Enterprise Content Management Application Solution Analyst. P-3. ILO, Geneva. Open until 12 October 2014

Vacancy No: RAPS/3/2014/INFOTEC/01 Title: Enterprise Content Management Application Solution Analyst Grade: P.3 Contract type: Fixed-Term Appointment Date: 10 September 2014 Application Deadline (midnight Geneva time) 12 October 2014 Currently accepting applications Organization unit: DDG/MR INFOTEC Duty Station: Geneva, Switzerland General introduction The following are eligible to apply: - ILO Internal candidates in accordance with paragraphs 15 and 16 of Annex I of the Staff Regulations - External candidates Staff members with at least five years of continuous service with the Office are encouraged to apply and will be given special consideration at the screening and evaluation stage. In accordance with the Staff Regulations and letters of appointment, successful candidates for positions in the Professional category would be expected to take up different assignments (field and Headquarters) during their career, the desirable length of an assignment in any specific position being three to five years, following which the incumbent should be willing to move to another assignment and/or duty station. Within the context of the Office's renewed efforts to promote mobility, staff members seeking mobility are encouraged to apply to vacancies. Mobility will be given special consideration at the screening and evaluation stages. The specific language requirements for this position are detailed hereunder. Candidates whose mother tongue is not one of the ILO working languages (English, French and Spanish) shall possess a fully satisfactory working knowledge of at least one of the working languages in order to apply. If appointed, and if so required as per the position requirements, they may be required to acquire a working knowledge of a second working language during their initial years of service in the Office. The ILO values diversity among its staff. We welcome applicants from qualified women and men, including those with disabilities. If you are unable to complete our online application form due to a disability, please send an email to erecruit@ilo.org Applications from qualified candidates from non- or under-represented member States, or from those member States which staffing forecasts indicate will become non- or under-represented in the near future, would be particularly welcome. A list of these countries is in Appendix I. Successful completion of the Assessment Centre is required for all external candidates. Conditions of employment are described in Appendix II. INTRODUCTION The position is located in the Application Management Services (AMS) within the Information and Technology Management Department (INFOTEC). INFOTEC is responsible for information management and utilization of technology for the ILO. AMS is responsible for the IT application portfolio of the ILO. Applications and services supported include ERP, Document and Records Management, Collaboration, Business Intelligence/Dashboard solutions and point solutions as needed. The position provides expertise in the application design/implementation and business process modelling related to Enterprise Content solutions (document, records, collaboration, knowledge, etc.) and acts as a liaison between INFOTEC and business units in determining how to best implement software to streamline, automate and facilitate process efficiency and improvement. The position will report to the ECM lead within AMS. Description of Duties Specific duties 1. Gather/review business requirements and project proposals to translate them into functional designs and solution suggestions taking into consideration ILO information and technology standards, strategies, technologies and solutions. 2. Analyzes needs, enhances existing designs and implements ECM solutions (collaboration, content, document, record and archival management) that include classification, retrieval and retention processes with workflows, versioning and publishing as needed. Ensure solutions align information dissemination methods, consumers and security so that information is provided appropriately at the right times externally, internally or to specific consumer subsets within application solutions. Integrate and align solutions with the existing technology/solution framework so the ILO ECM strategy is coherently implemented. Review and recommend changes to the design, quality, stability and maintainability of solutions including standard and custom processes/solutions developed to meet organizational needs. 3. Prepare documentation (procedures, processes, user manuals, test cases, etc.) according to standards and need. Perform system testing and facilitate user acceptance testing with business partners. Provide 2nd/3rd level support to ECM solutions to resolve functional/process/procedural questions, application bugs, custom code errors, etc. Engage database/system administration and development teams for the implementation of patches, upgrades and custom code application. Adhere to accepted ILO norms for software migration, documentation and controls. 4. Participate in task forces and working groups within the Office. Implement and adhere to project management standards including preparation of status reports, project plans, effort estimations, etc. in conjunction with the project lead. Prepare briefing materials, presentations and provide training as needed to user communities. 