Senior Evidence Assistant, G-6. ICC, The Hague. Open until 29 December 2020

 

Deadline for Applications:		29/12/2020
Organizational Unit:		Information, Knowledge and Evidence Management Section (IKEMS), Office of the Prosecutor
Duty Station:		The Hague - NL
Type of Appointment:		Fixed-Term Appointment
Minimum Net Annual Salary :		€45,607.00
Contract Duration:		To be determined

 

Important Message:

From Tuesday 17 March 2020 the Court is participating in implementing measures for containing COVID-19’s spread which may cause some delays in recruitment and on-boarding activities. Thank you for your understanding.

 

A roster of suitable candidates will be established for this post as a result of this selection process for fixed-term appointments against both established posts and positions funded by general temporary assistance (GTA).

 

Organizational Context

The Information, Knowledge and Evidence Management Section (IKEMS), headed by an Information Management Coordinator, reports directly to the Prosecutor, and combines the OTP’s information, knowledge and evidence management operations into one consolidated section. IKEMS aims to maintain a coordinated, flexible and operationally responsive IKEM support capacity throughout the OTP, in order to support the full spectrum of OTP information and evidence operations.

 

The Information and Evidence Unit (IEU), as part of IKEMS, is responsible for:

- The overall custodial services of all information and evidence possessed by the OTP, including its registration, digitization, processing, preservation, storage and disclosure.

- The facilitation and administration of evidence review in both physical and digital form.

 

It receives, acknowledges and stores communications and referrals sent to the Prosecutor under article 15 of the Rome Statute, therein also conducting the initial assessment of these communications.

 

Duties and Responsibilities

Under the direct supervision of the Head of the Information and Evidence Unit and the overall guidance of the Information Management Coordinator, the incumbent will perform the following duties:

• Receive and register evidence according to IEU standards and regulations; physically and electronically process evidence and its contents along the entire evidence continuum (receipt, ingestion and processing, storage, retrieval and disclosure);
• Actively process, coordinate and quality control the registration and processing of all types of information and evidence, including hardcopy, digital, and audio/visual evidence as well as all associated metadata;
• Act as internal and external team focal point for matters relating to evidence pipeline management (processing, metadata quality control and management, storage, retrieval, disclosure and filing of documents to Registry;
• Assist in the development, drafting and review of the IEU annual report, and support the IEU Disclosure Search Assistant with complex searches of the evidence database;
• Create, review or update procedures used for evidence ingestion, processing and management; act as the IEU quality control manager for all IEU-prepared materials (SOPs, memoranda, position papers, reports, decisions and presentations);
• Oversee and actively participate in quality controlling evidence-related metadata input and input processes, standards, efficacy, efficiency and overall quality, as well as ensuring the best use of evidence databases and tools required for the operational and procedural activities of IEU;
• Review the quality of all IEU produced material with respect to the evidence process and ensures the confidentiality, availability and integrity of the evidence collection;
• Perform other duties as assigned by the supervisor.

 

Essential Qualifications

Education:

• Diploma of secondary education.
• Additional post-secondary education or training in Law, Records, Archives, Information or Office Management is desirable.

 

Experience:

• A minimum of eight years of experience in handling large quantities of documentary and/or evidentiary materials in a legal, archival, information or evidence management role is required.
• An advanced or first-level university degree may be considered as a substitute for two years' working experience only to determine eligibility;
• Relevant experience in a legal environment is desirable;
• Experience in records management or archive roles is desirable;

 

Knowledge, skills and abilities:

• Excellent computer skills (MS Office applications, Adobe, Kofax/Ascent, HP RM8, Ringtail, Nuix, eDiscovery tools);
• Excellent organizational skills;
• Excellent communication and interpersonal skills;
• Professional and personal integrity with strong adherence to discretion;
• Strong client orientation and the ability to identify clients’ needs and proactively seek solutions;
• Demonstrated skills of applying attention to detail with complex data sheets and database searches;
• Ability to establish and maintain effective relationships with people of different educational, national, linguistic and cultural backgrounds.

