Thursday, July 26, 2012

Archives Assistant, G-5. UNMICT, The Hague. Open until 9 August 2012

Mechanism for International Criminal Tribunals Archives Assistant, GS-5 (The Hague) DEADLINE FOR APPLICATIONS : 09 August 2012 DATE OF ISSUANCE : 12 July 2012 OFFICE : Registry/Archives and Records Section JOB OPENING NUMBER : 2012/MICT/REG/AR/014 United Nations Core Values: Integrity, Professionalism, Respect for Diversity Organizational setting and Reporting: This position is located in the Archives and Records Section, Registry. The incumbent will work under the guidance of the Chief Archivist, under the supervision of Archives Assistant, G-5. Responsibilities:  Support the work of the archivists by assisting in the development and implementation of policies and procedures for the management of MICT records. Duties may include any or all of the following:  Support the development and implementation of recordkeeping improvement projects. Undertake tasks related to creation, organisation, indexing, storage, retention and disposal of records; Provide records storage and retrieval services for client offices. Arrange transfers of records from client offices to the Section’s repositories. Process consignments of transferred records, ensuring that they meet required standards and are stored securely, under the direction of the archivists. Maintain records of records transfers. Retrieve/return/update records on request of client offices. Maintain records of retrievals and loans. Assist client offices with complex searches for records. Maintain the Section’s repositories in good order. Undertake environmental monitoring checks. Monitor use of space. Implement security controls. Maintain logs, registers and other records of repository management activities. Maintain stocks of specialist recordkeeping supplies and issue them to client offices on request. Implement Records Retention Schedules and other disposition instructions. Operate the Section’s Service Desk.  Support the work of the archivists by assisting in the development and implementation of policies and procedures for the management of the ICT Archives. Duties may include any of all of the following:  Support the acquisition, accessioning, arrangement and description, storage, preservation and conservation of archives. Assist with preparation and dissemination of finding aids for archives. Assist in the provision of access to archives, and the provision of information and support to researchers. Assist with preparation of presentation and publicity materials. Support reference services by drafting routine responses to written enquiries, for approval by the archivists. Perform other duties as required. Core Competencies:  Professionalism – Knowledge of UN records and archives policies, procedures and practices. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.  Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.  Planning and Organising – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.  Technological Awareness – Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. Mechanism for International Criminal Tribunals QUALIFICATIONS Education: High school diploma or equivalent. Demonstrated ability to use computer technology. Work Experience: Minimum of 5 years related archives and records management experience. Languages: English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Knowledge of a second official UN language is an advantage. Assessment Method: There will be a technical test and competency-based interview Special Notice: The appointment is limited to the Mechanism. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. HOW TO APPLY: Interested staff members should submit a current Personal History Profile (PHP) indicating the job opening number in the subject line to the following email address:

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