Digital Archivist Assistant, G-5. UNESCO, Paris. Open until 15 September 2019

Vacancy notice 

Title: DIGITAL ARCHIVIST ASSISTANT  Only candidates who are entitled to work in France may apply for this position. Domain : Documentation and Library - Records Management Post Number : KMI-122 Grade : G-5 Organizational Unit: DIV. OF KNOWLEDGE MGMT & INFORM SYSTEMS Primary Location: FR-Paris Recruitment open to : Internal and external candidates Type of contract : Fixed Term Salary : 39 507 Euros (Annual Salary)   Deadline (Midnight Paris Time) : 15 September 2019 OVERVIEW OF THE FUNCTIONS OF THE POST Under the overall authority of the Chief Information Officer and the direct supervision of the Chief of Archives, Library and Records Management Unit (Chief Archivist, KMI/ALR), the incumbent provides key support for electronic records and archives management within the Secretariat, both at Headquarters and in the Field Offices, Institutes and Centres. He/she implements policies, procedures, guidelines and practices with regard to the life-cycle of records including creation, appraisal, organization, preservation or disposal and access to all current active and inactive records and archives regardless of format - electronic or paper. The incumbent will support the development of a sustainable infrastructure for collecting, processing and preserving digital materials across the Organization and making digital materials accessible to staff and researchers; deploying that infrastructure to bring historically important digital institutional records into the E-safe Institutional Archive; and preserving, processing, and making accessible other digital materials currently being digitized. The incumbent will, in particular: Support the implementation and the monitoring UNESCO electronic records and archives management systems and procedures for effectively capturing all Secretariat records, including both paper-based and electronic, such as e-mail, electronic documents, web content and check-out validation procedure; support development of such systems and procedures.  Support the training of existing staff on the born-digital procedures and assist in the implementation of the new procedures. Contribute to the promotion of digital preservation within UNESCO. Provide records management guidance and training to staff in all units of the Secretariat, both at HQ and in the Field, focusing on electronic record keeping procedures and practices. Survey the current digital landscape in the Secretariat, including digitized collections, born-digital files on current and legacy media and other born-digital materials. Contribute to the development and documentation of workflows and procedures for accessioning, processing, describing, preserving and providing access to digital records and digital assets in archives collections. Maintain a bilingual intranet portal and e-learning tools for E-records and Archives management purposes. Provide support for records management and archive-related activities, including financial management and contacts to external partners and vendors as well as assisting the Chief Archivist in organizing UNESCO history-related activities, such as communication, international conferences, meetings and publications. Apply said workflows and procedures to born-digital material acquired from the Organization’s internal records, legacy media in existing hybrid collections and contribute to planning and developing a digital preservation strategy. Contribute to the development of guidelines for integrating born-digital material into finding aids and catalog records.   COMPETENCIES REQUIRED QUALIFICATIONS EDUCATION   Completed secondary, technical and/or vocational education or an equivalent experience of at least three years in a library or an archives or records management service.   WORK EXPERIENCE Minimum 5 years of relevant work experience in information management SKILLS/COMPETENCIES Excellent interpersonal and communication skills. Ability to set priorities and to organize work independently based on established guidelines and general direction from the supervisor. Ability to work under pressure, to deal with complex situations and flexibility to adjust work schedules and priorities. Good time management skills. Discretion and capacity to deal efficiently and tactfully with people of different cultural backgrounds. Excellent IT skills (Word, Excel, Outlook, PowerPoint, etc.). Commitment and reliability Team-spirit Attention to detail / meticulousness Organization/classification of information/documentation Facility for searching documentary databases Languages English and French are the working languages of the UNESCO Secretariat. For this post, excellent knowledge of either French or English and good knowledge of the other official language are required.  DESIRABLE QUALIFICATIONS   Education Diploma recognized by the international professional community in archival, records management or library sciences. Work Experience Experience in organizing and structuring information in the field of archives, records management and/or library management Experience in the United Nations system or similar international organization. Skills/Competencies Open personality and capability of creating good inter-personal relations. Knowledge of specific IT-tools in the fields of archives, records management and libraries. Languages   Knowledge of another official language of UNESCO (Arabic, Chinese, Russian or Spanish). BENEFITS AND ENTITLEMENTS

