Archivist. World Bank, Washington D.C. Open until 15 November 2019

Archivist

Job #:	req4663
Organization:	World Bank
Sector:	Information Technology
Grade:	GE
Term Duration:	3 years 0 months
Recruitment Type:	Local Recruitment
Location:	Washington, DC,United States
Required Language(s):	English
Preferred Language(s):
Closing Date:	11/15/2019 (MM/DD/YYYY) at 11:59pm UTC

Description About the World Bank Group: Established in 1944, the WBG is one of the world’s largest sources of funding and knowledge for development solutions. In fiscal year 2018, the WBG committed $67 billion in loans, grants, equity investments and guarantees to its members and private businesses, of which $24 billion was concessional finance to its poorest members. It is governed by 188-member countries and delivers services out of 120 offices with nearly 15,000 staff located globally. The WBG consists of five specialized institutions: the International Bank for Reconstruction and Development (IBRD), the International Development Association (IDA), the International Finance Corporation (IFC), the Multilateral Investment Guarantee Agency (MIGA), and the International Centre for the Settlement of Investment Disputes (ICSID). The World Bank is organized into six client-facing Regional Vice-Presidencies, several corporate functions and thirteen Global Practices to bring best-in-class knowledge and solutions to regional and country clients. Information and Technology Solutions – Knowledge and Information (ITSKI) provides information services to the Bank Group and the public. The services are provided by two units: Records and Information Services (ITSRI) and Library and Archives (ITSLA). This position is in the World Bank Group Archives which is located in ITSLA. The World Bank Group Archives provides Bank Group staff and the global community with access to relevant information and services to: foster knowledge, transparency, and accountability; and reflect history to enable effective delivery of development solutions. The Archives is responsible for: AMS 10.11 on Records Management (including advisory services, policy compliance outreach and training, appraisal / retention schedule, and requirements for systems); off-site records center services in Boyers, Pennsylvania; implementation of The World Bank Policy on Access to Information; creating knowledge products that promote the history of the World Bank Group and the archival holdings; and the preservation and intellectual control required to maintain access to archival records according to international standards. Duties and Accountabilities Responsible for the arrangement and description of fonds held by the World Bank Group Archives. This includes creating hierarchical arrangements using functional analysis, and describing records according to the International Standard for Archival Description (ISAD(G)) and specific World Bank Group Archives rules. Monitors compliance with standards and oversees quality of content for the Archives’ open source tool, Access to Memory (AtoM), and is responsible for the flow of new content and data into the system. Defines requirements for new functionality in the Archives’ systems and other tools used to publish information about the holdings of the World Bank Group Archives to meet Access to Information policy requirements. Preserves and provides access to born digital records by providing description- and access-related support for the development and implementation of the Digital Vault. Implements storage, protection and preservation plans by describing, classifying, developing and assigning metadata for complex electronic and analog information resources following guidelines. Contributes to continual updating, cataloging or profiling guidelines and framework. Collects, selects, curates, and/or develops knowledge products and other content to be integrated and delivered electronically via websites, portals, timelines, publicly or other means of communication Provides support for the management of Access to Information request cases, including but not limited to: identification of responsive records; conducting reference interviews upon request; and declassification review and processing as mandated under the Access to Information policy. As an integral part of the Archives team, be an active participant in Archives’ day to day projects, responsibilities and deliverables. Works with appraisal team to identify disposition data remediation or corrections at the end of the records’ lifecycle. Contributes to the formulation and implementation of policies, standards, guidelines, and procedures pertaining to information management, services and governance. Supports external communications and awareness of the Archives through management of Archives’ external website and liaison with ITSLA communications contact. Supports and may lead on-going marketing and outreach activities. Specific functions Arrange archival records into discrete fonds and series using strong functional analysis skills, and create fonds-level and series-level descriptions according to the International Standards for Archival Description (ISAD(G)). Perform detailed research on the organizational and functional history of World Bank departments, for the completion of administrative histories according to the International Standard on Archival Authority Records (ISAAR). Execute complex data searches and exports from the Archives’ business system to assist functional analysis and to determine and test / sample the scope of the fonds. Enter archival arrangement and description data into the Archives’ business system, and ensure accurate export of the data to the public web. Provide subject matter expertise on archival arrangement and description of born digital records deemed permanent by authorized retention schedules, and define solutions for how ISAD(G) finding aids can provide information about and surface digital records in Archives’ custody. Conceptualize and author knowledge products that help communicate the Bank’s history and promote our holdings and services. Promote and memorialize events, celebrations, anniversaries, etc., in the Bank by responding to internal requests for archival and online resources; liaise with units to determine best way to use materials. Support the Donated Materials program by communicating with former staff, accessioning records from private residences, processing and describing accessioned records, and creating and finalizing a Deed of Gift. Support the Access to Information (AtoI) team through regular updates on arrangement and description and knowledge product creation activities, participating in reference interviews, and helping to identify records responsive to researchers’ requests. Support activities related to the supervision of the reading room. Train or oversee other consultants or staff as needed. Selection Criteria MA/MS in Library and Archives, Information Science or related field, plus minimum 2 years of relevant experience; or BA/BS Degree in