Archiving Services Supervisor. OECD, Paris. Open until 14 March 2021

Archiving Services Supervisor(

Job Number:

 14170)

Application Closing Date

: 15-03-2021, 6:59:00 AM

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 37 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

Within the Executive Directorate, working closely with business partners, the Digital, Knowledge and Information Service (EXD/DKI) designs and provides secure digital solutions, IT and information management services and the technologies to deliver efficient corporate services, meet business partners’ needs and to support and enhance the OECD’s global role in building knowledge, communicating with the world and interacting with governments to inform and influence policy-making.

The Digital Workplace Services Division (EXD/DKI/DWS) provides corporate-wide user services managed by EXD/DKI including the IT Service Desk, local equipment support, IT Training, information (library and archives), printing and mail services.

EXD/DKI/DWS is looking for an Archiving Services Supervisor to champion the Organisation’s digital heritage, assure the preservation of corporate records and provide efficient corporate archiving and library services, in line with industry best practices and compliance with corporate policies. Reporting to the Head of User Support Management, the incumbent will supervise a small team. S/he will have broad operational experience and a track record delivering operational excellence, complemented by strong interpersonal skills, rigour and supervisory experience.

 

Main Responsibilities

Digital Heritage and Archives Management

• Provision archiving services in compliance with the corporate information management policy, industry standards and best practices; furnish agreed library services.
• Ensure delivery of high-quality archiving and library  services to meet client requests and  in line with Service Level Agreements.
• Assure high quality corporate records metadata compliant with current corporate policies.
• Coordinate responses to external researchers and preparation of declassified archives for consultation.
• Update and maintain client guidance and operational procedures, contribute to related documentation as required.
• Demonstrate operational excellence, ensuring file schema, user acccount and access management in compliance with current corporate policies.
• Propose and implement innovative approaches to enhance corporate awareness and use of the Organisation’s digital heritage and archives.

Supervision and Reporting

• Provide guidance and day-to-day supervision to the Archiving Services team, this will include, organising staff presence to meet operational purposes and drafting, maintaining and ensuring compliance with pertinent policies and operational procedures.
• Encourage inclusion, teamwork, sharing and client focus through effective and continuous performance management carried out with the Head of Unit.
• Manage operational relationship with  external service providers.
• Provide regular reporting on team activity and service provision for inclusion in KPIs and other management reports.

 

Ideal Candidate Profile

Academic Background

• A university degree in information science/management, archiving, library services or a related discipline.

Professional Background

• At least three years’ relevant experience provisioning professional archives, information management or library services and working with Content Management Systems.
• Proven experience proposing and implementing efficient use of archive storage space, ensuring application of weeding, digitisation and destruction in line with Best Practices and compliance with agreed standards and schedules.
• Proven experience maintaining archives inventories and activity reporting.
• Sound experience in a client service role including external provider management.
• Demonstrated experience supervising staff in a cross-cultural environment, preferably in an International Organisation or National Administration.

Tools

• MS Office/M365 Suite.
• Content Management Systems, experience with LiveLink and OpenText Content Server would be an advantage.
• Knowledge of industry standards including ISO 15489 and recent updates to the norm.

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.
• Knowledge of other languages would be an asset.

Core Competencies

• For this role, the following competencies would be particularly important: Achievement focus, Analytical thinking, Flexible thinking, Managing resources, Teamwork and Team leadership, Client focus, Organisational knowledge.
• Please refer to the level 2 indicators of the OECD Core Competencies.

 

Contract Duration

• Three-year fixed term appointment, with the possibility of renewal.

 

What the OECD offers

• Monthly base salary starting from 4,107 EUR, plus allowances based on eligibility, exempt of French income tax.

 

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal. 

