Monday, July 23, 2012

Document Management Expert (eArchivist). BIS, Basel. Open until 15 August 2012

Document Management Expert (eArchivist) Office location: Basel Department: General Secretariat Unit: Information Management Services Service: Information & Collaboration Employment - Duration: 3 years Contract type: Fixed-term FTE%: 100% Application Deadline: 15/08/2012 -------------------------------------------------------------------------------- Description Purpose of the job: The Document Management Expert (eArchivist) is part of the Document Management (DM) team in Records & Archives. This team is responsible for the governance, administration and maintenance of the Bank’s electronic DM system, in line with the applicable document and information management regulations and objectives. The DM Expert (eArchivist) has specific responsibility for the conceptual development, implementation and maintenance of an efficient and secure electronic archiving environment – as part of or linked to the Bank’s existing DM system. Principal accountabilities: • Assist with the development and implementation of an electronic archiving strategy for the BIS, including long-term preservation and disposal; • Analyse and improve work processes related to electronic document management and archiving, in line with applicable policies and standards; • Lead the development of electronic archiving initiatives, special projects and feasibility studies; liaising with business units, technical support services and external parties; • Work closely with archives users, records & archives administration staff and research staff to establish their requirements (eg accessibility), and with a view to integrate as far as possible management of physical and electronic archives; • Support the work of the Document Management team on the Bank’s DM system, including administration, maintenance, upgrading and testing; • Participate in archives, records and information management-related work and projects with the Document Management team and other bank business units, as required; • Plan together with the team members, the DM team work rota and absences plan, ensuring a fully operational service at all times. Qualification: • A university degree in records management or archiving, in Information Management, or an equivalent professional qualification; • Qualification in IT project management, business process analysis, and specifically in electronic records management and archiving systems. Skills: • An excellent team player, with good communication and interpersonal skills, who leads by example; • Ability to work independently to tight deadlines, self-starter; • Absolute discretion in treating confidential and restricted information; • A strong customer orientation; • Strong analytical skills; • A hands-on, practical approach. Prepared to work occasional overtime if required; • A good understanding of specific records and archives management issues, incl. internal and external user research requirements; • Proficiency in English. Additional knowledge of German and/or French is a plus. Work experience: • At last 5-10 years of relevant job experience in electronic records management and electronic archiving. The BIS employs staff on both open-ended and fixed-term contracts. However, all new entrants are initially recruited on a fixed-term basis.

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