Library and Archives plus 4 year experience in an institutional archives is a minimum requirement. Experience in both Archives and Information Management which should reflect increasing responsibility and experience with corporate recordkeeping, archives/information centers and/or content management. Experience completing archival arrangement and description projects using the International Standard for Archives Description (ISAD(G)) or the Rules for Archival Description (RAD) is a requirement;  Knowledge and understanding of business processes and archives information systems; knowledge of web publishing systems and open source archival software (such as AtoM) a plus; knowledge of and experience with born digital record preservation platforms also a plus; Demonstrated effective and innovative approaches to communicating history and the value of archival resources through the creation of knowledge products and/or online sites and resources as well as promoting institutional history and records through public speaking  Demonstrated conceptual, analytic and innovative problem-solving ability; ability to conduct independent research and functional analysis; Proven ability to contribute to projects with minimum guidance; capacity to work both independently and in a team; willingness to seek advice and assistance; ability to manage more than one ongoing project.  Proven ability to develop and maintain good working relationships with staff at different levels across the unit; evidence of leadership effectiveness. Superior writing skills in English a must; proven ability to write concise and accurate reports, and good public outreach skills a must. Sound theoretical and/or applied knowledge of archives database and information management systems. Ability to make judgments on the archival value of the variety of documents and business records of the organization. Knowledge of and experience with standards and best practices for records management.  Familiarity with records and document management software systems. Knowledge of inactive records storage facility/ technology and systems.  Familiarity with electronic records retention to manage data lifecycle. Familiarity with digital preservation. Demonstrated interest in and understanding of the Bank Group’s work and objectives.  External candidates must at a minimum be familiar with the mission and objectives of the World Bank Group. Required Competencies   Client Understanding and Advising   Looks at issues from the client’s perspective and takes action beyond normal expectations to ensure client satisfaction. Analyzes situations and determines alternative or creative scenarios and approaches to add value to the business in new and different ways. Works within the team and with other specialty areas to define client needs and develop the best approach to meet client needs. Helps clients understand complicated issues by describing the issue and solutions in a concise way that clients can easily understand. Sees how ideas and best practices from other specialties can be adapted or applied to address client issues.   Learning Orientation     Stays abreast of new trends and developments in own specialty area as well as what is occurring in the broader industry. Obtains training as needed to remain current on technical expertise. Exposes self to increasingly more challenging projects and opportunities to learn. Tracks developments in the field through readily available sources and by maintaining active involvement with relevant industry, user and vendor associations.   Broad Business Thinking     Maintains an in-depth understanding of the long term implications of decisions both for department and the client’s business. Ensures that decisions are supported by relevant stakeholders as well as sound performance data. Effectively communicates recommended changes to clients and how they will affect their business using the client’s own terminology with limited jargon while attempting to minimize day-to-day disruption of operations.   Archives and Records Management     Oversees the implementation of storage, protection and preservation plans and systems. With guidance, manages the storage service and facilities. Assesses client requirements and researches existing metadata standards. Contributes to development and maintenance of classification schemes and hierarchies. Monitors compliance with policies and standards and the implementation of classification systems for input into updates and revisions to systems. Identifies and selects requested records. Responds to formal requests for access to information and privacy issues. Exhibits a strong knowledge of the schedules and monitors compliance by functional units. Assists in the design of audit criteria and processes. Applies review and audit process and procedures. Contributes to development of IMS systems or systems with an IMS component by collecting and analyzing user feedback and business requirements. Monitors IMS systems or systems with an IMS component.   Lead and Innovate     Applies critical thinking to current approaches, identifies areas for improvement, and tries new solutions that drive results. Considers own behavior in context of WBG's values and mission and recognizes impact one has on others. Operates in ambiguity and changing needs and supports others to do the same.   Deliver Results for Clients     Sets challenging goals that align with the WBG mission and is always looking to improve. Understands clients' most pressing challenges and contributes to solutions. Takes personal responsibility for producing high quality work, identifying and informing of risks, and delivering results for clients.   Collaborate Within Teams and Across Boundaries     Keeps others fully informed to ensure integration and work consistency and displays a sense of mutuality and respect. Approaches conflicts as common problems to be solved. Seeks and listens to input from others to inform own decision making and openly shares information. Frames thinking/actions with a WBG corporate perspective in mind.   Create, Apply and Share Knowledge    Contributes to the unit’s and WBG's body of knowledge by applying lessons learned and expertise. Actively invests in own knowledge and seeks feedback. Builds personal and professional networks within and beyond the work group.   Make Smart Decisions     Seeks and analyzes facts, data and lessons of past experience to support sound, logical decisions regarding own and others' work. Applies cost/benefit analysis to meet work program objectives. Contributes to decision making by providing relevant risk-analysis. Shows initiative when necessary, and makes decisions in a timely manner within own area of responsibility. Poverty has no borders. Neither does excellence. This is why we continually search for qualified individuals with diverse backgrounds from around the globe. We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Archives Officer (2 positions), P-2. UNICEF, New York. Open until 5 October 2016