5. Analyzes needs, enhances existing designs, supports selection of solutions and implements ILO-wide Library, publication and information management solutions. Strengthens ILO information networks internally and externally by encouraging the use of common standards, systems and procedures and the sharing of data for the information and library services. Ensure solutions align information dissemination methods, consumers and security so that information is provided appropriately at the right times externally, internally or to specific consumer subsets within application solutions. Review and recommend changes to the design, quality, stability and maintainability of solutions including standard and custom processes/solutions developed to meet organizational needs. These specific duties are aligned with the relevant ILO generic job description, which includes the following generic duties: 1. Provide hands-on support of ECM configuration, gathering business requirements, researching solutions, creating detailed functional specifications, and transitioning specifications to developers. 2. Work as a member of a team to identify opportunities for changes to the processes, systems and structures that would result in increased efficiency and effectiveness by monitoring key performance indicators and using best practices whenever possible. Participate in integration and user acceptance testing. 3. Investigate reported application problems, conducts tests to isolate problems and root cause in order to prepare clear Incident Reports for further investigation by technical operations and development experts. Conduct further diagnosis and tests as necessary to assist with problem resolution investigating and implementing workarounds where appropriate. 4. Assist in ECM planning, analysis, design, and testing activities during upgrades and provide input on tools, standards, templates, and methodology. Review design and development efforts that will support future enhancements. 5. Meets with a Section Head to plan, review and carry out work in conformity with policy guidelines, and accomplishment of assigned objectives and assignments. 6. Keeps abreast of functional changes and software releases and makes appropriate recommendations to management that will benefit the Office. 7. Demonstrate continuous effort to improve practices, decrease turnaround times, streamline work processes, and work cooperatively and jointly with others to provide quality seamless service for the Office. 8. Maintain documentation relating to business processes and training; ensure all standards and procedures are being followed and maintained according to evolving business requirements. 9. Proactively develop client relationships by listening, understanding and anticipating needs, and suggesting appropriate solutions to ensure client satisfaction and continuous alignment with the client's business needs. Required Qualifications Education First level university degree in IT, Information Management or other related field Experience At least five years of professional experience with content or information management applications with a minimum of three years implementing Microsoft Sharepoint, Oracle WebCenter or similar ECM suite. A minimum of one year of relevant experience should be at the international level. Languages See also above. Excellent command of one working language and good knowledge of another. Competencies In addition to the ILO core competencies, this position requires: Technical competencies Sound understanding of ECM implementation methodologies and best practices Sufficient understanding of the relevant business processes, operating strategies, policies and procedures within the UN environment Capability to gather, document and analyse information Ability to draw conclusions including impacts and resolution options, define strategies and suggest solutions Discernment to differentiate which issues are critical to overall organization drivers and which are not Ability to solve complex functional issues which cross organizational boundaries Ability to liaise and negotiate Ability to operate within the software development lifecycle and to engage team members and partners through the various activities in this cycle. This will include negotiation, briefings and developing, reviewing and discussion Functional and Technical Designs, Test Scripts/Scenarios, etc Advanced application software skills including Microsoft Office tools to prepare presentations, spreadsheets, word processing and project management Basic Query Language knowledge with the ability to develop and execute low-medium complexity queries in the context of ECM solutions Basic Markup Languages knowledge with the ability to understand DTD's, Schemas and format translations in the context of ECM solutions Basic Metadata formats and Document Exchange protocols knowledge in context of ECM solutions and Library applications. Behavioural competencies Effective management skills including time and task management, development of project plans, project briefs, status reports, etc. and capable of working independently and within a team environment in order to meet deadlines. Capability to guide and coordinate the work of external collaborators, general service staff or young professionals. Excellent verbal and written communication skills. Ability to work in a multicultural environment and to demonstrate gender-sensitive behaviour and attitudes. Additional Information: Evaluation (which may include one or several written tests and a pre-interview competency-based assessment centre) and the interviews will tentatively take place between October 2014 and March 2015. Candidates are requested to ensure their availability should they be short listed for further consideration. -------------------------------------------------------------------------------- APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR WRITTEN TEST. APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW.

