Showing posts with label Knowledge and Information Management. Show all posts
Showing posts with label Knowledge and Information Management. Show all posts
Sunday, June 30, 2013
Programme Officer, P-3 (Information and Knowledge Management). UNFCCC, Bonn. Open until 11 July 2013
VACANCY ANNOUNCEMENT
SUSTAINABLE DEVELOPMENT MECHANISMS (SDM) PROGRAMME
Programme Support and Coordination (PSC) Unit
VACANCY ANNOUNCEMENT NO: VA 13/049/SDM
PUBLICATION DATE: 12 June 2013
DEADLINE FOR APPLICATION 11 July 2013
TITLE AND GRADE: Programme Officer, P-3
(Information and Knowledge Management)
POST NUMBER: CDM-2933-V570-P3-002
DURATION OF APPOINTMENT: One and a half years, with possibility of extension
DUTY STATION: Bonn, Germany
EXPECTED DATE FOR ENTRY ON DUTY As soon as possible
Background
The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the political
process to address Climate Change. The Convention secretariat supports the Convention and its Kyoto
Protocol by a range of activities, including substantive and organizational support to meetings of the
Parties.
The Sustainable Development Mechanisms (SDM) Programme supports the implementation of the Kyoto
mechanisms, the Clean Development Mechanism (CDM) and Joint implementation (JI). The Programme
Support and Coordination unit is accountable for ensuring effective support to the Director on matters
relating to the overall management of the SDM programme.
Responsibilities
The Programme Officer post is located in the Information & Knowledge Management (IKM) Team of the
Programme Support & Coordination (PSC) Unit of the Sustainable Development Mechanisms (SDM)
programme. IKM provides information and knowledge management services in the organisation and
maintenance of SDM information assets. Under the direct supervision of the Team Lead, Programme
Support & Coordination, the incumbent develops and deploys a records management system including
training and development of all SDM staff. The key results expected are:
• Develop, deploy, monitor, and subsequently improve records management processes and tools;
• Manage and coordinate the alignment of the information & knowledge management strategy and
systems with the SDM business strategy needs and requirements for routine operations in SDM;
• Develop and implement the project plans relating to information lifecycle management.
1. Develops, deploys, monitors, and improves various SDM information management processes
and tools by:
a. Coordinating the application and, where relevant, the revision of existing regulations and
information management systems to cater for their intended need;
b. Formulating policies and procedures for managing SDM information assets, assuring the
continuous business alignment of information management activities;
c. Researching, analysing, evaluating and designing an approach to review, manage, measure,
and improve SDM processes in a systematic and collaborative way (in consideration of quality
criteria, risks to be managed and the efficiency and effectiveness of processes);
d. Developing and disseminating processes and templates in order to standardize SDM information
and documentation;
/…
2
e. Designing and implementing a programme-wide records management system and its
subsequent continual improvement and maintenance;
f. Guiding the design and delivery of records & information management training (in collaboration
with the SDM Skills Development Team);
g. Managing and coordinating inputs into secretariat-wide committees and taskforces dealing with
information, knowledge and records management issues;
h. Designing and implementing a records centre in Sharepoint for capturing & effectively managing
SDM records.
2. Ensures the dissemination of information by:
a. Developing appropriate information & knowledge management processes and tools such as:
• The development of the SDM Editorial & Formatting standard and accompanying templates;
• The development and execution of an information management plan in collaboration with
other teams.
b. Acting as focal point for the records management system within the Programme; responding to
inquiries; representing the unit in meetings, conferences, and working groups.
3. Programme management: Carries out administrative tasks, such as; evaluation of staff
performance and preparation of inputs/workloads indicators for result-based budgeting.
Essential Requirements
(Only candidates who meet the requirements stated below will be considered.)
Education: First level university degree in information management, library science, records
management or equivalent.
Experience: A minimum of five (5) years of progressively responsible experience in information and
knowledge management, including: indexing or cataloguing, conducting a records inventory, managing
documents and records, library services or other related information management field.
