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Saturday, January 23, 2021

IT Analyst, Information Management Services. World Bank, Washington, D.C. Open until 27 January 2021

 IT Analyst, Information Management Services

Job #:req10608
Organization:World Bank
Sector:Information Technology
Grade:GE
Term Duration: 3 years 0 months
Recruitment Type:Local Recruitment
Location:Washington, DC,United States
Required Language(s):English
Preferred Language(s):
Closing Date:1/27/2021 (MM/DD/YYYY) at 11:59pm UTC


Description

About the World Bank Group:

Established in 1944, the World Bank Group (WBG) is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions: the International Bank for Reconstruction and Development (IBRD), the International Development Association (IDA), the International Finance Corporation (IFC), the Multilateral Investment Guarantee Agency (MIGA), and the International Centre for the Settlement of Investment Disputes (ICSID). With 189 member countries and more than 120 offices worldwide, the WBG works with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges.

ITS Vice Presidency Context:

Information and Technology Solutions (ITS) enables the WBG to achieve its mission of ending extreme poverty and promote shared prosperity in a sustainable way by delivering transformative information and technologies to its staff working in over 150 locations.

Our vision is to transform how the Bank Group accomplishes its mission through information and technology. In this fast-paced, ever-changing world, the formulation and implementation of the ITS strategy is an ongoing, iterative process of learning and adaptation developed through extensive consultations with business partners throughout the World Bank Group.

ITS shapes its strategy in response to changing business priorities and leverages new technologies to achieve three high-level business outcomes: business enablement, by providing Bank Group units with innovative digital tools and technologies to transform how they deliver value for their clients; empowerment & effectiveness, by ensuring that all Bank Group staff are connected, able to find information, and productive to accelerate the delivery of development solutions globally; and resilience, by equipping the Bank Group to provide risk-based cybersecurity and robust data protection for a global network and a growing cloud platform.

Implementation of the strategy is guided by three core principles. The first is to deliver solutions for business partners that are customer-centric, innovative, and transformative. The second is to provide the Bank Group with value for money with selective and standard technologies. The third principle is to excel at the basics by providing a high performing, robust, and resilient IT environment for the organization.

Unit Context:

The Information & Technology Solutions, Knowledge and Information Services Unit is led by the Chief Archivist within the Information Management & Technology (ITS) Vice Presidency.  ITSKI partners with clients and IT network colleagues to provide transformative development solutions through the management of information and provisioning of IT enabled business solutions, towards a world free of poverty.  The ITSKI unit’s primary clients are internal (the Regional Vice-presidencies, the Global Practices) and other corporate and operational units, as well as with external clients, partners, and the public that use the Bank’s Access to Information systems and archival services.  Within ITSKI, the ITSRI Unit is responsible for the Records and Information Management and Open Publishing functions which provide the foundation to transparency, accountability, and evidence-based decision-making at the WBG. The work includes enabling information and knowledge sharing with the development community while also facilitating the easy capture, sharing, discovery, use, storage and disposition of WBG information.  Additionally, the ITSRI team supports the underlying applications for the Archives, document/record management repositories, ITSKI intranet sites and internal and public facing curated collections for the World Bank and development community and manages active and semi-active paper files for ICSID, INT, and IFC at their Records and Information Centers, before the files are transferred to the custody of the WBG Archives in the Records Center at the Pennsylvania Mine.

This position is in ITSRI (Records and Information) unit as team member of the Web Archives program supporting our Extranet and Intranet information lifecycle processes. Web archiving is a part of the World Bank Group digital preservation strategy which aims to capture, preserve, and provide access to institutional memory, information, and knowledge. Archived websites represent an important digital asset of significant historical and research value and serve as record of the WBG business activities.

Duties and Accountabilities:

The Information Analyst will assume the following responsibilities:

  • Developing customized archiving solutions using open source crawler, SharePoint, Python, JavaScript, Perl script, XML, HTML and CSS for WBG external and internal websites.
  • Leveraging SharePoint REST APIs to extract Document Libraries from O365 platforms including websites, Yammer groups and Teams.
  • Working on developing and enhancing Python scripts to capture Yammer and Teams conversations and converting them to PDF as part of the web archiving service.
  • Working on solutions to convert WBG press releases raw HTML data to PDF for easy cataloging, search and retrieval.
  • Providing technical support and virtual meeting logistics for the Copyright Coffee series.

