Tuesday, June 8, 2010

Records Management and Archives Assistant, G5. ICC. Open until 1 July 2010.

Records Management and Archives Assistant (G5)
Applications must be accompanied by a fully completed ICC Personal History Form. The ICC will not accept other than the ICC Personal History Form.

Vacancy Announcement No. 10-ITC-055-RE
Deadline For Applications 01.07.2010
Post number ICC-3260-E-GOL-1414
Duty Station The Hague
Organizational Unit Information Technology and Communications Section, Registry
Type of Appointment and duration One year with the possibility of extension (six months probationary period)
Minimum net annual salary (single rate) € 36,408

Duties and Responsibilities
The International Criminal Court uses HP TRIM as its electronic document and records system, for both judicial and administrative records.

We are now in the process of implementing TRIM fully within the Court and in detailing integration requirements with other systems (e.g. SAP ERP, Electronic Court Management System). Working in the ICT Section, Information Services Unit; the Records Management and Archives Assistant will assist the organization in fully utilizing the ICC’s investment in HP TRIM as an enterprise-wide solution and contribute to continued uptake and reliability of the system.

Under the direct supervision of the Records Management and Archives Officer, the successful candidate will be responsible for the following duties::

1. Provide system support for users and respond to staff queries on the use of the Court’s electronic document and records system (HP TRIM).

2. Provide expertise and support activities for Court-wide scanning solutions.

3. Assist in administering the records and management policy and in providing assistance to the business units in its implementation.

4. Develop EDRMS training programs and make changes in format and content according to specific target audiences.

5. Any other tasks assigned by the Records Management and Archives Officer.

1. Completion of secondary education. University degree in library science, archiving, computer science or related field would be an asset.

2. At least 6 years of work experience, of which at least 2 are in Information Management. University degree in relevant field may be considered as a substitute for two years’ working experience.

3. Knowledge of contemporary records management software and basic computer applications for word-processing, e-mail, spreadsheets and databases.

4. Ability to describe and document business processes and produce training documentation.

5. Demonstrable ability to work with confidential information.

6. Hands-on experience of the HP TRIM and / or HP TRIM Administration an asset.

7. Relevant training and certification in Records Administration, Information Management or Information Technology an asset.

Proficiency in one of the working languages English or French is required. Working knowledge of the other working language is desirable. Knowledge of another official language of the Court would be considered as an additional asset.

The Court reserves the right not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.

The International Criminal Court is a member organization of the Inter-Organization Mobility Accord and is interested in secondment of staff from organizations of the United Nations Common System.

Thursday, June 3, 2010

Information Management Officer, A.2. NATO HQ. Open until 23 July 2010

Brussels, 28th May 2010
LOCATION: NATO Headquarters, Brussels, Belgium
TITLE: Information Management Officer

Under the direction and guidance of the Head, Archives and Information Management, the Information Management Officer develops policy and standards based on international best practices and develops innovative forms of service and new ways in which services can be provided to customers and stakeholders.

The incumbent must:
• have a university degree with specialisation in archival, library or information science or a relevant combination of academic qualifications and experience;
• have at least seven years of progressively responsible experience in information management functions, especially in the analysis of information flows;
• have experience in evaluating and implementing systems and procedures for archives and document/records management;
• have experience in implementing a change agenda, with involvement in change management processes;
• have records management experience in all aspects of the life-cycle management of records;
• have experience with Information Communication Technology (ICT) systems and their application to recordkeeping and archives management, in particular, experience working with Electronic Records and Document Management System (ERDMS) and Enterprise Content Management (ECM);
• be fluent, orally and in writing, in one of the two official languages of the Organization with a good working knowledge of the other.

The following would be considered an advantage:
• international experience, particularly in international organisations.

Project Management
Lead and participate in project management for information management projects, contributing to feasibility studies, systems analysis, design, development and implementation of systems.
Stakeholder Management
Develop innovative forms of service and new ways in which services can be provided to customers and stakeholders.
Information Management
Analyse information flows and formulate functional needs for information management systems and procedures throughout NATO Headquarters (HQ).
Expertise Development
Promote and ensure the adherence to NATO standards, and assist in the development of new standards in the field of information management. Remain current and implement international best practices and standards in the field of information management.
Knowledge Management
Assist the Head, Archives and Information Management in developing and promulgating information management policy, standards and procedures based on international best practices.
Perform any other related duty as assigned.

The incumbent will report to the Head of Archives and Information Management. He/she will also work in close collaboration with the staff of the International Staff (IS) Archives and Information Management Service, the International Military Staff (IMS) Registry, Information and Knowledge Management (IKM) Staff of the two Strategic Commands (Bi-SC) and the ICT Staff of NATO HQ.

The incumbent will demonstrate the following competencies:
• Initiative
• Teamwork
• Analytical Thinking
• Achievement
• Customer Service Orientation
• Conceptual Thinking
• Empathy

This is considered a post of a technical nature in which turnover of the incumbent is required. The maximum period of service in such a post is six years.
The successful applicant will be offered a definite duration contract of three years' duration, which may be renewed for a period of up to three years.
If the successful applicant is seconded from a national administration, public institution or the armed forces of a NATO member state, he or she will be offered a three year definite duration contract which, subject also to the agreement of the national authority concerned, may be renewed for a further period of up to three years.
Full information on the revised contract policy for staff who apply for posts advertised on or after 1st September 2007, can be found under "Contract Policy" in the Recruitment Section of the NATO HQ Internet website www.nato.int/structur/recruit/working-for-nato.html
Serving staff will be offered a contract in accordance with the contract policy which applies to them.

• Applications, indicating the staff vacancy number and job title, must be submitted using the NATO application form, which is available on the Recruitment web site (www.nato.int/structur/recruit/how-to-apply.html)
Closing date for applications: Friday 23rd July 2010.
• When returning the application form via e-mail, a maximum of one attachment in A4 format using WORD may be included. NOTE: it is imperative that the subject line of your e-mail indicates the Staff Vacancy reference number and the Division concerned only (i.e. A 36(2010) EM/AIM). Your application will not be taken into consideration if this information is omitted from the subject line of your e-mail.
• Please note that only applicants who succeed in the initial screening will receive a response. In order to follow the status of a vacancy please refer to the web page “update on previous vacancies” on the NATO employment web site (www.nato.int/structur/recruit/vacancies-upd.html).
• Due to the broad interest in NATO and the large number of potential candidates, telephone, e-mail or telefax enquiries cannot be dealt with.
• Please note that we accept applications electronically without a photograph and without a signature at this stage in the process.
• Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) and approval of the candidate’s medical file by the NATO Medical Adviser and the Organization’s insurers.
• Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.
• Please note that we can only accept applications from nationals of NATO member countries.
NB: Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.
EMIM0391 – CTS