Archives Officer (2 Positions) - Enterprise Content Management Project, TA, P2, New York

Job Number: 499225 | Vacancy Link
Location: Information Tech Solutions & Services
Work Type : Temporary Appointment

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children's rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society's most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Job organizational context
The Archives Officer directly reports to the Senior Project Manager, ECM.

Purpose for the job
Under the direction of the Senior Project Manager, the Archives Officer will:

1.  Appraise records to evaluate whether they meet the criteria for inclusion in the
2. Archives;
3.  Arrange and describe archival records accordingly to ISAD(G)
4.  Contribute to the development of archival policies, .e. access, accessioning, appraisal
5.  Create finding aids
6.  Participate in the development of a Trusted Digital Repository
7.  Support Senior Project Manager in implementation of the ECM project.
8.  Performs other duties as required.

Key functions, accountabilities and related duties/tasks
Operational functions:
* Operationalizes and implements archival guidelines, as defined by the ECM project that support teams regarding the identification, appraisal, arrangement and description, and preservation and conservation of archival records.
* Responds to research requests in accordance with internally defined guidelines.
Efficiency management and reporting
* Using a data driven focus develops a process improvement process that leads to a positive and measurable impact on space management where there are housing costs, including electronic storage.
Communication:
* Communicates regularly with Senior Project Manager - ECM to ascertain the status of activities to ensure information is managed accurately and appropriately.
* Provides necessary support and insights on archival management and processing.
Partnership, coordination and collaboration
* As required, under direction of the Senior Project Manager - ECM, collaborates with other agencies, local authorities and implementing partners on archives related matters including information exchange and harmonization.

Impact of Results 
 1. Governance: upholds and maintains UNICEF's archival records principle. Allows employees and other important stakeholders to perform their duties as effectively as possible. Safekeeping of UNICEF's digital and physical archival records.
 2. Analysis: appraises records to determine archival value. Focuses on digitization to reduce storage costs.
 3. Efficiencies: Enable users to seamlessly access UNICEF"s archival records by ensuring confidential materials are identified and protected, and making available information accessible to all staff.
 4. Compliance: Ensuring that UNICEF's archival records procedures and guidelines are followed.
 5. Knowledge management: The most relevant and latest industry expertise is maintained, expanded, and disseminated throughout the department as well as Organization, and shared with the regional/national institutions/partners.
6. Staff capacity is enhanced through active staff learning/development programmes in the area of archives.

Functional Competencies:

• Strong communication skills to deal with senior colleagues;
• Negotiation skills to persuade senior colleagues to follow agreed archives guidelines;
• An awareness of archival management principles and familiarity with information systems and archives in a digital and paper context;
• Highly organized and process oriented;
• Acute awareness & ability to meet project deadlines;
• Highly proficient with desktop applications such as Adobe Acrobat Professional, MS Office (Word, Excel, PowerPoint), and an ability to learn new IT systems.