Selection Criteria

  • Master's degree with 2 years relevant experience or Bachelors Degree (preferably Bachelor of Engineering in Information Technology) with a minimum of 4 years relevant experience.
  • Related work experience in the Information Technology field.
  • Proficiency in cloud platforms such as Office 365 collaboration solutions, SharePoint 2016 and SharePoint Online.
  • Hands on experience using SharePoint web services, REST APIs and SQL server.
  • Excellent analytical, problem-solving and project management skills.
  • Ability to work independently and within team environment.
  • Organized, agile, persistent, and proactive. Ability to work and juggle multiple tasks within tight deadlines
  • English proficiency, written and spoken a must. Knowledge of other languages a plus.

Required Competencies:

  • Strong interpersonal and communication skills.
  • Ability to work cooperatively and collaboratively in a fast-paced collaborative environment
  • Adaptability - Recognizes and responds appropriately to new situations.
  • Business Enterprise Knowledge - Keeps informed on business operations data.
  • Client Orientation - Takes personal responsibility and accountability for timely response to client queries, requests or needs, working to remove obstacles that may impede execution or overall success.
  • Drive for Results - Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results and has the personal organization to do so.
  • Teamwork (Collaboration) and Inclusion - Collaborates with other team members and contributes productively to the team’s work and output, demonstrating respect for different points of view.

Poverty has no borders, neither does excellence. We succeed because of our differences and we continuously search for qualified individuals with diverse backgrounds from around the globe.

Records Management Administrator. EBRD, London. Open until 27 January 2021

 

Records Management Administrator (known internally as Officer RM&A)

Posting Date: 19-Jan-2021

Location: London, GB

Company: EBRD

Requisition ID19185
Office CountryUnited Kingdom
Office CityLondon
DivisionVP, Human Resources & Corporate Services
Dept. / Bus. GroupMD IT Office
Business UnitRecords Management and Archives
Contract TypeShort Term
Contract Length10 months
Posting End Date27/01/2021 

This position is being advertised as a short term assignment until the 31st December 2021

 

Purpose of Job

The Officer is responsible for assisting records managers in the effective management of Bank’s information assets and co-ordinating off-site storage activities.

 

Background

The Records Management and Archives (RM&A) team collaborates with the business to drive business performance through innovative technologies. It is involved in a document digitalisation initiative, use of electronic signatures and document approval workflows. This role provides support to the Team for the delivery of business solutions that meet business needs.

 

Accountabilities & Responsibilities

  • Provide records and archives support to the Team  as required: index documents, files and folders in the EBRD Records System for easy retrieval; file records and organise the transfer to off-site storage to optimise space used at HQ; and  assists with preservation of long term and historical records
  • Manage off-site storage activities to ensure smooth management and retrieval of the EBRD records stored off-site: prepare transfer of shipments to and from off-site storage make arrangements for internal deliveries and deal with any problems; check the monthly invoices; run reports from the online system; and attend meetings with the off-site storage company
  • Provide administrative support for the team: booking taxies, scheduling meetings, keeping team lists up to date, intranet updates, on boarding new starters, off boarding leavers

 

This job description is not limited to the responsibilities listed and the incumbent may be requested to perform other relevant duties as required by business needs.

 

Knowledge, Skills, Experience & Qualifications

  • University degree or experience in Records Management and Archives, preferably in a multi-cultural organisation
  • Very good knowledge and experience of electronic records and document management systems
  • Good communications skills- ability to communicate appropriate and concise information, in written and verbal formats; pleasant and efficient telephone manner; strong customer orientation
  • Excellent interpersonal skills- able to understand, respect and respond appropriately using tact, patience and diplomacy to other people’s behaviour and concerns in a multicultural environment; ability to handle confidential and sensitive issues with discretion
  • Good understanding of the specific nature of the Bank and its culture, and ability to build effective working relationships across departments within the Bank
  • Excellent team player
  • High degree of accuracy and attention to detail essential
  • Excellent planning, organisational and analytical skills; ability to prioritise and show initiative
  • Ability to work under pressure and meet deadlines
  • Ability to work independently, to tackle issues and propose practical solutions
  • Willingness to work overtime as and when required
  • Fluent English, both written and oral. Knowledge of another European Language (e.g. French, German, Russian) useful, but not essential

Diversity is one of the Bank’s core values which are at the heart of everything it does.  A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.  As an inclusive employer, we promote flexible working.