 

Knowledge of Languages:

Proficiency in one of the working language of the Court, English or French, is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) would be considered an asset.

 

ICC Core Competencies

Dedication to the mission and values

- Acts consistently in accordance with the mission and values of the Organisation;

- Maintains confidentiality, acts with integrity and shows respect for diversity;

- Shows commitment to the organisation;

- Presents a positive image of the organisation during external discussions.

 

Professionalism

- Applies professional and technical expertise;

- Keeps abreast of organisational issues;

- Produces workable solutions to a range of problems.

 

Teamwork

- Listens, consults and communicates proactively;

- Handles disagreements with tact and diplomacy;

- Recognises and rewards the contribution of others.

 

Learning and developing

- Identifies development strategies needed to achieve work and career goals and makes use of developmental or training opportunities;

- Learns from successes and failures;

- Seeks feedback and gives feedback to others to increase organisational effectiveness;

- Seeks opportunities for improvement of work;

- Has an open mind and contributes to innovation.

 

Handling uncertain situations

- Adapts to changing circumstances;

- Deals with ambiguity, making positive use of the opportunities it presents;

- Plans activities and projects well in advance and takes account of possible changing circumstances;

- Manages time effectively.

 

Interaction

- Expresses opinions, information and key points of an argument clearly;

- Handles contacts with diplomacy and tact;

- Communicates in a transparent and open way with internal and external contacts while complying with confidentiality requirements.

 

Realising objectives

- Accepts and tackles demanding goals with enthusiasm;

- Keeps to agreements with others;

- Focuses on client needs;

- Takes responsibility for actions, projects and people;
- Monitors and maintains quality and productivity.

 

General Information
- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check.
- Applicants may check the status of vacancies on ICC E-Recruitment web-site.
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered.
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category.
- Applications from female candidates are particularly encouraged.
- The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.

 

Information and Records Management Officer, ML-2. KSC, The Hague. Open until 16 November 2020

Position:

Information and Records Management Officer

 

Employment Regime:

Seconded/Contracted

 

Post Category:

Management Level ML-2

 

Ref. number:

175

 

Location:

The Hague, the Netherlands

 

Availability:

ASAP

 

Component/Department/Unit

Kosovo Specialist Chambers/

Immediate Office of the Registrar

 

Security Clearance Level:

EU SECRET or equivalent

 

Open to Contributing Third

States:

Yes

 

Reporting Line:

The Information and Records Management Officer reports to the Senior Information and Records

Management Advisor.

 

Main Tasks and Responsibilities:

 To serve as a focal point to provide support and compliance advice for electronic, manual and audiovisual records, document and archives management to all functions of the Specialist Chambers

(including administrative and judicial records);

 To process accession and disposition activities, by liaising with all functions of the Specialist

Chambers regarding the transfer and/or disposal of their records;

 To perform records and archival processing activities in compliance with preservation and metadata

standards and to identify/eliminate duplicate records;

 To organise and manage electronic filing and content management systems and to help to administer

electronic document and records management systems;

 To coordinate space management within internal repositories in accordance with best practices and

records storage standards;

 To perform reference functions by advising internal and external users about records and archives

held by the Specialist Chambers and managing their accessibility;

 To ensure strict adherence to information security and data protection policies and to implement

access controls;

 To assist in the development of guidelines, SOPs, training materials and user manuals;

 To train and support users of the recordkeeping and content management systems of the Specialist

Chambers;

 To manage Library services including supervising the assigned staff, interns and contractors,

developing user requirements, optimizing Library systems and acting as task officer for Library

procurement activities;

 To undertake any other related tasks as requested by the Line Managers.

