Associate Information Management Officer, P-2. STL, Leidschendam. Open until 18 December 2017

Associate Information Management Officer

Vacancy Ref NL-OTR-ISS-P2-828 Deadline for Applications 18 December 2017  Issuance Date 17 November 2017 Location Leidschendam Organ / Section REGISTRY   /  Information Services Section Post Level P-2 Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The successful applicant will be offered a fixed-term appointment of one year limited to the Special Tribunal for Lebanon (STL). This appointment and any subsequent extension(s) will be subject to terms of the Tribunal’s mandate and/or the availability of funds. The STL is an international inter-governmental organization with its own independent legal identity and not a United Nation (UN) organization. However, STL follows the UN common system for salaries, benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected. The recruitment process may include a pre-selection procedure, written tests and interviews to assess levels of competency. A roster of suitable candidates may be established for this particular profile as a result of this selection process for both fixed-term established and general temporary assistance posts. Qualified female candidates are encouraged to apply. Only applicants who are under serious consideration will be contacted. The Tribunal is not in a position to respond to queries regarding information on the status of vacancies or unsolicited open applications. The STL reserves the right not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. All applications will be handled with strictest confidentiality. It is not necessary at this stage to send copies of qualifications, previous employment contracts, entire publications, etc. *The English version of this vacancy announcement is authentic. The French and Arabic version, if available, is not an official translation and is provided for information purposes only. Responsibilities Under the direct supervision of the Information Management Officer within the Information Services Section (ISS) and within the limits of delegated authority the incumbent will be responsible for the following duties: • Contribute to the formulation of policies, procedures, objectives and guidelines affecting the development and maintenance of the STL’s active and inactive records and archives and delivery of reference services, archival description and systems management. • Serve as focal point for electronic, manual and audiovisual records management and archival activities for the STL - including those in the Divisions of Chambers, Office of the Prosecutor, Defence Office and the Registry. In addition, serve as support to the Judicial Records Management Unit, CMSS, as needed. • Provide record keeping support and advice to Tribunal offices by advising on record keeping system standards and compliance. • Assist in the development of guidelines, SOPs, training materials and user manuals. • Train staff in the use of the tribunal’s recordkeeping systems. • Supervise and undertake records identification functions by compiling records inventories and indexes, liaising with Tribunal offices. • Assist in records analysis and appraisal functions to develop and apply records retention schedules. • Supervise and undertake records disposition functions, by liaising with Tribunal offices on the transfer and/or disposal of records. • Supervise and undertake records accessioning and processing activities; monitor adherence to description, preservation and security standards. • Oversee space management, internal repositories and commercial storage facilities/contracts to insure adequate storage space is managed in accordance with best practice records storage standards. • Participate in recordkeeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation. • Sharepoint – understanding of architecture and design and provide support for its management and maintenance. • Supervise the work of a Senior Archives and Records Assistant. • Deputize for the Information Management Officer as appropriate. • Perform any other duties as required. Knowledge and Skills • Professionalism – Good theoretical background in information management or a related field, with knowledge of archives and records management principles, international standards such as ISO 15489 and a good understanding of electronic and audiovisual recordkeeping practice, ideally with specialization in national or international court records and archives. Familiarity with UN recordkeeping policies, procedures and practices desirable. • Communication – Proven and sustained communication (verbal and written skills), including the ability to prepare reports and conduct presentations by clearly formulating positions on issues, articulating options clearly and concisely, making and defending recommendations. Demonstrated ability to develop and maintain effective work relationships with client groups. • Teamwork – Proven interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment. • Planning & Organizing – Effective organizational skills and ability to handle a large volume of work in an efficient and timely manner. Ability to multi-task, to prioritise and to complete assigned work within allocated time. • Accountability – Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules. • Creativity – Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas thinks “outside the box”. • Client Orientation – Ability to identify clients’ needs and appropriate solutions; ability to establish and maintain working relations with members of the other organs in general. • Commitment to Continuous Learning – Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally. •Technological Awareness – Proven expertise with various information technology office applications Qualifications • Education: Advanced university degree in archival, information science, information systems, social science or related field. A first level university degree in combination with an additional two years of qualifying work experience may be accepted in lieu of an advanced university degree. • Work Experience: At least 2 years (4 years with bachelor's degree) of progressively responsible experience in the area of archives or records management. Experience of Electronic Document and Records Management Systems essential. Experience of managing national or international court records or archives would be an asset. • Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post proficiency in oral and written English is required. Knowledge of the other official languages is an asset.