Recruitment Qualifications

• Master's degree in Archival Studies or related field
• Demonstrated knowledge of international archival standards – ISAD(G).
• A minimum of two (2) years of relevant experience in archival arrangement and description.
• Experience with large scale digitization projects will is a strong asset.
• Understanding of international development issues and previous experience with a multilateral or UN organization is a strong asset.

Opening Date 20 Sep 2016 Eastern Standard Time
Closing Date 5 Oct 2016 Eastern Standard Time

IT Analyst, Information Management Services. World Bank, Washington DC. Open until 24 April 2015

Job #150588

Job Title IT Analyst, Information Management Services

Job Family Information Management and Technology

Job Type Professional & Technical

Grade GE

LocationWashington, DC

Recruitment Type Local Hire

Language Requirement English [Essential]

Closing Date 24-Apr-2015

Background / General description:
Innovation and partnership bond the five institutions of the World Bank Group (WBG): the International Bank for Reconstruction and Development (IBRD) and the International Development Association (IDA), which together form the World Bank; the International Finance Corporation (IFC); the Multilateral Investment Guarantee Agency (MIGA); and the International Centre for Settlement of Investment Disputes (ICSID). The World Bank Group is one of the world's largest sources of funding and knowledge for developing countries. It uses financial resources and extensive experience to help our client countries to reduce poverty, increase economic growth, and improve quality of life. To ensure that countries can access the best global expertise and help generate cutting-edge knowledge, the World Bank Group is constantly seeking to improve the way it works. Key priorities include delivering measurable results, promoting openness and transparency in development, and improving access to development information and data. Information and Technology Solutions (ITS) enables the WBG to achieve its mission of ending extreme poverty by 2030 and boosting shared prosperity in a sustainable manner by delivering transformative information and technologies to its staff working in over 130 client countries. ITS services range from: establishing the infrastructure to reach and connect staff and development stakeholders; providing the devices and agile technology and information applications to facilitate the science of delivery through decentralized services; creating and maintaining tools to integrate information across the World Bank Group, the clients we serve and the countries where we operate; and delivering the computing power staff need to analyze development challenges and identify solutions. The ITS business model combines dedicated business solutions centers that provide services tailored to specific World Bank Group business needs and shared services that provide infrastructure, applications and platforms for the entire Group. ITS is one of three VPUs that have been brought together as the World Bank Group Integrated Services (WBGIS), to provide enhanced corporate core services and enable the institution to operate as one strategic and coordinated entity. ITSKI provides global access to internal and external information, including current and historical materials, to empower Bank Group staff and the global development community with business intelligence for project and analytical work. The information ITSKI manages helps protect the Bank Group against fiduciary, legal, and reputational risks. ITSKI is responsible for AMS 10.11 on Records Management. ITSKI is the principal service provider for The World Bank Policy on Access to Information and delivers recently disclosed information to external researchers and other clients. Information and Technology Solutions - Knowledge and Information Services (ITSKI) provides information services to the Bank Group and the public. The services are provided by three units: the World Bank Group Library, the World Bank Group Archives and the Internal Documents Unit. This position is in the World Bank Group Archives. The World Bank Group Archives provides Bank Group staff and the global community with access to relevant information and services to: foster knowledge, transparency, and accountability; and reflect history to enable effective delivery of development solutions. The Archives is responsible for: AMS 10.11 on Records Management (including advisory services on information management, policy compliance outreach and training, appraisal / retention schedule, and requirements for systems); off-site records center services in Boyers, Pennsylvania; IFC information center services; implementation of The World Bank Policy on Access to Information; creating knowledge products that promote the history of the World Bank Group and the archival holdings; and the preservation and intellectual control required to maintain access to archival records according to international standards. The incumbent will report to the Program Lead for the World Bank Group Archives. Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 3 year term appointment.
Duties and Accountabilities:
IMS Professional analyst providing professional records management and/ or archival services in support of information management services at various levels of the organization and the public. Implements storage, protection and preservation plans by describing, classifying, developing and assigning metadata for complex electronic information resources following guidelines. Contributes to continual updating, cataloging or profiling guidelines and framework. Facilitates delivery of core services and functions including central institutional storage service and facilities. Mentors, motivates and provides direction, guidance and training to junior team members in carrying out the defined work program. Participates in day-to-day development and maintenance of information resources and services and provides quality control. Delivers timely and high-quality information resources as a part of a unit program or a service. Procures and disseminates print and electronic resources. Provides reference and research services utilizing various internal and external information resources. Reviews classification, metadata entry and resource