Specific professional knowledge:
• Knowledge of information management & records management principles, policies and
standards;
• Experience in information management practices: including records identification, appraisal,
capture, maintenance, use, disposition and retention;
• Knowledge of setting up functional system requirements for document and records management
systems and services;
• Experience in indexing, developing a taxonomy and controlled vocabulary;
• Experience in providing information management advice to others;
• Knowledge of project management and experience in records management projects from
beginning (inventory) to to migration (electronic systems) to disposition/archive.
Job-related skills:
• Fully proficient computer skills including the use of enterprise content management systems.
Language requirements: Fluency in written and spoken English.
Expected competencies
Professionalism: The capacity to identify problems/issues and participate in their resolution. Ability to
establish priorities and to plan, coordinate and monitor own work plan.
Commitment to Continuous Learning: Willingness to keep abreast of new developments in their field
of work.
Communication: Ability to provide thorough, well-reasoned contributions to documents and papers.
Technological Awareness: The capacity to make effective use of required computer software and other
equipment relevant to the post.
/…
3
Teamwork: Good interpersonal skills and ability to establish and maintain effective working relations in a
multi-cultural organization.
To apply
Candidates whose qualifications and experience match the requirements for this position, should use the
on-line application system available at http://unfccc.int/secretariat/employment/recruitment.
Please note:
1. Qualified women candidates and candidates from developing countries are especially encouraged to
apply.
2. Service is limited to the UNFCCC Secretariat.
3. We will confirm receipt of your application. However, only candidates under serious consideration
and contacted for an interview will receive notice of the final outcome of the selection process.
4. Salary and allowances: US$ 56.091 to 62.803 (without dependents)
US$ 60.091 to 67.387 (with dependents)
(Plus variable post adjustment, currently 46.9% of net salary) plus
other UN benefits as indicated in the below link:
https://unfccc.int/secretariat/employment/conditions-of-employment.html
Wednesday, April 14, 2010
FAO Regional Office for Latin America and the Caribbean (Chile). Knowledge and Information Management Officer, P-2. Open until 10th May 2010
Food and Agriculture Organization of the United Nations
PROFESSIONAL VACANCY ANNOUNCEMENT NO: 2304-RLC
Issued on: 15 March 2010
Deadline For Application: 10 May 2010
POSITION TITLE: KNOWLEDGE AND INFORMATION GRADE LEVEL: P-2
MANAGEMENT OFFICER DUTY STATION: Santiago, Chile
ORGANIZATIONAL UNIT: REGIONAL OFFICE FOR LATIN AMERICA DURATION *: Fixed Term: 3 years
AND THE CARIBBEAN (RLC) POST CODE/NO: C/2000765
CCOG CODE: 1A05
Applications from qualified women and nationals of non- and under-represented member countries are encouraged.
DUTIES AND RESPONSIBILITIES
Under the overall management and administrative leadership of the Assistant Director-General and Regional Representative, RLC
and the technical guidance of the Director, Office of Knowledge Exchange Research and Extension (OEK), the incumbent will
participate in developing and strengthening of knowledge exchange and information systems available to stakeholders in FAO’s
Member countries in the region and in the international community associated with agricultural development, food security and
other relevant technical fields to the Organization, as well as ensuring their contribution and participatory efforts in FAO-related
activities with strong emphasis on the use of Information and Communication Technologies (ICTs). In particular, the incumbent will:
• Participate in the exchange and dissemination of information on FAO, its policies, programmes and services in the Region;
• Participate in promoting participatory approaches on information management in the Region;
• Provide technical advice on and assist with the development of regional and national capacity for exchange of information
between stakeholders in food, agriculture, rural development and other fields of work;
• Prepare operational guidelines, mechanisms and procedures for enhancing information systems and exchange, in such as
websites and other corporate systems, thematic knowledge networks, e-conferencing and coordination of development and
maintenance of the RLC website;
• Participate in identifying regional issues and priorities and in formulation and implementation as well as evaluation of field
programme activities in the region related to the enhancement of information management capacities at national and regional
level;
• Support promotion of WAICENT strategic framework and FAO web based information/knowledge resources through relevant
channels and meetings in the region;
• Provide guidance to the Communication Unit responsible for divulging information on FAO activities in the Region;
• Perform other related duties as requested.