Job Segment: Manager, Bank, Banking, Administrative Assistant, Records, Management, Finance, Administrative

Friday, January 22, 2021

Historical Advisor, A.3. SHAPE, Mons. Open until 24 January 2021

SUPREME HEADQUARTERS ALLIED POWERS EUROPE

TALEO Job Number: 200891

Vacancy Number: A03/0121

Post Number: OSC GXCH 0010

Job Title: Historical Advisor

NATO Grade: A-3 / NATO Grade 17

Basic Monthly Salary (12 x per year): 6.854,04 €, tax free

Closing Date: Sunday 24 January 2021


SHAPE is looking for a full time professional Historian to serve as an advisor and to

provide expertise on matters of historical aspects in the context of strategic high-level

meetings, conferences, exercises and other decision-making. If you have extensive

experience as a Historical Researcher and enjoy the challenges of working in a dynamic

international environment, this post is for you.


GENERAL BACKGROUND:

SHAPE, the Supreme Headquarters Allied Powers Europe, is the Headquarters of Allied

Command Operations (ACO), one of the two major military commands of the North

Atlantic Treaty Organisation (NATO). ACO safeguards an area extending from the

northern tip of Norway to the eastern border of Turkey. This equates to nearly two

million square kilometres of land, more than three million square kilometres of sea, and a

population of about 320 million people.


POST DESCRIPTION:

Location: Casteau/Mons, 60 Km south of Brussels (Belgium)

Division: Office of Chief of Staff


Post Context/Post Summary

SHAPE is the strategic level command responsible for the planning, preparation, conduct

and execution of NATO operations, missions, activities and tasks as directed by Council

in order to achieve the strategic objectives of the Alliance.

The Command Group (CG) provides and sustains strategic level command and control

capabilities to support SACEUR in exercising his command functions.

COS receives decisions of SACEUR. Directs, coordinates and supervises all activities of

the SHAPE staff and ensures that the best and most timely staff work is produced.

The Office of the Historical Advisor serves as ACO’s strategic historical research and

advisory entity and is responsible for serving as the institutional memory of plans,

operations and decisions within SHAPE and ACO.

The ACO Historical Advisor as SHAPE Command Group Advisor reports to the Vice

Chief of Staff SHAPE and provides strategic historical expertise and advice to the

SHAPE Command Group and ACO Commanders. The Advisor determines processes

relating to historical research and expertise matters for ACO and ensures the processes

are applied.


Principal Duties

The incumbent's duties are:

1) Function as principal of the Office of the Historical Advisor as ACO's strategic

historical research and advisory entity that serves as the institutional memory of plans,

operations, and decisions within SHAPE and ACO.

2) Provide advice to the Command Group (CG) on the whole range of historical

issues and the historical context of current issues on own initiative and in response to

CG tasking.

3) Provide expertise on matters of historical aspects in the context of strategic high level meetings, conferences, exercises and other decision-making.

4) Review historical information contained in CG speeches, documents and

publications to ensure that they are accurate and that sensitive historical issues are

handled in such a manner as to avoid controversy or embarrassment to SHAPE/NATO.

5) Provide overall direction to and develop policies for the ACO Historical

Programme, which includes issuing ACO-wide guidance on determining the historical

significance of older records for preservation decisions, preparing historical summaries of

the activities of SHAPE and ACO for future rapid reference, and

downgrading/declassification decisions for ACO records.

6) Establish priorities for the work of the Office of the Historical Advisor, determining

the balance between research requests and the preservation of an accurate record of

SHAPE's decisions and actions.

7) Prepare detailed histories or staff papers on specific subjects requested by the

CG, which requires developing research strategies, conducting the research and then

writing the histories/staff papers.

8) Research and write Operational Diaries of NATO-led operations, memoranda for

the record, briefing papers, and responses to taskers and queries on historical issues

from the CG, SHAPE staff, higher/lower headquarters, and other international

organisations.

9) Set priorities for and conduct an oral history program consisting of recorded

interviews with senior officers and other senior officials in order to obtain essential

information not always included in official documentation. Interview other senior officers

in ACO as required.

