SINGLE RESOLUTION BOARD
VACANCY NOTICE
DOCUMENT MANAGEMENT OFFICER (SRB/AST/2020/001)
Type of contract
Temporary agent
Function group and grade
AST4
Duration of contract
3 years (renewable)
Area
SRB Secretariat
Place of employment
Brussels, Belgium
Estimated monthly basic salary
€ 4 315.85
Deadline for applications
13/07/2020 at 12:00, Brussels time
Reserve list valid until
31/12/2020
Probation period
9 months
The SRB
The Single Resolution Board (SRB) is the central resolution authority within the Banking Union (BU). Together with the National Resolution Authorities (NRAs) of participating Member States (MS), it forms the Single Resolution Mechanism (SRM). The SRB works closely with the NRAs, the European Commission (EC), the European Central Bank (ECB), the European Banking Authority (EBA) and National Competent Authorities (NCAs). It contributes to safeguarding financial stability.
Its mission is to ensure an orderly resolution of failing banks with minimum impact on the real economy and on public finances of the participating Member States and beyond. Therefore, the SRB is granted with specific tasks and responsibilities to prepare for, and carry out, the resolution of banks that are failing or likely to fail.
The SRB is also responsible for managing the Single Resolution Fund, as established by the SRM Regulation, to ensure that medium-term funding support is available while a bank is being restructured and/or resolved.
The SRB is a self-financed agency of the European Union.
The job
The SRB is organising a call for expressions of interest with a view to establishing a reserve list of Temporary Agents for the position of Document Management Officer.
1. Profile
The Document Management Officer will work under the supervision of the Head of Unit of the SRB Secretariat, who reports to the SRB Chair, with the overall objective for supporting the institutional information and knowledge management. The Document Management Officer will constitute a centralised function for establishing and maintaining sound and consistent document management and records retention practices. He/she will also contribute to the safe handling and processing of confidential information. In particular, the jobholder will put in place policies, procedures and tools in the above referred domains, and monitor their implementation centrally within the SRB. Moreover, he/she will provide day-to-day guidance to the SRB business areas and coordinate the use of document and records management systems.
1.1 Tasks
The jobholder will be asked to perform the following job specific tasks:
Contribute to the development and maintenance of policies and procedures for the SRB’s document management and records retention, as well as for protection of confidential information;
Assist the SRB staff and business areas in the implementation of policies and procedures in the above mentioned domains;
Work together with other relevant support functions (e.g. IT) to establish and maintain effective electronic document and records management systems, as well as physical archiving services;
Provide advice, training and support to the SRB business areas on all aspects of document management and retention, as well as on protection of confidential information;
Provide access to archived information when requested and necessary;
Establish and maintain robust knowledge management practices (e.g. a physical library, Unit Intranet Section, databases);
Represent the SRB and liaise on behalf of SRB with comparable institutions in networks and information exchanges related to document management ;
Carry out any other tasks requested by line management in the interest of the service.
Qualifications and Other requirements
2. Eligibility criteria
Only complete applications registered via EU CV ONLINE and before the deadline for applications as mentioned in this document will be considered. Applications must include a motivation letter and a CV, both submitted in English to be considered; applications received in other languages than English will not be considered eligible.
2.1 General conditions
By the closing date of this call candidates must:
be nationals of a Member State of the European Union;
enjoy their full rights as citizens1;
have fulfilled any obligations imposed by national laws concerning military service;
meet the character requirements for the duties involved;
be physically fit to perform their duties2.
2.2 Education
a) a level of post-secondary education attested by a diploma;
OR
b) a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.
Candidates must indicate in their applications the official graduation dates for all the diplomas they have obtained.
Only study titles that have been awarded in EU Member States or that are subject to the equivalence certificates issued by the authorities in the said Member States shall be taken into consideration. In case of qualifications issued by authorities outside EU Member States, the proof of recognition of equivalence by the relevant EU Member State authorities must be specifically mentioned in the online application form under `Additional information’.
2.3 Experience
Candidates must have, at the closing date for applications, professional experience of at least nine (9) years3 (acquired after the education referred to in Section 2.2 Education) in a field relevant to this position.
2.4 Language skills
As the predominant working language of the SRB is English, candidates must have an excellent command of spoken and written English (note: native English speakers will be required to demonstrate the ability to work in a second EU language at interview stage).
1 Prior to the appointment, the successful candidate will be asked to provide a certificate of good conduct, confirming the absence of any criminal record.
2 Before taking up his/her duties, the successful candidate will undergo a medical examination by one of the institutions’ medical officers.
3 Professional experience will be counted from the date on which the applicant acquired the minimum qualification for access to the profile in question. Only duly documented professional activity (i.e. remunerated employment or self-employment) is taken into account. Part-time work will be considered in proportion to the percentage of full-time hours worked. Periods of education or training and unremunerated traineeships are not taken into account. Fellowships, grants and PhDs can be counted as professional experience up to a maximum of 3 years. Any given time period can be counted only once (e.g. if the applicant had a full-time job and did freelance consultancy work in the evenings and weekends, the days spent on the latter will not be added to the period of the former).