Library, Archives & Records Assistant, G-5. Special Tribunal for Lebanon, Leidschendam. Open until 9 October 2013

Library, Archive & Records Assistant Vacancy Ref TVA-NL-OTR-IMTSS-G5-548 Deadline for Applications 9 October 2013 Issuance Date 10 September 2013 Location Leidschendam Organ / Section Registry / Information Technology Services Section Post Level G5 Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The successful applicant will be offered a temporary appointment of six months limited to the Special Tribunal for Lebanon (STL). Any subsequent extension(s) are subject to terms of the Tribunal's mandate and/or the availability of the funds. The Special Tribunal for Lebanon is an international inter-governmental organization with its own independent legal identity and not a UN organization. However, STL follows the UN common system for benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected. Appointment against this post is on a local basis. Responsibilities Under the overall supervision of the Head of the Information Management unit, and directly reporting to the Librarian, the Library, Archives & Records Assistant will support the delivery of quality library and archive services and have the following duties. Acts as a focal point for information management within Library; develops information material on Library services, updates information on Library on intranet, actively engages in transition to SharePoint work platform. Performs basic library circulation functions, including retrieval, check-out, check-in and recalls of materials. Assists in responding to enquiries by using reference materials, documents and/or computerized information sources (e.g. Internet, ODS, LEXIS, Westlaw, CD-ROMs). Provides information and support to users regarding library services and equipment, and organizes interlibrary loan services. Maintains and organizes the collection of periodicals (such as law journals and magazines), resolving missing issues. Performs digitization functions, including scanning, creating digital objects and postings to designated repositories. Processes items with RFID tags, assigns inventory numbers, prints and attaches call number labels, and shelves books; Creates and updates catalogue and user records in the library integrated system; Supports senior library staff in the maintenance and development of electronic and other reference tools, and the compilation of bibliographies. Performs document copying upon request and document delivery services as required. Drafts routine responses to enquiries for approval of the Librarian. Performs tasks using computer applications to support the procurement, payment and inspection of the Library related goods and services. Provides administrative support for the Library and undertakes other relevant duties as assigned. Subject to the demands of the Archives & Records Centre, the Library, Archives & Records Assistant may also process accession and disposition functions, by liaising with departments regarding the transfer and/or disposal of their records; Perform records and archival processing activities in compliance with preservation and metadata standards; Identify/eliminate duplicate records and minimize creation of duplicates in the future; Organise and manage electronic filing systems and help administer electronic document and records management systems; Coordinate space management within internal repositories in accordance with best practice and records storage standards; Perform reference functions by advising internal and external users about records holdings and accessibility. Knowledge and Skills •Professionalism: Knowledge of library operations, and an ability to undertake relevant research, maintain records according to system rules and accurately retrieve appropriate materials in an efficient manner; knowledge of archives and records management principles; Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. •Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. •Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. •Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. •Client Orientation - Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. •Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. •Technological Awareness - Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. •Commitment to Continuous Learning - Keeps abreast of new developments in library and information science; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve. •Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks "outside the box"; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches. Qualifications •Education: High school diploma or equivalent; additional training in library, archives or information management is an asset. •Experience: 5 years experience in library work and library integrated systems or in the area of archives or records management is required. Familiarity with MS SharePoint platform will be considered an asset. •Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post proficiency in oral and written English is required. Working knowledge of French and/or Arabic is an advantage.

Head of Digital Archives, Records & Library Unit, P-4. STL, Leidschendam. Open until 29 December 2012

