Senior Project Management - Information Management. BIS, Basel. Open until 21 February 2021

 

Senior Project Manager - Information Management
Office location:	Basel
Department:	Information Technology and Services (ITS)
Unit:	Information Services
Service:
Employment - Duration:	3 years
Contract type:	Fixed-term
FTE%:	100%
Application Deadline:	21/02/2021
Description
The Bank for International Settlements is an international organisation promoting global monetary and financial stability, and a bank for central banks. At the BIS, colleagues from a wide range of backgrounds bring different knowledge and expertise to the team. This creates a stimulating working environment with opportunities for collaborating and developing innovative solutions to business challenges. Joining us is not just about launching your international career – it is also about doing meaningful work for the public good and serving the global community. During 2021-24, ITS-Information Services will implement an “Information Management 2025” strategy aimed at fully digitising and optimising information and records and archives management at the BIS. The goal is to help the Bank achieve three key components of its Innnovation 2025 strategy: improving the way we work by streamlining processes and reducing inefficiencies. digitising the workplace by eliminating paper-based processes and enabling secure remote/mobile working. enhancing cyber and operational resilience by rationalising and improving the protection and preservation of the Bank’s most critical information assets. To achieve these goals, the Senior Project Manager will help develop a comprehensive, medium-term roadmap in line with the Bank’s (hybrid) Cloud strategy; see to its endorsment by Management; and coordinate its implementation. The roadmap implementation will have important policy, business process and technology implementation components. Principal accountabilities Assess the existing information management framework and technology landscape at the BIS, and identify requirements for necessary revisions, both short- and medium-term. Focus foremost on Bank wide information management policies and procedures, information classification, digital records management and long-term digital archiving, both on-premises and in the Cloud.  Define and fine-tune the BIS information management roadmap, incl. project scoping and capacity planning in view of a phased roll-out of new policies, procedures and technology solutions. Involve business stakeholders and management as needed. Coordinate the phased implementation of the agreed roadmap, in close cooperation with BIS Information Services and ITS. Liaise with the relevant business units to ensure that new policies and procedures are developed, documented and accepted, and that technology solutions are tested and implemented in a coordinated and timely manner. Under the guidance of the Head of Information Services and ITS Management, act as programme manager implementing the “Information Management 2025” strategy. Manage the delivery of projects in line with agreed objectives, budgets and timelines. Coordinate project activity across internal project resources, contractors and external suppliers. Apply BIS project management methodology, and adhere to relevant Bank policies and procedures. Proactively manage programme risks, issues and dependencies. Liaise with internal and external stakeholders. Regularly report programme progress to the project owners and ITS Management. Ensure that revised policies, procedures and business processes can be made operational in line with the Bank’s overall business strategy and are properly communicated. Act as a member of the ITS-Information Services team. Ensure that the team is fully involved in the definition and implementation of new policies and procedures and of the information management roadmap. Advise the Head of Information Services on possible organisational and business process changes resulting from the implementation of the revised information management framework. Perform resource management, supervisory, administrative and budgetary functions as required, adhering to relevant Bank policies and procedures.      Qualification and skills University degree in Information Management, Archival Sciences or equivalent. Degree in business analysis, business process modelling, project management or equivalent desirable.      Proven ability to manage complex projects using structured/agile methodologies. Solid experience in organisational change management. Thorough knowledge of information management and governance principles, records management and archiving requirements, and of information security concepts and processes. Profound understanding of and experience working with information management technology, incl. enterprise content management and collaboration systems (ECM - e.g SharePoint/OpenText); digital records management and archiving; Cloud, mobility and cyber-security applications. Experience with Prince2Agile or PMI-ACP is an advantage. An excellent team player, with strong interpersonal skills. An excellent communicator, who brings across clear messages in a convincing manner. Organised, systematic and attentive to detail. A practical, hands-on approach. Able to perform under pressure. An open, international outlook and a strong customer-driven service mentality. Fluent in English (oral and written). Knowledge of another of the BIS’s working languages (German, French, Spanish) is an advantage.    Work experience   At least 5 years’ experience in project or leading business roles in the fields of information, records and archives management and related IT.     Why join us? We offer a unique, highly rewarding, international work environment, giving you exposure to a range of state-of-the-art technologies and business areas.  You’ll receive a competitive compensation package. And because of our status as an international organisation, we are able to hire globally and welcome applications from candidates of all nationalities.  The BIS is fully committed to equal opportunity employment and strives for diversity among its staff.