10) Attend important staff meetings, briefings and conferences.

11) Represent SHAPE and ACO at meetings of the NATO Archives Committee when

historical issues, the question of access to ACO records and ACO record

downgrading/declassification matters are involved.

12) Coordinate with force planners and nations to arrange for deployment of field

historians to provide historical coverage of major NATO operations and then provides

guidance to these field historians in collecting and reporting historical data from their

theatres. Conduct staff visits to these operations as required.

13) Assist staff officers and visiting official historians from the member nations with

their research in SHAPE’s older records, and conduct necessary coordination with

national authorities.

14) Meet with heads of historical offices of the NATO member nations and convene

meetings of these officials to discuss issues of mutual interest regarding NATO’s history.

15) Conduct downgrading/declassification reviews of older SHAPE and ACO

documents, including those held in national archives; respond to national requests for

declassification reviews of individual documents, coordinating with National Military

Representatives (NMRs) and staff subject matter experts where necessary.

16) Encourage Professional Military Development of assigned SHAPE personnel

through increasing their knowledge of Military History.

17) Prepare historical displays to assist CG in celebrating major SHAPE/ACO

anniversaries and other historical events.

18) Provide historical support to SACEUR initiatives.

19) Within the area of responsibility the incumbent is responsible for ensuring that

strategic risk to the achievement of CG priorities are managed in accordance with ACO

Enterprise Risk Management framework.

He/she holds the authority to make the final recommendation on the release of ACO

information to third parties.

He/she decides on historical content to be released to the public for various types of use

in NATO Nations and Partner Nations and takes part in various committees.

Special Requirements and Additional Duties

The employee may be required to perform a similar range of duties elsewhere within the

organization at the same grade without there being any change to the contract.

Provide historical support to NATO Headquarters, which does not have a historical office,

by providing historical advice, responding to queries and preparing papers, lectures or

histories at the request of the NATO Archivist or the NAC.

The incumbent handles routine or special matters as directed by the Vice Chief of Staff

and the Chief of Staff SHAPE.

The incumbent may be required to undertake deployments in support of military

operations and exercises, and/or TDY assignments, both within and without NATO

boundaries up to 30 days.

The risk of injury is categorised as: No risk / risk might increase when deployed

The work is normally performed in a Normal NATO office working environment.


Essential Qualifications


a. Professional/Experience

1) Minimum 4 years of recent experience in carrying out historical research and

writing using archival materials, as evidenced by scholarly publications and/or the

preparation of official histories and research papers.

2) Demonstrated success with development of policy, concepts and strategic papers

and their implementation.

3) Minimum 2 years recent experience in a relevant position involving managing and

leading teams in a dynamic environment.

4) Demonstrated experience in networking and coordination with internal and

external stakeholders with positive impact on decision making.

5) Proven experience of applying knowledge of historical context of the 20th and

21st century in the international relations into organizational environment.

6) Minimum 3 years experience in reporting to a high level of authority.


b. Education/Training

University Degree in history, politics, economics, operations research or related discipline

and 4 years post related experience, or Higher Secondary education and completed

advanced vocational training in that discipline leading to a professional qualification or

professional accreditation with 7 years post related experience.


c. Language

English - SLP 3333 (Listening, Speaking, Reading and Writing)

NOTE: The work both oral and written in this post and in this Headquarters as a whole is

conducted mainly in English.


Desirable Qualifications


a. Professional Experience

Specialisations:

1) Additional professional training in history or related fields, in particular an

advanced degree in history or international relations is desirable for additional research

skills and effective interaction with advanced-degree historians in national historical

offices and universities.

2) Extensive professional knowledge of the history of NATO (research, teaching,

publications, lectures, etc.).


Specific Experience:

3) Familiarity with military staff procedures through previous military or civilian

service at a senior headquarters.

4) Experience in an international organization.


b. Education/Training

1) PhD in History and/or International Relations.


c. Language

English - SLP 4444 (Listening, Speaking, Reading and Writing)

French - SLP 3322 (Listening, Speaking, Reading and Writing)


Attributes/Competencies


a. Personal Attributes

The post requires a high degree of initiative in establishing policies and priorities.

Another requirement is considerable flexibility in order to respond to the varied requests

for information from inside and outside of SHAPE, as well as to prepare historical reports

that analyse and evaluate the wide range of issues being worked by the SHAPE staff.

