Senior Evidence Assistant, G-6. ICC, The Hague. Open until 29 December 2020

 

Deadline for Applications:		29/12/2020
Organizational Unit:		Information, Knowledge and Evidence Management Section (IKEMS), Office of the Prosecutor
Duty Station:		The Hague - NL
Type of Appointment:		Fixed-Term Appointment
Minimum Net Annual Salary :		€45,607.00
Contract Duration:		To be determined

 

Important Message:

From Tuesday 17 March 2020 the Court is participating in implementing measures for containing COVID-19’s spread which may cause some delays in recruitment and on-boarding activities. Thank you for your understanding.

 

A roster of suitable candidates will be established for this post as a result of this selection process for fixed-term appointments against both established posts and positions funded by general temporary assistance (GTA).

 

Organizational Context

The Information, Knowledge and Evidence Management Section (IKEMS), headed by an Information Management Coordinator, reports directly to the Prosecutor, and combines the OTP’s information, knowledge and evidence management operations into one consolidated section. IKEMS aims to maintain a coordinated, flexible and operationally responsive IKEM support capacity throughout the OTP, in order to support the full spectrum of OTP information and evidence operations.

 

The Information and Evidence Unit (IEU), as part of IKEMS, is responsible for:

- The overall custodial services of all information and evidence possessed by the OTP, including its registration, digitization, processing, preservation, storage and disclosure.

- The facilitation and administration of evidence review in both physical and digital form.

 

It receives, acknowledges and stores communications and referrals sent to the Prosecutor under article 15 of the Rome Statute, therein also conducting the initial assessment of these communications.

 

Duties and Responsibilities

Under the direct supervision of the Head of the Information and Evidence Unit and the overall guidance of the Information Management Coordinator, the incumbent will perform the following duties:

• Receive and register evidence according to IEU standards and regulations; physically and electronically process evidence and its contents along the entire evidence continuum (receipt, ingestion and processing, storage, retrieval and disclosure);
• Actively process, coordinate and quality control the registration and processing of all types of information and evidence, including hardcopy, digital, and audio/visual evidence as well as all associated metadata;
• Act as internal and external team focal point for matters relating to evidence pipeline management (processing, metadata quality control and management, storage, retrieval, disclosure and filing of documents to Registry;
• Assist in the development, drafting and review of the IEU annual report, and support the IEU Disclosure Search Assistant with complex searches of the evidence database;
• Create, review or update procedures used for evidence ingestion, processing and management; act as the IEU quality control manager for all IEU-prepared materials (SOPs, memoranda, position papers, reports, decisions and presentations);
• Oversee and actively participate in quality controlling evidence-related metadata input and input processes, standards, efficacy, efficiency and overall quality, as well as ensuring the best use of evidence databases and tools required for the operational and procedural activities of IEU;
• Review the quality of all IEU produced material with respect to the evidence process and ensures the confidentiality, availability and integrity of the evidence collection;
• Perform other duties as assigned by the supervisor.

 

Essential Qualifications

Education:

• Diploma of secondary education.
• Additional post-secondary education or training in Law, Records, Archives, Information or Office Management is desirable.

 

Experience:

• A minimum of eight years of experience in handling large quantities of documentary and/or evidentiary materials in a legal, archival, information or evidence management role is required.
• An advanced or first-level university degree may be considered as a substitute for two years' working experience only to determine eligibility;
• Relevant experience in a legal environment is desirable;
• Experience in records management or archive roles is desirable;

 

Knowledge, skills and abilities:

• Excellent computer skills (MS Office applications, Adobe, Kofax/Ascent, HP RM8, Ringtail, Nuix, eDiscovery tools);
• Excellent organizational skills;
• Excellent communication and interpersonal skills;
• Professional and personal integrity with strong adherence to discretion;
• Strong client orientation and the ability to identify clients’ needs and proactively seek solutions;
• Demonstrated skills of applying attention to detail with complex data sheets and database searches;
• Ability to establish and maintain effective relationships with people of different educational, national, linguistic and cultural backgrounds.

 

Knowledge of Languages:

Proficiency in one of the working language of the Court, English or French, is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) would be considered an asset.