Enterprise Content Management Senior Application Solution Analyst, P-4. ILO, Geneva. Open until 6 April 2014

Vacancy No: RAPS/1/2014/INFOTEC/01 Title: Enterprise Content Management Senior Application Solution Analyst Grade: P.4 Contract type: Fixed-Term Appointment	Date: 7 March 2014 Application Deadline (midnight Geneva time) 6 April 2014                          Organization unit: DDG/MR INFOTEC Duty Station: Geneva, Switzerland
The following are eligible to apply: - ILO Internal candidates in accordance with paragraphs 15 and 16 of Annex I of the Staff Regulations. - External candidates - Staff members with at least five years of continuous service with the Office are encouraged to apply and will be given special consideration at the screening and evaluation stage. In accordance with the Staff Regulations and letters of appointment, staff members would be expected to take up different assignments (field and Headquarters) during their career, the desirable length of an assignment in any specific position being three to five years., following which the incumbent should be willing to move to another assignment and/or duty station. Within the context of the Office's renewed efforts to promote mobility, staff members seeking mobility are encouraged to apply to vacancies. Mobility will be given special consideration at the screening and evaluation stages. The ILO values diversity among its staff. We welcome applicants from qualified women and men, including those with disabilities. Applications from qualified candidates from non- or under-represented member States, or from those member States which staffing forecasts indicate will become non- or under-represented in the near future, would be particularly welcome. A list of these countries is in Appendix I. Successful completion of the Assessment Centre is required for all external candidates. Conditions of employment are described in Appendix II.
INTRODUCTION The position is located in the Application Management Services (AMS) within the Information and Technology Management Department (INFOTEC). INFOTEC is responsible for information management and utilization of technology for the ILO. AMS is responsible for the IT application portfolio of the ILO. Applications and services supported include ERP, Document and Records Management, Collaboration, Business Intelligence/Dashboard solutions and point solutions as needed. The position provides expertise in the application design/implementation and business process modelling related to Enterprise Content solutions (document, records, collaboration, knowledge, etc.) and acts as a liaison between INFOTEC and business units in determining how to best implement software to streamline, automate and facilitate process efficiency and improvement. The position will report to the ECM lead within AMS.
Description of Duties Specific Duties: 1. Engage business partners, gather/review business requirements and project proposals to translate them into functional designs and solution suggestions taking into consideration ILO information and technology standards, strategies, technologies and solutions. Peer reviews functional and solution designs to ensure efficient use of resources and application/technology integration. 2. Design and implement ECM solutions (collaboration, content, document, record and archival management) that include classification, retrieval and retention processes with workflows, versioning and publishing as needed. Ensure solutions align information dissemination methods, consumers and security so that information is provided appropriately at the right times externally, internally or to specific consumer subsets within application solutions. Integrate and align solutions with the existing technology/solution framework so the ILO ECM strategy is coherently implemented. Evaluate the design, quality, stability and maintainability of solutions including standard and custom processes/solutions developed to meet organizational needs. 3. Prepare documentation (procedures, processes, user manuals, test cases, etc.) according to standards and need. Perform system testing and facilitate user acceptance testing with business partners. Provide 2nd/3rd level support to ECM solutions to resolve functional/process/procedural questions, application bugs, custom code errors, etc. Engage database/system administration and development teams for the implementation of patches, upgrades and custom code application. Adhere to accepted ILO norms for software migration, documentation and controls. 4. Lead task forces and working groups within the Office. Manage projects, implement and adhere to project management standards including preparation of status reports, project plans, effort estimations, etc. Prepare briefing materials and presentations as needed to governance bodies and user communities. Develop and manage operational work plans including resource estimations, timelines and recurring effort after go-live. Develop and evaluate project proposals within the IT governance framework ensuring resources, technologies and processes are understood and aligned within a success oriented implementation approach. Ensure staff and non-staff resources are prioritized, allocated properly and effectively utilized to achieve assigned goals and in relation to approved work plans and operations. Prepare and manage procurement activities within the ILO regulatory framework including the drafting of Terms of Reference, evaluation of offers, receipt of service, etc. Implement quality controls, risk management strategies and issue resolution procedures to ensure that projects are on schedule and within budget; analyses, assesses, documents, monitors and manages any potential risk to overall group objectives and notifies management of risk requiring escalation and mitigation; ensures overall integrity of the delivered solution through formalized peer reviews. 