There is often a need to master complex new subject areas in a very short time.

Preparing staff papers or entire histories on complex subjects requires considerable

thought and judgement.

In order to gain essential but often sensitive information from very senior officers and

officials, the historian must be able to inspire their trust and confidence in his ability to

maintain confidentiality, and he must also exercise a high degree of tact and judgement,

as well as polite perseverance, in conducting such historical interviews.


b. Managerial Responsibilities

Manages the ACO wide process of downgrading and declassification of ACO information

up to NATO CTS-A in close coordination with the NATO Archivist and advises the

Command Group on options for decisions on such matters.


c. Professional Contacts

Has direct access to and close contact with SACEUR and the other members of the

SHAPE Command Group, providing advice on own initiative or in response to requests.

Represents ACO at meetings of the NATO Archives Committee consisting of Deputy

Permanent Representatives and senior representatives of the archives of the member

nations.

As the senior NATO historian, responds to historical queries from the official history

offices of the member nations, from university professors and students interested in the

history of NATO, and from the media (in coordination with the Public Affairs Office) and

the general public.

Responds to outside requests to represent NATO by preparing papers on the history of

NATO for scholarly conferences or serving as panel chair/commentator at such

conferences, thereby interacting with university professors and officials from inside and

outside of NATO.

The incumbent assists national archives with downgrading/declassification reviews,

through the National Military Representatives.

He/she interacts closely with very senior civilian and military officials from the NATO

member nations and other VIP visitors to SHAPE on occasions of conferences,

exercises, and other high-level protocol events.


d. Contribution To Objectives

Makes a major contribution to the work of SHAPE, ACO, and the Alliance as a whole by

establishing and carrying out all necessary procedures to ensure that SHAPE and the

Alliance as a whole have an effective institutional memory so that needed information

can be provided to the Command Group, SHAPE staff and other bodies as quickly as

possible.

The Operational Diaries, chronologies of other key issues, staff studies and histories

prepared by the Office of the Historical Advisor provide information in response to

queries by the Command Group or higher headquarters that would otherwise either be

unobtainable by the staff or would require a huge amount of staff time and effort to

answer and thus could not be done on a timely basis.

The Office of the Historical Advisor products also prevent duplication of work done in the

past, provide essential information needed by current staff members and senior officers

for understanding current issues, and constitute an invaluable record of the work of

SHAPE and ACO for use by future generations.

By serving as an advisor to SACEUR and other senior officers on the historical

background of current issues, the ACO Historical Advisor provides information that

influences the decisions and policies of SHAPE and also helps avoid controversies or

embarassment to the Alliance that could otherwise arise from sensitive historical issues.

By providing professional expertise in representing SHAPE and ACO at NAC and NATO

Archives Committee meetings concerning archival and declassification issues, the

Historical Advisor assists in the development of effective NATO-wide policies.

He/she also contributes to NATO’s policy of openness by reviewing older documents for

declassification and release, preparing unclassified papers and studies, participating in

conferences about the history of NATO, and assisting the work of government and

academic historians studying NATO's history.

This post reports to OSC GXCX 0010 - Chief Of Staff (COS)


e. Supervisory Responsibilities

Direct and supervise the work priorities of a major unit in the HQ, providing professional

guidance and instruction to the staff of the organizational element and to similar

elements in subordinate headquarters in ACO.

Provide general guidance and advice within the assigned sub-functional area.

Dependent on requirements may be required to direct and supervise the work priorities

of one or more HQ multifunctional teams.

Supervise the assigned staff of the Office of the Historical Advisor (1xA2, 1xB3) and

temporary staff personnel.

Provide guidance to full-time and additional duty historians and archivists at subordinate

headquarters and deployed on NATO operations.


REMARKS:

Duration of contract: Serving staff members will be offered a contract according to the

NATO Civilian Personnel Regulations (NCPR). Newly recruited staff will be offered a full

time, definite duration contract of three years normally followed by an indefinite duration

contract.

Given the COVID19 situation the selection process for this post will proceed in phases at

dates to be fixed according to the evolution of current limitations. On-line testing /

interviewing might be considered.