 

ICC Core Competencies

Dedication to the mission and values

- Acts consistently in accordance with the mission and values of the Organisation;

- Maintains confidentiality, acts with integrity and shows respect for diversity;

- Shows commitment to the organisation;

- Presents a positive image of the organisation during external discussions.

 

Professionalism

- Applies professional and technical expertise;

- Keeps abreast of organisational issues;

- Produces workable solutions to a range of problems.

 

Teamwork

- Listens, consults and communicates proactively;

- Handles disagreements with tact and diplomacy;

- Recognises and rewards the contribution of others.

 

Learning and developing

- Identifies development strategies needed to achieve work and career goals and makes use of developmental or training opportunities;

- Learns from successes and failures;

- Seeks feedback and gives feedback to others to increase organisational effectiveness;

- Seeks opportunities for improvement of work;

- Has an open mind and contributes to innovation.

 

Handling uncertain situations

- Adapts to changing circumstances;

- Deals with ambiguity, making positive use of the opportunities it presents;

- Plans activities and projects well in advance and takes account of possible changing circumstances;

- Manages time effectively.

 

Interaction

- Expresses opinions, information and key points of an argument clearly;

- Handles contacts with diplomacy and tact;

- Communicates in a transparent and open way with internal and external contacts while complying with confidentiality requirements.

 

Realising objectives

- Accepts and tackles demanding goals with enthusiasm;

- Keeps to agreements with others;

- Focuses on client needs;

- Takes responsibility for actions, projects and people;
- Monitors and maintains quality and productivity.

 

General Information
- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check.
- Applicants may check the status of vacancies on ICC E-Recruitment web-site.
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered.
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category.
- Applications from female candidates are particularly encouraged.
- The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.

 

Information and Records Management Officer, ML-2. KSC, The Hague. Open until 16 November 2020

Position:

Information and Records Management Officer

 

Employment Regime:

Seconded/Contracted

 

Post Category:

Management Level ML-2

 

Ref. number:

175

 

Location:

The Hague, the Netherlands

 

Availability:

ASAP

 

Component/Department/Unit

Kosovo Specialist Chambers/

Immediate Office of the Registrar

 

Security Clearance Level:

EU SECRET or equivalent

 

Open to Contributing Third

States:

Yes

 

Reporting Line:

The Information and Records Management Officer reports to the Senior Information and Records

Management Advisor.

 

Main Tasks and Responsibilities:

 To serve as a focal point to provide support and compliance advice for electronic, manual and audiovisual records, document and archives management to all functions of the Specialist Chambers

(including administrative and judicial records);

 To process accession and disposition activities, by liaising with all functions of the Specialist

Chambers regarding the transfer and/or disposal of their records;

 To perform records and archival processing activities in compliance with preservation and metadata

standards and to identify/eliminate duplicate records;

 To organise and manage electronic filing and content management systems and to help to administer

electronic document and records management systems;

 To coordinate space management within internal repositories in accordance with best practices and

records storage standards;

 To perform reference functions by advising internal and external users about records and archives

held by the Specialist Chambers and managing their accessibility;

 To ensure strict adherence to information security and data protection policies and to implement

access controls;

 To assist in the development of guidelines, SOPs, training materials and user manuals;

 To train and support users of the recordkeeping and content management systems of the Specialist

Chambers;

 To manage Library services including supervising the assigned staff, interns and contractors,

developing user requirements, optimizing Library systems and acting as task officer for Library

procurement activities;

 To undertake any other related tasks as requested by the Line Managers.

 

Essential Qualifications and Experience:

Essential

 Successful completion of University studies of at least three (3) years attested by a diploma OR a

qualification in the National Qualifications Framework which is equivalent to level 6 in the European

Qualifications Framework OR a qualification of the first cycle under the framework of qualifications

of the European Higher Education Area e.g. Bachelor's degree

AND

 A minimum of seven (7) years of relevant professional experience, after having fulfilled the

education requirements.

 

Specification of Education and Experience

 The above mentioned University degree must be in at least one of the following fields of expertise:

Archival or Library Science, History, Information and/or Records Management or other related

university studies;

 Experience in Electronic Document and Records Management Systems or Content Management

Systems;

 Demonstrable competence with Microsoft Office applications;

 Supervisory experience;

 Tact, discretion and respect for confidentiality;

 Excellent drafting and communication skills in English, both written and oral;

 Excellent organisational and interpersonal skills;

 Ability to work productively in a fast-paced, team-oriented environment, and produce accurate work

under pressure and in difficult circumstances;

 Ability to establish and maintain effective and constructive working relationships with people of

different national and/or cultural backgrounds with respect for diversity.