Candidates must also have a satisfactory knowledge of another official language of the European Union4 to the extent necessary for the performance of his/her duties.
3 Selection criteria
Essential
3.1 Specific experience
Suitability to perform the tasks described in Section 1.1;
After obtaining the qualifications mentioned in Section 2.2 specified above, out of the nine (9) years of professional experience indicated in Section 2.3, candidates must have acquired at least six (6) years of professional experience in the area of document management and retention;
Proven operational experience in drafting and implementing rules on data classification, access rights, document registration, filing and retention of documents, etc., using document management technologies;
Operational experience in monitoring documents’ lifecycle and handling confidential information, taking into account information security and protection of personal data.
3.2 General competences
Excellent analytical and problem-solving skills and ability to think creatively;
Very good organisational skills and very good command of office equipment and applications (e.g. word processing, spreadsheets, presentations, electronic communication, internet, etc.), especially document management systems;
Ability to maintain accuracy and speed while working under pressure.
Advantageous
Experience of working in multicultural organisations;
Proven experience in document management policies and practices at EU or national level;
Formal education and/or professional training relevant to the position.
4 Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, Irish, German, Greek, Hungarian, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish.
The selection process
4. How to apply
Candidates must apply through the EU CV Online system5 via this link:
https://ec.europa.eu/dgs/personnel_administration/open_applications/CV_Cand/index.cfm?fuseaction=premierAcces
Before applying, candidates should carefully check whether they meet all the eligibility criteria.
To be able to apply online via the EU CV online database, candidates must first create an account or sign in to an existing account. If not done already, candidates must first fill in the electronic CV, write the motivation letter and apply to the call for expressions of interest.
Applications shall be made in English to be considered.
It is the sole responsibility of each applicant to complete ALL relevant fields of his/her online application and to submit it before the deadline for submission. All technical questions concerning EU CV online must be sent through the Contact page of EU CV online.
It is strongly advised not to wait until the last few days before the deadline for applying, since heavy internet traffic or connection difficulties could lead to problems.
Once the deadline has passed, candidates will no longer be able to register.
Deadline for applications: 13/07/2020 at midday (12:00 Brussels time).
No supporting documents are required at this stage – these will be required at a later stage.
On completion of the online registration, candidates will receive on screen a registration number, which they must note. This will be the reference number of the candidate in all matters concerning his/her application. If the candidate does not receive a number, the application has not been registered.
After a correct submission of an application, candidates will receive an automated acknowledgement of receipt of their application to the email account indicated in their application. It is the candidate’s responsibility to verify that he/she provided the correct e-mail address.
Candidates are invited to indicate any special arrangements that may be required if invited to attend the assessment.
If the candidate requires more information, he/she will have to send an e-mail to SRB-RECRUITMENT@srb.europa.eu.
5 EU CV Online is the tool used by the European Commission for recruitment of staff on temporary basis.
5. Steps of the selection procedure
5.1 Admission to the selection procedure
After the deadline for online registration, the Selection Panel will verify the submitted applications against the eligibility criteria described in Section 2 “Eligibility criteria”. Applications satisfying these conditions will then be assessed against the “Selection criteria” under Section 3.
5.2 Assessment of the eligible applications
The Selection Panel will analyse the motivation letters and CVs of eligible applicants with reference to:
The Selection Criteria (“Essential” and “Advantageous”)
The overall assessment of the quality & suitability of the application based on the requirements of the post.
Upon completion of the assessment, the Selection Panel will establish a shortlist of candidates best matching the needs of the Agency for the functions and duties mentioned in this vacancy notice and non-retained candidates will be notified of the status of their application.
5.3 Invitation to assessment phase
Following the evaluation of the applications, the most suitable candidates for the post will be invited to an assessment, which will be held in Brussels.
Details of the time, date and address of the assessment will be communicated to candidates in due time.
5.4 The assessment phase
An interview and a written test, and/or other tests with the Selection Panel will enable it to carry out an assessment of the candidate according to the “Selection criteria” described in Section 3.
The assessment phase will be conducted in English.
5.5 Verification of documents and scrutiny
The candidates' applications will be checked against supporting documents provided in order to confirm the accuracy and eligibility of the application.
The candidate will be disqualified from the selection process if at any stage of the procedure it is established that the information provided in the application has been knowingly falsified or incorrect.
You will also be disqualified if you:
do not meet all the eligibility criteria;
7
do not provide all the required supporting documents.
5.6 Reserve list
The Selection Panel will place the most suitable eligible candidates on a draft reserve list. This draft will be submitted to the Chair of the SRB for approval. The adopted reserve list will be valid until 31/12/2020. The validity of the reserve list may be extended by decision of the Chair of the Board.
Candidates should note that inclusion on a reserve list does not imply any entitlement to employment in the SRB.
Prior to being offered a post, candidates on a reserve list may be required to undergo further evaluation by the SRB (e.g. including a further interview).
Other important information
6. General information
6.1 Equal opportunities
The SRB applies a policy of equal opportunities and accepts applications without discrimination on the ground of sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.