HOW TO APPLY FOR A NATO CIVILIAN POST AT SHAPE:

Applications are to be submitted using NATO Talent Acquisition Platform (NTAP)

(https://nato.taleo.net/careersection/2/jobsearch.ftl?lang-en). Applications submitted by

other means (e.g. mail, e-mail, fax, etc) are not accepted.

NTAP allows adding attachments. A copy of the qualification/certificate covering the

highest level of education required by the job description must be provided as an

attachment.

Essential information must be included in the application form. All answers should

be in English.

Shortlisted candidates will be requested to provide original documentary evidence

supporting statements in their applications.


Remarks:

A) Only nationals from the 30 NATO member states can apply for vacancies at

SHAPE.

B) Applications are automatically acknowledged within one working day after

submission. In the absence of an acknowledgement please make sure the submission

process is completed, or, re-submit the application.

C) Qualified redundant staff of the same grade interested in this post should inform

this office, via their HR/Personnel Office by not later than vacancy’s closing date.


Saturday, January 16, 2021

Information Management Officer, FG IV. EEAS, Brussels. Open until 1 February 2021

 

EEAS Vacancy Notice: Contract Agent IV – Information Management Officer - Information and Document Management Sector - EEAS Headquarters - job n°314761

13/01/2021 - 09:35
Contract agents

Deadline for sending application: 01/02/2021 at 18.00 (CET).

We are:

The European External Action Service (EEAS) supports the work of the High Representative in defining and implementing an effective and coherent EU foreign policy. The EEAS supports his tasks of conducting the EU's Common Foreign and Security Policy and chairing the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice President of the Commission with regard to his responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU’s external action. The EEAS works in close cooperation with Member States, the Council and relevant services of the European Commission.

Within the EEAS, the Information and Document Management Sector is responsible for assisting HQ and the network of 139 Delegations worldwide to develop and implement the vision of a corporate Information Management Strategy that transforms the EEAS into a knowledge-centric institution that favours collaboration as working method.

We propose:

The position of Information Management Officer in the Information and Document Management Sector contract agent FGIV as per article 3b of the Conditions of Employment of Other Servants of the European Union (CEOS).

We look for:

The Contract Agent will:

  • Contribute to the development and implementation of the corporate Information Management Strategy as a coherent ensemble that integrates collaboration, records management, archives, knowledge management and digital preservation;
  • assist with developing implementing guidelines to turn the vision of the Information Management Strategy into reality;
  • help manage the Information Management Committee;
  • ensure a consistent document management framework for unclassified, sensitive and restricted documents, paying special attention to flows between these three categories (declassification, review) and the related life-cycle management;
  • draft clear guidelines addressing user needs for sensitive and restricted documents and ensure document management perspective in the framework of the RESCOM project;
  • report to management on progress and outcomes of related activities;
  • provide staff and management with information on procedural issues via Intranet and other channels such as collaborative platforms;
  • provide training sessions, both at HQ and in delegations (by video-conferences and, when relevant, on the spot);
  • ensure mentoring and / or coaching; answer to all Information Management related questions addressed by HQ or delegations to the relevant functional mailbox;
  • initiate and co-ordinate collaboration with colleagues and services in order to develop and implement homogeneous and compatible procedures, norms and methods to organise, preserve and make accessible internal information and documents.

Legal basis:

The vacancy is to be filled in accordance with the conditions stipulated under the Conditions of Employment of Other Servants of the European Union (CEOS). 1

The successful candidate will be offered a contract agent position (Function group IV); renewable contract for a maximum duration of 6 years (with a valid CAST exam).

Eligibility criteria:

Candidates for this contract agent IV post should:

  •  - (i) have passed a valid EPSO CAST in FG IV ;
    or
  • - (ii) be registered in the EPSO Permanent CAST in FG IV https://epso.europa.eu/apply/job-offers_en?keyword=&contract=37&grade=Al...
  • have completed university studies of at least three years attested by a diploma;
  • have the capacity to work in languages of CFSP and external relations necessary for the performance of their duties. Knowledge of other EU languages would be an asset;
  • be a national of one of the Member States of the European Union and enjoy full rights as a citizen.

SELECTION CRITERIA:

Candidates should:

  • have an excellent ability to maintain interpersonal relations and to ensure communication in a complex, multi-cultural environment;
  • have an outstanding information management background providing them with a wide professional overview of all developments in this field;
  • be stress resistant and able to work under tight deadlines;
  • have experience with Electronic Document and Records Management Systems (EDRMS).

