Friday, October 26, 2018

Archives Assistant, G-6. UNOG, Geneva. Open until 31 October 2018

Job Opening

Department/Office: United Nations Office at Geneva
Duty Station: GENEVA
Posting Period: 02 October 2018 - 31 October 2018
Job Opening Number: 18-Documentation and Information -UNOG-103751-R-Geneva (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting
This position is located in the Institutional Memory Section, Records Management Unit, Library, UNOG, Geneva.
Under the supervision of the Chief, Records Management Unit (RMU) and within delegated authority, the Archives Assistant will be responsible for the following duties:

1. Oversees records centre operations:

- Oversees operations of the records repositories.
- Oversees space management and space allocation.
- Responsible for processing of accessions.
- Responsible for updating of accession and space management databases.
- Responds to emergency disasters.
- Monitors environmental quality controls and coordinates the resolution of problems.

2. Oversees records transfer and accessioning operations:

- Facilitates the transfer of scheduled records to RMU.
- Ensures accuracy of transfer documentation and accuracy of records to be transferred.
- Provides advice and assistance to transferring offices throughout the transfer process.

3. Performs reference operations and acts as focal point for requests for access to records:

- Acts as RMU focal point for requests for access to transferred records.
- Facilitates physical access, according to approved mechanisms, to transferred records.

4. Oversees records disposals that have met their retention:

- Liaises with relevant Secretariat staff and paper recycling companies to facilitate disposal for physical records.
- Prepares records for physical destruction.
- Oversees the physical destruction of records that have met their retention.
- Updates the RMU accession database.

5. Oversees the acquisition and management of archival boxes:

- Responsible for the acquisition of archival boxes due to the decentralization of procurement at UNOG.
- Responsible for the dissemination and stock management of archival boxes.

6. General:

- Guides and supervises more junior General Services staff.
- Oversees and undertakes tasks related to print, bookbindery and production of print communications materials for the Library, Archives and substantive departments of the Secretariat, including the preparation of gifts for VIP visitors to UNOG.
- Provides administrative support for section and unit chiefs and undertakes other duties as assigned.
Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
High school diploma or equivalent. Training in archives and/or records management is desirable.
Work Experience
At least 7 years of experience in archives, electronic records management or related area and at least 5 years of experience with archives management systems and electronic document and records management systems of which preferably 3 years within the UN Common System.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English or French and knowledge of the other is required. Knowledge of another official United Nations language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.
Special Notice
Recruitment for this position is done on a local basis.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat.
Having passed the Administrative Assessment Support Test (ASAT) at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY may be recognized in place of the GGST, pending confirmation of validity.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee

Information Management Officer, P-3. UN Assistance Mission for Iraq, Baghdad. Open until 30 October 2018

Wednesday, October 24, 2018

Archives Portal Europe Technical Coordinator. APE, The Hague. Open until 31 October 2018

Job description: Archives Portal Europe Technical Coordinator

Job Title: Archives Portal Europe Foundation Technical Co-ordinator

Location: Flexible

Reports to: The APE Governing Board

Conditions: A contract is offered for one year, with the intention of being extended. The salary is

maximum 4100 for a 36 hours working week with 20 holidays per year and flexible working

hours. We would consider an arrangement for a 4 day-week position with a requisite reduction in

hours and salary level.


The Archives Portal Europe ( aims to make European

archives as accessible as possible. It enables researchers to find information from archives held

across Europe, in thousands of archival institutions. The success of APE is down to a strong

collaborative network of colleagues across Europe, who work together to maintain and develop the

service, a solid technical infrastructure and a great drive and enthusiasm for what we do, creating

strong networks, looking at how we can innovate and develop and promoting the service widely to

attract new audiences to archives.

Funded by the European Commission between 2009 and 2015, from October 2015 onwards, the

Archives Portal Europe has been maintained and developed by the Archives Portal Europe

Foundation (APEF) (, with a decision-making body,

the Assembly of Associates (AoA), and a Governing Board (GB), charged with day-to-day


APE believes in the importance of standardisation, using international XML schemas EAD (Encoded

Archival Description), EAC-CPF (Encoded Archival Context – Corporate Bodies, Persons and

Families) and EAG (Encoded Archival Guide), to create tools to manage and publish complex data

from a wide range of archives across Europe. Bringing data together from such diverse sources is a

considerable challenge that requires a great deal of technical know-how, an understanding of the

practical situations of many repositories, and a strong collaborative and participate network of

country managers, who represent the content providers from their respective countries.