Document Management Officer, AD5. ESMA, Paris. Open until 06 December 2020

 

VACANCY NOTICE

DOCUMENT MANAGEMENT OFFICER

(F/M)

REF.: ESMA/2020/VAC13/AD5

Type of contract Temporary Agent¹

Function group and grade AD5

Duration of contract 5 years, with possibility of extension²

Department(s) Resources Department

Place of employment Paris, France

Deadline for applications 06/12/2020 (23:59 hrs, Paris local time)

Reserve list valid until 31/12/2021

 

1. The Authority

ESMA is an independent EU Authority that was established on 1 January 2011. ESMA’s mission

is to enhance investors’ protection and promote stable and orderly financial markets. This

mission is derived from ESMA’s founding Regulation³ and encompasses three objectives:

• Investor protection: to have the needs of financial consumers better served and to

reinforce their rights as investors while acknowledging their responsibilities;

• Orderly markets: to promote the integrity, transparency, efficiency, and well-functioning

of financial markets and robust market infrastructures, and

• Financial stability: to strengthen the financial system in order to be capable of

withstanding shocks and the unravelling of financial imbalances while fostering economic

growth.

ESMA achieves these objectives through four activities4:

• assessing risks to investors, markets and financial stability;

• completing a single rulebook for EU financial markets;

• promoting supervisory convergence; and

• directly supervising specific financial entities.

ESMA achieves its mission within the European System of Financial Supervision (ESFS)

through active co-operation with National Competent Authorities (in particular with securities

market regulators) as well as with the European Banking Authority (EBA) and the European

Insurance and Occupational Pensions Authority (EIOPA). ESMA has a unique position within the

ESFS as it focuses on the securities and financial markets dimension and the overarching

European aspects of these objectives.

For further information, please refer to ESMA’s website: http://www.esma.europa.eu

 

2. Job framework and profile

The Resources Department is responsible for the Authority’s resources and support functions.

The Department is structured in four Units:

• Corporate Services (CPS) Unit - responsible for the smooth running of the facilities of

the Authority and the acquisition of goods and services, in accordance with the EU public

procurement rules and procedures, and for supporting the coordination within the

Resources Department, in particular in terms of planning, reporting, document

management and communication. It ensures also the health, safety and security of

ESMA staff and visitors;

• Information & Communication Technology (ICT) Unit - preparing and implementing

ESMA’s IT strategic programme, as well as ensuring the implementation and

maintenance of the IT systems and networks of the Authority;

• Human Resources (HRM) Unit - supporting ESMA and its staff in all matters related to

recruitment, payroll, individual rights and career development, in accordance with the EU

Staff Regulations and implementing rules; and

• Finance & Procurement (FIP) Unit - preparing and implementing the budget and

procurement plan, and ensuring that budgetary transactions are run in a sound manner

and in respect of existing EU rules and procedures.

 

Main duties:

ESMA is organising the selection procedure to recruit a suitable candidate for the position of

Document Management Officer.

Reporting to the Head of Corporate Services Unit, the jobholder will work with the overall objective of supporting the institutional information and knowledge management governance. He/she will constitute a centralised function for establishing and maintaining sound and consistent document management and records retention practices. He/she will define data handling policies and procedures and will monitor their implementation at every step of the entire data lifecycle management process⁵ to maximize its useful value.

Moreover, he/she will be in charge of ensuring that ESMA´s legal, regulatory and information security compliance requirements are applied to ESMA´s data assets. He/she will provide day to-day guidance to end-users, collaborate with information technology specialists and assist

ESMA business areas in determining document management requirements, tools and facilitate efficient, legal, and secure use of document and records management systems.

 

The jobholder will be responsible for the following duties:

• define an information governance framework based on the existing data, documents and

document management technologies (systems of engagement and systems of records),

which leverages compliance with ESMA’s business requirements, information security

and personal data protection requirements;

• contribute to the development and maintenance of policies and procedures for the

ESMA’s document management and records retention;

• develop and maintain an inventory of data assets (including the discovery, identification,

categorization, criticality and security classification of documents);

• define a detailed document retention and archiving strategy, policy and standard aligned

with the business continuity procedure;

• contribute to the implementation of electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists;

• define and document organisational wide workflow procedures to meet all steps of the

data lifecycle process: collection/creation, access, usage, storage, share/transfer, archive

and destruction of document data assets;