 

Desirable

 Experience working with national or international court records or archives;

 A qualification in the field of library, archives, records or database management;

 Knowledge of digital preservation strategies and trusted digital repositories, including a basic

understanding of ISO 14721:2012 (Open archival information system (OAIS) — Reference model);

 Experience in SharePoint and/or Microsoft 365;

 Knowledge of Integrated Library Systems and/or Electronic Discovery platforms (EDS);

 Knowledge of the functioning of the EU and in particular CSDP missions;

 Good understanding of the political, cultural and security situation of the Balkans, in particular

Kosovo

Records Assistant, AL-4. KSC, The Hague. Open until 9 August 2019

Position: Records Assistant	Employment Regime: Seconded/Contracted	Post Category: Assistant Level AL-4
Ref. number: 052	Location: The Hague, the Netherlands	Availability: ASAP
Component/Department/Unit: Kosovo Specialist Chambers/ Judicial Services Division/ Court Management Unit Reporting Line: The Records Assistant reports to the Head of Court Management Unit. Main Tasks and Responsibilities:  To receive, process and disseminate court records;  To ensure the availability and integrity of the court records in accordance with the established rules, practices and procedures;  To request and process translations of court records in accordance with the established policy and procedures;  To maintain the organization of the case file;  To manage the metadata and records in the electronic court management system in accordance with the established procedures;  To support the Record Keeper with translation requests management duties;  In consultation with the Court Officer, to respond to queries from the Chambers, parties and/or other Registry sections for information in relation to the processing of court records and, where applicable, translation requests;  To keep abreast of new or amended relevant rules and regulations;  To undertake any other related tasks as requested by the Line Managers. Essential Qualifications and Experience:  A level of secondary education attested by a diploma. AND  A minimum of one (1) year of relevant professional experience, after having fulfilled the education requirements. Specification of Education and Experience  Experience working in a similar position in an international organization or international court or hybrid or national court;  Knowledge of policies, procedures and practices related to the management of judicial records and/or translation request management;  Excellent communication skills in English, both written and oral;  Excellent computer skills in MS Office applications (Excel, Word, PowerPoint) and Adobe or similar software;  Ability to prioritize and manage a high workload on occasions;  Absolute tact and discretion;  Ability to work under stressful conditions and to prioritize and manage a high workload on occasions;  Ability to establish and maintain effective working relations as a team member in a multi-cultural and multi-national environment. Position: Records Assistant Employment Regime: Seconded/Contracted Post Category: Assistant Level AL-4 Ref. number: 052 Location: The Hague, the Netherlands Availability: ASAP Component/Department/Unit: Kosovo Specialist Chambers/ Judicial Services Division/ Court Management Unit Security Clearance Level: EU SECRET or equivalent Open to Contributing Third States: Yes Desirable  Good understanding of the political, cultural and security situation of the Balkans, in particular Kosovo;  Knowledge of the Albanian and/ or Serbian language is an asset	Security Clearance Level: EU SECRET or equivalent	Open to Contributing Third States: Yes

Head of the Archives, Indexing and Distribution Division, P-3. International Court of Justice, The Hague. Open until 15 July 2019

Date of publication :    31 May 2019
Deadline for applications :    15 July 2019
Post title :    Head of the Archives, Indexing and Distribution Division
Grade :    P-3
Vacancy Announcement Number :    242
Duty Station :    The Hague, Netherlands
Organizational unit :    Archives, Indexing and Distribution Division
Indicative minimum net annual remuneration (including post adjustment) based on 1 May 2019 rates :    US$79,869


Functions

The Archives, Indexing and Distribution Division is responsible for management of the archives, the indexing of files and documents, and the dispatch and distribution of Court documents and publications in accordance with the Instructions for the Registry. Acting under the general supervision of the Registrar, and within delegated authority, the Head of the Archives, Indexing and Distribution Division will plan, organize, manage and co-ordinate the activities of the Division, including formulating and implementing policies and procedures relating to the management of electronic, audio-visual and paper-based records. The incumbent will provide direction and supervision to the staff members of the Division. The incumbent’s responsibilities are to:

• Lead, plan and manage the work of the Division to ensure high-quality services are delivered in an effective, efficient and timely manner;
• Manage a team and the resources allocated to the Division; ensure the skills of staff members are continuously developed through training or coaching;
• Establish and implement strategies, guidelines and procedures to collect, assess, organize and preserve the Court’s information assets in all forms (paper, image, audio, video, electronic record, etc.). This includes ensuring conservation of information resources, implementing a disaster recovery plan and drawing up procedures to guarantee the systematic and continued receipt of relevant information where applicable;
• Ensure the maintenance of information systems to allow for the swift and accurate retrieval of information, thus making resources easily accessible to those who need them in a timely manner. In co-ordination with the Information and Communications Technology Division, analyse user needs, propose functional specifications for an information system serving these needs and oversee development of the IT solutions chosen;
• Oversee the dispatch and distribution, in paper or electronic format as appropriate, of official documents, as well as of documents filed in cases before the Court;
• Supervise the sending of the Court’s official publications to the United Nations common system, other institutions and private individuals;
• Ensure that the archival component of the Court’s policies in the field of information management remain aligned with industry standards and the specific needs of the Court. Research, analyse and evaluate new applications of information technology to archives and records management and make recommendations for their deployment. Participate in record-keeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation, and in the evaluation and testing of record-keeping application improvements and new systems;
• Establish training programmes for relevant users on the organization of collections, management, access and use of resources. Liaise with other departments and divisions to raise awareness and develop understanding of the preservation of information resources, including by writing user manuals. Provide advisory services on record-keeping practices including records management, preservation and disposal, information management policies and procedures;
• Ensure the development and maintenance of the Electronic Document Resource Management System (EDRMS) and archives intranet pages;
• Perform other related duties as required.

Qualifications and competencies 

Competencies 

• Professionalism: Demonstrable knowledge of record-keeping theory and practice, and of standards in records and archives management. Knowledge of system design and electronic data maintenance, including appraisal, conservation and migration management. Ability to apply knowledge in specific organizational contexts. Ability to advise on record-keeping based on analysis of organizational objectives. Demonstrable conceptual, analytical and evaluative skills. Ability to conduct research and analysis; identify issues and assess significance and impact; identify and evaluate options; formulate and present recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject-matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary. 
• Accountability: Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments. 
• Client Orientation: Considers all those to whom services are provided to be ‘clients’ and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients.
• Empowering others: Delegates responsibility, clarifies expectations and gives staff autonomy in important areas of their work; encourages others to set challenging goals; holds others accountable for achieving results related to their area of responsibility; genuinely values all staff members’ input and expertise; shows appreciation and rewards achievement and effort; involves others when making decisions that affect them.
• Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; actively supports the development and career aspirations of staff; appraises performance fairly. 

Education

• Advanced university degree (Master’s degree or equivalent) in the field of information management or related area is required. A first level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree.
• Thorough knowledge of current methodologies and trends in information management is required.

Experience

• A minimum of  5 years (7 years with a first level university degree) of progressively responsible experience in information management is required, of which at least two years should be within a judicial institution or an international organization.
• Experience working with the United Nations information systems, policies, procedures and practices would be a strong advantage.
• Proven management and supervisory experience in a multilingual and multicultural environment is required.

Languages

• English and French are the two official languages of the Court. An excellent knowledge of and drafting ability in one of these languages and a very good command of the other is required. Knowledge of other United Nations official languages would be an asset.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED


Recruitment process

Candidates should apply through the Court’s e-recruitment system.

Candidates on the shortlist will be invited to The Hague for written tests and interviews in the first half of August 2019.

The selected candidates may be subject to a security clearance, including verification of the information provided and a criminal record check. All candidates should be in a position to submit an electronic copy of their passport and all diplomas listed on their profile when requested.

The Registrar reserves the right not to appoint any candidate to the post, or to appoint one at a lower level or on the basis of a modified job description. Applications that are found by the Court to meet the above criteria may be added to a reserve list in case a similar vacancy arises in the future.