Records and Archives Expert. BIS, Basel. Open until 23 September 2018

Records and Archives Expert
Office location:	Basel
Department:	General Secretariat
Unit:	Information Management Services
Service:
Employment - Duration:	3 years
Contract type:	Fixed-term
FTE%:	100%
Application Deadline:	23/09/2018
Description
The Bank for International Settlements (BIS) is recruiting a Records and Archives Expert to manage the Bank’s physical archives and digital records at our headquarters in Basel, Switzerland. This role requires the conceptual development, implementation and maintenance of an efficient and secure electronic archiving environment, including long-term preservation and disposal, within the framework of the Bank’s existing information management systems. You will ensure that the Bank’s historically valuable documents and current records are preserved and organised to the highest standards possible. We look forward to meeting candidates with a degree in records management or archiving, information management or an equivalent professional qualification. You will have at least five years of relevant experience, including in managing archives repositories, with a proven track record working with born-digital or digitised materials. You will also have experience in project management, business process analysis and specifically in using electronic records management and archiving systems. Experience working with external researchers is desirable. Proficiency in English is required; knowledge of German and/or French is a plus. All new staff members are recruited on a fixed-term basis without expectation either of any contract renewal or conversion. The contract may be extended or converted to an open-ended one at the end of the term, subject to organisational needs and individual performance. The BIS is fully committed to equal opportunity employment and strives for diversity among its staff. Against this background, we encourage applications from female candidates.

Records and Archives Expert. BIS, Basel. Open until 26 July 2017

Records and Archives Expert
Office location:	Basel
Department:	General Secretariat
Unit:	Information Management Services
Service:
Employment - Duration:	3 years
Contract type:	Fixed-term
FTE%:	100%
Application Deadline:	26/07/2017
Description
Purpose of the job: We are looking for a Records and Archives Expert to manage the Bank’s physical archives and digital records in accordance with the applicable document and information management regulations and objectives. The successful candidate will ensure that the Bank’s historically valuable documents and current records are preserved and organised to the highest standards possible. This requires the conceptual development, implementation and maintenance of an efficient and secure electronic archiving environment, including long-term preservation and disposal, within the framework of the Bank’s existing information management systems. The role also responds to internal requests and oversees the provision of an external research service. Qualifications and skills: We are looking forward to meeting candidates with university degree in records management or archiving, in information management, or an equivalent professional qualification. The ideal candidate has experience in managing archives repositories, with proven track record working with born-digital or digitised materials. He/she has a qualification in project management, business process analysis and specifically in electronic records management and archiving system. Experience working with external researchers is desirable. He/she is an excellent team player, with good communication and interpersonal skills; is able to work independently to tight deadlines; is a self-starter; has absolute discretion in treating confidential and restricted information; has strong customer orientation and strong analytical skills; has a  hands-on, practical approach; is prepared to work occasional overtime if required; has a good understanding of specific records and archives management issues, including internal and external user research requirements; has a knowledge of relevant international standards and familiarity with electronic document and records management systems (EDRMS) and cataloguing tools. The successful candidate is proficient in English. Additional knowledge of German and/or French is a plus. Work experience: At last five years of relevant job experience in electronic records management and managing physical archives. The BIS’s head office is located in Basel, Switzerland, with representative offices in Hong Kong SAR and Mexico City. We are able to recruit globally, regardless of nationality, and offer competitive employment packages. The BIS employs staff on both open-ended and fixed-term contracts. However, all new entrants are initially recruited on a fixed-term basis. The BIS is fully committed to equal opportunity employment and strives for diversity among its staff. We encourage applications from female candidates.