• contribute to the development or configuration of document management system features, such as user interfaces, access profiles, access controls, document categorization classification and labelling;

• assess the current electronic document management system and establish its

compliance with ESMA’s policy and propose remedial actions if necessary;

• develop and maintain a reporting scorecard that measures and tracks the levels of compliance at ESMA;

• assist in the risk assessment and protection of ESMA´s data assets to comply with the

ESMA´s security policies and procedures;

• assist the ESMA staff and business areas in the implementation of policies and procedures in the above-mentioned domains;

• assist the Information Security Officer to implement data protection initiatives, during regular internal compliance checks, audits and investigations;

• contribute to the development of document and records management systems at ESMA;

• work together with other relevant support functions (e.g. ICT Unit) to establish and maintain effective electronic document and records management systems, as well as physical archiving services;

• provide advice, training and support to the ESMA business areas on all aspects of document management and retention;

• provide support to and train ESMA’s staff to increase the culture on Document Management and perform ad hoc training campaigns, surveys, newcomers inductions;

• provide access to archived information when requested and necessary;

• establish and maintain robust knowledge management practices (e.g. a physical/online

library, databases); and

• represent the ESMA and liaise on behalf of ESMA with comparable institutions in networks and information exchanges related to document management.

 

3. Professional qualifications and other requirements

A. Eligibility criteria

To be considered eligible, candidates must satisfy all the eligibility criteria listed below, by the

deadline for submitting applications:

• have at least a level of education which corresponds to completed university studies of

three years attested by a diploma⁶;

• be a national of a Member State of the European Union or the EEA (Norway,

Liechtenstein, Iceland);

• enjoy full rights as a citizen⁷;

• have fulfilled any obligations imposed by the applicable laws concerning military service;

• have a thorough knowledge of one of the languages of the European Union⁸ and a

satisfactory knowledge⁹ of another language of the European Union, and

• be physically fit to perform the duties linked to the post¹⁰

.

B. Selection criteria

PRE-SCREENING PHASE

Applications which fulfil the above Eligibility criteria (part A) will be assessed and scored against

the Essential requirements (part B.1). Candidates who do not meet all the Essential

requirements (part B.1) will be excluded from the selection process.

Candidates who meet all the Essential requirements (part B.1) will be scored against the

Advantageous requirements (part B.2).

Within this comparative evaluation of applications, the 12 best candidates (who obtain the

highest scores) will be invited first for the written test (1st part of the selection process).

Consequently, the candidates who reach a minimum score of 60% for the written test will be

invited for the interviews with the ESMA Selection Board (2nd part of the selection process).

 

B.1. Essential requirements

a) Minimum three (3) years’ work experience (acquired after the minimum qualification, as

required under part 3A) in a position related to the areas described under part 2 above;

b) Proven experience in document management projects as a subject matter expert (e.g.

scoping the definition, experience in implementation of data handling frameworks);

c) Proven experience in data and document management technologies (Microsoft based);

d) Proven experience in drafting and delivering policies, procedures and technical standards

in the area of document management; and

e) Excellent written and oral English¹¹

.

B.2. Advantageous requirements

f) Certifications and/or professional training relevant to the profile;

g) Proven experience in drafting document management policies, procedures and guidelines at EU and/or national level (including but not limited to document discovery, categorisation, labelling, access controls, document registration, filing, retention, archiving, etc.);

h) Experience in data protection, data classification, and data leakage prevention projects;

i) Experience in multicultural environments; and

j) Motivation for the advertised position.

 

INTERVIEWS & WRITTEN TESTS PHASE

Candidates invited for interviews and written tests will be assessed against all selection criteria

(parts B1 & B2 & B3).

B.3. Supplementary requirements

i) Ability to tackle complex issues, as well as presenting the results of his/her work in a

structured manner to an audience in a clear and understandable way;

j) Ability to deliver high-quality work under pressure and tight deadlines; and

k) Strong interpersonal skills and ability to interact with multiple internal and external stakeholders.