6.2 Selection Panel
A Selection Panel will be appointed for this selection procedure and will be composed of at least 3 members (and alternates), including a member designated by the Staff Committee of the SRB.
The names of the Selection Panel members will be communicated to the shortlisted candidates in the invitation letter to their assessment.
Under no circumstances should candidates approach the Selection Panel, either directly or indirectly, concerning the selection procedure. The Selection Panel’s internal proceedings are strictly confidential and any contact with its members is strictly forbidden. The Chair of SRB reserves the right to disqualify any candidate who disregards these instructions.
6.3 Approximate timetable
The selection process may take some months to be completed; no information will be released during this period.
6.4 Appointment and conditions of employment
On the basis of the reserve list, successful candidates may be offered a contract as a Temporary Agent, AST4, in accordance with the SRB’s Implementing Provisions on the employment of Temporary staff under Article 2f of the Conditions of employment of other servants of the European Union for an initial period of 3 years (including a probationary period of nine months).
The contract may be renewed for a further period of three years. After the second period, the contract may be renewed for an indefinite period.
The place of employment is Brussels (Belgium), where the SRB has its premises.
Temporary Agents will be required to demonstrate before their first promotion the ability to work in a third official language of the EU.
6.5 Remuneration
Successful candidates who are offered a contract of employment will, on entry into service, be placed in step 1 or step 2 of the relevant grade, according to the length of their professional experience. The basic monthly salaries for grade AST4, as at 1 July 2019 in Brussels, are:
Step 1: € 4 315.85
Step 2: € 4 497.20
In addition to the basic salary, staff members may be entitled to various allowances depending on their personal situation, such as expatriation allowance, household allowance, dependent child allowance, education allowance, etc. The salary is subject to a Community tax deducted at source and staff members are exempt of national taxation.
6.6 Protection of personal data
The purpose of processing the data submitted by candidates is to evaluate applications in view of possible recruitment at the SRB. The personal information requested by the SRB from candidates will be processed as required by Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (Official Journal of the European Union, L 295 of 21 November 2018). This applies in particular to the confidentiality and security of such data. In this regard, please see the Privacy statement.
6.7 Appeal procedure
Pursuant to Article 90(2) of the Staff Regulations of Officials of the European Union, any candidate may submit to the SRB a complaint against an act adversely affecting him/her. Any such complaint should be made to:
SRB Single Resolution Board
For the attention of the Chair of the SRB
Selection procedure: Ref. SRB/AST/2020/001
Treurenberg 22
B-1049 Brussels
BELGIUM
The complaint must be lodged within 3 months from the date on which the candidate is notified of the act adversely affecting him/her.
Should the complaint be rejected, the candidate may request judicial review of the act adversely affecting him/her pursuant to Article 270 of the Treaty on the Functioning of the European Union and Article 91 of the Staff Regulations, before:
The General Court
Rue du Fort Niedergrünewald
L-2925 Luxembourg
LUXEMBOURG
http://curia.europa.eu/jcms/jcms/Jo1_6308/
Any citizen of the European Union or any natural or legal person residing in a Member State may direct a complaint concerning instances of maladministration to the European Ombudsman pursuant to Article 228(1) of the Treaty on the Functioning of the European Union:
The European Ombudsman
1 avenue du Président Robert Schuman
CS 30403
F-67001 Strasbourg Cedex
FRANCE
http://www.ombudsman.europa.eu/start.faces
Please note that complaints to the European Ombudsman do not have the effect of suspending the period mentioned in Articles 90 and 91 of the Staff Regulations for lodging complaints or submitting an appeal before the European Union Civil Service Tribunal according to Article 270 of the Treaty on the Functioning of the European Union.
Showing posts with label AST4. Show all posts
Showing posts with label AST4. Show all posts
Monday, July 6, 2020
Tuesday, September 29, 2015
Document Management Specialist, AST4. EIOPA, Frankfurt. Open until 11 October 2015
STAFF VACANCIES
Ref. 1522TAAST4
The European Insurance and Occupational Pensions Authority (EIOPA) is currently inviting applications for a position as Document Management Specialist for its Headquarters in Frankfurt, Germany.
EIOPA is at the heart of insurance and occupational pensions supervision in the European Union. It is part of the European System of Financial Supervision, consisting of three European Supervisory Authorities and the European Systemic Risk Board. EIOPA is an independent advisory body to the European Parliament, the Council of the European Union and the European Commission.
EIOPA’s core responsibilities are to support the stability of the financial system, transparency of markets and financial products as well as the protection of insurance policyholders, pension scheme members and their beneficiaries. The successful candidate will join the young European Agency EIOPA which has a friendly, close-knit office of international staff, located in Frankfurt.
Further information on EIOPA is available at www.eiopa.europa.eu.
Document Management Specialist
Job description
Major purpose
The successful candidate will contribute to EIOPA’s activities in the fields of document management, records management, and archiving. He/she will carry out needs assessments, contribute to the development of policies, maintain the file plan, support document management system projects, and ensure regulatory compliance.