 

Essential Qualifications and Experience:

Essential

 Successful completion of University studies of at least three (3) years attested by a diploma OR a

qualification in the National Qualifications Framework which is equivalent to level 6 in the European

Qualifications Framework OR a qualification of the first cycle under the framework of qualifications

of the European Higher Education Area e.g. Bachelor's degree

AND

 A minimum of seven (7) years of relevant professional experience, after having fulfilled the

education requirements.

 

Specification of Education and Experience

 The above mentioned University degree must be in at least one of the following fields of expertise:

Archival or Library Science, History, Information and/or Records Management or other related

university studies;

 Experience in Electronic Document and Records Management Systems or Content Management

Systems;

 Demonstrable competence with Microsoft Office applications;

 Supervisory experience;

 Tact, discretion and respect for confidentiality;

 Excellent drafting and communication skills in English, both written and oral;

 Excellent organisational and interpersonal skills;

 Ability to work productively in a fast-paced, team-oriented environment, and produce accurate work

under pressure and in difficult circumstances;

 Ability to establish and maintain effective and constructive working relationships with people of

different national and/or cultural backgrounds with respect for diversity.

 

Desirable

 Experience working with national or international court records or archives;

 A qualification in the field of library, archives, records or database management;

 Knowledge of digital preservation strategies and trusted digital repositories, including a basic

understanding of ISO 14721:2012 (Open archival information system (OAIS) — Reference model);

 Experience in SharePoint and/or Microsoft 365;

 Knowledge of Integrated Library Systems and/or Electronic Discovery platforms (EDS);

 Knowledge of the functioning of the EU and in particular CSDP missions;

 Good understanding of the political, cultural and security situation of the Balkans, in particular

Kosovo

Records Assistant, AL-4. KSC, The Hague. Open until 9 August 2019

Position: Records Assistant	Employment Regime: Seconded/Contracted	Post Category: Assistant Level AL-4
Ref. number: 052	Location: The Hague, the Netherlands	Availability: ASAP
Component/Department/Unit: Kosovo Specialist Chambers/ Judicial Services Division/ Court Management Unit Reporting Line: The Records Assistant reports to the Head of Court Management Unit. Main Tasks and Responsibilities:  To receive, process and disseminate court records;  To ensure the availability and integrity of the court records in accordance with the established rules, practices and procedures;  To request and process translations of court records in accordance with the established policy and procedures;  To maintain the organization of the case file;  To manage the metadata and records in the electronic court management system in accordance with the established procedures;  To support the Record Keeper with translation requests management duties;  In consultation with the Court Officer, to respond to queries from the Chambers, parties and/or other Registry sections for information in relation to the processing of court records and, where applicable, translation requests;  To keep abreast of new or amended relevant rules and regulations;  To undertake any other related tasks as requested by the Line Managers. Essential Qualifications and Experience:  A level of secondary education attested by a diploma. AND  A minimum of one (1) year of relevant professional experience, after having fulfilled the education requirements. Specification of Education and Experience  Experience working in a similar position in an international organization or international court or hybrid or national court;  Knowledge of policies, procedures and practices related to the management of judicial records and/or translation request management;  Excellent communication skills in English, both written and oral;  Excellent computer skills in MS Office applications (Excel, Word, PowerPoint) and Adobe or similar software;  Ability to prioritize and manage a high workload on occasions;  Absolute tact and discretion;  Ability to work under stressful conditions and to prioritize and manage a high workload on occasions;  Ability to establish and maintain effective working relations as a team member in a multi-cultural and multi-national environment. Position: Records Assistant Employment Regime: Seconded/Contracted Post Category: Assistant Level AL-4 Ref. number: 052 Location: The Hague, the Netherlands Availability: ASAP Component/Department/Unit: Kosovo Specialist Chambers/ Judicial Services Division/ Court Management Unit Security Clearance Level: EU SECRET or equivalent Open to Contributing Third States: Yes Desirable  Good understanding of the political, cultural and security situation of the Balkans, in particular Kosovo;  Knowledge of the Albanian and/ or Serbian language is an asset	Security Clearance Level: EU SECRET or equivalent	Open to Contributing Third States: Yes