5. Engage business partners to implement good change management and training practices when implementing solutions. Communicate transparently with partners and users to effectively inform them of application/process changes. Ensure technology solutions have quality user interface designs and fit to the target user community. Engage partners and vendors to align IT operations and services to fulfil the ILO strategies and mandates within the established governance mechanisms. These specific duties are aligned with the relevant ILO generic job description, which includes the following generic duties: 1. Solution/process analysis and design: Provide expert advice to the Section Head and recommends a course of action for ECM solutions in the following areas: solutions scoping, requirements analysis, gap analysis, feasibility, functional design, application configuration, integration testing, user acceptance testing, production deployment, support and training. 2. Standard setting: Define standards and procedures for validating the integrity and operational viability of existing business processes. Work with the Section Head to ensure all associated procedures and documentation are being maintained according to evolving business requirements. Ensure that appropriate software development and configuration practices are implemented and managed according to accepted standards within the software development lifecycle and methodologies like ITIL. 3. Solution support: Investigate reported application problems and work with peers to test, diagnose and isolate the root cause of problems. Prepare incident reports for further investigation by technical operations and development experts. Coordinate further diagnosis and tests as necessary to assist with and recommend workarounds where appropriate. 4. Relationship management: Work to develop client relationships by listening, understanding and anticipating needs, and suggesting appropriate solutions to ensure client satisfaction and alignment with the client's business needs. Effectively communicate and provide status in a transparent manner to all parties engaged in particular initiatives.
Required Qualifications
Education Advanced university degree in IT, Information Management, Business Administration or other related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Experience At least seven years of professional experience in Business applications with a minimum of five years in information management and/or ECM applications (i.e. Sharepoint, Oracle WebCenter, etc.). Specific ECM application experience should include expertise in more than one of the following components: collaboration, document management, records management, knowledge management, digital asset management, web content management or archiving. A minimum of three years of relevant experience should be at the international level.
Languages Excellent command of English and good knowledge of French or Spanish.
Competencies In addition to the ILO core competencies, this position requires: Technical competencies Sound understanding of ECM implementation methodologies and best practices. Sufficient understanding of relevant business process, operating strategies, policies and procedures, capability to gather, document and analyse information. Ability to draw conclusions including impacts and resolution options, define strategies and suggest solutions. Discernment to differentiate which issues are critical to overall organization drivers and which are not. Ability to solve complex functional/process issues which cross organizational boundaries; ability to liaise and negotiate Ability to operate within the software development lifecycle and to engage team members and partners through the various activities in this cycle. This will include negotiation, briefings and developing, reviewing and discussing Functional and Technical Designs, Test Scripts/Scenarios, etc. Advanced application software skills including Microsoft Office tools to prepare presentations, spreadsheets, word processing and project management. Stay abreast of technological changes with technologies and tools currently implemented in the ILO as well as market and technology developments that may impact the ILO in the future. This includes acquiring skills in new versions and technologies as needed within the job role and evolving organizational strategies. Behavioural Competencies : Effective management skills including time and task management, development of project plans, project briefs, status reports, etc. and capable of working independently and within a team environment in order to meet deadlines. Capability to guide and coordinate the work of external collaborators, general service staff or young professionals. Excellent verbal and written communication skills.
Additional Information: Evaluation (which may include one or several written tests and a pre-interview competency-based assessment centre) and the interviews will tentatively take place between May and July 2014. Candidates are requested to ensure their availability should they be short listed for further consideration.