Main responsibilities
Conducting needs assessments to identify document management, records management and archiving requirements;
Contributing to the development, maintenance and improvement of document management, records management and archiving policies, procedures and working instructions in close co-operation with other teams to facilitate the efficient, legal, andsecure handling of information, as well as ensuring their correct application;
Developing, maintaining and updating the file plan, taxonomy, workflows and corporate document templates in close collaboration with business users;
Supporting the requirements specification, implementation, testing, roll-out and configuration of electronic document processing, retrieval, and distribution systems in collaboration with information technology experts;
Administrating access rights and revision control to ensure security of the systems and integrity of documents, and providing training and assistance to end users;
Assisting in procuring, organising and maintaining the appropriate systems and in-house facilities to serve as archives;
Monitoring regulatory activity to maintain compliance with the relevant document and records management rules and regulations, and keeping abreast of developments in document management technologies and techniques;
Any other tasks as required.
REQUIREMENTS
Eligibility Criteria
Thorough knowledge of one of the languages of the Communities and a satisfactory knowledge of another language of the Communities;
Be a national of a Member State of the European Union, Norway, Iceland or Liechtenstein;
Be entitled to his or her full rights as a citizen;1
Have fulfilled any obligations imposed by the applicable laws on military service;
Be physically fit to perform the duties linked to the post.2
1 Prior to the appointment, the successful candidate will be asked to provide a Police certificate confirming the absence of any criminal record.
2 Before being engaged, a candidate shall be medically examined by one of the institution’s medical officers in order that the institution may be satisfied that he fulfils the requirements of Article 12 (2)(d) of the Conditions of Employment of Other Servants of the European Communities.
Essential Skills
Qualification:
a) A level of post-secondary education attested by a diploma, preferably in management information systems, library sciences, information science, computer science, business administration or a related field, or 3/5
b) A level of secondary education attested by a diploma giving access to post-secondary education, and relevant professional experience of at least three years, or
c) Where justified in the interests of the service, professional training or professional experience of an equivalent level, preferably in management information systems, library sciences, information science, computer science, business administration or a related field.
Have at least 6 years of proven full-time professional experience in a field relevant for this position acquired after the qualification required under a), b) or c) above.
Proven experience and knowledge in developing document management, records management or archiving policies;
Proven experience and knowledge in developing and maintaining file plans and document classification frameworks;
Proven experience and knowledge in supporting the implementation of document, archiving or records management systems;
Very good command of oral and written English;
Working knowledge of MS Office, in particular Word, Excel and PowerPoint.
Desirable Skills
Professional work experience in a multicultural environment.
Knowledge of the European Union Institution’s rules and regulations on document management, records management or archiving;
Proven experience and knowledge in Microsoft SharePoint technologies;
Proven experience in liaising with business experts;
Knowledge of a third EU language.
For the above position, the following behavioural competencies have to be fulfilled:
Flexibility in terms of openness to taking over other tasks within EIOPA in view of the dynamic and evolving institutional environment;
Excellent team player sharing relevant information and supporting team members without taking over responsibility for their work, able to work in different teams with different levels of stakeholders in a multicultural environment;
Being able to have and express a critical view towards own performance and open to learn from experience;
Examines critically and applies relevant approaches geared towards successful business solutions;
Contributes to policies development from concept to practical implementation;
Understands who his/her clients are and what their expectations are;
Shows commitment towards achieving organisational goals.
Place of employment
Frankfurt am Main, Germany
Function group and grade
AST4
Monthly basic salary
3 875.06 EUR plus specific allowances where applicable*.
Start date
1 December 2015
Contract type and duration
Temporary Agent fixed-term contract of three years with possibility of extension.
Reserve list
Possibility of reserve list with validity until up to 12 months, in case of more than one successful candidate.
*Summary of Conditions of Employment
1. Salaries are exempted from national tax, instead a Community tax is paid at source;
2. Annual leave entitlement of two days per calendar month plus additional days for grade, distance from the place of origin and in addition on average 15 EIOPA holidays per year;
3. General and relevant technical training plus professional development opportunities;
4. EU Pension Scheme (after 10 years of service);
5. EU Joint Sickness and Insurance Scheme, accident and occupational disease insurance coverage, unemployment and invalidity allowance and travel insurance;
Depending on the individual family circumstances and the place of origin, the staff member may be, in addition, entitled to:
1. Expatriation allowance;
2. Household allowance;
3. Dependent child allowance;
4. Education allowance;
10. Installation allowance and reimbursement of removal costs;
11. Initial temporary daily subsistence allowance;
12. Other benefits.
Application process
The recruitment process will include a panel interview and a written test. In addition, there may be a pre-screening exercise, a presentation to be delivered by the candidate and a bilateral interview.
Applications should be submitted in English language including (1) a CV clearly indicating responsibilities and experience gained in previous positions (please list exact dates of your work experience and academic qualifications gained) and (2) a motivation letter of no more than one page, explaining why you are interested in the post and what would be your added value you would bring to EIOPA if selected.
Applicants will be assessed on the basis of the eligibility and selection criteria specified in the vacancy notice and these must be met by the closing date of the vacancy notice.
Applications should be submitted to
recruitment@eiopa.europa.eu, specifying in the subject the reference number above. Deadline for application is 23:59 CET on 11 October 2015.