Chief Archivist / Chief of Unit, P-4. UNESCO, Paris. Open until 5 June 2017

Title : CHIEF ARCHIVIST / CHIEF OF UNIT  Domain : Documentation and Library Post Number : KMI 174 Grade : P-4 Organizational Unit : BUREAU OF MANAGEMENT OF SUPPORT SERVICES Primary Location : FR-Paris Recruitment open to : Internal and external candidates Type of contract : Fixed Term Salary : 91 873 Euros   Deadline (Midnight Paris Time) : June 5, 2017 OVERVIEW OF THE FUNCTIONS OF THE POST Under the direct supervision of the UNESCO’s Chief Information Officer (CIO), the incumbent is responsible for the development and implementation of strategies, policies, procedures and guidelines for the Organization's archives, library and records management services. He/she manages the Archives, Library and Records Management Unit (KMI/ALR) as well as its financial and human resources. In particular, he/she will perform the following tasks:   • Plan and manage the Unit’s activities in order to preserve and develop the institutional memory of UNESCO; ensure that the UNESCO Archives functions effectively as the legal deposit for the Organization’s records, documents and publications, both paper and digital; lead records management services by developing, maintaining and enforcing records access and retention policies across the Organization.   • Establish, develop, operate and manage general and specialized library and information services and professional networks; develop policies related to collection, development and management of library materials.   • Enhance the role of the UNESCO’s Archives and Library both within the Organization and towards academic communities and the public by promoting easy and well-structured access to UNESCO’s documentary resources and by developing outreach activities.     • Identify priorities and targeted projects, including projects on preservation, digitization and access to UNESCO’s archival material.   • Build partnerships for the UNESCO’s Archives and Library and ensure fundraising with the purpose of enhancing sustainable preservation of and access to the Organization's archives and records.   • Represent the UNESCO’s Archives and Library in various international and inter-agency activities, such as the ICA, IFLA and UNSEIAC, and the UN Consortium for the acquisition of electronic information.  REQUIRED QUALIFICATIONS EDUCATION • Advanced university degree (Master’s or equivalent) in Information Studies, Library Science, or in a related field of Social and Human Sciences. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.   WORK EXPERIENCE   • A minimum 7 years of progressively responsible relevant experience in the field of archives and records management, of which preferably 3 years acquired at the international level. • Proven experience in managing library and information services. • Experience in digitization projects for documents and multimedia. • Proven experience in leading, managing and motivating staff and teams.   SKILLS/COMPETENCIES   • Excellent knowledge of archival, library and/or document management systems. • Strong conceptual and analytical skills. • Sound judgement and decision-making skills. • Demonstrated leadership and supervisory ability, including the capacity to maintain effective working relations in a multicultural environment. • Proven ability to communicate, advocate and negotiate with staff and stakeholders at all levels within and outside the Organization. • Excellent oral and written communication skills. • Good IT skills.   LANGUAGES   • Excellent/very good knowledge of English or French and good/fair knowledge of the other working language. DESIRABLE QUALIFICATIONS WORK EXPERIENCE   • Experience in archives and records management and/or library, or information services within a UN entity or another international organization. • Experience in fund raising and resource mobilization.   SKILLS/COMPETENCIES • Knowledge of international standards and policy development in the area of Information Studies. BENEFITS AND ENTITLEMENTS CHIEF ARCHIVIST / CHIEF OF UNIT

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UNESCO is committed to promoting geographical distribution (last update) and gender equality within its Secretariat. Therefore, women candidates are strongly encouraged to apply, as well as nationals from non- and under-represented Member States. Persons with disabilities are also encouraged to apply. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.

Reference Archivist, P-1/P-2. UNESCO, Paris. Open until 30 January 2017

REFERENCE ARCHIVIST  Domain : Documentation and Library - Records Management Post Number : KMI 177 Grade : P1/P2 Organizational Unit  : BUREAU OF MANAGEMENT OF SUPPORT SERVICES Primary Location  : FR-Paris Recruitment open to : Internal and external candidates Type of contract : Fixed Term Salary : 49 507 Euros (Annual Salary)   Deadline (Midnight Paris Time) : January 30, 2017 OVERVIEW OF THE FUNCTIONS OF THE POST Under the overall authority of the Chief Information Officer (KMI/CIO) and the direct supervision of the Chief Archivist / Chief of the Archives, Library and Records Management Unit, the incumbent will be responsible for the management of the reference service of the UNESCO Archives and the appraisal, organization, archival description, preservation and access to the historical archives of the Organization. The incumbent shall work as part of a team (the Unit) and will cooperate closely with other staff members, within and outside the Unit. He/she will be expected to perform the following tasks: Guide and help researchers and other users of the records and archives in all formats in the custody of the UNESCO Archives, both through distance communication tools and on-site in the reading room of the Archives. Develop and maintain the contents and structure of tools in order to provide and facilitate access to the Organization's archives, particularly the archival descriptions of the holdings of the Unit in an online catalogue, according to international archival description standards. Edit guides, information documents and web site content on the archival holdings, as well as contribute to UNESCO public information activities by providing archival content. Pursue other outreach opportunities and participate actively in the establishment and development of digitization projects in support of safeguarding and promoting the archives of the Organization. Manage, in cooperation with the records management team, the repositories of the Unit with a view to ensuring security and safe preservation conditions, in addition to easy access and retrievability. Contribute actively to the development of user and reference services for both the Archives and the Library by keeping abreast of new professional developments in the field, particularly in other parts of the UN System. Pursue proactive initiatives to develop and change policies and procedures, where this can lead to improvements in the reference service and the Unit’s knowledge-preserving and sharing function. REQUIRED QUALIFICATIONS   EDUCATION Advanced university degree (Master’s or equivalent) in the field of history, social and human sciences, archives and records management, or in another related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. WORK EXPERIENCE Minimum 2 years of relevant experience in a professional archives and records management service, of which at least one year acquired in an international environment. SKILLS/COMPETENCIES Integrity, reliability and sense of commitment in the execution of duties. Excellent interpersonal skills. Good written and oral communication skills, including the ability to prepare and present findings clearly and concisely. Solid knowledge of contemporary standards and good practices for archival preservation and description. Proven conceptual and analytical skills. Ability to work in a team and to maintain effective working relationships in a multicultural and multi- sectoral environment. Good IT skills, including knowledge of standard Office software. LANGUAGES Excellent/very good knowledge (written and spoken) of English or French and good/fair knowledge of the other language. DESIRABLE QUALIFICATIONS EDUCATION University degree in the field of political science or international relations. WORK EXPERIENCE Archives and records management work experience within the UN System or another international organization. Proven work experience with a major digitization project. SKILLS/COMPETENCIES       Excellent knowledge of at least one archival management system, such as the archival description tool, AtoM (Access to Memory), ScopeArchive, Archives Space, Alfresco or Documentum. BENEFITS AND ENTITLEMENTS