MINIMUM REQUIREMENTS
Candidates should meet the following:
▪ University degree in Agriculture or Information Management, or a field relevant to the work of the Organization
▪ Three years of relevant experience in development/implementation of electronic systems and/or information management
services for knowledge and information management, including working with web-based information systems and applications
▪ Working knowledge of Spanish and English
SELECTION CRITERIA
Candidates will be assessed against the following:
▪ Extent of familiarity with and experience in methodologies, processes, and systems for knowledge and information
management
▪ Extent of familiarity with approaches to knowledge exchange and information management by the principal agricultural
stakeholders in the Region
▪ Extent of experience in capacity building in knowledge and information management at national level
▪ Extent of familiarity with FAO and with the Organization’s policies and approaches for knowledge and information management
including use of digital technologies
▪ Extent of experience in supervising a team
▪ Extent of both oral and written communication skills.
Please note that all candidates should possess computer/word processing skills and should be capable of working with people of different national
and cultural backgrounds.
* The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the
extension of appointments
REMUNERATION
Level P-2 carries a net salary per year (inclusive of a variable element for post adjustment) from USD 67,153 to USD 80,680
(without dependants) and from USD 71,594 to USD 86,463 (with dependants)
TO APPLY: Carefully read and follow the Guidelines to applicants
Send your application to: V.A 2304-RLC
FAO United Nations - Shared Service Center - HR Unit
Av. Dag Hammarskjold 3241, Vitacura - Santiago
Fax No: +56 2 9232100
E-mail: RLC-VACANCIES@FAO.ORG
Please note that FAO staff members are international civil servants subject to the authority of the Director-General and may be assigned to any
activities or office of the organization.
PROFESSIONAL VACANCY ANNOUNCEMENT NO: 2304-RLC
Issued on: 15 March 2010
Deadline For Application: 10 May 2010
POSITION TITLE: KNOWLEDGE AND INFORMATION GRADE LEVEL: P-2
MANAGEMENT OFFICER DUTY STATION: Santiago, Chile
ORGANIZATIONAL UNIT: REGIONAL OFFICE FOR LATIN AMERICA DURATION *: Fixed Term: 3 years
AND THE CARIBBEAN (RLC) POST CODE/NO: C/2000765
CCOG CODE: 1A05
Applications from qualified women and nationals of non- and under-represented member countries are encouraged.
DUTIES AND RESPONSIBILITIES
Under the overall management and administrative leadership of the Assistant Director-General and Regional Representative, RLC
and the technical guidance of the Director, Office of Knowledge Exchange Research and Extension (OEK), the incumbent will
participate in developing and strengthening of knowledge exchange and information systems available to stakeholders in FAO’s
Member countries in the region and in the international community associated with agricultural development, food security and
other relevant technical fields to the Organization, as well as ensuring their contribution and participatory efforts in FAO-related
activities with strong emphasis on the use of Information and Communication Technologies (ICTs). In particular, the incumbent will:
• Participate in the exchange and dissemination of information on FAO, its policies, programmes and services in the Region;
• Participate in promoting participatory approaches on information management in the Region;
• Provide technical advice on and assist with the development of regional and national capacity for exchange of information
between stakeholders in food, agriculture, rural development and other fields of work;
• Prepare operational guidelines, mechanisms and procedures for enhancing information systems and exchange, in such as
websites and other corporate systems, thematic knowledge networks, e-conferencing and coordination of development and
maintenance of the RLC website;
• Participate in identifying regional issues and priorities and in formulation and implementation as well as evaluation of field
programme activities in the region related to the enhancement of information management capacities at national and regional
level;
• Support promotion of WAICENT strategic framework and FAO web based information/knowledge resources through relevant
channels and meetings in the region;
• Provide guidance to the Communication Unit responsible for divulging information on FAO activities in the Region;
• Perform other related duties as requested.