Monday, August 24, 2015
Document Management Officer, AST 4. European Maritime Safety Agency, Lisbon. Open until 11 September 2015
Call for Applications EMSA/AST/2015/09 (Agency’s Temporary Staff)
| Post: | EMSA/AST/2015/09 - Document Management Officer |
| Directorate/Unit: | Unit A.1 - Human Resources |
| Type of post: | Temporary agent post |
| Grade : | AST4 |
| Location: | Lisbon |
| Closing date for applications: | 11 September 2015 |
| The selection of candidates will follow the EMSA Staff Recruitment Procedure. Candidates must apply for this post via the EMSA website http://www.emsa.europa.eu - vacancies. Please note that to make an EMSA on-line application you will need to create your EMSA profile using a valid e-mail address and a password. |
1. Background
| The European Maritime Safety Agency was established for the purpose of ensuring a high, uniform and effective level of maritime safety, maritime security as well as prevention of and response to pollution by ships within the EU. The idea of a European Maritime Safety Agency (EMSA) originated in the late 1990s along with a number of other important European maritime safety initiatives. EMSA was set up as the regulatory agency that would provide a major source of support to the Commission and the Member States in the field of maritime safety and prevention of pollution from ships. The European Parliament and Council Regulation (EC) No 1406/2002, as amended, provides the legal basis for the establishment of the European Maritime Safety Agency (EMSA). |
2. Tasks of the Agency
| The Agency provides technical, operational and scientific assistance to the European Commission and Member States in the fields of maritime safety, maritime security, prevention of, and response to, pollution caused by ships as well as response to marine pollution caused by oil and gas installations. The Agency also contributes to the overall efficiency of maritime traffic and maritime transport. |
3. Unit A.1 - Human Resources
Unit A.1 is responsible for the development and implementation of sound human resources management and personnel policies and procedures throughout EMSA, as well as implementation of the Protocol on Privileges and Immunities. Advice to management on these matters. Support for EMSA events.
A.1.2 STAFF DEVELOPMENT & INTERNAL SUPPORTIn charge of the implementation of EMSA Staff Development Policy as well as an accurate application of rights and obligations under the Protocol on Privileges and Immunities (Seat Agreement). In addition, the sector is responsible for the revision and further development of the document management and archiving policy in the Agency. A.1.3 EVENTS & MISSIONS SUPPORTTechnical and logistical support to events organised by EMSA and reimbursement of participants. Organisation of missions and payments of all missions related costs. |
4. Functions and Duties
The Document Management Officer, under the responsibility of the Head of the Human Resources and Internal Support Unit, will be responsible for the following tasks:
|
5. Eligibility and Selection Criteria
| A. ELIGIBILITY CRITERIAQualifications and experience required: A.1 Education:
The main working language in the field of maritime safety is English. Candidates must therefore have a very good command of oral English as well as in writing with a satisfactory knowledge of at least one other official language of the European Union to the extent necessary for the performance of the above mentioned duties. B. SELECTION CRITERIAB.1. Essential:
Applicants must meet the required eligibility criteria concerning the required educational qualifications and years of experience, as well as the essential criteria by the deadline for this call for applications. |
6. General Conditions
In order to be eligible the candidate must:
|
7. Conditions of Employment
| The Document Management Officer will be appointed by the Executive Director, upon recommendation of the Chairperson of the Selection Committee. This vacancy notice concerns a Temporary Agent position, pursuant to Article 2 f) of the Conditions of Employment of other servants of the European Communities. The initial duration of the contract is three years, with possibility of renewal. The successful candidate will be recruited in the grade AST 4. The basic monthly salary, before any deductions or allowances, weighted for Lisbon, at 1 July 2012 for grade AST 4 first step is 3185.30 EUR. In addition to the basic salary, staff members may be entitled to various allowances, such as an expatriation allowance (16% of basic salary), household allowance, dependent child allowance and education allowance. The salary is subject to a Community tax deducted at source and staff members are exempt of national taxation. Please note that recruitment is done in the first or second step of the indicated grade, depending on the duration of the acquired professional experience. EMSA offers a comprehensive welfare package including pension scheme, medical, accident and occupational disease insurance coverage, unemployment and invalidity allowance. Further information regarding rights and conditions of employment can be found in the following document: http://ec.europa.eu/civil_service/docs/toc100_en.pdf; Please note that in line with the Staff Regulations recruited candidates shall be required to demonstrate before their first promotion the ability to work in a third European Community language. The place of employment is Lisbon, Portugal. Candidates are advised that if they are offered a post, and accept, they must undergo a compulsory medical examination to establish that they meet the standard of physical fitness necessary to perform the duties involved. |
8. Submission of Applications
| Candidates must submit their application electronically solely via the EMSA website within the deadline. Applications by any other means (hard copy or ordinary e-mail) or submitted after the deadline will not be accepted. All candidates will receive an acknowledgement of receipt for their application. EMSA is an equal opportunities employer and encourages applications from all candidates who fulfil the eligibility and selection criteria without any distinction whatsoever on any ground such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, marital status or other family situation or sexual orientation. You may apply in any of the official languages of the European Community, but it would be helpful to apply in English in order to facilitate the selection process. However you are requested to state your educational qualifications and positions held in the language of origin. |
9. The Selection Process
