Archiving Services Supervisor. OECD, Paris. Open until 14 March 2021

Archiving Services Supervisor(

Job Number:

 14170)

Application Closing Date

: 15-03-2021, 6:59:00 AM

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 37 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

Within the Executive Directorate, working closely with business partners, the Digital, Knowledge and Information Service (EXD/DKI) designs and provides secure digital solutions, IT and information management services and the technologies to deliver efficient corporate services, meet business partners’ needs and to support and enhance the OECD’s global role in building knowledge, communicating with the world and interacting with governments to inform and influence policy-making.

The Digital Workplace Services Division (EXD/DKI/DWS) provides corporate-wide user services managed by EXD/DKI including the IT Service Desk, local equipment support, IT Training, information (library and archives), printing and mail services.

EXD/DKI/DWS is looking for an Archiving Services Supervisor to champion the Organisation’s digital heritage, assure the preservation of corporate records and provide efficient corporate archiving and library services, in line with industry best practices and compliance with corporate policies. Reporting to the Head of User Support Management, the incumbent will supervise a small team. S/he will have broad operational experience and a track record delivering operational excellence, complemented by strong interpersonal skills, rigour and supervisory experience.

 

Main Responsibilities

Digital Heritage and Archives Management

• Provision archiving services in compliance with the corporate information management policy, industry standards and best practices; furnish agreed library services.
• Ensure delivery of high-quality archiving and library  services to meet client requests and  in line with Service Level Agreements.
• Assure high quality corporate records metadata compliant with current corporate policies.
• Coordinate responses to external researchers and preparation of declassified archives for consultation.
• Update and maintain client guidance and operational procedures, contribute to related documentation as required.
• Demonstrate operational excellence, ensuring file schema, user acccount and access management in compliance with current corporate policies.
• Propose and implement innovative approaches to enhance corporate awareness and use of the Organisation’s digital heritage and archives.

Supervision and Reporting

• Provide guidance and day-to-day supervision to the Archiving Services team, this will include, organising staff presence to meet operational purposes and drafting, maintaining and ensuring compliance with pertinent policies and operational procedures.
• Encourage inclusion, teamwork, sharing and client focus through effective and continuous performance management carried out with the Head of Unit.
• Manage operational relationship with  external service providers.
• Provide regular reporting on team activity and service provision for inclusion in KPIs and other management reports.

 

Ideal Candidate Profile

Academic Background

• A university degree in information science/management, archiving, library services or a related discipline.

Professional Background

• At least three years’ relevant experience provisioning professional archives, information management or library services and working with Content Management Systems.
• Proven experience proposing and implementing efficient use of archive storage space, ensuring application of weeding, digitisation and destruction in line with Best Practices and compliance with agreed standards and schedules.
• Proven experience maintaining archives inventories and activity reporting.
• Sound experience in a client service role including external provider management.
• Demonstrated experience supervising staff in a cross-cultural environment, preferably in an International Organisation or National Administration.

Tools

• MS Office/M365 Suite.
• Content Management Systems, experience with LiveLink and OpenText Content Server would be an advantage.
• Knowledge of industry standards including ISO 15489 and recent updates to the norm.

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.
• Knowledge of other languages would be an asset.

Core Competencies

• For this role, the following competencies would be particularly important: Achievement focus, Analytical thinking, Flexible thinking, Managing resources, Teamwork and Team leadership, Client focus, Organisational knowledge.
• Please refer to the level 2 indicators of the OECD Core Competencies.

 

Contract Duration

• Three-year fixed term appointment, with the possibility of renewal.

 

What the OECD offers

• Monthly base salary starting from 4,107 EUR, plus allowances based on eligibility, exempt of French income tax.

 

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal. 

3 Traineeships in the Information Governance Division. ECB, Frankfurt. Open until 15 July 2020

Traineeships in the Information Governance Division

Reference 2020-298-TRA

Type of contract Traineeship

Who can apply EU nationals eligible for our traineeship programme
(https://www.ecb.europa.eu/careers/what-weoffer/
traineeship/html/index.en.html)

Salary The trainee grant is €1,070 per month plus an accommodation
allowance.

Working time Full-time

Place of work Frankfurt am Main, Germany

Closing date for
applications
15 July 2020

Your team
You will be part of the Information Governance Division in the Directorate General Secretariat. Our
Division provides records management and archival services, including managing the ECB’s
document and records management system, and library information services. In addition, the Division
develops, maintains and guides the implementation of information management policies and
procedures and is responsible for related training, maintenance and support.
We are currently devising an Enterprise Information Management strategy and laying the foundations
for a knowledge management programme, which will involve taking a holistic approach to managing
the ECB’s information and knowledge assets.