Head of Digital Archives, Records & Library Unit Vacancy Ref NL-OTR-CMSS-P4-501 Deadline for Applications 29 December 2012 Issuance Date 30 November 2012 Location Leidschendam Organ / Section Registry / Court Management Services Section Post Level P-4 Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The functions and reporting lines of the appointment may vary depending on the outcome of a planned restructuring of Registry Information Technology and Management services. The appointment shall be limited to the Special Tribunal for Lebanon (STL). A Fixed-Term Appointment of one year duration will be offered.This appointment and any subsequent extension(s) are subject to terms of the Tribunal's mandate and/or the availability of the funds. The STL is an international inter-governmental organization with its own independent legal identity and not a UN organization. However, the STL follows the UN common system for benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected. Responsibilities Under the direct supervision of the Chief Court Management Services Section and within the limits of the delegated authority, the Head of Digital Archives: Records & Library Unit is responsible for planning, budgeting, management, supervision and daily operation of the Digital Archives, Records and Library Unit (DARLU). Subject to restructuring, this post will report to the Chief of the Information Management Technology Services Section (IMTSS) and join the senior management team of that new Section; Serve as focal point for all records management and archives activities for the STL including those in the Divisions of Chambers, Office of the Prosecutor, Defence Office and the Registry. Manage records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; perform an appraisal to identify/eliminate duplicate records and to minimize creation of duplicates in the future; assure that the retention schedules, registration and physical aspects of records transfers meet established standards; oversee space management, internal repositories and commercial storage facilities/contracts to insure adequate storage space is managed in accordance with best practice records storage standards; keep current with and apply state of the art preservation techniques and strategies to permanent records; Manage archival processing activities by overseeing adherence to preservation, international legal description and database standards. Perform and supervise reference functions by advising internal and external users about records holdings and accessibility; maintain communication with other Information Management Officers and records archives specialists (including, but not limited to, the UN ARMS, other UN ad hoc tribunals, universities, NGO's, legal research networks, etc. Evaluate records management and reference tools for adoption by the STL. Participate in the development of stakeholder outreach strategies and in their implementation. Ensure access to records with continuing value by appraising records according to their administrative, legal, financial and/or historical value; develop and implement appropriate retention schedules with records originating offices; monitor compliance with records transfer standards; Ensure strict adherence to information security access and restrictions policies. Contribute to the formulation of policies, procedures, objectives and guidelines affecting the development and maintenance of the STL's current and non-current records and archives and delivery of reference services, archival description and systems management. Provide Organization-wide advisory services on recordkeeping practices based on needs, business process, workflow, technical architecture, information resources analysis and Legacy strategy; Serve as the Registrar's adviser on Legacy issues relative to the permanent records of the STL; conduct relevant research, prepare options studies/feasibility analyses and prepare position papers on information management, recordkeeping and archives matters. Conduct policy-oriented research and drafting on the applicability of information technology to records and archives using data from internal and external sources to: develop Organization-wide policies, guidelines and procedures in keeping with technological developments. Research, analyze and evaluate new applications of information technology for their applicability to the management of STL records, both for current business practices and in preparation for the Legacy. Participate in recordkeeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation; Lead the Digital Archives & Records team, comprising an Associate Information Management Officer and a Senior Archives & Records Assistant. Supervise the Librarian in all matters relating to planning and organizing the library and reference services of the Tribunal; The post holder will work in close cooperation with the Head of IT and Courtroom Technology to ensure the implementation of information management policies and standards, including system recordkeeping functionality, metadata capture and digital preservation. The post holder will also work closely with Information Security to implement security policies. Knowledge and Skills •Professionalism - Good theoretical background in information management or a related field, with specialization in archival or information science. Domains of professional knowledge include the following: the nature of records and recordkeeping, including records in electronic media and audiovisual records; maintenance and disposition of records, including appraisal, conservation and migration management; records preservation and description; and knowledge or research practices and trends, Demonstrable conceptual, analytical and evaluative skills and ability to conduct independent research and analysis, identifying and assessing issues, formulating options, coming up with conclusions and making recommendations. •Planning and Organizing - Ability to establish priorities and to plan, coordinate and monitor own work and those under her/his supervision. • Leadership - Proven managerial supervisory and technical skills. Ability to coordinate major needs assessment, planning, development and implementation and maintenance of information/records systems, taking the lead in initiating projects to evaluate related practices, policies and procedures. Ability to maintain effective working relations, both as a team member and team leader. • Communication - Proven and sustained communication (verbal and written skills, including the ability to prepare reports and conduct presentations by clearly formulating positions on issues, articulating options clearly and concisely, making and defending recommendations. Demonstrated ability to develop and maintain effective work relationships with client groups. • Teamwork - Proven interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment. Qualifications • Education: University degree (Bachelors Degree or equivalent) with specialization in archival science and/or information systems. • Work Experience: A minimum of 9 years of progressively responsible experience in modern archives and/or information management functions, of which at least three years should be at the national or international level. Experience must include the management and preservation of electronic records, with emphasis on migrating and maintaining digital archives and applying information technology to archives functions. Possession of an advance university degree in a relevant field may be considered in substitution of years of experience. • Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post, proficiency in oral and written English is required. Knowledge of the other languages is an asset.