The candidates who receive at least 60% of the maximum points in both the interviews and

written test will be included in the reserve list of suitable candidates.

The established reserve list may be used for the recruitment of a similar post depending on the

needs of ESMA. Please note that inclusion in the reserve list does not guarantee recruitment.

 

4. How to apply

You must submit your application through e-Recruitment. ESMA does not accept applications

submitted by any other means.

All sections of the application must be completed in English. In order to be considered,

applications must be received by 23:59:59 CET on the closing date. We advise you to submit

your application well ahead of the deadline, in order to avoid potential problems due to heavy

traffic on the website.

Please consult the Candidates Guidelines for instructions on completing your application.

Following the submission of the application candidates will receive an automatic email

acknowledging receipt of the application.

Please note that all correspondence will take place by email, so candidates should ensure that

the email address associated with applicant’s account is correct and that it is checked regularly.

Applicants will be assessed on the basis of the eligibility and selection criteria specified in the

vacancy notice (as explained in part 3) and these must be met by the deadline for submitting

applications.

 

5. Summary of conditions of employment

• Successful external candidates may be offered an employment contract for five years as a temporary agent. Any further renewal shall be in principle for an indefinite duration.

• Successful external candidates will be recruited in the grade and classified in step 2.

Grade/step	Minimum requirements for classification in step12 (required level of university studies + minimum number of years of experience after university graduation)	Monthly net salary without allowances 13	Monthly net salary, including specific/family allowances14
AD5 step 2	3 years’ university degree + 3 years’ experience	4,730 €	6,800 €

 

• The monthly basic salary is multiplied by the correction coefficient for France (currently

117.7%).

• Salaries are subject to a Union tax deducted at source and are exempt from national

taxation.

• Depending on the individual family situation and the place of origin, the successful

jobholder may be entitled to: expatriation allowance (16% of the basic salary), household

allowance, dependent child allowance, education allowance, pre-school allowance,

installation allowance, reimbursement of removal costs, initial temporary daily

subsistence allowance, and other benefits.

• Annual leave entitlement of two days per calendar month plus additional days for age,

grade, 2.5 days home leave if applicable, and in addition on average 17 ESMA holidays

per year;

• EU Pension Scheme (after 10 years of service);

• EU Joint Sickness and Insurance Scheme (JSIS), accident and occupational disease

coverage, unemployment and invalidity allowance and insurance, and

• General and applicable professional training, plus professional development

opportunities.

 

6. Data protection

Candidates’ personal data are processed as required by the Regulation (EU) No 2018/1725 of

the European Parliament and of the Council of 23 October 2018 on the protection of natural

persons with regard to the processing of personal data by the Union institutions, bodies, offices

and agencies and on the free movement of such data.15 This applies in particular to the

confidentiality and security of such data. For more information, please check the privacy

statement on recruitment procedures.

ESMA will take all necessary measures to ensure the confidentiality of the procedure, however it

cannot be ruled out that candidates see one another on the day of the interview or written test.

 

1 According to the Article 2(f) of the Conditions of Employment of Other Servants (CEOS) of the European Union.

2 Temporary agents may be engaged under their first contract for a fixed period of 5 years. Any further renewal shall be in principle for an indefinite duration. Probationary period for the first contract is nine months.

3 Regulation (EU) No 1095/2010 of the European Parliament and of the Council of 24 November 2010 establishing a European Supervisory Authority (European Securities Markets Authority), amending Decision No 716/2009/EC and repealing Commission Decision 2009/77/EC.

4 https://www.esma.europa.eu/about-esma/esma-in-short/esma-organigramme

5 Data lifecycle process includes: the collection/creation, access, usage, storage, share/transfer, archive and destruction of data assets at ESMA.

6 Only qualifications that have been awarded in EU Member States or that are subject to the equivalence certificates issued by the authorities in the said EU Member States shall be taken into consideration.

7 Prior to the appointment, the successful candidate will be asked to provide a police certificate confirming the absence of any criminal record.

8 The languages of the EU are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek,

Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, and Swedish.