Archive Research Assistant. BIS, Basel. Open until 11 April 2014

Archive Research Assistant
Office location:	Basel
Department:	General Secretariat
Unit:	Information Management Services
Service:	Information & Collaboration
Employment - Duration:	6 months
Contract type:	Fixed-term
FTE%:	100%
Application Deadline:	11/04/2014
Description
Purpose of the job: Works under the supervision of the Archivist / Research Assistant as part of a small team responsible for managing the BIS historical archives. Principal accountabilities: Assist with and carry out listing and simple cataloguing of archive materials, including labelling and rehousing boxes and files Assist with preparing and transferring documents to acid-free storage materials Update archive catalogue as required Assist with other activities as required, eg disposal, moves, space management, inventories of selected material Work on records management-related topics (eg assisting with research requests)Assist with quality control activities and records disposal Qualifications and work experience required: Good level of general education: secondary education (Matura), banking and/or commercial education At least two years’ experience working in an archive or related environment Skills required: Ability to work independently Absolute discretion in working with confidential and restricted information Hands-on, practical approach Accuracy and attention to detail essential Familiarity with electronic archive cataloguing systems (knowledge of scopeArchiv would be a plus) Qualification in records and/or archives management (or related discipline) desirable Team player with good communication and interpersonal skills Excellent knowledge of English (with good knowledge of German or French a plus)

Records Administrator. BIS, Basel. Open until 20 October 2013

Records Administrator Office location: Basel Department: General Secretariat Unit: Information Management Services Service: Information & Collaboration Employment - Duration: 3 years Contract type: Fixed-term FTE%: 100% Application Deadline: 20/10/2013 Description Purpose of the job: The job holder works under the supervision of the Records Supervisor as part of a small team responsible for the timely registration, distribution, filing and retrieval of the Bank’s business correspondence and other official records, in line with applicable policies and to the highest professional standards. Principal accountabilities: Timely processing (registration, scanning, distribution, filing) of all incoming and outgoing correspondence (mail, fax, e-mail) as well as of defined internal records, in line with applicable policies and using the Bank’s electronic document management system Maintaining the Bank’s paper and electronic files in good order, and ensuring that they can be searched and accessed in line with applicable regulations Dealing promptly with all internal enquiries regarding mail and records processing, including document retrieval on request Working on records management-related topics (e.g. assistance with research requests) Carrying out inventories of physical files and records, updating electronic archives catalogue Assistance with quality control activities and records disposal With Records team colleagues and under the supervision of the Records Supervisor, ensuring that the Records service is fully operational at all times Qualification and work experience required: A good level of general education: matura, banking and/or commercial education Previous experience in a registry or records management function is an advantage Skills required: A team player with good communication and interpersonal skills A hands-on, practical approach Prepared to work shift hours and occasional overtime if required An aptitude for working with computer applications, including an electronic document management system and automated scanning Proficiency in English and a good knowledge of German; additional knowledge of French is a plus The BIS employs staff on both open-ended and fixed-term contracts. However, all new entrants are initially recruited on a fixed-term basis. Due to our status as an international organisation we are in the privileged position to be able to recruit any nationality.

Document Management Officer. BIS, Basel. Open until 9 December 2012

Document Management Officer Office location: Basel Department: General Secretariat Unit: Information Management Services Service: Information & Collaboration Employment - Duration: 3 years Contract type: Fixed-term FTE%: 100% Application Deadline: 09/12/2012 Description Purpose of the job: The Document Management Officer works in the Records and Archives team, under the supervision of the Document Management Supervisor. The job holder shares operational responsibility for centralised records and archives management at the BIS, working in line with applicable policies and to the highest professional standards. In addition, the job holder has primary responsibility for specific tasks in the areas of quality assurance and work process improvement. Principal accountabilities: • Ensure the timely processing (registration, scanning, distribution, filing) of all incoming and outgoing correspondence (mail, fax, e-mail), as well as defined internal records, in line with applicable policies and using the Bank’s electronic document management system; • Maintain the Bank’s paper and electronic files securely and in good order, ensuring that they can be searched and accessed in line with applicable regulations and restrictions; • Ensure that all internal enquiries regarding mail and records processing are dealt with promptly, including document retrieval on request; • Take primary responsibility for specific Records and Document Management tasks (eg deletion of obsolete records), and perform a quality assurance function in the area of records processing and archiving; • Liaise with the technical support services on issues related to the tools and systems used in Records & Archives; • Help realize efficiency gains by continuously reviewing and updating work processes in the Records and Document Management areas; • Work closely together with the Archives team in Records & Archives on all relevant issues, including archives research and visitor support; • Actively participate in unit- and bankwide project work. Qualification: • A good level of general education: Matura, Banking and/or commercial education. Skills: • An excellent team player who demonstrates initiative and has good communicative and interpersonal skills; • Absolute discretion in treating restricted and confidential information; • A hands-on and practical approach; • A sound understanding of information management and office collaboration needs; • Experience in working with and administration of computer applications, including an electronic document management system and automated scanning; • Prepared to work shift hours and occasional overtime if required; • Proficiency in English and a good knowledge of German. Additional knowledge of another of the BIS’s working languages (French, Italian, Spanish) a plus. Work experience: • At least 3 years job experience in a Registry or records/archives management function. The BIS employs staff on both open-ended and fixed-term contracts. However, all new entrants are initially recruited on a fixed-term basis. Due to our status as an international organisation we are in the privileged position to be able to recruit any nationality.