Chief of Information Management, Technology and Security Section, P-5. STL, Leidschendam. Open until 13 January 2013

Chief of Information Management, Technology and Security Section Vacancy Ref NL-OTR-ITMSS-P5-506 Deadline for Applications 13 January 2013 Issuance Date 14 December 2012 Location Leidschendam Organ / Section Registry / Information Technology Services Section Post Level P5 Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The functions and reporting lines of the appointment may vary depending on the outcome of a planned restructuring of the delivery of the Registry's Information Management, Technology and Security Section. The appointment shall be limited to the Special Tribunal for Lebanon (STL). A Fixed-Term Appointment of one year duration will be offered.This appointment and any subsequent extension(s) are subject to terms of the Tribunal's mandate and/or the availability of the funds. The STL is an international inter-governmental organization with its own independent legal identity and not a UN organization. However, the STL follows the UN common system for benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected. Responsibilities Under the direct supervision of the Registrar and within the limits of the delegated authority, the Chief of Information Management, Technology and Security Section (IMTSS) is responsible for steering developments and directing service delivery in the fields of information technology, (including information systems, data networking and communications, courtroom technology, and audio visual systems), information management, digital archives, records management, library services, and information security in line with best practices and the needs of the Organs to realise the STL’s objectives and outreach strategy; provide leadership to the innovation, awareness and adoption of new tools and technology-enabled work practices that will improve productivity and effectiveness; provide strategic input and support the implementation of a continuous change management process harnessing the use of information and technologies. The post holder will lead the IMTSS Senior Management Team (SMT). The composition of the SMT as envisaged below is subject to the final outcome of the restructuring of the delivery of the Registry’s Information Management, Technology and Security Section and reporting lines of those listed as currently comprising the SMT are subject to change. The SMT comprises the a) Head of IT and Courtroom Technology responsible for the overall management of all audio-visual services and all judicial information system services within the STL's courtroom and serves as the primary interface to CMSS for all court operational IT support matters; supervising unit Heads responsible for information systems, data networking and communications, courtroom technology and audio visual systems. b) the Head of Digital Archives, Records & Library Unit responsible for planning, budgeting, management, supervision and daily operation of the Digital Archives, Records and Library Unit (DARLU), and c) the Information Security Officer responsible for the appropriate maintenance and implementation of information security standards and managing the risk relating to the STL’s information assets. Establishes the vision and mission statement for IMTSS in consultation with the Registrar; creates a compelling vision to enable business change and facilitate policy decisions to ensure a timely and strategic response to key internal and external developments; advises the Registrar, provides guidance on information architecture and development strategy and for Information Management, Information Technology governance and Information Security; drafts intra and inter-organ policies and procedures to implement strategy; actively engages senior management and provides leadership on information governance in the role of chairperson of the Information Management steering group. Provides substantive input in the preparation of position papers and reports for presentation to bodies such as the STL Management Committee. Provides programmatic and substantive reviews of drafts prepared by others. Ensures that all IMTSS services comply with standards set by the Information Technology Infrastructure Library (ITIL) and best practices in Information Management. Ensures the correct functioning of all IMTSS end-to-end services, including but not limiting to the efficient functioning of the STL courtroom; ensures that the services defined within the IMTSS service catalogue maintain high-quality standards measurable against defined service levels. Plans and oversees the management of activities undertaken by the IMTSS; ensures that substantive work programmes and programmed activities are carried out in a timely fashion, coordinates diverse projects in the IMTSS, and, in liaison with other international tribunals as appropriate; manages, supervises and carries out the work programme of the IMTSS using professional programme and project management methodologies (e.g. PRINCE2). Ensures that IT systems, communication networks and technologies are cost effectively harmonized across the organization and, in that regard, also engages with other UN organizations to strive for system-wide coherence; provides oversight of information security, and issues related to cyber-security; ensures that IMTSS operational risks are identified and managed and that IMTSS facilities are robust and available to support business continuity under a range of operating scenarios. Ensures that long-term physical and digital records preservation is provided. Carries out programmatic/administrative tasks necessary for the functioning of the IMTSS, including preparation of budgets, assigning and monitoring of performance parameters and critical indicators, reporting on budget/programme performance, preparation of inputs for the budget, evaluation of staff performance (PAS), interviews of candidates for job openings and evaluation of candidates; recruits staff for IMTSS taking due account geographical and gender balance and other institutional values as well as demonstrated technical abilities. Manages, guides, develops and trains staff under his/her supervision; Fosters teamwork and communication among staff in the IMTSS and across organizational boundaries. Represents the Organization at inter-tribunal meetings and international seminars. Knowledge and Skills • Vision: Identifies strategic issues, opportunities and risks; clearly communicates links between the Organization’s strategy and the work unit’s goals; generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities. • Planning and Organizing: Ability to establish priorities and to plan, coordinate and monitor own work and those under her/his supervision. Develops clear goals that ensure end to end service delivery; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Leadership: Serves as a role model to others; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; ability to make difficult decisions. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. • Communication: Proven and sustained communication (verbal and written skills), including the ability to prepare reports and conduct presentations by clearly formulating positions on issues, articulating options clearly and concisely, making and defending recommendations. Demonstrated ability to develop and maintain effective work relationships with client groups; Listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. • Technological & Technical Awareness: Demonstrated knowledge and experience in the development of Information Management, Information Systems and Information Technologies within an International environment. Working knowledge of EMC Documentum. Able to evaluate situations and identify technological solutions which meet the organizations needs in the longer term. Good theoretical background in information management or a related field, demonstrable conceptual, analytical and evaluative skills and ability to conduct independent research and analysis, identifying and assessing issues, formulating options, coming up with conclusions and making recommendations. Capability to establish and lead an information governance framework for the organization and to integrate those with relevant standards such as COBIT, ITIL, ISO15489 and ISO27000. Ability to produce reports and papers on technical issues and to review and edit the work of others. Ability to apply established STL rules, regulations, policies and guidelines in work situations. Qualifications Education: Advanced university degree (Master’s degree or equivalent) in Computer or Information Sciences, Archives, Records, Information Management, Information Security or Business Administration within an information context. A first-level university degree in these areas with an extensive senior experience in the field may be considered in lieu of an advanced university degree. Work Experience: A minimum of 10 years (12 if in possession of a Bachelor level degree) progressively responsible experience in Information management, Information Systems or Information Technology. Demonstrated experience in at least two of these areas is preferred, of which at least three years should be at the national or international level. Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post, proficiency in oral and written English is required. Knowledge of the other languages is an asset.

