Implement the ECM-recommended folder structure on Shared Drives
• Analyze content with support from the ECM team and the local Subject Matter Experts and Content Owners
• Migrate content as approved
• Other tasks as needed

Deliverables:
• Content is mapped and prepared for migration to the ECM solution
• Business areas are supported in a collaborative manner in line with ECM project goals
• Participate in regional and country discussion forums
• Migrate all content as approved by business owners to ECM system for go live date

As an advocate for every child, you will have…
• A university degree in information management, computer science, or data related field or equivalent experience
• A minimum of 3 years of relevant experience working with unstructured or structured information
• Strong attention to detail
• Solid training skills/experience
• Demonstrated ability to build and maintain work relationships
• Strong interpersonal and listening skills
• Understanding of SharePoint desirable
• Working knowledge of other UN language such as Spanish or French, will be considered an asset.
• Fluency in English (verbal and written) is required.

Location and Duration
• This consultancy will be performed on UNICEF Premises in Budapest, Hungary.
• The duration of this assignment is 6 months.

Application Instructions
• Please indicate your availability and daily rate (in US dollars) to undertake the terms of reference above (including travel and daily subsistence allowance, if applicable)
• Applications submitted without a daily rate will not be considered.
• All applications to UNICEF are required to be submitted through UNICEF's online recruiting system.  All applications should be in English.

Terms and conditions of the assignment
Individual consultants receive remuneration for verified output based on days worked.  Individual consultants are not eligible to participate in UNICEF’s benefits including insurance, pension, paid sick leave or annual leave.   UNICEF undertakes no liability for taxes, duty or other contribution payable by the consultant on payments made under this contract.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified candidates from all backgrounds to apply.

Opening Date Wed Oct 25 2017 09:00:00 GMT+0200 (Romance Daylight Time) Central Europe Daylight Time
Closing Date Wed Nov 08 2017 23:55:00 GMT+0100 (Romance Standard Time)