The Division is seeking to recruit three trainees: two in the Archives and Records Management team
within the Information Governance Policies Section and one in the Library team within the Knowledge Solutions Section.
The ECB is an inclusive employer and we strive to reflect the diversity of the population we serve. We encourage you to apply, irrespective of your gender, gender identity, ethnicity, sexual orientation, age, religion, disability or other characteristics.

Your role
 
As a trainee in the Archives and Records Management team you will:
be part of the centralised Archives and Records Management Support Service and be involved
in a wide range of operational tasks related to how information is created, processed, stored
and preserved for future use, in a highly specialised environment;
specify and/or test functional requirements for electronic records management and archives
management/digital preservation systems;
support the quantitative and qualitative monitoring and reporting of information management
practices;
support the implementation of the ECB’s retention policy for paper and digital records;
help to acquire, appraise and describe archival material to meet business and organisational
needs;
contribute to the Division’s information management projects, including digital archiving and
preservation, external collaboration, digitalisation of archival material and the opening of the
ECB’s historical archives to the general public.
help to develop and update the ECB’s information management policies, procedures and
guidance;
help to streamline guidance and raise staff awareness to encourage adherence to the ECB’s
information management policies and procedures.

As a trainee in the Library team you will:
provide reference services and research support, using print and electronic information
resources;
help to provide customised information services to meet business and research needs,
including by scanning relevant publications, searching online databases, monitoring news and
setting up alerts;
help to develop tailored alert services and prepare annotated reading lists on topics related to
the ECB;
promote and raise awareness of available resources and services.
The traineeship offers you an excellent opportunity to gain experience in providing information
services in an institutional environment and to gain insight into various topics related to the ECB’s
activities. You will be part of a dynamic and multicultural team that strives for continuous innovation to make a positive impact on the lives of European citizens.

Qualifications, experience and skills

Essential:
a bachelor’s degree or higher qualification in information, archives and/or records management
or library studies, or, if your first degree is not in this field, a postgraduate diploma, master’s
degree or higher qualification – or enrolment in a postgraduate course – in any of these
subjects;
a working knowledge of Microsoft Office, in particular Word, Excel, PowerPoint and Outlook;
an awareness of and interest in the role and functioning of the ECB;
an advanced (C1) command of English and an intermediate (B1) command of at least one
other official language of the EU, according to the Common European Framework of Reference
for Languages,
https://www.coe.int/en/web/common-european-framework-reference-languages/table-1-cefr-3
.3-common-reference-levels-global-scale.

Desired:
for the traineeship in the Archives and Records Management team: knowledge of a document
management system such as OpenText Content Server, digital preservation software such as
Preservica, and/or archival cataloguing tools such as Calm and Adlib;
for the traineeship in the Library team: experience in providing library services and knowledge
of library management systems.
You are curious and eager to learn, and want to further develop your ability to analyse complex
information. You are keen to collaborate with others, pursue team goals and learn from other people’s
diverse perspectives. You strive to know and anticipate stakeholder needs, and will signal any need
for change and propose alternative solutions.

Further Information
Traineeships of six months, extendable up to 12 months in total.

Application and selection process
For further information on how to join us,
http://www.ecb.europa.eu/careers/before-you-apply/html/index.en.html.

Information Management Assistant. IOC, Lausanne. Open until 30 September 2019

Département: Olympic Foundation for Culture & Heritage
Lieu: Lausanne, Suisse
Type de contrat: Temporary
Niveau d'activité: 50%
Date d'entrée: 15.10.2019
Durée: jusqu'à 31.12.2020
Date limite pour postuler: 30.09.2019

Mission

Contribue au projet de numérisation des collections, en effectuant des contrôles de qualité sur les données. Participe à la mise en ligne de ces documents sur Olympic World Library.

Participe à la permanence du prêt, accueil et orientation des usagers.

Principales responsabilités

• Effectue une relecture systématique des fichiers pdf revenus de numérisation (assurance qualité) et établit des fichiers de corrections.
• Met en ligne les fichiers pdf numérisés sur Olympic World Library.
• Effectue la permanence des services aux clients de la Bibliothèque : accueil sur place, orientation, formation à la recherche, opérations de prêt.
• Conseille les clients dans leur recherche et les forme aux outils documentaires disponibles (catalogue en ligne, bases de données, revues électroniques, recherche sur Internet).
• Apporte sa meilleure contribution professionnelle et personnelle à l’équipe.

Formation, compétences linguistiques et informatiques

• AID ou en cours de formation en information documentaire (HES, Master).
• De langue maternelle française, avec de très bonnes connaissances de l’anglais (parlé et écrit).
• Maîtrise des outils informatiques et des technologies de l’information, des bases de données documentaires.

Compétences techniques, organisationnelles et personnelles

• Capacité à participer activement à la réalisation d’objectifs communs par son investissement et sa capacité à respecter les contributions de tous les membres d’une équipe.
• Capacité à considérer les différences interpersonnelles comme une valeur ajoutée et à interagir de manière constructive avec tout type de personnes.
• Sens de la planification et de l’organisation.