Associate Digital Archivist, P-2. MICT, The Hague. Open until 5 October 2017

Associate Digital Archivist, P-2 (Hague)*

 DEADLINE FOR APPLICATIONS : 05 October 2017  DATE OF ISSUANCE   : 06 September 2017  OFFICE    : Registry / Archives and Records Section  LOCATION    : The Hague  JOB OPENING NUMBER  : 17-IST-RMT-83480-R-THE HAGUE (R )


United Nations Core Values: Integrity, Professionalism, Respect for Diversity  

Organizational setting and Reporting: The position is located in the Mechanism Archives and Records Section, Registry, The Hague Branch. Under the supervision of the Chief Archivist, the incumbent will be responsible for supporting the management of the digital records of the Mechanism for International Criminal Tribunals (“Mechanism”) and the digital component of the Archives of the International Criminal Tribunals (i.e. the International Criminal Tribunal for Rwanda (“ICTR”), the International Criminal Tribunal for the former Yugoslavia (“ICTY”) and the Mechanism).

Responsibilities: o Support development and implementation of policies, processes and systems for preserving the digital component of the Archives of the International Criminal Tribunals to ensure that they remain trustworthy, accessible and usable. This includes development, implementation and operation of a Trusted Digital Repository.  Assist in developing and implementing SOPs for administration, maintenance and operation of the digital repository.  Assist in preparing Submission Information Packages (SIPs) for ingest into the Digital Repository. This includes transforming digital content from various ICTR and ICTY source systems into required SIP formats for ingest.  Assist in ingesting digital content into the Digital Repository.  Support the day to day operation of the Digital Repository. This includes performing routine analysis of repository content; producing content profiles; analysing and parsing repository logs; and reporting on various repository metrics in support of preservation operations.  Assist in developing preservation plans for digital content including comprehensive testing of the plans, particularly the migration paths and migration tools.   Contribute to continuous improvement of operations and services by: keeping abreast of professional developments, recommending improvements and implementing approved initiatives.

o Support development and implementation of policies, processes and systems for record-keeping in the Mechanism, specifically the creation, organization and storage of digital records and early identification and protection of those to be retained as part of the Archives.  Participate in development and implementation of the Mechanism’s Electronic Document and Records Management System (EDRMS), HP Records Manager.   Participate in business process analyses, identify opportunities for improvement and implement approved initiatives.   Establish and, subsequently, maintain inventories of digital records and recordkeeping systems in the Mechanism.  Assist in designing and delivering training on good record-keeping, including effective use of the EDRMS.   Participate in advising, guiding and supporting Mechanism staff on digital recordkeeping issues and practices.

o Support development and implementation of policies, processes and systems for providing access to the digital component of the Archives in accordance with United Nations policies, balancing the need for openness and transparency with the need to protect sensitive information.  Support implementation of the Mechanism’s information security and access regime and assist in implementing decisions on classification / declassification, in collaboration with the Associate Research Officer.  Assist in providing access to the digital component of the Archives of the International Criminal Tribunals, in accordance with United Nations policies.  Participate in integrating the Digital Repository with the Archival Collection Management System and the EDRMS.

o Oversee the work of junior staff relating to the functions described above.

o Perform other duties as required.

Core Competencies:

 Professionalism – Demonstrable knowledge of recordkeeping theory and practice, and of established standards in records management and archives management.  Demonstrable knowledge of current standards, best practices and trends in digital preservation and digital recordkeeping. Demonstrable conceptual, analytical and evaluative skills.  Ability to conduct research and analysis, and formulate and present recommendations.  Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

 Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.

 Planning and Organising – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

 Teamwork – Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.


QUALIFICATIONS

Education: Advanced university degree in information management, information science. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.

Work Experience: Minimum of two (2) years of progressively responsible experience in information management, information science, information systems or related field. Experience of managing digital records and archives, including digital preservation, is highly desirable. Experience of working with digital preservation systems or tools and workflows is highly desirable. Experience in working with metadata standards such as ISAD (G) EAD, PREMIS and METS is desirable. Experience in project management is an asset.  Experience of strict information security regimes is an asset.

Languages: English and French are the working languages of the Mechanism.  For the post advertised, fluency in oral and written English is required.  Working knowledge of French is desirable.