MINIMUM REQUIREMENTS
Candidates should meet the following:
▪ University degree in Agriculture or Information Management, or a field relevant to the work of the Organization
▪ Three years of relevant experience in development/implementation of electronic systems and/or information management
services for knowledge and information management, including working with web-based information systems and applications
▪ Working knowledge of Spanish and English
SELECTION CRITERIA
Candidates will be assessed against the following:
▪ Extent of familiarity with and experience in methodologies, processes, and systems for knowledge and information
management
▪ Extent of familiarity with approaches to knowledge exchange and information management by the principal agricultural
stakeholders in the Region
▪ Extent of experience in capacity building in knowledge and information management at national level
▪ Extent of familiarity with FAO and with the Organization’s policies and approaches for knowledge and information management
including use of digital technologies
▪ Extent of experience in supervising a team
▪ Extent of both oral and written communication skills.
Please note that all candidates should possess computer/word processing skills and should be capable of working with people of different national
and cultural backgrounds.
* The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the
extension of appointments
REMUNERATION
Level P-2 carries a net salary per year (inclusive of a variable element for post adjustment) from USD 67,153 to USD 80,680
(without dependants) and from USD 71,594 to USD 86,463 (with dependants)
TO APPLY: Carefully read and follow the Guidelines to applicants
Send your application to: V.A 2304-RLC
FAO United Nations - Shared Service Center - HR Unit
Av. Dag Hammarskjold 3241, Vitacura - Santiago
Fax No: +56 2 9232100
E-mail: RLC-VACANCIES@FAO.ORG
Please note that FAO staff members are international civil servants subject to the authority of the Director-General and may be assigned to any
activities or office of the organization.
Thursday, February 4, 2010
Senior Stakeholder and Policy Manager – Knowledge and Information Management. National Archives UK. Open until 22nd February 2010
JOB DESCRIPTION
Job title Senior Stakeholder and Policy Manager – Knowledge and Information Management
Department Chief Executive’s Office and Government Knowledge & Information Management Network
Reports to Head of Chief Executive’s Office and Government Knowledge & Information Management
Band G Salary £42,000* plus excellent benefits * More may be available for an exceptional candidate
Job purpose
To provide strategic policy advice and senior stakeholder management support to the Head of Profession and Knowledge Council.
Role and responsibilities Work closely on an ongoing basis with key ‘partners’ in the KIM environment to ensure that we share ideas and develop plans in parallel. These partners include the Information Assurance community, Heads of KIM, The Chief Technology Officers and Chief Information Officers and Information Domain community, Association of Departmental Records Officers etc. The role here is not just to liaise, but to also influence and persuade on key issues, and to ensure that the KIM agenda in government is integrated widely into government initiatives.
Building strong stakeholder relationships both at practitioner level and at senior level, influencing people with different agendas to adopt new concepts and different ways of working, particularly at senior civil service level. As a senior member of the government KIM Network you will frequently need your advocacy skills to ‘sell’ the benefits of KIM to external audiences, and explain why KIM really matters to government, with the influencing and persuasion skills to get senior people to change their views (and practice).
Work with the Head of Profession, and own team, to collaboratively develop ideas, and implement those ideas for improving KIM across government. This may involve taking an active role in the pan-government KIM debates/ talks programme, ensuring that we disseminate key developments. You will also take a proactive professional oversight role for the Government KIM Network communication content, ensuring that content disseminated is accurate and appropriate.
Act as a liaison role between government KIM professionals and National Archives senior team. This is to ensure that there is mutual understanding of what each is trying to achieve, and to help ensure that The National Archives programmes being delivered meet the needs of Head of KIM leading government departmental KIM teams. This will involve delivering complex messages simply to multiple stakeholders, and negotiating across boundaries, sometimes managing significant resistance. You will develop solutions, using project management skills to manage them through to delivery.