9 At least at the level B2, according to the Common European Framework of Reference for Languages:

http://europass.cedefop.europa.eu/en/resources/european-language-levels-cefr

Knowledge of the 2nd EU language will be tested orally for candidates invited for interviews.

10 Before the appointment, the successful candidate shall be examined by ESMA`s medical centre in order to confirm that the candidate fulfils the requirements of Article 12(2) (d) of the CEOS (physical fitness to perform the duties).

11 At least at B2 level. English is the internal working language of ESMA, as decided by ESMA Management Board with the decision ESMA/2011/MB/3 of11/01/2011. This decision implements Article 73 (2) of the ESMA Regulation (EU) No 1095/2010 establishing ESMA.

12 ESMA Management Board Decision ESMA-2014-MB-14, adopting of general implementing provisions concerning the criteria applicable to classification in step on appointment or engagement - Commission decision (C(2013) 8970 of 16/12/2013):

https://www.esma.europa.eu/sites/default/files/library/decision_on_classification_in_step_2013.pdf

13 An estimation of net salary, including the correction coefficient for France, deduction for tax and social security, without any allowances (this estimation has been calculated for a candidate who is not entitled for expatriation allowance in France and has no family).

14 An estimation of net salary, including the correction coefficient for France, deduction for tax and social security and adding the allowances (this estimation has been calculated with expatriation allowance, household allowance and with one dependent child allowance). Allowances depend in any case on the personal situation of the candidate.

Digital Archivist Assistant, G-5. UNESCO, Paris. Open until 15 September 2019

Vacancy notice 

Title: DIGITAL ARCHIVIST ASSISTANT  Only candidates who are entitled to work in France may apply for this position. Domain : Documentation and Library - Records Management Post Number : KMI-122 Grade : G-5 Organizational Unit: DIV. OF KNOWLEDGE MGMT & INFORM SYSTEMS Primary Location: FR-Paris Recruitment open to : Internal and external candidates Type of contract : Fixed Term Salary : 39 507 Euros (Annual Salary)   Deadline (Midnight Paris Time) : 15 September 2019 OVERVIEW OF THE FUNCTIONS OF THE POST Under the overall authority of the Chief Information Officer and the direct supervision of the Chief of Archives, Library and Records Management Unit (Chief Archivist, KMI/ALR), the incumbent provides key support for electronic records and archives management within the Secretariat, both at Headquarters and in the Field Offices, Institutes and Centres. He/she implements policies, procedures, guidelines and practices with regard to the life-cycle of records including creation, appraisal, organization, preservation or disposal and access to all current active and inactive records and archives regardless of format - electronic or paper. The incumbent will support the development of a sustainable infrastructure for collecting, processing and preserving digital materials across the Organization and making digital materials accessible to staff and researchers; deploying that infrastructure to bring historically important digital institutional records into the E-safe Institutional Archive; and preserving, processing, and making accessible other digital materials currently being digitized. The incumbent will, in particular: Support the implementation and the monitoring UNESCO electronic records and archives management systems and procedures for effectively capturing all Secretariat records, including both paper-based and electronic, such as e-mail, electronic documents, web content and check-out validation procedure; support development of such systems and procedures.  Support the training of existing staff on the born-digital procedures and assist in the implementation of the new procedures. Contribute to the promotion of digital preservation within UNESCO. Provide records management guidance and training to staff in all units of the Secretariat, both at HQ and in the Field, focusing on electronic record keeping procedures and practices. Survey the current digital landscape in the Secretariat, including digitized collections, born-digital files on current and legacy media and other born-digital materials. Contribute to the development and documentation of workflows and procedures for accessioning, processing, describing, preserving and providing access to digital records and digital assets in archives collections. Maintain a bilingual intranet portal and e-learning tools for E-records and Archives management purposes. Provide support for records management and archive-related activities, including financial management and contacts to external partners and vendors as well as assisting the Chief Archivist in organizing UNESCO history-related activities, such as communication, international conferences, meetings and publications. Apply said workflows and procedures to born-digital material acquired from the Organization’s internal records, legacy media in existing hybrid collections and contribute to planning and developing a digital preservation strategy. Contribute to the development of guidelines for integrating born-digital material into finding aids and catalog records.   COMPETENCIES REQUIRED QUALIFICATIONS EDUCATION   Completed secondary, technical and/or vocational education or an equivalent experience of at least three years in a library or an archives or records management service.   WORK EXPERIENCE Minimum 5 years of relevant work experience in information management SKILLS/COMPETENCIES Excellent interpersonal and communication skills. Ability to set priorities and to organize work independently based on established guidelines and general direction from the supervisor. Ability to work under pressure, to deal with complex situations and flexibility to adjust work schedules and priorities. Good time management skills. Discretion and capacity to deal efficiently and tactfully with people of different cultural backgrounds. Excellent IT skills (Word, Excel, Outlook, PowerPoint, etc.). Commitment and reliability Team-spirit Attention to detail / meticulousness Organization/classification of information/documentation Facility for searching documentary databases Languages English and French are the working languages of the UNESCO Secretariat. For this post, excellent knowledge of either French or English and good knowledge of the other official language are required.  DESIRABLE QUALIFICATIONS   Education Diploma recognized by the international professional community in archival, records management or library sciences. Work Experience Experience in organizing and structuring information in the field of archives, records management and/or library management Experience in the United Nations system or similar international organization. Skills/Competencies Open personality and capability of creating good inter-personal relations. Knowledge of specific IT-tools in the fields of archives, records management and libraries. Languages   Knowledge of another official language of UNESCO (Arabic, Chinese, Russian or Spanish). BENEFITS AND ENTITLEMENTS