Assessment Method: There may be a technical test followed by a competency-based interview. _____________________________________________________________________________________________________________

Special Notice: Current UN staff at the GS and FS level who meet the eligibility requirements are exceptionally permitted to apply. If selected, certain conditions will apply. .  The appointment is limited to the Mechanism for International Criminal Tribunals.  *Appointment of the successful candidate to this position will be subject to budgetary approval. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members may serve on assignment or secondment from their parent department/office if selected.  Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff.  Female candidates are strongly encouraged to apply for this position. 

NOTE FOR PREVIOUSLY ROSTERED CANDIDATES Roster candidates must express their interest and availability for published job openings by submitting an updated PHP and cover letter. ____________________________________________________________________________________________________________

No Fee: THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

United Nations Considerations Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.


The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application.  In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills.  Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening.  Initial screening and evaluation of applications will be conducted on the basis of the information submitted.   Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

HOW TO APPLY: All applications must be submitted through the UN Inspira portal. The Mechanism for International Criminal Tribunals is not able to accept applications for this vacancy via email. Internal applicants may go to https://inspira.un.org External applicants may go to https://careers.un.org

Documentation Counter Clerk, G-3. OPCW, The Hague. Open until 13 June 2017

Post Level	GS-3	Closing Date :     13 June 2017
Vacancy Ref	E-PMO/DCC/F0073/GS-3/13/02-17
Branch	Secretariat for the Policy-Making Organs
Division	Secretariat for the Policy-Making Organs
Date	12 May 2017
Staff members in the General Services category are normally recruited and paid on a local basis. This appointment is for a duration of two years, with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules, as applicable. The Director-General retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.
Principal Functions		Requirements
Under the supervision of the Conference Services Officer and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the incumbent performs the following duties: (a) To provide Member States and Technical Secretariat (TS) staff with documents and general information related to the work of the policy-making organs through day-to-day operations of the Documentation Counter. · To distribute current official-series documents and related materials on request and provide information to delegations and TS staff regarding the availability of various documents. · To monitor, and replenish as necessary, the supply of documents and publications to ensure that current and pertinent documents are readily available. · To maintain tidy and logical document shelving system and an up-to-date digital reference archive. To ensure his or her own familiarity with the documents and materials being distributed to Member States through the Documentation Counter. · To stay abreast of the issues under current consideration by the bodies of the policy-making organs. (b) To provide information to delegations and TS staff alike on matters relating to meetings and presentations, including scheduling and other procedural concerns. May be required to make ad hoc decisions, within his/her area of competence, to resolve issues in the absence of and on behalf of the Conference Services Officer, which can affect the effectiveness of the meetings of the policy-making organs and the reputation of the Division and the Technical Secretariat. (c) To ensure the timely distribution of relevant documents at Sessions and Meetings of the Executive Council (EC) as well as at Sessions of the Conference of the States Parties (CSP) and other formal and informal meetings of the policy-making organs. · To keep records of the receipt and distribution of documents and statements at the sessions. · To assist with ascertaining document requirements for these meetings and the subsequent preparation of sets of pertinent documents, in appropriate language combinations for each delegation. · To assist with the preparation and tidying of the meeting rooms and interpretation booths. · To provide in-session meeting room assistance, as required. (e) To ensure that the interpretation teams, while servicing meetings of the Policy-Making Organs, receive timely and accurate information and documentation, including pertinent background documents and current statements and draft texts. (f) To receive, record, distribute and archive each unofficial document provided to the Conference Services Unit (CSU) during a Meeting or a Session of the EC and CSP; exercise a high level