Take on specific pieces of work to progress the KIM agenda such as developing benchmarks for the profession, or working with the Information Assurance community to ensure that KIM issues are reflecting in the maturity model. Your understanding should be broader than records management, and include an understanding across the full spectrum of KIM issues.
Develop a strategic policy agenda for the profession to allow the Head of Profession and Knowledge Council to identify and address the most important issues and respond effectively. This will be designed to improve the capability of Knowledge and Information Management (KIM) across government.
Support the Head of Profession in raising the profile of KIM to improve its credibility and visibility. Develop and highlight best practice in KIM within departments and communicate this internally and externally to drive up capability.
Develop and implement a senior stakeholder management strategy that ensures KIM is represented in key forums and decision making processes. Manage the day-to-day relationship with members of the Knowledge Council and Heads of KIM in central government to ensure they are aware of important developments.
Person specification
Key:
Track record of delivering quality products to tight deadlines
Evidence of supporting the delivery of policies/projects/programmes across multiple-teams or across departments
Broad grasp of key strategic issues facing The National Archives and KIM profession
Evidence of building strong trust-based relationships with senior stakeholders
Diplomacy, tact and understanding of others’ priorities to achieve common goals
Excellent communication, influencing, persuasion and engagement skills
Good analysis, problem solving and project management skills
A self starter, able to work on their own initiative on complex issues
A team player
Will live the values of The National Archivesi
Desirable:
Awareness and understanding of how government (central or local) operates
Experience of working in a policy environment
Experience of working in a Knowledge and Information Management role
Health and Safety Risk Assessment Normal office environment Location Kew / Whitehall (post holder should expect to be based in Kew and spend 1-2 days a week in Whitehall or visiting key stakeholders) Working arrangement Full-time, Permanent Starting salary £42,000* + generous benefits package, including pension, childcare vouchers, sports and social club facilities, onsite gym, subsidised staff restaurant and opportunities for training and development. *More may be available for an exceptional candidate.
How to Apply Please complete an applicant details form and email it along with a comprehensive CV and a Supporting Statement that fully addresses the job requirements in the person specification, to careers@nationalarchives.gov.uk Please quote reference number 1387 in the subject line. Supporting Statement Please explain how you meet each point on the person specification. You may draw on knowledge, skills, abilities, experience gained from paid work, domestic responsibilities, education, leisure interests and voluntary activities. Please note selection for interview will largely be based on the information you provide in this section. Please put your name and post applied for on each sheet. For further information Please contact the Recruitment Team on 020 8392 5203 Nationality rules Applicants must be British or Commonwealth citizens with the right to live and work in the UK, or nationals of states of the European Union. Closing date Monday 22nd February 2010 at midday Interview date Friday 5th March 2010
The National Archives’ values are:
Putting customers first
Responsible guardians
Information set free
Delivering what we promise
Everyone working together
Job title Senior Stakeholder and Policy Manager – Knowledge and Information Management
Department Chief Executive’s Office and Government Knowledge & Information Management Network
Reports to Head of Chief Executive’s Office and Government Knowledge & Information Management
Band G Salary £42,000* plus excellent benefits * More may be available for an exceptional candidate
Job purpose
To provide strategic policy advice and senior stakeholder management support to the Head of Profession and Knowledge Council.
Role and responsibilities Work closely on an ongoing basis with key ‘partners’ in the KIM environment to ensure that we share ideas and develop plans in parallel. These partners include the Information Assurance community, Heads of KIM, The Chief Technology Officers and Chief Information Officers and Information Domain community, Association of Departmental Records Officers etc. The role here is not just to liaise, but to also influence and persuade on key issues, and to ensure that the KIM agenda in government is integrated widely into government initiatives.