The Archives Portal Europe has a particularly important strategic relationship with Europeana, the

cultural heritage portal for digital materials (, and aims to

make archival material searchable and findable through this portal. APE has participated in a

number of Europeana projects and works with them to develop a common digital infrastructure for

cultural heritage across Europe.

Purpose and Scope

To co-ordinate the technical team working on APE developments, to ensure project tasks are

organised and carried out, to liaise with various stakeholders, to participate in working groups and

meetings on aspects of APE work. To keep abreast with technical developments, and continually

develop the service to meet users' needs.

Key Responsibilities of the Role

Responsibilities fall into four areas: Technical, External & Contracts, support for Country Managers,

participation in Working Groups.


Liaise closely with the Governing Board and keep the GB updated on all matters,

including technical progress and representation on various external bodies.
Maintain a Google Analytics account and provide statistics on portal usage.

Technical (c 50% of the role)

Coordinate the technical team.

Convene, run meetings and provide reports on regular meetings of technical team.

Take responsibility for the running of the APE portal, addressing bugs and rolling out

new releases.
Prepare proposals for the GB on technical developments and input into the roadmap

for the infrastructure, data quality, standards, front-end and back-end of the portal.
Implement the decisions taken by the GB and the working groups.

Keep abreast of technical developments that may be relevant to APE, e.g. standards

developments, new software and tools.

External and Contracts (c 20% of the role)

Give presentations on APE at external meetings and events.

Input into outreach and communications that are led by the PR Officer.

Execute project tasks, e.g. for Europeana Digital Service Infrastructure projects.

Represent APEF and the archival domain in various European and international

organizations and projects, such as Europeana.
Input into project proposals and submissions as and when required.

Support for Country Managers (c 10% of the role)

Work with the PR Officer to support Country Manager (CM) meetings, e.g. provide

input on technical progress.
Act as the contact point for the CMs with technical matters, e.g. upload problems,

data quality questions.

Working Groups (c 20% of the role)

Actively participate as a member of the Standards Working Group.

Actively participate as a member of the Technical Working Group.

Knowledge and Experience

A master's degree, or comparable qualifications

Experience of working as an information professional, presenting and collaborating, at a national

and international level.

Experience of contributing to and working with standards and online services in the cultural

heritage sector.

Experience of managing projects with a strong technical and data focus.


Good IT skills, specifically relating to data aggregation and normalization

A keen understanding of interoperability from technical, semantic and cross-domain perspectives.

Good knowledge of standards within the archival domain, especially the ICA standards, ISAG(G),

ISAAR, ISDIAH, and the XML formats, EAD, EAC-CPF and EAG.

Knowledge of information standards and protocols, such as Dublin Core and METS, and how they

may relate to archival discovery.

Knowledge of the cultural heritage sector, in particular relating to online discovery.

An awareness of web accessibility and usability issues.

Knowledge of RDF and Linked Data approaches.

Fluency in English; knowledge of other languages is preferred.

Strong verbal and written communication skills, in particular production of clear documentation for

the technical aspects of a service, appropriate to different audiences.

Strong problem-solving skills and a strong team player.

Salary and benefits

Monthly salary between maximum 4100 for a 36 hours working week with flexible

working hours. Dependent upon the level of your experience and the country you are based


Possibility of a 4-day week with adjustments to the hours and salary as appropriate

20 holidays per year

1 year fixed term contract with possibility of extension.

How to apply

For more information about this position please contact Mr Arjan Agema, president of the APEF

Governing Board at: +31 6 55 26 78 53 or

Applicants are invited to send a CV together with a covering letter setting out their reasons for

applying for this post before the 31 October 2018 to

Monday, October 22, 2018

Business and Information Management, Branch Head. NATO Mission Iraq, Baghdad. Open until 30 October 2018






LOCATION: Baghdad, Iraq


DIVISION: Business and Information Management (BIM)

TITLE: Branch Head, BIM







NATO is a member of the Global Coalition to Defeat ISIS/Daesh, and coordinates its efforts to support Iraq with the United Nations, the European Union and individual countries.