| For each selection process a Selection Committee is nominated. The selection is carried out in two phases: 1. In the first phase all eligible applications will be evaluated by the Selection Committee and scored against the selection criteria. Please note that non-compliance with at least one of the essential selection criteria will result in the exclusion of the candidate from the selection process. Advantageous criteria constitute additional assets and will not result in exclusion, if not fulfilled. The advantageous criteria will be considered by the Selection Committee depending on the number of applicants meeting the essential selection criteria. On this basis, the Selection Committee will invite to the interview and to the test phase the best qualified candidates (maximum of 10), on condition that they have achieved at least 60% of the highest possible score during the evaluation of applications. Should the case arise that there are various candidates scoring the same number of points in the 10th ranking, the number of candidates to be invited will be increased accordingly to accomodate this. 2. In the second phase, the selected candidates will be invited to pass one or several written tests related to the job profile and to take part in a selection interview. During this recruitment phase, the selected candidates will be evaluated by the Selection Committee. After the interviews and tests, the Selection Committee will draw up a list of the most suitable candidates to be proposed to the Appointing Authority. Only candidates receiving at least 70% of the maximum points at interview and at the test phase will be included in the list of the most suitable candidates. The Appointing Authority will select the successful candidate and decide whether to also adopt a reserve list. The successful candidates will be informed accordingly. All candidates will receive an information letter of the outcome of their application. Please note that a binding commitment can only be made after verification of all conditions and will take the form of a contract signed by the Executive Director. The reserve list will remain valid for a period of 1 year following its establishment. Therefore candidates whose name will be put on a reserve list could be offered a contract during this period of time. Please note however that inclusion in the reserve list does not guarantee recruitment. Please note that the selection process may take several months to be completed and that no information will be released during this period. Once a selection process has been completed, its status will be displayed in the e-recruitment. Please note that once you have created your EMSA profile, any correspondence regarding your application must be sent or received via your EMSA profile. For any prior enquiry, please refer to the FAQ (Frequently asked questions) section, or send an e-mail to recruitment@emsa.europa.eu Requests for information and appeal: An applicant who would like further information, or considers that he/she has grounds for complaint concerning a particular decision may, at any point in the selection procedure, request further information from the Chairperson of the Selection Committee. For information on how to lodge a complaint and/or an appeal procedure, please consult the ‘General Information for Recruitment’ overview on our website for more information: http://www.emsa.europa.eu/recruitment-info.html |
Thursday, October 30, 2014
Document Management Officer, AST4. Single Resolution Board, Brussels. Open until 31 October 2014
SINGLE RESOLUTION BOARD
VACANCY NOTICE
DOCUMENT MANAGEMENT OFFICER (DMO)
(SRB/AST/2014/008)
Type of contract
Temporary agent
Function group and grade
AST4
Duration of contract
3 years (renewable)
Area
Corporate services
Place of employment
Brussels, Belgium
Estimated monthly basic salary
€ 3,875.06
Deadline for applications
31 October 2014
Reserve list valid until
31 December 2015
The Board
The Single Resolution Board (“the Board”), as part of the Single Resolution Mechanism
(SRM), is one of the key elements of Europe's new Banking Union, along with the Single
Supervisory Mechanism. The Banking Union is essential to make Europe’s banking markets
work better and to break the link between banks and national finances.
The SRM is designed to provide Europe with an efficient and effective framework for the
resolution of banks and ensure that resolution rules are applied consistently in the euro area
and other Member States participating in the Banking Union.
The Board will carry out specific tasks to prepare for and carry out the resolution of a bank
that is failing or likely to fail. A Single Resolution Fund will be set up under the control of the
Board to ensure that medium-term funding support is available while a credit institution is
being restructured and/or resolved.
The Board's operating costs will be funded from the contributions of the banks participating
to the SRM.
The job
The Board is organising a call for expressions of interest with a view to establishing a reserve
list of Temporary Agents for the position of Document Management Officer (DMO).
1. Profile
The jobholder will be responsible for implementing the document management policy
(eDomec) approved by the Board. He/she will act as Document Management Officer (DMO)
by providing appropriate management (registration, distribution and archiving) of
documents produced or addressed to the Board, with due attention to the classification
level of sensitive documents to ensure their safe use and storage.
1.1 Tasks
The DMO’s duties will include:
•
Contribute to elaborate archiving and document management procedures, including
internal planning, co-ordination and reporting;
•
Ensure application of the rules and of the concepts (Internal Rules, life cycle concept,
Information Society, etc.) concerning in particular registration, filing, conservation
and transfers of documents (both paper and electronic);
•
Supervise and participate to all mandatory trainings organised for staff of the Board
on the area of document management;
•
Secure the physical protection, conservation and disposition (retention or
elimination) of the documents, records and files (on paper and on modern supports)
transferred to the SRB's central archives in accordance with existing regulations
applicable to EU Institutions;
•
Provide access to the documents and records in the SRB's central archival
repositories to senior management and staff of the Board, taking into account the
relevant provisions concerning security and data protection;
•
Ensure the declassification of confidential documents and the analysis and
description of files from the historical, legal and administrative point of view, on
computerised systems;
•
Produce finding aids and other research tools, both on paper and in electronic
format, in order to facilitate research and to ensure the accessibility of the SRB's
legacy.
