Information Management Officer, A.2. NATO HQ. Open until 23 July 2010

Brussels, 28th May 2010
NOTIFICATION OF A "A" GRADE VACANCY
NATO INTERNATIONAL STAFF
OPEN TO NATIONALS OF NATO MEMBER STATES ONLY
STAFF VACANCY N° A 36(2010)
LOCATION: NATO Headquarters, Brussels, Belgium
DIVISION: EXECUTIVE MANAGEMENT
INFORMATION, COMMUNICATION AND TECHNOLOGY MANAGEMENT
ARCHIVES AND INFORMATION MANAGEMENT
TITLE: Information Management Officer
GRADE: A.2

1. SUMMARY
Under the direction and guidance of the Head, Archives and Information Management, the Information Management Officer develops policy and standards based on international best practices and develops innovative forms of service and new ways in which services can be provided to customers and stakeholders.

2. QUALIFICATIONS AND EXPERIENCE
ESSENTIAL
The incumbent must:
• have a university degree with specialisation in archival, library or information science or a relevant combination of academic qualifications and experience;
• have at least seven years of progressively responsible experience in information management functions, especially in the analysis of information flows;
• have experience in evaluating and implementing systems and procedures for archives and document/records management;
• have experience in implementing a change agenda, with involvement in change management processes;
• have records management experience in all aspects of the life-cycle management of records;
• have experience with Information Communication Technology (ICT) systems and their application to recordkeeping and archives management, in particular, experience working with Electronic Records and Document Management System (ERDMS) and Enterprise Content Management (ECM);
• be fluent, orally and in writing, in one of the two official languages of the Organization with a good working knowledge of the other.

DESIRABLE
The following would be considered an advantage:
• international experience, particularly in international organisations.

3. MAIN ACCOUNTABILITIES
Project Management
Lead and participate in project management for information management projects, contributing to feasibility studies, systems analysis, design, development and implementation of systems.
Stakeholder Management
Develop innovative forms of service and new ways in which services can be provided to customers and stakeholders.
Information Management
Analyse information flows and formulate functional needs for information management systems and procedures throughout NATO Headquarters (HQ).
Expertise Development
Promote and ensure the adherence to NATO standards, and assist in the development of new standards in the field of information management. Remain current and implement international best practices and standards in the field of information management.
Knowledge Management
Assist the Head, Archives and Information Management in developing and promulgating information management policy, standards and procedures based on international best practices.
Perform any other related duty as assigned.

4. INTERRELATIONSHIPS
The incumbent will report to the Head of Archives and Information Management. He/she will also work in close collaboration with the staff of the International Staff (IS) Archives and Information Management Service, the International Military Staff (IMS) Registry, Information and Knowledge Management (IKM) Staff of the two Strategic Commands (Bi-SC) and the ICT Staff of NATO HQ.

5. COMPETENCIES
The incumbent will demonstrate the following competencies:
• Initiative
• Teamwork
• Analytical Thinking
• Achievement
• Customer Service Orientation
• Conceptual Thinking
• Empathy

6. CONTRACT
This is considered a post of a technical nature in which turnover of the incumbent is required. The maximum period of service in such a post is six years.
The successful applicant will be offered a definite duration contract of three years' duration, which may be renewed for a period of up to three years.
If the successful applicant is seconded from a national administration, public institution or the armed forces of a NATO member state, he or she will be offered a three year definite duration contract which, subject also to the agreement of the national authority concerned, may be renewed for a further period of up to three years.
Full information on the revised contract policy for staff who apply for posts advertised on or after 1st September 2007, can be found under "Contract Policy" in the Recruitment Section of the NATO HQ Internet website www.nato.int/structur/recruit/working-for-nato.html
Serving staff will be offered a contract in accordance with the contract policy which applies to them.

HOW TO APPLY
• Applications, indicating the staff vacancy number and job title, must be submitted using the NATO application form, which is available on the Recruitment web site (www.nato.int/structur/recruit/how-to-apply.html)
• Closing date for applications: Friday 23rd July 2010.
• When returning the application form via e-mail, a maximum of one attachment in A4 format using WORD may be included. NOTE: it is imperative that the subject line of your e-mail indicates the Staff Vacancy reference number and the Division concerned only (i.e. A 36(2010) EM/AIM). Your application will not be taken into consideration if this information is omitted from the subject line of your e-mail.
• Please note that only applicants who succeed in the initial screening will receive a response. In order to follow the status of a vacancy please refer to the web page “update on previous vacancies” on the NATO employment web site (www.nato.int/structur/recruit/vacancies-upd.html).
• Due to the broad interest in NATO and the large number of potential candidates, telephone, e-mail or telefax enquiries cannot be dealt with.
• Please note that we accept applications electronically without a photograph and without a signature at this stage in the process.
• Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) and approval of the candidate’s medical file by the NATO Medical Adviser and the Organization’s insurers.
• Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.
• Please note that we can only accept applications from nationals of NATO member countries.
NB: Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.
EMIM0391 – CTS