| Posting Title: | INFORMATION MANAGEMENT OFFICER, P4 | Job Code Title: | INFORMATION MANAGEMENT OFFICER | Department/Office: | United Nations Environment Programme | Duty Station: | NAIROBI |
| Posting Period: | 17 March 2020 - 30 April 2020 | Job Opening Number: | 20-Information Management Systems-UNEP-131982-R-Nairobi (X) | Staffing Exercise | N/A |
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is
the leading global environmental authority that sets the global
environmental authority that sets the global environmental agenda,
promotes the coherent implementation of the environmental dimension of
sustainable development within the United Nations system and serves as
an authoritative advocate for the global environment. UNEP’s Law
Division is the lead Division charged with carrying out the functions of
UNEP in the field of environmental law, governance and related policy
issues, including those related to multilateral environmental agreements
(MEAs). To fulfill its mandate, the work of the Law Division focuses
on: leading the international community in the progressive development
of environmental law; supporting States in the development and
implementation of legal, institutional and policy measures that address
emerging and important environmental challenges; facilitating
cooperation and coordination among MEAs and between UNEP and those
agreements; working with MEA Secretariats to support Parties to the
respective MEAs in implementing their treaty obligations; and
facilitating policy dialogue among States on issues relating to
international environmental law and governance. This position is located
in the Law Division in Nairobi, Kenya. Under the overall supervision of
the Director and Deputy Director and day-to-day guidance and
supervision of the Head of the Programme Delivery and Management Unit of
the Division, the incumbent is responsible for managing the Division’s
Knowledge Management and Communication priorities. Within delegated
authority the Information Managerment Officer will be responsible for
the following duties:
1.
Directs the further development and operation of knowledge management
systems at the Division to generate, collect, maintain and disseminate
information on environmental law and governance, including MEAs.
- Takes the lead in strategy, planning, development and implementation of large, complex publication information management initiatives in the field of environmental law and governance, including MEAs (e.g. global promotion initiatives, broad-reaching subject specific issues, etc.); in close collaboration with the Communications Division and other relevant Units/Divisions, develops ways to implement campaigns system-wide and to incorporate the campaign message and themes into all relevant events and product
2. Contributes to the formulation of overall policies, procedures, objectives and guidelines affecting the development and maintenance of the Division’s non-current records and archives and delivery of reference services, archival description and systems management.
- Takes the lead in compiling information from various knowledge repositories and web resources.
Manages publications programme; produces materials for print/electronic/voice/visual media.
- Coordinates preparation of material for newsletters, periodicals, reports and books and edits drafts.
- Builds partnerships and information networks; plans and oversees maintenance of publicly accessible information materials on UNEP as they relate to environmental law and governance, including MEAs; plans and develops outreach activities in close collaboration with Communications Division.
3. Manages the day-to-day operation of the team responsible for knowledge management and communication at the Division, including participating in coordination of substantive and administrative activities of the team, interpreting and disseminating policy, providing procedural advice, improving reporting systems, handling operational and administrative queries, preparing budget submissions, establishing and/or coordinating training programmes and monitoring and evaluating results.
- Evaluates applications and cost-effectiveness of services in relation to technology options and prepares data and recommendations for decision-making.
4. Develops project proposals and identify sources and seeks funding and other assistance for major campaigns.
- Act as a focal point between the Communication Division and all MEAs on all communication needs and activities
5. Performs other duties as assigned.
- Takes the lead in strategy, planning, development and implementation of large, complex publication information management initiatives in the field of environmental law and governance, including MEAs (e.g. global promotion initiatives, broad-reaching subject specific issues, etc.); in close collaboration with the Communications Division and other relevant Units/Divisions, develops ways to implement campaigns system-wide and to incorporate the campaign message and themes into all relevant events and product
2. Contributes to the formulation of overall policies, procedures, objectives and guidelines affecting the development and maintenance of the Division’s non-current records and archives and delivery of reference services, archival description and systems management.
- Takes the lead in compiling information from various knowledge repositories and web resources.
Manages publications programme; produces materials for print/electronic/voice/visual media.
- Coordinates preparation of material for newsletters, periodicals, reports and books and edits drafts.
- Builds partnerships and information networks; plans and oversees maintenance of publicly accessible information materials on UNEP as they relate to environmental law and governance, including MEAs; plans and develops outreach activities in close collaboration with Communications Division.