•
Provide help-desk functions for staff using mail registration or other software related
to document administration;
•
Represent the Board in the different networks related to the document management
policy of the SRB (i.e. towards the European Central Bank, National Authorities, etc.);
•
Supervise the procedures within the SRB for the registration and distribution of
incoming and outgoing mail;
•
Provide support and assistance on mail registration to secretarial staff in operational
units;
Qualifications and experience required
2. Eligibility criteria
2.1 General conditions
By the closing date of this call candidates must:
•
be nationals of a Member State of the European Union;
•
enjoy their full rights as citizens;
•
have fulfilled any obligations imposed by national laws concerning military service;
•
meet the character requirements for the duties involved;
•
be physically fit to perform their duties1.
2.2 Education
A level of post-secondary education attested by a diploma,
OR a level of secondary
education attested by a diploma giving access to post-secondary education and appropriate
professional experience of at least 3 years;
2.3 Experience
Candidates must have, at the closing date for applications, professional experience
2 of at
least 6 years, including professional experience directly relevant to the tasks of at least 4
years.
2.4 Languages skills
Have a thorough knowledge of one of the languages of the Union
3 and have a satisfactory
knowledge of another language of the Union, to the extent necessary for the performance of
the duties.
3. Selection criteria
Essential:
•
Suitability to perform the tasks described in Section 1.1;
•
Sound knowledge of and proven professional experience in the field in the field of
document management;
1
Before taking up his/her duties, the successful candidate will undergo a medical examination by one of the
institutions’ medical officers.
2
Professional experience will be counted from the date on which the applicant acquired the minimum
qualification for access to the profile in question. Only duly documented professional activity (i.e. remunerated
employment or self-employment) is taken into account. Part-time work will be taken into account in proportion
to the percentage of full-time hours worked. Periods of education or training and unremunerated traineeships
are not taken into account Fellowships, grants and PhDs can be counted as professional experience up to a
maximum of 3 years. Any given time period can be counted only once (e.g. if the applicant had a full-time job
and did freelance consultancy work in the evenings and weekends, the days spent on the latter will not be
added to the period of the former).
3
Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, Irish, German, Greek, Hungarian,
Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish.
•
Excellent organisational skills;
•
Ability to manage priorities, work under pressure and meet tight deadlines;
•
Developed sense of initiative and a proactive attitude;
•
Experience of working in multicultural teams;
•
Strong analytical skills;
•
Excellent command of written and spoken English.
Advantageous:
•
Experience in working during the start-up phase of an organisation;
•
Strong command of IT tools related to the protection of sensitive data;
•
Educational background and/or training in areas relevant to the position.
The selection process
4. How to apply
You may apply through the EU CV Online system
4.
Please note that this selection procedure is published in parallel with the temporary agent
selections for seven other profiles at the Single Resolution Board. You may apply for
only
one
profile.
To be able to apply online via the EU CV online database, candidates must first create an
account or sign in to an existing account. If not done already, candidates must first fill in the
electronic CV. Applications shall be made in English. Once the CV is completed, candidates
may choose and apply to the call of interest of their choice. Candidates are advised to fill out
all relevant fields of the application. All technical questions concerning EU CV online must be
sent through the Contact page of EU CV online.
Before applying, you should carefully check whether you meet all the eligibility criteria.
It is your responsibility to complete your online registration in time. We strongly advise you
not to wait until the last few days before applying, since heavy internet traffic or a problem
with the internet connection could lead to your online registration being interrupted before
you complete it, thereby obliging you to repeat the whole process. Once the deadline has
passed, you will no longer be able to register.
No supporting documents are required at this stage – these will be required later from
candidates invited to interview (see section 5.3).
On completion of your online registration, you will receive on screen a registration number,
which you must note. Once you receive this number, the registration process is finished. This
will be your reference number in all matters concerning your application. If you do not
receive a number, your application has not been registered!
4
EU CV Online is the tool used by the European Commission for recruitment of staff on temporary basis.
An acknowledgement of your application will be sent to the e-mail address indicated in your
application. It is your responsibility to verify that you provide the correct e-mail address.
Deadline for applications: 31 October 2014 (12:00 Brussels time)
You may apply at:
https://ec.europa.eu/dgs/personnel_administration/open_applications/CV_Cand/index.cf
m?fuseaction=premierAcces
If you have a disability that prevents you from registering online, you may submit your
application (CV and letter of motivation) on paper by registered mail
5, postmarked no later
than the closing date for registration. All subsequent communication between the
Commission and you will be by post. In this case, you must enclose with your application a
certificate attesting your disability, issued by a recognised body. You should also set out on a
separate sheet of paper any special arrangements you think are needed to make it easier for
you to take part in the selection.