Furthermore:

  • experience as lecturer or formal trainer in related fields;
  • knowledge about management of restricted documents in the EU Institutions; and
  • experience on information governance and maturity models

would be considered as strong assets.

Specific conditions of employment

The signature of the contract will be subject to prior favourable opinion of the Medical Service.

The successful candidate might be required to undergo security vetting if she or he does not hold already a Personal Security Clearance to an appropriate level, in accordance with relevant security provisions.

Equal opportunities

The EEAS is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.

Candidates with disabilities are invited to contact CONTRACTAGENTS-HQ@eeas.europa.eu(link sends e-mail) in order to accommodate any special needs and provide assistance to ensure the possibility to pass the selection procedure in equality of opportunities with other candidates. If a candidate with a disability is selected for a vacant post, the EEAS is committed to providing reasonable accommodation in accordance with Art 1d.4 of the Staff Regulations.

Application and selection procedure2

Please send your CV and cover letter (with your EPSO CAST number) via email to

andrea.petrowski@eeas.europa.eu(link sends e-mail)

Deadline for sending application: 01/02/2021 at 18.00 (CET).

Candidates shall draft their CV following the European CV form which can be found at the following internet address:http://europass.cedefop.europa.eu/en/documents/curriculum-vitae.

Late applications will not be accepted.

The selection panel will make a pre-selection on the basis of the qualifications and professional experience described in the CV and motivational letter, and will produce a shortlist of eligible candidates who best meet the selection criteria for the post.

The candidates who have been preselected will be invited for an interview by a selection panel. The panel will recommend a shortlist of candidates for a final decision by the Authority Authorised to Conclude Contracts of Employment. The Authority may decide to interview the candidates on the final shortlist before taking this decision.

Place of employment: EEAS Headquarters, Brussels, Belgium

Post available: 16 February 2021

 

1 Staff Regulations of Officials (SR) and the Conditions of Employment of Other Servants of the European Union (CEOS). For reference, see https://eur-lex.europa.eu/legal-content/EN/TXT/?qid=1570023902133&uri=CE...

2 Your personal data will be processed in accordance with Regulation (EU) 2018/1725, as implemented by ADMIN(2019)8 Decision of the High Representative of the Union for Foreign Affairs and Security Policy. The privacy statement is available on the Europa website: (http://eeas.europa.eu/data_protection/rights/index_en.htm) and on the EEAS Intranet: (https://intranet.eeas.europa.eu/page/eeas-work/data-protection/privacy-s...).

Internship, Film Archives. ICRC, Geneva. Open until 17 January 2021

 

Stagiaire Archives Filmées dans l'unité Bibliothèque et archives publiques

Requisition ID:  16634
Region:  Europe (HQ)
Contract type:  Traineeship

L'unité Bibliothèque et archives publiques recherche un-e stagiaire pour ses archives filmées

 

Vous êtes une personne intéressée par l’histoire et l’humanitaire ; curieuse et rigoureuse et à l’aise dans un environnement numérique; vous appréciez tout à la fois de travailler au sein d’une équipe et de manière autonome : cette annonce vous intéressera.

Nous recherchons une personne ayant un fort intérêt pour les archives et la documentation, possédant un titre universitaire ou HES et en quête d’une première expérience professionnelle.

Vous intégrerez une équipe interdisciplinaire où se côtoient archivistes et bibliothécaires, chargée de développer et promouvoir la recherche académique, l’accueil des publics et la diffusion des sources à l’ère du numérique. L’unité Archives publiques et bibliothèque a pour mission de faire connaître le CICR, son action et le droit international humanitaire. Elle met à disposition des fonds et collections continuellement enrichis et composés de documents textuels et audiovisuels témoignant de plus de 150 ans d’activités.

Vous acquerrez les bases du travail archivistique

 

  • Décrire et indexer les documents dans les logiciels documentaires;
  • Effectuer des recherches dans les fonds pour répondre aux demandes des usagers;
  • Participer à la vie du service archives audiovisuelles;
  • Contribuer à la promotion des fonds des archives audiovisuelles sur les réseaux sociaux;
  • Participer à la réalisation de projets (valorisation, événements, etc.).