of accuracy and initiative when processing received documents in close consultation with the Director of PMO, Conference Services Officer, Member States, and TS substantive officers. (g) To carry out the distribution and secure the temporary storage of classified official-series documents for discussion by the policy-making organs, in accordance with the confidentiality guidelines as determined by the Office of Confidentiality and Security in the Manual of Confidentiality Procedures and related work instructions. (h) To maintain the Internal Meeting Room Schedule, respond to requests by delegates and assist TS staff to schedule internal meetings and determine their requirements. To exercise a high level of attention to detail and accuracy when preparing the weekly Journal for issuance to Member States and the Schedule of Meetings for issuance to TS staff. (i) To communicate with the Conference Services Clerk and the OPCW Audio-Visual Technician as necessary, regarding the requirements for technical and audio-visual equipment at meetings of the policy-making organs and, as requested, meetings coordinated by other divisions and branches, to ensure that the equipment is available, in place and operational prior to the meeting start-time. (j) To assist the Audio-Visual Technician in the set-up and operation of Ieper Room meeting-related technical equipment used to support interpretation, presentations, and digital recordings, as appropriate and to the extent that this is within his/her area of competence. (k) To determine the needs of catering for PMO related meetings, coordinate with in-house caterer the timely provision of services and ensure their actual provision. (l) Ensure that the internal meeting rooms which are overseen by PMO are maintained in a meeting-ready state at all times when not in use. (m) To maintain the highest standard of delivery of service through demonstrated knowledge of protocol issues in a diplomatic environment, and through professional dress and conduct appropriate for interaction with diplomats. (n) To provide, as necessary, the meeting room attendant services in the absence of the Conference Services Clerk. (o) Other duties as required.		Knowledge and Skills
		Essential: High School Diploma or equivalent diploma of secondary education. Desirable: Completion of post-secondary education in conference or records management, or in the field of international relations. Skills and Abilities (key competencies): · The incumbent must have strong organisational and interpersonal skills that allow for effective and professional delivery of a wide variety of support services in the course of supporting the formal and informal work of Member States delegations through document distribution, and of assisting, as required, in meeting room support. · Excellent communication skills, resourcefulness, initiative, maturity of judgment and team spirit. · Computer literacy. · Knowledge of meeting room set-up, and operation of standard meeting room and reprographic equipment. · Ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. · Sound Knowledge of standard Microsoft applications including MS Word, MS Excel, MS Publisher, and possibly MS Visio. · Effective organizational skills and ability to handle a large volume of work in an efficient and timely manner. Experience: Essential: At least one year of relevant experience in clerical work, or records or documents management. Desirable: Previous work experience in international conferences would be an asset. · Proven interpersonal skills and ability to establish and maintain effective and constructive working relationships with people of different national and cultural backgrounds while maintaining impartiality and objectivity. · Familiarity with the operation of technical equipment would be an asset, in particular, equipment related to audio and visual display, recording or editing technology, and/or printing and copying machines.
		Experience
		Essential: At least one year of relevant experience in clerical work, or records or documents management. Desirable: Previous work experience in international conferences would be an asset. · Proven interpersonal skills and ability to establish and maintain effective and constructive working relationships with people of different national and cultural backgrounds while maintaining impartiality and objectivity. Familiarity with the operation of technical equipment would be an asset, in particular, equipment related to audio and visual display, recording or editing technology, and/or printing and copying machines.
		Languages
		Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
Euros 32,345		Net Salary	EUR 0
CANDIDATES ARE STRONGLY ADVISED TO USE ONLY THE NEW ONLINE APPLICATION SYSTEM. Interested applicants who do not have internet access, and are unable to submit an application online at www.opcw.org, may complete the OPCW Personal History Form and send it via fax, no. +31 (0)70 4163790, or mail. Only applications received before the closing date will be considered. Only applicants under serious consideration for a post will be contacted. Applications from qualified female candidates are strongly encouraged.