If you require more information and/or encounter technical problems, please send an e-mail
to
MARKT-SRB-RECRUITMENT@ec.europa.eu.
5. Steps of the selection procedure
5.1 Admission to the selection procedure
After the deadline for online registration, the selection committee will check the submitted
applications against eligibility criteria described in Section 2. Applications satisfying these
conditions will then be assessed against the selection criteria under Section 3.
5.2 Initial assessment of the applications
The selection committee will assess each eligible application according to the qualifications
and training, professional experience and motivation of the candidate with respect to the
profile described in Section 1.1.
5.3 Invitation to assessment phase
Following the initial assessment of the applications, the most suitable candidates for the
post will be invited to an interview which will be held in Brussels. Apart from the interview,
the assessment of candidates at this stage may also involve additional tests.
Details of the time, date and address of the interview will be communicated to candidates in
due time.
5
European Commission, Directorate General for Internal Market and Services, Taskforce for the creation of the
Single Resolution Board, SPA2 09/29, B-1049 Brussels
Candidates invited will be requested to submit, on the day of the interview, a non-certified
copy of their diploma(s) and evidence of their professional experience, clearly indicating the
starting and finishing dates, the function(s) and the exact nature of the duties carried out.
Prior to contract signature, the successful candidate(s) will be required to provide original
versions of documents proving the eligibility criteria.
5.4 The assessment phase
An interview and any other test(s) with the selection committee will enable it to carry out an
assessment of the candidate according to the selection criteria described in Section 3.
The assessment phase will be conducted in English.
5.5 Verification of documents and scrutiny
The candidates' application will be checked against supporting documents provided in order
to confirm the accuracy and eligibility of the application.
If, at any stage in the procedure, it is established that the information in an application has
been knowingly falsified, the candidate will be disqualified from the selection process.
You will also be disqualified if you:
•
do not meet all the eligibility criteria;
•
do not provide all the required supporting documents.
5.6 Reserve list
The selection committee will place the most suitable eligible candidates on a draft reserve
list. This draft will be submitted to the acting Chair of the Board for approval. The adopted
reserve list will be valid until 31 December 2015. Reserve lists may be extended by decision
of the Board. Prior to being offered a post, candidates on a reserve list may be required to
undergo further evaluation by the Board (e.g. including a further interview).
Inclusion on a reserve list does not imply any entitlement to employment in the Single
Resolution Board.
Other important information
6. General information
6.1 Equal opportunities
The European Commission, on behalf of the Board, applies a policy of equal opportunities
and accepts applications without discrimination on any grounds.
6.2 Selection committee
A selection committee will be appointed. Please note that the selection committee's internal
proceedings are strictly confidential and that any contact with its members is strictly
forbidden.
6.3 Approximate timetable
The selection process may take some months to be completed; no information will be
released during this period. The selection panel intends to finalise the recruitment process
for this vacancy by early 2015, with a view for the selected candidate to take office in
February/March 2015.
6.4 Recruitment conditions / Career
Successful candidates may be offered a contract as a temporary agent in accordance with
the conditions of employment of other servants of the European Communities for an initial
period of 3 years, renewable for another period of 3 years. After the second period, the
contract may be renewed for an indefinite period.
The place of employment is Brussels (Belgium), where the Board will be based.
6.5 Remuneration
Successful applicants who are offered a contract of employment will, on their entry into
service, be placed in step 1 or step 2 of the AST4 grade, according to the length of their
professional experience. The basic monthly salaries for grade AST4 Officials, as at 1 January
2014 in Brussels, are:
•
Step 1: € 3,875.06
•
Step 2: € 4,037.89
In addition to the basic salary, staff members may be entitled to various allowances, in
particular expatriation allowance, household allowance, dependent child allowance and
education allowance. The salary is subject to a Community tax deducted at source and staff
members are exempt of national taxation.
6.6 Protection of personal data
As the body responsible for organising the competition, the Board ensures that applicants’
personal data are processed as required by Regulation (EC) No 45/2001 of the European
Parliament and of the Council of 18 December 2000 on the protection of individuals with
regard to the processing of personal data by the Community institutions and bodies and on
the free movement of such data (Official Journal of the European Communities, L 8 of 12
January 2001). This applies in particular to the confidentiality and security of such data.
6.7 Appeal procedure
If a candidate considers that he/she has been adversely affected by a particular decision,
he/she can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the
European Communities and Conditions of employment of other servants of the European
Communities, at the following address:
European Commission
DG Internal Market and Services
Taskforce for the creation of the Single Resolution Board
Selection procedure: Ref. SRB/AST/2014/008
Rue de Spa 2, Office 09/029
1049, Brussels,
Belgium
The complaint must be lodged within 3 months. The time limit for initiating this type of
procedure (see Staff Regulations as modified by Council Regulation No 723/2004 of 22
March 2004 published in the Official Journal of the European Union L 124 of 27 April 2004 –
http://europa.eu./eur-lex) starts to run from the time the candidate is notified of the act
adversely affecting him/her.
Subscribe to:
Posts (Atom)