Compétences requises

 

  • Maîtrise du français et de l’anglais à l’oral comme à l’écrit (niveau C1);
  • Capacité de synthèse et aisance rédactionnelle;
  • Aisance avec les outils bureautiques et numériques, et dans l’apprentissage de nouveaux outils documentaires;
  • Esprit d'équipe et d’initiative, flexibilité, curiosité, autonomie et rigueur;
  • Sens du service, de l'organisation et des priorités.

    Formation

     

    Titre universitaire ou HES.

    Langues

     

    Maîtrise du français et de l’anglais à l’oral comme à l’écrit (niveau C1).

    Conditions

     

    • Localisation: Genève
    • Stage rémunéré à plein temps (100%), le pourcentage est non négociable
    • Salaire mensuel brut: 3'567 CHF
    • Durée du stage : 12 mois
    • Début du stage : 1er avril 2021
    • Délai de postulation : 17 janvier 2021
    • Documents de candidature requis: diplômes, certificats de travail, numérisation de la couleur du passeport - veuillez le télécharger sur votre profil
    • Seules les personnes retenues pour des entretiens seront contactées. Merci de noter que le CICR n'est pas en mesure de couvrir les frais de voyage

     

    Le CICR valorise la diversité et s'engage à créer un environnement de travail inclusif. Nous accueillons les candidatures de tous les candidats qualifiés.

    Internship, Photographic Archives. ICRC, Geneva. Open until 17 January 2021

     

    Stagiaire Archives Photo dans l'unité Bibliothèque et archives publiques

    Requisition ID:  16636
    Region:  Europe (HQ)
    Contract type:  Traineeship

    L'unité Bibliothèque et archives publiques recherche un-e stagiaire pour ses archives photos

     

    Vous êtes une personne intéressée par l’histoire et l’humanitaire ; curieuse et rigoureuse et à l’aise dans un environnement numérique ; vous appréciez tout à la fois de travailler au sein d’une équipe et de manière autonome : cette annonce vous intéressera.

     

    Nous recherchons une personne ayant un fort intérêt pour les archives et la documentation, possédant un titre universitaire ou HES et en quête d’une première expérience professionnelle.

     

    Vous intégrerez une équipe interdisciplinaire où se côtoient archivistes et bibliothécaires, chargée de développer et promouvoir la recherche académique, l’accueil des publics et la diffusion des sources. L’unité Archives publiques et bibliothèque a pour mission de faire connaître le CICR, son action et le droit international humanitaire. Elle met à disposition des fonds et collections continuellement enrichis et composés de documents textuels et audiovisuels témoignant de plus de 150 ans d’activités.

    Vous acquerrez les bases du travail archivistique

     

    • Décrire et indexer les documents dans les logiciels documentaires;
    • Effectuer des recherches dans les fonds pour répondre aux demandes des usagers;
    • Participer à la vie du service archives audiovisuelles;
    • Contribuer à la promotion des fonds des archives audiovisuelles sur les réseaux sociaux;
    • Participer à la réalisation de projets (valorisation, événements, etc.).

    Compétences requises

     

    • Maîtrise du français et de l’anglais à l’oral comme à l’écrit (niveau C1);
    • Capacité de synthèse et aisance rédactionnelle;
    • Aisance avec les outils bureautiques et numériques;
    • Esprit d'équipe et d’initiative, flexibilité, curiosité, autonomie et rigueur;
    • Sens du service, de l'organisation et des priorités.

    Formation

     

    Titre universitaire ou HES.

    Langues

     

    Maîtrise du français et de l’anglais à l’oral comme à l’écrit (niveau C1).

    Conditions

     

    • Localisation: Genève
    • Stage rémunéré à plein temps (100%), le pourcentage est non négociable
    • Salaire mensuel brut: 3'567 CHF
    • Durée du stage : 12 mois
    • Début du stage : 1er avril 2021
    • Délai de postulation : 17 janvier 2021
    • Documents de candidature requis: diplômes, certificats de travail, numérisation de la couleur du passeport - veuillez le télécharger sur votre profil
    • Seules les personnes retenues pour des entretiens seront contactées. Merci de noter que le CICR n'est pas en mesure de couvrir les frais de voyage

     

    Le CICR valorise la diversité et s'engage à créer un environnement de travail inclusif. Nous accueillons les candidatures de tous les candidats qualifiés.