Le Comité International Olympique est une organisation indépendante à but non lucratif qui s'engage à bâtir un monde meilleur par le sport. En nous rejoignant, vous ferez partie du Mouvement olympique. Vous bénéficierez de conditions de travail flexibles dans un environnement international regroupant plus de 50 nationalités.

Chief of Section, Information Management, P-5. UNOG, Geneva. Open until 21 September 2019

Posting Title:	CHIEF OF SECTION, INFORMATION MANAGEMENT, P5
Job Code Title:	CHIEF OF SECTION, LIBRARY
Department/Office:	United Nations Office at Geneva
Duty Station:	GENEVA
Posting Period:	08 August 2019 - 21 September 2019
Job Opening Number:	19-Documentation and Information -UNOG-119060-R-Geneva (G)
Staffing Exercise	N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

                                    

Org. Setting and Reporting

The position is located in the UN Geneva Library. The Library is an ensemble of the Library Services Section, the Institutional Memory Section, and the Knowledge and Learning Commons. The incumbent will report to the Chief Librarian.

               

Responsibilities

Within delegated authority, the incumbent will be responsible for the following duties:

- Provides strategic direction, coordination, management, supervision and resource allocation for the Section’s operations. Determines priorities, establishes policies, procedures and meaningful performance measures to monitor the impact and relevance of library operations and knowledge and learning activities. Promotes continuous improvement.
- Identifies, builds and maintains strategic partnerships and promotes collaboration with information/knowledge throughout the UN Secretariat, broader UN system and information providers worldwide to increase relevance, impact, visibility and access to the Organization’s information/knowledge base. Co-ordinates participation in cross-cutting activities on information/knowledge management. Seeks synergy within the service and with UN libraries in joint utilization of the resources available. Maintains liaison with other national and international organizations. Participates in cooperative ventures and keeps abreast of developments in knowledge-based information services, techniques and technologies. Liaises with UN departments and agencies, NGOs, Member States, the host city and country, academia and the media, in the furtherance of the work of the Section. Participates in inter-agency meetings and/or prepare policy papers for such meetings.
- Oversees the programmatic and administrative tasks necessary for the provision of library and outreach operations, including preparation of budgets, reporting on budget/programme performance, recruitment, evaluation and development of staff in order to meet programme objectives in the most efficient and cost-effective way. Provides guidance on content and presentation of guided tours, operation of group programmes and on preparation, content and production of information, current awareness and capacity-building products, including responses to enquiries, background papers, audio and visual materials, social media and the internet and intranet presence. Provides guidance on collection development, maintenance and preservation, including resource description and access. Designs, conducts and evaluates programs of outreach and learning, including library events and Knowledge and Learning Commons activities, and oversees their logistical organization.
- Represents or ensures representation of the service in meetings on information/knowledge management matters, participates in inter-agency meetings and/or prepares policy papers for such meetings. Represents the Chief Librarian and Chairman, Cultural Activities Committee in cultural and other activities and events as and when required.
- Acts as executive officer for the Library, including the planning and management of financial, procurement and human resources activities.

               

Competencies

•Professionalism: Knowledge of records management and archives. Knowledge of library operations, knowledge management and electronic data management, combined with knowledge of records management and archives; Knowledge of UN finance and human resources rules and regulations. Ability to apply conceptual, analytical, and evaluative skills and identify issues, formulate opinions and make conclusions and recommendations. Ability to develop sources for data collection, assess client groups’ information needs and be innovative in the design and delivery of appropriate targeted solutions across a range of specialized areas within the organization. Ability to provide seasoned technical advice across the entire span of library and information network activities in a program covering a diversity of information needs and functions. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

•Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

•Vision: Identifies strategic issues, opportunities and risks; clearly communicates links between the Organization’s strategy and the work unit’s goals; generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities.

•Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

               

Education

Advanced university degree (Master’s degree or equivalent degree) in library and information science, archives management, or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

               

Work Experience

A minimum of 10 years of progressively responsible experience in library and information management, archives management or related area is required. Work experience in an international organization, preferably within the United Nations Common Sytem, is highly desirable. Experience in outreach, as well as in event design and management is highly desirable. Experience in archives management is desirable. Experience in formulating budgets and performance review documents is desirable.

               

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and French is required. Knowledge of another UN official language is an advantage.

               

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by a competency-based interview.

               

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Staff members of the United Nations Secretariat must fulfill the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover letter.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31 March 2019, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brazil, Brunei Darussalam, Cabo Verde, Cambodia, Central African Republic, China, Comoros, Cuba, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Indonesia, Islamic Republic of Iran, Iraq, Israel, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Republic of Korea, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, Sao Tome and Principe, Saudi Arabia, Solomon Islands, South Sudan, Suriname, Thailand, Timor-Leste, Turkey, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela.