Archivist, P-3. MICT, Arusha. Open until 8 August 2019

UNITED NATIONS INTERNATIONAL RESIDUAL MECHANISM FOR CRIMINAL TRIBUNALS


Archivist, P3

DEADLINE FOR APPLICATIONS : 08 August 2019

DATE OF ISSUANCE : 10 July 2019

OFFICE : Registry/ Mechanism Archives and Records Section (MARS)

LOCATION : Arusha

JOB OPENING NUMBER : 19-IST-RMT-119750-R-R-ARUSHA (R)


United Nations Core Values: Integrity, Professionalism, Respect for Diversity



Organizational setting and Reporting:

The position of Archivist is located in the Mechanism Archives and Records Section (MARS), at the International Residual Mechanism for Criminal Tribunals (IRMCT), Arusha Branch. The incumbent will work under the supervision of the Archivist, Head, MARS, Arusha. The incumbent will be part of the team responsible for the management of the records of the International Residual Mechanism for Criminal Tribunals ("Mechanism") and the archives of the International Criminal Tribunal for Rwanda ("ICTR") and the International Criminal Tribunal for the former Yugoslavia ("ICTY").

*Appointment of the successful candidate to this position will be subject to budgetary approval.



Responsibilities:

 Contribute to the development of strategies, policies and procedures for the management of Mechanism records. Implement strategies, policies and procedures, in collaboration with the other Archivists.


 Advise Mechanism officials and staff on record-keeping issues and practices.

 Plan, organize, monitor and evaluate record-keeping improvement projects, contributing to feasibility studies, analysis, design, development and implementation, and assisting with recruitment / procurement of specialist skills or materials.

 Plan, organize, monitor and evaluate the development and delivery of record-keeping training programmes for Mechanism staff.

 Contribute to the development and implementation of strategies, policies and procedures for the management of the archives of the ICTR and the ICTY, and the provision of access to them. Implement strategies, policies and procedures, in collaboration with the other Archivists and the Associate Research Officer.

 Plan, organize, lead, monitor and evaluate work on acquisition, accessioning, arrangement and description, storage, preservation and conservation of archives.

 Plan, organize, lead, monitor and evaluate work on preparation and dissemination of finding aids for archives.

 Research, analyse and evaluate new systems or tools for the management of archives, and make recommendations for their deployment.

 Advise on and recommend measures to enhance the accessibility of archives.

 Advise on the determination of requests for access to archives. If access is approved, provide access, and information and assistance to requesters, in collaboration with the Associate Research Officer.

 Assist in the implementation of Mechanism advocacy and outreach programmes. Conduct research and prepare presentation and publicity material.

 Contribute to the management of MARS’ physical records repositories.

 Ensure that repositories are maintained and managed in accordance with required standards.

 Manage the transfer of records and archives from client offices.

 Manage the deaccessioning and disposition of records and archives, in accordance with established policies or instructions from client offices.

 Participate in the implementation of the Mechanism's information security and access regime. Liaise with client offices regarding information security classification, and implement decisions on classification / declassification, in collaboration with the relevant Legal Officer and Associate Research Officer.

 Contribute to the development and implementation of the Mechanism’s plans for disaster preparedness, response and recovery.

 Supervise, guide and train support staff. Supervise the work of contractors and consultants.

 Contribute to the continuous improvement of the Section's operations and services by: keeping abreast of professional developments; supporting audits of the Section's work; participating in internal reviews of the Section's work, recommending improvements and implementing approved initiatives.

 Assist the Chief Archivist / Archivist, Head, MARS Arusha in planning, budgeting, procurement, and management of finances, human resources or facilities, as required.

 Perform other duties, as required.