NATO Mission Iraq (NMI) is a non-combat mission which complements the broader international effort to support Iraq to eradicate terrorism, thus increasing the long- term stability of the region.


NMI will be focused in establishing in Baghdad a network of advisors, mentors and trainers within Iraqi Security Institutions, primarily the Ministry of Defense, and Professional Military Education Institutions, in order to advise on Security Sector Reform and to support the Iraqi institutions in enhancing their capabilities and functionality.


The Business and Information (BIM) Branch is responsible to the Chief of Staff (COS) for the integration and coordination of activities by ensuring proper management of CG level tasks and that Information and Knowledge is managed properly within the HQ to enhance situation awareness and HQ efficiency.


The Branch Head (BIM) is responsible for staff and workflow management, knowledge management, management/process planning, and the management of the information workflow within the HQ.

The Branch Head (BIM) reports to the COS as Senior Information Official.  The Branch Head supervises the work of two Staff Assistants BIM (IKM/SWM) - NTI ZIX 0020, NTI ZIX 0030, and of the Staff Assistant Registry/Distribution - NTI ZIX 0040.





The Branch Head (BIM) is responsible for advising the CG on the NTCBM-I HQ use of information.


The Branch Head (BIM) manages the creation and direction and guidance in relation to information life cycle.

The Branch Head (BIM) facilitates and co-ordinates staff correspondence and tasks between the Command Group(CG) and the headquarters staff, using the full spectrum of management tools, to include computerized tasker management system and an operational 'Open Issues List', as necessary.


The Branch Head (BIM) co-ordinates information management policy and practices within the headquarters as well as develops and maintains appropriate strategies to promote the synchronization of all IM, coordination and management tools within the JFC HQ and subordinated Commands.


The Branch Head (BIM) develops knowledge, understanding and use of IM tools and strategies amongst all members of the Command.


The Branch Head (BIM) undertakes work as part of a project team or working group as directed or assigned. 


Under routine circumstances, the job is performed in a typical office environment, within a secure facility, where normal working conditions apply.

Within the current identified threats, the overall risk is medium.  The level of threat requires adherence to the detailed in-theatre instructions on personnel security.

The risk may increase if personnel are moving outside of designated secure areas. 

The incumbent may be required to perform like duties elsewhere within the organisation as directed.







University Degree and 2 years of post related experience,




Higher Secondary education and completed advanced vocational training leading to a professional qualification or professional accreditation, with 4 years of post related and 2 years of function related experience.


Must have English Standard Language Proficiency level of “Professional” in listening, speaking, reading, and writing (SLP 3333 based on NATO standards). 


Must have proven experience with the Standard Automated Data Processing: 

Word-processing, Spreadsheets, PowerPoint presentations, and Databases. 




M5-32: Staff Officers orientation course;


P5-07: NATO Information and Knowledge Management (IKM) course.


English Standard Language Proficiency level of “Expert” in listening, reading, speaking and writing, (SLP 4444 based on NATO standards). 





The successful candidate will be offered a 12-month definite duration contract, which may be renewed subject to satisfactory performance, and the continued operational need/funding for the position. 


The basic salary for an ICH-7 is Euro € 9,643.00 per month (exempt from local taxation). A further amount of 12% of the basic salary will be paid every month to satisfy personal pension obligations.


The benefit package may include allowances based on personal circumstances.

This post is a non-accompanied assignment.

Living quarters provided by NATO.





HQ JFC Naples uses NATO Talent Acquisition Platform.   In order to apply for this vacancy, please visit the platform at:, and search for vacancies within HQ JFC Naples with duty location Baghdad, Iraq. 


Once you created your profile, you will be able to use it to apply for other vacancies within NATO. 


Important note for candidates:  


Staff members are appointed to and hold posts on the establishment of a NATO body only on condition that:  


They are nationals of a NATO member country;


They are over 21 and under 65 years of age at the time of taking up their appointments. 



A NATO security clearance and approval of the candidate’s medical file by the NATO Medical Advisor are essential conditions for appointment to this post.  Applicants are not required to possess a clearance at the time of applying, but they must be eligible for a clearance.  HQ JFCNP will take action to obtain the required security clearance from the successful candidates’ national authorities.