Index Assistant, G-5. ILO, Geneva. Open until 13 May 2012

Vacancy No: 2012/09 Title: Index assistant Grade: G.5 Contract type: Fixed-Term Appointment Date: 11 April 2012 Application Deadline: 13 May 2012 Organization unit: DOSCOM Duty Station: Geneva, Switzerland The following are eligible to apply: - Internal candidates in accordance with paragraphs 15 and 16 of Annex I of the Staff Regulations. - External candidates: recruitment for this vacancy will be on a local basis, in accordance with Article 4.3 of the Staff Regulations *. *** The ILO values diversity among its staff. We welcome applications from qualified women and men, including those with disabilities. Successful completion of the Assessment Centre is required by external candidates. It might be required that applicants take a test to assess knowledge in Microsoft word, excel and/or power point. The Director-General reserves the right to appoint candidates at one level below the level of the advertised post. External candidates: Conditions of employment: The salary range of this grade is the following: 75,093 CHF p.a. (minimum) to 104,817 CHF (maximum). In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. *The recruitment process for GS position is subject to local recruitment regulations. The ILO may only offer a contract to persons who have a valid residency status in Switzerland or who have the right to reside in neighbouring France. INTRODUCTION The position is located in the Communications and Files Section (DOSCOM) of the Department of Central Services, Security and Protocol (SERVSEC). The role of DOSCOM is to ensure the proper functioning of communication services (mail, diplomatic pouch, telephone, etc.), central file management, official correspondence (Registry), as well as the effective preservation of official correspondence and other legal, juridical and historical documents (Archives). The index assistant ensures that correspondence and files are correctly indexed in keeping with the filing plans for which they are also responsible. The introduction of the Physical and Digital Official Records Archival system (PanDORA) means that the index assistant will play a pivotal role in tailoring filing plans to meet the needs of users, in addition to guaranteeing authorized users access to the system. The index assistant will work under the direct supervision of the Chief of Section. Description of Duties Specific duties 1. Administer the filing plans for official files, make them compatible with the Electronic Records Management System and tailor them to the needs of the different departments of the International Labour Office. 2. Administer the access rights and profiles pertaining to the Electronic Records Management System. 3. Receive and verify requests to open new electronic files. Determine the appropriate references for the files. Extract key words that accurately describe the contents of the files. 4. Respond to all requests for information. 5. Train junior colleagues in all aspects of transferring, storing and managing files. These specific duties should be carried out in conjunction with the following generic duties adapted to the work programme in question. Generic duties 1. Receive, read and route official correspondence. File (index) all correspondence with appropriate file references. 2. Determine file numbers for new files. 3. Participate in updating user guides and work procedure guides. 4. Undertake research in files upon request. 5. Inspect contents of files to be archived for consistence with established rules and participate in the archiving process. Required Qualifications Education Completion of secondary education or of a formal qualification in library sciences or documentation. Experience Five to six years of clerical experience in the field of file and archive management and electronic document management. Languages Good knowledge of two working languages. Knowledge of any other language used at the conferences of the International Labour Office would be an advantage. Competencies Knowledge of related work procedures (for example, mailing and shipping) and knowledge of administrative procedures related to the management of files and archives. Good understanding of the structure of the International Labour Organization, its activities and its various bodies (International Labour Conference, Governing Body, International Labour Office, etc.). Good knowledge of the Microsoft Office suite and of the functioning of the Oracle database. Good knowledge of a computerized record management system. Good knowledge of an electronic documents management system. Ability to develop filing plans. Ability to adapt workload during peak periods while maintaining good relations with clients. Ability to work in a team. -------------------------------------------------------------------------------- Please note that all candidates must complete an on-line application form. To apply, please visit ILO's e-Recruitment website at: erecruit.ilo.org. The system provides instructions for online application procedures. The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants. Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video or teleconference, e-mail, etc for the assessment and evaluation of candidates at the different stages of the recruitment process, including assessment centres, technical tests or interviews.