Core Competencies:



 Professionalism: Demonstrable knowledge of record-keeping theory and practice, and of established standards in records management and archives management. Ability to advise on record-keeping based on analysis of organizational objectives. Demonstrable conceptual, analytical and evaluative skills. Ability to conduct research and analysis, and to formulate and present recommendations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations.



 Communication – Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.




 Teamwork – Works collaboratively with colleagues to achieve organisational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.




MANAGERIAL COMPETENCIES
 Managing Performance – Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.



 Judgement/Decision-making – Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organisation. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary.




QUALIFICATIONS



Education:

Advanced university degree in archival science, records management, information management or related field. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.



Experience:

Minimum of five (5) years of progressively responsible experience in archives management, records management or information management. Experience of managing physical records in a variety of media and formats, including artefacts, is required. Experience of strict information security regimes is highly desirable. Experience with international tribunals or national courts is desirable. Experience in project management is an asset.



Language:

English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French and/or Kinyarwanda is desirable.



Assessment Method:

There may be a technical test followed by a competency-based interview.

____________________________________________________________________________________________________________

Special Notice:

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

The appointment is limited to the International Residual Mechanism for Criminal Tribunals. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.

*Appointment of the successful candidate to this position will be subject to budgetary approval.



NOTE FOR PREVIOUSLY ROSTERED CANDIDATES

Roster candidates must express their interest and availability for published job openings by submitting an updated PHP and cover letter.

___________________________________________________________________________________________________



No Fee:

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.


United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term "sexual exploitation" means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term "sexual abuse" means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.



HOW TO APPLY:

All applications must be submitted through the UN Inspira portal. The Mechanism is not able to accept applications for this vacancy via email.

Internal applicants may go to https://inspira.un.org

External applicants may go to https://careers.un.org

Audiovisual Technician, FS-4. MICT, Arusha. Open until 8 August 2019

United Nations International Residual Mechanism for Criminal Tribunals

Audiovisual Technician, FS4



DEADLINE FOR APPLICATIONS : 08 August 2019

DATE OF ISSUANCE : 10 July 2019

OFFICE : Registry, Mechanism Archives and Records Section (MARS)

LOCATION : Arusha

JOB OPENING NUMBER : 19-DOC-RMT-119752-R-ARUSHA (R)


United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational setting and Reporting:

This position is located in the Archives and Records Section, of the IRMCT Arusha Branch, Registry, under

the supervision of the Archivist, Head MARS Arusha.



*Appointment of the successful candidate to this position will be subject to budgetary approval.



Responsibilities:

1)

 Support the IRMCT audiovisual preservation strategies, by assisting with the evaluation of audiovisual records and the identification of at risk materials. Participate in preservation enhancement strategies and digitisation and migration programmes.


 Audit and inspect audiovisual records managed by the Section.

 Operate professional software and equipment to run and monitor audiovisual migrations/ digitisations and monitor signal quality.

 Conduct quality control of the output of audiovisual digital preservation activities, ensuring appropriate capture of technical, descriptive and preservation metadata.

 Evaluate and monitor emerging technologies to enhance audiovisual preservation procedures and make recommendations for enhancements.

 Maintain and administer audiovisual migration and digital storage systems, following up with technical support as required.


2)
 Receive and accession the audiovisual archives in both physical carrier and digital format, ensuring that processing activities adhere to best practice procedures and that the physical arrangement and intellectual control comply with established standards.

 Assist with acquisition, accessioning, arrangement and description, and storage of physical and digital audiovisual records.

 Catalogue new records and update or enhance cataloguing of existing records.

 Perform quality control of catalogued records to ensure the application of established professional cataloguing standards.


3)
 Support the provision of access to audiovisual records and archives.

 Support the development and implementation of policies and tools to enhance the accessibility of audiovisual records, taking into consideration the technical and functional requirements of the users of the audiovisual records and archives.

 Research technologies for enhanced electronic access to audiovisual material.

 Convert and transcode digital audiovisual files to access/ intermediate file formats.