Chief Archivist / Chief of Unit, P-4. UNESCO, Paris. Open until 5 June 2017

Title : CHIEF ARCHIVIST / CHIEF OF UNIT  Domain : Documentation and Library Post Number : KMI 174 Grade : P-4 Organizational Unit : BUREAU OF MANAGEMENT OF SUPPORT SERVICES Primary Location : FR-Paris Recruitment open to : Internal and external candidates Type of contract : Fixed Term Salary : 91 873 Euros   Deadline (Midnight Paris Time) : June 5, 2017 OVERVIEW OF THE FUNCTIONS OF THE POST Under the direct supervision of the UNESCO’s Chief Information Officer (CIO), the incumbent is responsible for the development and implementation of strategies, policies, procedures and guidelines for the Organization's archives, library and records management services. He/she manages the Archives, Library and Records Management Unit (KMI/ALR) as well as its financial and human resources. In particular, he/she will perform the following tasks:   • Plan and manage the Unit’s activities in order to preserve and develop the institutional memory of UNESCO; ensure that the UNESCO Archives functions effectively as the legal deposit for the Organization’s records, documents and publications, both paper and digital; lead records management services by developing, maintaining and enforcing records access and retention policies across the Organization.   • Establish, develop, operate and manage general and specialized library and information services and professional networks; develop policies related to collection, development and management of library materials.   • Enhance the role of the UNESCO’s Archives and Library both within the Organization and towards academic communities and the public by promoting easy and well-structured access to UNESCO’s documentary resources and by developing outreach activities.     • Identify priorities and targeted projects, including projects on preservation, digitization and access to UNESCO’s archival material.   • Build partnerships for the UNESCO’s Archives and Library and ensure fundraising with the purpose of enhancing sustainable preservation of and access to the Organization's archives and records.   • Represent the UNESCO’s Archives and Library in various international and inter-agency activities, such as the ICA, IFLA and UNSEIAC, and the UN Consortium for the acquisition of electronic information.  REQUIRED QUALIFICATIONS EDUCATION • Advanced university degree (Master’s or equivalent) in Information Studies, Library Science, or in a related field of Social and Human Sciences. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.   WORK EXPERIENCE   • A minimum 7 years of progressively responsible relevant experience in the field of archives and records management, of which preferably 3 years acquired at the international level. • Proven experience in managing library and information services. • Experience in digitization projects for documents and multimedia. • Proven experience in leading, managing and motivating staff and teams.   SKILLS/COMPETENCIES   • Excellent knowledge of archival, library and/or document management systems. • Strong conceptual and analytical skills. • Sound judgement and decision-making skills. • Demonstrated leadership and supervisory ability, including the capacity to maintain effective working relations in a multicultural environment. • Proven ability to communicate, advocate and negotiate with staff and stakeholders at all levels within and outside the Organization. • Excellent oral and written communication skills. • Good IT skills.   LANGUAGES   • Excellent/very good knowledge of English or French and good/fair knowledge of the other working language. DESIRABLE QUALIFICATIONS WORK EXPERIENCE   • Experience in archives and records management and/or library, or information services within a UN entity or another international organization. • Experience in fund raising and resource mobilization.   SKILLS/COMPETENCIES • Knowledge of international standards and policy development in the area of Information Studies. BENEFITS AND ENTITLEMENTS CHIEF ARCHIVIST / CHIEF OF UNIT