Information Management Officer, P-3. OPCW, The Hague. Open until 13 July 2016

Information Management Officer (P-3)

Post Level :    P-3 Closing Date :  13 July  2016                                                                     Vacancy Ref :     E-VER/DEB/IMO/F0188/P-3/30/06-16 Branch :     Declarations Branch Division :    Verification Division Date :    13 June 2016   This fixed-term appointment is for a duration of three years with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules, as applicable. The OPCW is a non-career organisation with limited staff tenure. The total length of service for Professional staff shall not exceed 7 years. The Director-General retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.    Principal Functions  Requirements Under the general supervision of the Head, Documents Registration and Archiving, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the incumbent performs the following responsibilities: 1. Control registration and processing of all classified declarations and verification-related documents and their availability either within electronic systems or in hard-copy. · Control the quality of the information service, and of the information (including metadata) held in the information management systems, using available tools and procedures · Analyse requirements, develop, update metadata for the online documents registration system, to improve retrieval and ensure that documents registration meets established standards · Responsible for management of documentation arising from the information service, including requests, notifications and other correspondence, and for reporting on results · Ensure maintenance of confidentiality when making classified information available 2. Contribute to the design, implementation and support of Electronic Content Management System (ECM) solutions for the management electronic records. · Research and evaluate enterprise content management systems on the market and advise on systems with information and records management functionalities · Map the user requirements to the implementation of content management solutions to align with organisational information architecture, records management policies and the OPCW Confidentiality regime · Provide end user training to support electronic records management throughout the Verification and Inspectorate Divisions · Develop migration strategies to ensure integrity of records and related metadata over the required lifetime of the records as information systems are upgraded or replaced 3. Manage and maintain good records and archives management practice · Design and carry out professional activities required to improve information management practice, including preparation for move to new, electronic environments or applications. · Design, implement, manage a function-based classification scheme and file plan for records (paper, electronic, audio-visual) in order to ensure physical access to and intellectual control over records · Manage and secure records disposition by applying approved retention schedules to information assets whether digital-born, digitized or in hard-copy. · Maintain and update records retention schedules and other documentation required for management of information. · Research and propose best practice standards for the management of digital records and digital preservation strategies 4. Contributes to the development of quality assurance controls for classified information provided to States Parties · Reviews the declarations, amendments and other incoming correspondence from States Parties and determines which documents have to be provided to other States Parties, in accordance with the provisions of the Convention. · Develops the annual redacted declaration data report and reviews the information to be distributed to State Parties · Briefs new delegates of Member States on the procedure for transferring confidential information between the Secretariat and the Member State. 5. Strategic Planning: · Assist the Head of DRA in developing strategic plans for the section: annual work plans; staffing requirements; proposals for improvement and maintenance of optimum service levels. · Assist the Head of DRA where required in any corporate-wide initiative related to the management of information, records and archives. · Propose, manage and monitor projects and assist with training and guiding staff in a range of records and information functions. · Stay current in new records management and archival developments. 6. Act as Head of DRA Section whenever required. 7. Performs other duties as required.  Knowledge and Skills Education (Qualifications): Essential: · Advanced University degree in archives, records management or information management or a related field, with preferably a postgraduate specialisation. · A relevant first-level university degree preferably in combination with training, and qualifying experience (minimum seven years) may be accepted in lieu of the advance university degree. · An equivalent or specialist training together with at least eleven years of relevant professional experience may be taken into consideration in lieu of a university degree. Desirable: · Familiarity with Enterprise Content Management solutions used in the management of information, archives and records. Skills and Abilities (key competencies): · Core professional skills related to information and records management; · Strong analytical skills, particularly in the area of business process analysis; · Ability to organise, plan and implement work assignments, as well as manage competing demands; · Problem solving skills, including ability to identify and participate in the resolution of issues/problems; · Appreciation of the need to observe confidentiality in a highly sensitive work area; · Knowledge of statistical methods and tools; · Knowledge of implementing workflow processes and records and document control practices in an enterprise content management (ECM) environment; · Flexibility, Tact, discretion and the ability to work harmoniously in a multi-cultural environment; · Proven communication (verbal and written) skills, including ability to prepare reports; · Advanced computer skills, dealing with both structured and unstructured records; · Commitment to continuous learning.  Experience Essential: · At least five years of experience in the field of archives, records and information management preferably in an international or public organisation. · Experience in the use of enterprise content management systems for managing records. Desirable: · Experience of managing digital records and archives, including implementation and use of Enterprise Content Management systems is desirable. · Experience of working in highly confidential environments is desirable. · Experience with international or national organisations is desirable. · Experience in project management is an asset.  Languages Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.   Total annual salary consists of a net annual salary (net of taxes and before medical insurance and provident fund deductions) in US$ and a post adjustment. The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances. The figure quoted on the right, is based on the June 2016 rate of 33.2%.    With Dependants   No Dependants  Annual Salary $61,470 $57,379 Post Adjustment $20,408 $19,050 Total Salary $81,878 $76,429 Currency USD   CANDIDATES ARE STRONGLY ADVISED TO USE ONLY THE ONLINE APPLICATION SYSTEM. Interested applicants who are unable to submit an application online at www.opcw.org , due to technical problems, are requested to send an e- mail to Recruitment@opcw.org explaining the problem. Only applications received before the closing date will be considered. Only applicants under serious consideration for a post will be contacted. Applications from qualified female candidates are strongly encouraged.