Evidence Management Clerk, G-4. STL, Leidschendam. Open until 19 July 2012

Evidence Management Clerk (for rostering purposes) Vacancy Ref TVA-NL-OTP-ID/PD-G4-444 Deadline for Applications 19 July 2012 Issuance Date 20 June 2012 Location Leidschendam Organ / Section OFFICE OF THE PROSECUTOR / Specialized Operations Group Post Level G4 Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The successful applicant will be offered a temporary appointment limited to the Special Tribunal for Lebanon (STL). Any subsequent extension(s) are subject to the terms of the Tribunal's mandate and/or the availability of funds. The Special Tribunal for Lebanon is an international inter-governmental organization with its own independent legal identity and not a UN organization. However, STL follows the UN common system for benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected. Responsibilities The Evidence Management Clerk will either be placed in the Prosecutions Division working within the Legal Advisory and Disclosure Section or the Investigations Division working within the Evidence Custody Team, depending on operational requirements at the time of recruitment. Under the supervision of the Evidence Custody Coordinator or Legal Officer (Legal Advisory & Disclosure Section) the Evidence Management Clerk will be responsible for undertaking the activities relating to the appropriate, processing, storage, searching, and assessment and linking of evidence on a project-by-project or on-going basis. This may include: pre-digitization hardcopy/analogue media preparation and digitization of such media; performing optical character recognition processing of digitized media; electronic naming/categorizing/registering of media including manual and electronic bates stamping of same; organising, storing and auditing (both physical and/or electronic) of media; liaising with supervisors to ensure the appropriate storage and processing of evidence; undertaking comprehensive searches of the evidence collection for information that may mitigate the guilt of an accused or affect the credibility of prosecution evidence, that is to be disclosed as part of the trial procedure; preparing records based on searches in relevant databases such as iBase, pertaining to specific witnesses; linking relevant database entities, electronic naming/categorizing/registration of documents and making other preparations for disclosure; liaising with supervisors to ensure the materials are properly searched and exploited; Performing all other relevant tasks as directed by the Evidence Custody Coordinator or Legal Officer; Undertaking of any other tasks as required. Knowledge and Skills • Professionalism - Knowledge of document management preferably in an investigation, litigation support or law enforcement environment; Ability to apply knowledge of investigative requirements to the processing and storage of evidence and related documents; Familiarity with the nature of potentially evidentiary materials and the importance of appropriate handling/processing and storage; Capable of working independently and apply good judgment in the context of assignments given and to respond appropriately when difficulties or conflicts arise; Ability to apply and maintain confidentiality and to work free of national influences; Excellent attention to detail; Ability to identify and record relevant metadata. • Client Orientation - Excellent client orientation skills. • Planning and Organising - Ability to effectively work under pressure with deadlines and on multiple tasks and projects simultaneously. • Technology Awareness – Expertise in using document processing tools such as digitising/scanning software and optical character recognition software; Full proficiency in the use of Microsoft XP, Microsoft Office and Database software. • Communications - Excellent communication (oral and written) skills, including drafting and editing skills. • Teamwork - Excellent interpersonal skills and ability to work in a non-discriminatory manner in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Qualifications Education: Completion of secondary education; formal training and/or demonstrable experience in law-enforcement, information/intelligence management, evidence management and/or archive management. Experience: at least 4 years of practical experience in information management support, preferably in an investigation, litigation support or law enforcement environment. Experience in an international investigative environment would be advantageous and may mitigate the time experience requirement. Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post, fluency in oral and written English is required. The ability to read, write and understand fluent Arabic is essential.