3. Manages the day-to-day operation of the team responsible for knowledge management and communication at the Division, including participating in coordination of substantive and administrative activities of the team, interpreting and disseminating policy, providing procedural advice, improving reporting systems, handling operational and administrative queries, preparing budget submissions, establishing and/or coordinating training programmes and monitoring and evaluating results.
- Evaluates applications and cost-effectiveness of services in relation to technology options and prepares data and recommendations for decision-making.
4. Develops project proposals and identify sources and seeks funding and other assistance for major campaigns.
- Act as a focal point between the Communication Division and all MEAs on all communication needs and activities
5. Performs other duties as assigned.
PROFESSIONALISM:
Knowledge of different aspects of public information and communication.
Ability to address a range of issues in the context of political
developments, public attitudes and local conditions. Ability to
conceptualize, design and implement major information campaigns. Ability
to rapidly analyze and integrate diverse information from varied
sources. Ability to diplomatically handle sensitive situations with
target audiences and cultivate productive relationships. Ability to
produce a variety of written communications products in a clear, concise
style. Ability to deliver oral presentations to various audiences.
Shows pride in work and in achievements; demonstrates professional
competence and mastery of subject matter; is conscientious and efficient
in meeting commitments, observing deadlines and achieving results; is
motivated by professional rather than personal concerns; shows
persistence when faced with difficult problems or challenges; remains
calm in stressful situations. Takes responsibility for incorporating
gender perspectives and ensuring the equal participation of women and
men in all areas of work.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Advanced
university degree (Master’s degree or equivalent) in communication,
international relations, international law, public administration,
environmental policies/management or information and knowledge
management. A first-level university degree in combination with
qualifying experience may be accepted in lieu of the advanced university
degree.
A
minimum of seven (7) years of progressively responsible experience in
public information management and/or communication of environmental law,
sustainable development and/or environmental policies/management is
required.
Experience working at an international level is desirable.
Experience working at an international level is desirable.
English
and French are the working languages of the United Nations Secretariat.
For this position, fluency in oral and written English is required.
Knowledge of another UN working language is an asset.
Evaluation
of qualified candidates for this position may include a substantive
assessment which will be followed by a competency-based interview.
This
position is open for recruitment for an initial period of one year and
may be subject to extension. Staff members are subject to the authority
of the Secretary-General and to assignment by Him or her. In this
context, all staff are expected to move periodically to new functions in
their careers in accordance with established rules and procedures. The
United Nations Secretariat is committed to
achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. 1. All applicants are strongly encouraged to apply on-line as soon as possible
after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
2. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira "Need Help?" link.
Pursuant to section 7.11 of ST/AI/2012/2/ Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.
Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.
Individual contractors and consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for professional and higher temporary or fixed-term positions. and their applications will not be considered.
achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. 1. All applicants are strongly encouraged to apply on-line as soon as possible
after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
2. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira "Need Help?" link.
Pursuant to section 7.11 of ST/AI/2012/2/ Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.
Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.
Individual contractors and consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for professional and higher temporary or fixed-term positions. and their applications will not be considered.
According
to article 101, paragraph 3, of the Charter of the United Nations, the
paramount consideration in the employment of the staff is the necessity
of securing the highest standards of efficiency, competence, and
integrity. Candidates will not be considered for employment with the
United Nations if they have committed violations of international human
rights law, violations of international humanitarian law, sexual
exploitation, sexual abuse, or sexual harassment, or if there are
reasonable grounds to believe that they have been involved in the
commission of any of these acts. The term “sexual exploitation” means
any actual or attempted abuse of a position of vulnerability,
differential power, or trust, for sexual purposes, including, but not
limited to, profiting monetarily, socially or politically from the
sexual exploitation of another. The term “sexual abuse” means the actual
or threatened physical intrusion of a sexual nature, whether by force
or under unequal or coercive conditions. The term “sexual harassment”
means any unwelcome conduct of a sexual nature that might reasonably be
expected or be perceived to cause offence or humiliation, when such
conduct interferes with work, is made a condition of employment or
creates an intimidating, hostile or offensive work environment, and when
the gravity of the conduct warrants the termination of the
perpetrator’s working relationship. Candidates who have committed
crimes other than minor traffic offences may not be considered for
employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE
UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT
PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE
UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’
BANK ACCOUNTS.