Building strong stakeholder relationships both at practitioner level and at senior level, influencing people with different agendas to adopt new concepts and different ways of working, particularly at senior civil service level. As a senior member of the government KIM Network you will frequently need your advocacy skills to ‘sell’ the benefits of KIM to external audiences, and explain why KIM really matters to government, with the influencing and persuasion skills to get senior people to change their views (and practice).
Work with the Head of Profession, and own team, to collaboratively develop ideas, and implement those ideas for improving KIM across government. This may involve taking an active role in the pan-government KIM debates/ talks programme, ensuring that we disseminate key developments. You will also take a proactive professional oversight role for the Government KIM Network communication content, ensuring that content disseminated is accurate and appropriate.
Act as a liaison role between government KIM professionals and National Archives senior team. This is to ensure that there is mutual understanding of what each is trying to achieve, and to help ensure that The National Archives programmes being delivered meet the needs of Head of KIM leading government departmental KIM teams. This will involve delivering complex messages simply to multiple stakeholders, and negotiating across boundaries, sometimes managing significant resistance. You will develop solutions, using project management skills to manage them through to delivery.
Take on specific pieces of work to progress the KIM agenda such as developing benchmarks for the profession, or working with the Information Assurance community to ensure that KIM issues are reflecting in the maturity model. Your understanding should be broader than records management, and include an understanding across the full spectrum of KIM issues.
Develop a strategic policy agenda for the profession to allow the Head of Profession and Knowledge Council to identify and address the most important issues and respond effectively. This will be designed to improve the capability of Knowledge and Information Management (KIM) across government.
Support the Head of Profession in raising the profile of KIM to improve its credibility and visibility. Develop and highlight best practice in KIM within departments and communicate this internally and externally to drive up capability.
Develop and implement a senior stakeholder management strategy that ensures KIM is represented in key forums and decision making processes. Manage the day-to-day relationship with members of the Knowledge Council and Heads of KIM in central government to ensure they are aware of important developments.
Person specification
Key:
Track record of delivering quality products to tight deadlines
Evidence of supporting the delivery of policies/projects/programmes across multiple-teams or across departments
Broad grasp of key strategic issues facing The National Archives and KIM profession
Evidence of building strong trust-based relationships with senior stakeholders
Diplomacy, tact and understanding of others’ priorities to achieve common goals
Excellent communication, influencing, persuasion and engagement skills
Good analysis, problem solving and project management skills
A self starter, able to work on their own initiative on complex issues
A team player
Will live the values of The National Archivesi
Desirable:
Awareness and understanding of how government (central or local) operates
Experience of working in a policy environment
Experience of working in a Knowledge and Information Management role
Health and Safety Risk Assessment Normal office environment Location Kew / Whitehall (post holder should expect to be based in Kew and spend 1-2 days a week in Whitehall or visiting key stakeholders) Working arrangement Full-time, Permanent Starting salary £42,000* + generous benefits package, including pension, childcare vouchers, sports and social club facilities, onsite gym, subsidised staff restaurant and opportunities for training and development. *More may be available for an exceptional candidate.
How to Apply Please complete an applicant details form and email it along with a comprehensive CV and a Supporting Statement that fully addresses the job requirements in the person specification, to careers@nationalarchives.gov.uk Please quote reference number 1387 in the subject line. Supporting Statement Please explain how you meet each point on the person specification. You may draw on knowledge, skills, abilities, experience gained from paid work, domestic responsibilities, education, leisure interests and voluntary activities. Please note selection for interview will largely be based on the information you provide in this section. Please put your name and post applied for on each sheet. For further information Please contact the Recruitment Team on 020 8392 5203 Nationality rules Applicants must be British or Commonwealth citizens with the right to live and work in the UK, or nationals of states of the European Union. Closing date Monday 22nd February 2010 at midday Interview date Friday 5th March 2010
The National Archives’ values are:
Putting customers first
Responsible guardians
Information set free
Delivering what we promise
Everyone working together
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