Senior Document Management Assistant, G-7. STL, Leidschendam. Open until 9 March 2012

Senior Document Management Assistant

VACANCY REF: NL-OTR-CMSS-G7-415

DEADLINE FOR APPLICATIONS: 9th March 2012

ISSUANCE DATE: 9th February 2012

LOCATION: Leidschendam, The Netherlands

DIVISION/SECTION: Registry/Court Management Services Section

TITLE: Senior Document Management Assistant

GRADE: G7

Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The successful applicant will be offered a fixed-term appointment of one year limited to the Special Tribunal for Lebanon (STL). Any subsequent extension(s) are subject to terms of the Tribunal's mandate and/or the availability of the funds. The Special Tribunal for Lebanon is an international inter-governmental organization with its own independent legal identity and not a UN organization. However, STL follows the UN common system for benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected. Appointment against this post is on a local basis.

RESPONSIBILITIES:

Under the direct supervision of the Chief of Court Management Services Section, the Document Management Assistant is responsible for the following activities.

• Records all incoming and outgoing requests for translation and verifies adequate copy legibility of document(s) submitted;

• Conducts complex searches across databases and information repositories throughout the Tribunal to prevent duplication of translations prior to passing requests to the Language Services Section (LSS);

• Depending on the outcome of the search, either approves the request for translation and sends it to the LSS to translate and/or revise the existing translation, or alternatively, rejects the request;

• Develops and ensures compliance with guidelines, procedures and/or policies for the processing of requests for translations, including prioritisation of requests, levels of confidentiality, etc;

• ensures the implementation of the procedures by all relevant organs of the court, and arbitrates disputes regarding timelines of translations, quality, etc;

• Identifies relevant information regarding rejected and approved requests for translation and produces relevant statistics;

• Monitors requests for translation to ensure deadlines are met;

• Communicates orally and in writing with requesters from all Organs and with LSS regarding the status of requests and provides oral and written customer support to requestors;

• On the basis of estimates of available LSS processing capacity, recommends the most effective way to deal with requests for translation by, for instance, negotiating new timelines with requestors and LSS;

• Mediates disputes regarding delivery of translation services between competing requestors and LSS;

• Participates in resource planning meetings together with LSS;

• Analyses, Interprets and drafts responses and decisions to complex cases as required;

• Delegates to and supervises staff as appropriate;

• Trains junior staff;

• Prepares and finalizes correspondence and organises logistics for distribution or delivery of documents;

• Maintains and organizes CMSS records, both paper and electronic;

• Where applicable, assists in the verification of receipt and accuracy of documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements;

• Responds to complex information requests and inquiries (e.g. answers requests requiring file search, etc.),

• Performs other general administrative tasks as assigned.

COMPETENCIES:

• Professionalism – Attention to detail and excellent computer skills.

• Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

• Planning & Organizing – Effective organizational skills and ability to handle a large volume of work in an efficient and timely manner. Ability to multi-task, to prioritise and to complete assigned work within allocated time. Good attention to detail.

• Accountability – Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules.

• Client Orientation – Ability to identify clients' needs and appropriate solutions; ability to establish and maintain working relations with members of the other organs in general.

• Technological Awareness – Proven expertise with various information technology office applications.

QUALIFICATIONS:

• Education: Completion of secondary education. Demonstrable competence with Microsoft Word, Excel, Lotus Notes, advance search capabilities of various databases.