 Acting independently, provide technical and user support services such as responding to requests for access by assembling audio and video clips in accordance with established policies and determine appropriate means of delivery.

 Assist with conceptual and technical development of audiovisual educational materials, online exhibits, productions, outreach, and other programmatic initiatives.


4)
 Gather and analyse data and make recommendations for the development and implementation of policies, standards and guidelines for the management of audiovisual records and archives.

 Evaluate the adequacy of existing audiovisual records management tools and make recommendations for enhancements.

 Provide technical support and guidance in enhancements to procedures and the application of appropriate audiovisual editing and records management technology.

 Interpret policies, standards, and guidelines and ensure procedures are applied, regularly monitored and updated as required.

 Contribute to the drafting, editing, and review of guidelines and other policy instruments related to audiovisual archives management.


5)
 Perform other duties as required. Undertake tasks associated with maintenance of records repositories.



 Liaise with internal and external partners, in relation to the provision of access services (e.g. copying materials, assisting researchers with searches).
 Provide support to the administration of the Section, including assisting in the development and assessment of technical specifications for procurement processes.

 Support other offices of IRMCT with their audiovisual tasks and requirements.
 


Core Competencies:


 Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations.



 Client Orientation – Considers all those to whom services are provided to be "clients" and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.



 Technological Awareness – Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.




QUALIFICATIONS



Education:

High school diploma or equivalent. Additional qualifications or training in audiovisual production or information management or a related field would be desirable.



Work Experience:

At least 6 years of experience in audiovisual archives management, audiovisual editing, recording or production, information management or a related field. Knowledge of audiovisual archives and records management procedures, including professional international standards and best practices is required. Knowledge of audiovisual technologies and experience working with professional grade equipment, digitisation and migration practices is required. Familiarity with audiovisual analogue and digital formats, as well as experience using professional audiovisual editing software is required. Ability to conduct research and provide recommendations on audiovisual archival management trends would be desirable.



Languages:

English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French and/or Kinyarwanda is an advantage.



Assessment Method:

There will be a technical test followed by a competency-based interview.



Special Notice:

The appointment is limited to the International Residual Mechanism for Criminal Tribunals. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.

*Appointment of the successful candidate to this position will be subject to budgetary approval.



NOTE FOR PREVIOUSLY ROSTERED CANDIDATES

Roster candidates must express their interest and availability for published job openings by submitting an updated PHP and cover letter.



No Fee:

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.



United Nations Considerations


Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human 



resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.



HOW TO APPLY:

All applications must be submitted through the UN Inspira portal. The Mechanism is not able to accept applications for this vacancy via email.

Internal applicants may go to https://inspira.un.org

External applicants may go to https://careers.un.org

Head of the Archives, Indexing and Distribution Division, P-3. International Court of Justice, The Hague. Open until 15 July 2019

Date of publication :    31 May 2019
Deadline for applications :    15 July 2019
Post title :    Head of the Archives, Indexing and Distribution Division
Grade :    P-3
Vacancy Announcement Number :    242
Duty Station :    The Hague, Netherlands
Organizational unit :    Archives, Indexing and Distribution Division
Indicative minimum net annual remuneration (including post adjustment) based on 1 May 2019 rates :    US$79,869


Functions

The Archives, Indexing and Distribution Division is responsible for management of the archives, the indexing of files and documents, and the dispatch and distribution of Court documents and publications in accordance with the Instructions for the Registry. Acting under the general supervision of the Registrar, and within delegated authority, the Head of the Archives, Indexing and Distribution Division will plan, organize, manage and co-ordinate the activities of the Division, including formulating and implementing policies and procedures relating to the management of electronic, audio-visual and paper-based records. The incumbent will provide direction and supervision to the staff members of the Division. The incumbent’s responsibilities are to:

• Lead, plan and manage the work of the Division to ensure high-quality services are delivered in an effective, efficient and timely manner;
• Manage a team and the resources allocated to the Division; ensure the skills of staff members are continuously developed through training or coaching;
• Establish and implement strategies, guidelines and procedures to collect, assess, organize and preserve the Court’s information assets in all forms (paper, image, audio, video, electronic record, etc.). This includes ensuring conservation of information resources, implementing a disaster recovery plan and drawing up procedures to guarantee the systematic and continued receipt of relevant information where applicable;
• Ensure the maintenance of information systems to allow for the swift and accurate retrieval of information, thus making resources easily accessible to those who need them in a timely manner. In co-ordination with the Information and Communications Technology Division, analyse user needs, propose functional specifications for an information system serving these needs and oversee development of the IT solutions chosen;
• Oversee the dispatch and distribution, in paper or electronic format as appropriate, of official documents, as well as of documents filed in cases before the Court;
• Supervise the sending of the Court’s official publications to the United Nations common system, other institutions and private individuals;
• Ensure that the archival component of the Court’s policies in the field of information management remain aligned with industry standards and the specific needs of the Court. Research, analyse and evaluate new applications of information technology to archives and records management and make recommendations for their deployment. Participate in record-keeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation, and in the evaluation and testing of record-keeping application improvements and new systems;
• Establish training programmes for relevant users on the organization of collections, management, access and use of resources. Liaise with other departments and divisions to raise awareness and develop understanding of the preservation of information resources, including by writing user manuals. Provide advisory services on record-keeping practices including records management, preservation and disposal, information management policies and procedures;
• Ensure the development and maintenance of the Electronic Document Resource Management System (EDRMS) and archives intranet pages;
• Perform other related duties as required.

Qualifications and competencies 

Competencies 

• Professionalism: Demonstrable knowledge of record-keeping theory and practice, and of standards in records and archives management. Knowledge of system design and electronic data maintenance, including appraisal, conservation and migration management. Ability to apply knowledge in specific organizational contexts. Ability to advise on record-keeping based on analysis of organizational objectives. Demonstrable conceptual, analytical and evaluative skills. Ability to conduct research and analysis; identify issues and assess significance and impact; identify and evaluate options; formulate and present recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject-matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary. 
• Accountability: Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments. 
• Client Orientation: Considers all those to whom services are provided to be ‘clients’ and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients.
• Empowering others: Delegates responsibility, clarifies expectations and gives staff autonomy in important areas of their work; encourages others to set challenging goals; holds others accountable for achieving results related to their area of responsibility; genuinely values all staff members’ input and expertise; shows appreciation and rewards achievement and effort; involves others when making decisions that affect them.
• Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; actively supports the development and career aspirations of staff; appraises performance fairly. 

Education

• Advanced university degree (Master’s degree or equivalent) in the field of information management or related area is required. A first level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree.
• Thorough knowledge of current methodologies and trends in information management is required.

Experience

• A minimum of  5 years (7 years with a first level university degree) of progressively responsible experience in information management is required, of which at least two years should be within a judicial institution or an international organization.
• Experience working with the United Nations information systems, policies, procedures and practices would be a strong advantage.
• Proven management and supervisory experience in a multilingual and multicultural environment is required.

Languages

• English and French are the two official languages of the Court. An excellent knowledge of and drafting ability in one of these languages and a very good command of the other is required. Knowledge of other United Nations official languages would be an asset.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED


Recruitment process

Candidates should apply through the Court’s e-recruitment system.

Candidates on the shortlist will be invited to The Hague for written tests and interviews in the first half of August 2019.

The selected candidates may be subject to a security clearance, including verification of the information provided and a criminal record check. All candidates should be in a position to submit an electronic copy of their passport and all diplomas listed on their profile when requested.

The Registrar reserves the right not to appoint any candidate to the post, or to appoint one at a lower level or on the basis of a modified job description. Applications that are found by the Court to meet the above criteria may be added to a reserve list in case a similar vacancy arises in the future.