Records Administrator. BIS, Basel. Open until 31 July 2012

Records Administrator Office location: Basel Department: General Secretariat Unit: Information Management Services Service: Information & Collaboration Employment - Duration: October 2012 - April 2013 Contract type: Fixed-term FTE%: 100% Application Deadline: 31/07/2012 Description Purpose of the job: The job holder works under the supervision of the Records Supervisor as part of a small team responsible for the timely registration, distribution, filing and retrieval of the Bank’s business correspondence and other official records, in line with applicable policies and to the highest professional standards. Principal accountabilities: • Timely processing (registration, scanning, distribution, filing) of all incoming and outgoing correspondence (mail, fax, e-mail) as well as of defined internal records, in line with applicable policies and using the Bank’s electronic document management system • Maintaining the Bank’s paper and electronic files in good order, and ensuring that they can be searched and accessed in line with applicable regulations • Dealing promptly with all internal enquiries regarding mail and records processing, including document retrieval on request • Working on records management-related issues with the Document Management System Administration and Archives teams, as required • With Records team colleagues and under the supervision of the Records Supervisor, ensuring that the Records service is fully operational at all times Qualification and Experience: • A good level of general education: matura, banking and/or commercial education • Previous experience in a registry or records management function is a plus Skills: • Team player with good communication and interpersonal skills • Hands-on, practical approach • Prepared to work shift hours and occasional overtime if required • Aptitude for working with computer applications, including an electronic document management system and automated scanning • Proficiency in English and a good knowledge of German; additional knowledge of French is a plus

Document Management Expert (eArchivist). BIS, Basel. Open until 15 August 2012

Document Management Expert (eArchivist) Office location: Basel Department: General Secretariat Unit: Information Management Services Service: Information & Collaboration Employment - Duration: 3 years Contract type: Fixed-term FTE%: 100% Application Deadline: 15/08/2012 -------------------------------------------------------------------------------- Description Purpose of the job: The Document Management Expert (eArchivist) is part of the Document Management (DM) team in Records & Archives. This team is responsible for the governance, administration and maintenance of the Bank’s electronic DM system, in line with the applicable document and information management regulations and objectives. The DM Expert (eArchivist) has specific responsibility for the conceptual development, implementation and maintenance of an efficient and secure electronic archiving environment – as part of or linked to the Bank’s existing DM system. Principal accountabilities: • Assist with the development and implementation of an electronic archiving strategy for the BIS, including long-term preservation and disposal; • Analyse and improve work processes related to electronic document management and archiving, in line with applicable policies and standards; • Lead the development of electronic archiving initiatives, special projects and feasibility studies; liaising with business units, technical support services and external parties; • Work closely with archives users, records & archives administration staff and research staff to establish their requirements (eg accessibility), and with a view to integrate as far as possible management of physical and electronic archives; • Support the work of the Document Management team on the Bank’s DM system, including administration, maintenance, upgrading and testing; • Participate in archives, records and information management-related work and projects with the Document Management team and other bank business units, as required; • Plan together with the team members, the DM team work rota and absences plan, ensuring a fully operational service at all times. Qualification: • A university degree in records management or archiving, in Information Management, or an equivalent professional qualification; • Qualification in IT project management, business process analysis, and specifically in electronic records management and archiving systems. Skills: • An excellent team player, with good communication and interpersonal skills, who leads by example; • Ability to work independently to tight deadlines, self-starter; • Absolute discretion in treating confidential and restricted information; • A strong customer orientation; • Strong analytical skills; • A hands-on, practical approach. Prepared to work occasional overtime if required; • A good understanding of specific records and archives management issues, incl. internal and external user research requirements; • Proficiency in English. Additional knowledge of German and/or French is a plus. Work experience: • At last 5-10 years of relevant job experience in electronic records management and electronic archiving. The BIS employs staff on both open-ended and fixed-term contracts. However, all new entrants are initially recruited on a fixed-term basis.