• Work Experience: Minimum 10 years of relevant experience in document management systems dealing with large volume, multiple languages and important deadlines.

• Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post proficiency in oral and written English and French is required. Knowledge of Arabic would be an asset.

• Other: Experience of searching Electronic Document and Records Management Systems is essential.

HOW TO APPLY

1. ALL APPLICANTS are requested to complete a Special Tribunal Personal History Form

2. ALL APPLICATIONS should be submitted by the deadline via email to: stl-recruitment@un.orgThis e-mail address is being protected from spambots. You need JavaScript enabled to view it

It is not necessary at this stage to send copies of qualifications, previous employment contracts, entire publications, etc.

Only applicants who are under serious consideration will be contacted. The Tribunal is not in a position to respond to queries regarding information on the status of vacancies or unsolicited open applications.


Details
Vacancy Number: NL-OTR-CMSS-G7-415
Grade: G7
Deadline: 09-03-2012
Status: Open

Senior Archives and Records Assistant, G-6 (maternity replacement). STL, Leidschendam. Open until 2 April 2011

Temporary Vacancy Announcement
VACANCY REF:
TVA-NL-OTR-CMSS-G6-335
DEADLINE FOR APPLICATIONS:
2 April 2011
ISSUANCE DATE:
3 March 2011
LOCATION:
Leidschendam, The Netherlands
DIVISION/SECTION:
Registry/Court Management Services Section
TITLE:
Senior Archives and Records Assistant (maternity replacement)
GRADE:
G6
Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The successful applicant will be offered a temporary appointment of four months limited to the Special Tribunal for Lebanon (STL). Any subsequent extension(s) are subject to terms of the Tribunal’s mandate and/or the availability of the funds. The Special Tribunal for Lebanon is an international inter-governmental organization with its own independent legal identity and not a UN organization. However, STL follows the UN common system for benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected. Appointment against this post is on a local basis.
RESPONSIBILITIES:
Under the direct supervision of the STL Information Management Officer and within the limits of the delegated authority, the Archives and Records Assistant is responsible for the following activities.
 Serve as focal point for electronic, manual and audiovisual records management and archival activities for the STL - including those in the Divisions of Chambers, Office of the Prosecutor, Defence Office and the Registry. In addition, provides administrative support to the Judicial Records Management Unit as needed.
 Process accession and disposition functions, by liaising with departments regarding the transfer and/or disposal of their records;
 Perform records and archival processing activities in compliance with preservation and metadata standards;
 Identify/eliminate duplicate records and minimize creation of duplicates in the future;
 Organise and manage electronic filing systems and help administer electronic document and records management systems.
 Coordinate space management within internal repositories in accordance with best practice and records storage standards;
 Perform reference functions by advising internal and external users about records holdings and accessibility;
 Ensure strict adherence to information security policies and implement access controls;
 Assist in the development of guidelines, SOPs, training materials and user manuals;
 Train staff in the use of the tribunal’s recordkeeping systems;
 Any other duties as required.
COMPETENCIES:
 Professionalism – knowledge of archives and records management principles and a good understanding of electronic and/or audiovisual recordkeeping practice, ideally with specialization in national or international court records and archives. Familiarity with UN recordkeeping policies, procedures and practices desirable.
 Communication – Good communication skills, including ability to explain and present technical information.
 Teamwork – Good interpersonal skills, ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
 Planning & Organizing – Effective organizational skills and ability to handle a large volume of work in an efficient and timely manner. Ability to multi-task, to prioritise and to complete assigned work within allocated time.
 Accountability – Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules.
 Creativity – Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas thinks “outside the box”.
 Client Orientation – Ability to identify clients’ needs and appropriate solutions; ability to establish and maintain working relations with members of the other organs in general.
 Commitment to Continuous Learning – Keeps abreast of new developments in own occupation/profession; Actively seeks to develop oneself professionally and personally.
 Technological Awareness – Proven expertise with various information technology office applications.
QUALIFICATIONS:
 Education: Completion of secondary education. Demonstrable competence with Microsoft Word, Excel and Lotus Notes. A qualification in the field of library, archives or records management would be an asset.
 Work Experience: Minimum 7 years of progressively responsible experience in the area of archives or records management. Experience of national or international court records or archives would be an asset.
 Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post proficiency in oral and written English is required. Knowledge of the other official language(s) would be considered an asset.
 Other: Experience of Electronic Document and Records Management Systems essential.
HOW TO APPLY
1. ALL APPLICANTS are requested to complete a Special Tribunal Personal History Form available at the Website: http://www.stl-tsl.org
2. ALL APPLICATIONS should be submitted by the deadline via email to: stl-recruitment@un.org
It is not necessary at this stage to send copies of qualifications, previous employment contracts, entire publications, etc.
Only applicants who are under serious consideration will be contacted. The Tribunal is not in a position to respond to queries regarding information on the status of vacancies or unsolicited open applications.