|13 |

UNESCO is committed to promoting geographical distribution (last update) and gender equality within its Secretariat. Therefore, women candidates are strongly encouraged to apply, as well as nationals from non- and under-represented Member States. Persons with disabilities are also encouraged to apply. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.

Reference Archivist, P-1/P-2. UNESCO, Paris. Open until 30 January 2017

REFERENCE ARCHIVIST  Domain : Documentation and Library - Records Management Post Number : KMI 177 Grade : P1/P2 Organizational Unit  : BUREAU OF MANAGEMENT OF SUPPORT SERVICES Primary Location  : FR-Paris Recruitment open to : Internal and external candidates Type of contract : Fixed Term Salary : 49 507 Euros (Annual Salary)   Deadline (Midnight Paris Time) : January 30, 2017 OVERVIEW OF THE FUNCTIONS OF THE POST Under the overall authority of the Chief Information Officer (KMI/CIO) and the direct supervision of the Chief Archivist / Chief of the Archives, Library and Records Management Unit, the incumbent will be responsible for the management of the reference service of the UNESCO Archives and the appraisal, organization, archival description, preservation and access to the historical archives of the Organization. The incumbent shall work as part of a team (the Unit) and will cooperate closely with other staff members, within and outside the Unit. He/she will be expected to perform the following tasks: Guide and help researchers and other users of the records and archives in all formats in the custody of the UNESCO Archives, both through distance communication tools and on-site in the reading room of the Archives. Develop and maintain the contents and structure of tools in order to provide and facilitate access to the Organization's archives, particularly the archival descriptions of the holdings of the Unit in an online catalogue, according to international archival description standards. Edit guides, information documents and web site content on the archival holdings, as well as contribute to UNESCO public information activities by providing archival content. Pursue other outreach opportunities and participate actively in the establishment and development of digitization projects in support of safeguarding and promoting the archives of the Organization. Manage, in cooperation with the records management team, the repositories of the Unit with a view to ensuring security and safe preservation conditions, in addition to easy access and retrievability. Contribute actively to the development of user and reference services for both the Archives and the Library by keeping abreast of new professional developments in the field, particularly in other parts of the UN System. Pursue proactive initiatives to develop and change policies and procedures, where this can lead to improvements in the reference service and the Unit’s knowledge-preserving and sharing function. REQUIRED QUALIFICATIONS   EDUCATION Advanced university degree (Master’s or equivalent) in the field of history, social and human sciences, archives and records management, or in another related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. WORK EXPERIENCE Minimum 2 years of relevant experience in a professional archives and records management service, of which at least one year acquired in an international environment. SKILLS/COMPETENCIES Integrity, reliability and sense of commitment in the execution of duties. Excellent interpersonal skills. Good written and oral communication skills, including the ability to prepare and present findings clearly and concisely. Solid knowledge of contemporary standards and good practices for archival preservation and description. Proven conceptual and analytical skills. Ability to work in a team and to maintain effective working relationships in a multicultural and multi- sectoral environment. Good IT skills, including knowledge of standard Office software. LANGUAGES Excellent/very good knowledge (written and spoken) of English or French and good/fair knowledge of the other language. DESIRABLE QUALIFICATIONS EDUCATION University degree in the field of political science or international relations. WORK EXPERIENCE Archives and records management work experience within the UN System or another international organization. Proven work experience with a major digitization project. SKILLS/COMPETENCIES       Excellent knowledge of at least one archival management system, such as the archival description tool, AtoM (Access to Memory), ScopeArchive, Archives Space, Alfresco or Documentum. BENEFITS AND ENTITLEMENTS