               

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

               

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Information Management Assistant, G-6. ESCWA, Beirut. Open until 5 March 2019

Posting Title:	Information Management Assistant, G6
Job Code Title:	INFORMATION MANAGEMENT ASSISTANT
Department/Office:	Economic and Social Commission for Western Asia
Duty Station:	BEIRUT
Posting Period:	04 February 2019 - 05 March 2019
Job Opening Number:	19-Information Management Systems-ESCWA-108528-R-Beirut (O)
Staffing Exercise	N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Apply Now

Org. Setting and Reporting

This post is located within the Conference Services Section (CSS), at the Administrative Services Division (ASD) of the Economic and Social Commission for Western Asia (ESCWA). The Information Management Assistant reports directly to the Librarian, Head of the Library Unit, and will be under the overall supervision of Chief, CSS.

Responsibilities

Within delegated authority, the Information Management Assistant will be responsible for the following duties:

Archives and Records Management:

1 - Facilitates the periodic transfer of scheduled records into the Archives by liaising with Secretariat and overseas offices; ensures the completeness and accuracy of transfer documentation; and provides assistance to Secretariat staff in transfer preparations.
2 - Oversees records accessioning operations by supervising staff in receiving transfers; applies retention schedules and links to previous accessions; and breaks accessions into records series and registers identifiers in the Section database.
3 - Oversees records center operations by overseeing space allocations and associated accessions and database updating; responds to emergency disasters; and monitors environmental quality controls and arranges for the resolution of problems.
4 - Oversees disposals by liaising with relevant Secretariat staff and off-site storage and paper recycling companies; prepares background information for the review of archivists and implementing retention schedules; supervises the staging of records for disposal; and updates the Section database.
5 - Oversees contractually stored records by facilitating the establishment of contracts and monitoring compliance; prepares and arranges records for transfer to commercial storage; applies retention schedules and initiating reappraisals and disposals in consultation with archivists; registers actions in the Section database; and provides reference service.
6 - Oversees archival arrangement and description operations by identifying, planning and overseeing projects in consultation with Section archivists and in liaison with contractual archivists.
7 - Undertakes archival arrangement and description projects by researching administrative histories and providing records content analysis for purposes of series description preparation and appraisal determinations; arranges records and prepares series descriptions according to archival standards and database protocols.
8 - Oversees reference and research operations by servicing on-site and remote researchers, including the supervision of Reference staff in records identification, retrieval and reproduction services.
9 - Provides curatorial and database management for artworks and archival photograph collections.
10 - Coordinates access and declassification reviews by screening records for security-classified materials, preparing declassification review requests and updating Section database.

Library:

11 - Performs research and document delivery services using a range of specialized commercial databases in addition to standard sources and databases.
12 - Orders and ensures shipment of documents, reference materials, stationery and necessary equipment to various sites.
13 - Maintains statistics on service and workload measures.
14 - Assists in development and maintenance of relevant databases by: a) keeping data accurate and current; b) preparing new material as needed.
15 - Submits regular backup jobs for library databases on various platforms and performs other routine maintenance procedures that ensure the integrity of library data.
16 - Provides administrative support to the library, and technical assistance to its digitization operations.
17 - Performs other related work as required.

Competencies

Professionalism - Knowledge of electronic record keeping and relevant information systems and networks. Ability to undertake independent research, maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy. Ability to identify and assess issues and develop accurate retrieval tools for relevant records. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Creativity - Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.

Technological Awareness - Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

High School diploma or equivalent.

Work Experience

A minimum of seven years of experience in archives, electronic record management or related area. Experience working with Content Management Systems (CMS) is desirable.

Languages

English and French are the working languages of the United Nations. Arabic is also a working language of ESCWA. For this post, fluency in written and spoken English and Arabic is required. Knowledge of French is desirable.

Assessment

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test when they are short-listed for a job opening. Having passed the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST per applicable eligibility guidelines.

In addition to the above, the shortlisted candidates will undergo a substantive written assessment related to the functions of the post and a competency-based interview. Only short-listed candidates will be contacted.

Special Notice

Appointment against this post is on a local basis; candidates shall be recruited in the country of the duty station, irrespective of nationality and length of time the candidate may have been in the country. If no suitable candidate is identified, overseas candidates will be considered subject to a passing grade on the relevant entry-level examinations at the duty station.

Staff members are subject to the authority of the Secretary-General, who may assign them to any task or function in the organization. In this context, all staff are expected to move periodically to new functions during their careers in accordance with established rules and procedures.

The candidate is responsible for any expenses incurred in order to take the examination and, in the event of an employment offer, any costs relating to travel and relocation to the duty station.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.