Associate Information Management Officer, P-2. STL, Leidschendam. Open until 24 March 2011

Vacancy Announcement
VACANCY REF:
NL-OTR-CMSS-P2-334
DEADLINE FOR APPLICATIONS:
24 March 2011
ISSUANCE DATE:
24 February 2011
LOCATION:
Leidschendam, The Netherlands
DIVISION/SECTION:
Registry/Court Management Services Section
TITLE:
Associate Information Management Officer
GRADE:
P2
Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The successful applicant will be offered a fixed-term appointment of one year duration limited to the Special Tribunal for Lebanon (STL). This appointment and any subsequent extension(s) are subject to terms of the Tribunal’s mandate and/or the availability of the funds. The Special Tribunal for Lebanon is an international inter-governmental organization with its own independent legal identity and not a UN organization. However, STL follows the UN common system for benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected.

RESPONSIBILITIES:
Under the direct supervision of the Information Management Officer within the Court Management Services Section (CMSS) and within the limits of delegated authority the incumbent will be responsible for the following duties:
 Contribute to the formulation of policies, procedures, objectives and guidelines affecting the development and maintenance of the STL’s active and inactive records and archives and delivery of reference services, archival description and systems management.
 Serve as focal point for electronic, manual and audiovisual records management and archival activities for the STL - including those in the Divisions of Chambers, Office of the Prosecutor, Defence Office and the Registry. In addition, serve as support to the Judicial Records Management Unit, CMSS, as needed.
 Provide record keeping support and advice to Tribunal offices by advising on record keeping system standards and compliance.
 Assist in the development of guidelines, SOPs, training materials and user manuals.
 Train staff in the use of the tribunal’s recordkeeping systems.
 Supervise and undertake records identification functions by compiling records inventories and indexes, liaising with Tribunal offices.
 Assist in records analysis and appraisal functions to develop and apply records retention schedules.
 Supervise and undertake records disposition functions, by liaising with Tribunal offices on the transfer and/or disposal of records.
 Supervise and undertake records accessioning and processing activities; monitor adherence to description, preservation and security standards.
 Oversee space management, internal repositories and commercial storage facilities/contracts to insure adequate storage space is managed in accordance with best practice records storage standards.
 Participate in recordkeeping improvement projects, contributing to feasibility studies, systems analysis,
design, development and implementation.
 Supervise the work of a Senior Archives and Records Assistant.
 Deputize for the Information Management Officer as appropriate.
 Perform any other duties as required.

COMPETENCIES:
 Professionalism – Good theoretical background in information management or a related field, with knowledge of archives and records management principles and a good understanding of electronic and audiovisual recordkeeping practice, ideally with specialization in national or international court records and archives. Familiarity with UN recordkeeping policies, procedures and practices desirable.
 Communication – Proven and sustained communication (verbal and written skills), including the ability to prepare reports and conduct presentations by clearly formulating positions on issues, articulating options clearly and concisely, making and defending recommendations. Demonstrated ability to develop and maintain effective work relationships with client groups.
 Teamwork – Proven interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment.
 Planning & Organizing – Effective organizational skills and ability to handle a large volume of work in an efficient and timely manner. Ability to multi-task, to prioritise and to complete assigned work within allocated time.
 Accountability – Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules.
 Creativity – Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas thinks “outside the box”.
 Client Orientation – Ability to identify clients’ needs and appropriate solutions; ability to establish and maintain working relations with members of the other organs in general.
 Commitment to Continuous Learning – Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally.
 Technological Awareness – Proven expertise with various information technology office applications.

QUALIFICATIONS:
Education: Advanced university degree in archival, information science, information systems, social science or related field. A first level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree.
Work Experience: Minimum 2 years of progressively responsible experience in the area of archives or records management. Experience of Electronic Document and Records Management Systems essential. Experience of managing national or international court records or archives would be an asset. Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post proficiency in oral and written English is required. Knowledge of the other official languages is an asset.