 

Information Systems Specialist. OECD, Paris. Open until 22 May 2016

Information Systems Specialist(

Job Number:

 10559)

Description

 

The OECD is a global economic forum working with 34 member countries and more than 100 emerging and developing economies to make better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. The Organisation provides a unique forum in which governments work together to share experiences on what drives economic, social and environmental change, seeking solutions to common problems.

 

The Executive Directorate (EXD) delivers the Organisation's corporate services including human, financial and digital resources management, as well as the infrastructure, security, conference and language services.

 

The Digital, Knowledge and Information Service in the Executive Directorate (EXD/DKI) provides the digital solutions and technologies to support and enhance the OECD’s global role in building knowledge, communicating with the world and interacting with governments to inform and influence policy making.

 

The Information Systems Specialist works in a Digital Practice team responsible for developing, testing, implementing and supporting digital solutions as well as defining, assigning and providing quality control on work packets assigned to near/offshore partners. The Information Systems Specialist  works under the direct supervision of a Digital Solutions Analyst within EXD/DKI.

 

Main Responsibilities

 

Technical

• Develop, test, implement, maintain and support secure, integrated, digital solutions to meet the business needs of the Organisation.
• Assist defining needs for applications and analyse business processes.    
• Participate in defining architectures, database structures, user interface layouts, workflows, control processes and interfaces with other applications.
• Develop routines or applications to identify, organise and prepare information to be uploaded to the corporate records system, OECD. Records.
• Work in close collaboration with other teams to ensure that all necessary hardware, software, backups and related systems facilities are functioning properly.
• Provide regular management reporting on the use of digital solutions.
• Keep abreast of advances in current and emerging industry trends, related technologies, methodologies and best practices. 

Support, documentation and training

• Support digital solutions and maintain proactive relations with user representatives, other IT support areas and suppliers.
• Write and maintain technical documentation (e.g. system architecture, operational procedures), end-user documentation and training material.
• Assist users in the appropriate use of their applications and provide advanced support.     

 

Ideal Candidate Profile

 

Academic Background

• A university degree in information, records or library management, computer science or a related field.

Professional Background

• At least five years' experience in the domains of information, records or library management and developing, testing, implementing, maintaining and supporting digital solutions.
• Two years’ experience: collecting business requirements, writing technical specifications and development plans, implementing agreed solutions and conducting post-implementation reviews. Participating in defining technical architectures, database structures, user interface layouts, workflows, and interfaces with other systems.
• Proven experience developing front-end portals and applications and supporting digital solutions, working closely with user representatives and other IT support areas.
• Practical experience working with, developing, integrating, designing and testing semantic, linked data and ontology management technologies and solutions.
• Experience making presentations, providing training and user support.

Tools

• OpenText Content Server, Luxid, EVN, Top Braid Live and MarkLogic.
• SPARQL, SharePoint,  XML/XSLT.
• MS Office Suite.

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.
• Knowledge of other languages would be an asset.

Core Competencies

• For this role, the following competencies would be particularly important: Achievement focus, Analytical thinking, Flexible thinking, Developing talent.
• Please refer to the level 2 indicators of the OECD Core Competencies.

 

Contract Duration

• Two-year fixed term appointment, with the possibility of renewal.

 

What the OECD offers

• Monthly base salary starting from 4355 EUR, plus allowances based on eligibility, exempt of French income tax.

 

Please note, the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant.

 

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

 

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.