Senior Information and Records Management Advisor, E-3. Kosovo Specialist Chambers, The Hague. Open until 25 January 2019

Position: Senior Information and Records Management Advisor	Employment Regime: Seconded/Contracted	Post Category: Expert Level E-3
Ref. number: 018	Location: The Hague, the Netherlands	Availability: 01 April 2019
Component/Department/Unit Kosovo Specialist Chambers/ Immediate Office of the Registrar	Security Clearance Level: EU SECRET or equivalent	Open to Contributing Third States: Yes

 

Reporting Line:

The Senior Information and Records Management Advisor reports to the Registrar.

Main Tasks and Responsibilities:

 To serve as a focal point to provide advisory services and compliance advice for electronic, manual and audio-visual records, including administrative and judicial records, document and archives management to all functions of the Specialist Chambers;

 To draft and implement relevant organization wide strategies, policies, guidelines and procedures in accordance with established international recordkeeping and archival standards that reflect information needs, business workflows, technological architecture, legacy strategy and information security requirements;

 To assist in the drafting and implementation of document sensitivity, classification and handling policies to ensure the confidentiality of administrative and judicial records, the maintenance of witness protection measures and adherence to EUCI standards;

 To assist in the specification of requirements for court management or enterprise content management systems, including registration, storage, retrieval, classification, categorization, collaboration, workflow, records retention, and digital preservation;

 To participate in relevant project teams implementing court management or enterprise content management systems of the Specialist Chambers;

 To ensure the appropriate preservation of records and archives, including appropriate archiving facilities meeting the highest industry standards and, to this effect, to manage a network of records, archive and information custodians throughout the Specialist Chambers;

 To act as the Data Protection Officer for the Specialist Chambers and ensure compliance with the EU Data Protection Directive 95/46/EC or General Data Protection Regulation, where appropriate, when processing personal data;

 To initiate regular audits of compliance with record-keeping policies and standards and information security access policies;

 To draft and implement information governance, information security and information management policies and standards, including master data management, records management and digital preservation of enterprise content and data management systems and business applications, in cooperation with the Information Technology and Information Security functions;

 To undertake any other related tasks as requested by the Line Managers.

Essential Qualifications and Experience:

 Successful completion of University studies of at least four (4) years attested by a diploma OR a qualification in the National Qualifications Framework which is equivalent to level 7 in the European Qualifications Framework OR a qualification of the second cycle under the framework of qualifications of the European Higher Education Area, e.g. Master's Degree.

AND

 A minimum of twelve (12) years of relevant professional experience, after having fulfilled the education requirements, out of which a minimum four (4) years of management experience.

Specification of Education and Experience

 The above mentioned University degree must be at least one of the following fields of expertise: Archival or Library Science, History, Information and/or Records Management or a related field;

 In-depth knowledge of archiving and record-keeping principles and norms;

 Experience in developing policies and systems for the storage, classification and handling of documents, retention and disposition plans, as well as databases;

 Knowledge and experience of working with strict information security regimes and secure archives;

 Knowledge and experience of managing personal data under European Data Protection legislation;

 Excellent analytical, planning, organizational, drafting and IT skills;

 Excellent interpersonal and communication skills in English, both written and oral;

 Ability to work productively in a fast-paced, team-oriented environment and produce accurate work under pressure and in difficult circumstances;

 Ability to establish and maintain effective and constructive working relationships with people of different national and/or cultural backgrounds with respect for diversity.

Desirable

 Previous experience setting up an archiving and records management system for an international, hybrid or national criminal court;

 Experience as an Archivist or Records Manager at a national, hybrid or international court;

 Experience managing digital records and archives;

 Experience in Project Management;

 Knowledge of EU document handling and confidentiality regulations and policies;

 International experience, particularly in crisis areas with multi-national and international organizations;

 Knowledge of the functioning of the EU and in particular CSDP missions;

 Good understanding of the political, cultural and security situation of the Balkans, in particular Kosovo.