description for non-routine records, documents and publications to assure quality (accuracy and completeness). Implements records retention and disposition schedules for non-routine holdings. Monitors creation, organization and use of information resources and assesses compliance with information management related policies, including information classification, standards and objectives to identify emerging issues and potential improvements. Contributes to the formulation and implementation of policies, standards, guidelines, and procedures pertaining to information management, services and governance. Assesses client needs and business processes to identify information needs, processes and practical solutions. Collects, selects, curates, and/or develops content to be integrated and delivered electronically via websites and portals. Contributes to business and cost benefit analysis as relates to the licensing and procurement of content and information. Designs, develops and delivers training and learning activities on information management systems so that clients can effectively use resources to stay in compliance. Supports and may lead on-going marketing and outreach activities. Contributes to the design and participates in the implementation of disaster recovery and business continuity plans. Identifies and assesses specific information management system issues for resolution. Supports testing and evaluation of existing and under development information management systems. Supports evaluation of IMS technology and systems of potential value within the WBG. Responsible for the arrangement and description of fonds held by the World Bank Group Archives. This includes creating hierarchical arrangements using functional analysis, and describing records according to the International Standard for Archival Description (ISAD(G)) and specific World Bank Group Archives rules. Monitors compliance with standards and oversees quality of content for the Archives' open source tool, Access to Memory (AtoM), and is responsible for the flow of new content and data into the system. Defines requirements for new functionality in the Archives' systems and other tools used to publish information about the holdings of the World Bank Group Archives to meet Access to Information policy requirements. Implements storage, protection and preservation plans by describing, classifying, developing and assigning metadata for complex electronic and analog information resources following guidelines. Contributes to continual updating, cataloging or profiling guidelines and framework. Contributes to the implementation of the eArchives program by providing archival description and context for the presentation of digitized records on-line. Provides support for the management of Access to Information request cases, including but not limited to: identification of responsive records; and declassification review and processing as mandated under the Access to Information policy. Provides input to the development of quality control standards, metadata and cataloging rules for a variety of electronic systems. Helps to organize and preserve digital and analog historic collections (e.g., web Archives, digital photographs, digital multimedia). As an integral part of the Archives team, be an active participant in Archives' day to day projects, responsibilities and deliverables. Participates in day-to-day development and maintenance of information resources and services and provides quality control. Provides reference and research services utilizing various internal and external information resources. Implements records retention and disposition schedules for Archives' holdings and works with appraisal team to identify disposition data remediation or corrections at the end of the records' lifecycle. Contributes to the formulation and implementation of policies, standards, guidelines, and procedures pertaining to information management, services and governance. Collects, selects, curates, and/or develops content to be integrated and delivered electronically via websites, portals or other means of communication including special events. Supports and may lead on-going marketing and outreach activities. Specific functions * Arrange archival records into discrete fonds and series using strong functional analysis skills, and create fonds-level and series-level descriptions according to the International Standards for Archival Description (ISAD(G)). * Perform detailed research on the organizational and functional history of World Bank departments, for the completion of administrative histories according to the International Standard on Archival Authority Records (ISAAR). * Perform detailed functional analysis research, particularly for historic functions in the Bank, to test and confirm the scope of the fonds and the best series arrangement in compliance with the principles of provenance and original order. * Execute complex data searches and exports from the Archives' business system to assist functional analysis and to determine and test / sample the scope of the fonds. * Enter archival arrangement and description data into the Archives' business system, and ensure accurate export of the data to the public web. * Standardize, edit, and publish previously completed but non-standardized fonds. * Conduct monthly updates for Access to Information staff on arrangement and description activities, and report to management. * Provide subject matter expertise on archival arrangement and description of electronic records deemed permanent by authorized retention schedules, and define solutions for how ISAD(G) finding aids can provide information about analog and digital records in Archives' custody. * Support activities related to the supervision of the reading room, document reviews and serving records to researchers. * Train or oversee other consultants or staff as needed.
Selection Criteria

Minimum Education/Experience:

Master's degree with 2 years relevant experience or Bachelors Degree with a minimum of 4 years relevant experience.
Preferred Education/Experience:
MA/MS in Library and Archives, Information Science or related field, plus minimum 2 years of relevant experience; or BA/BS Degree in Library and Archives plus 4 year experience in an institutional archives is a minimum requirement.

Required Competencies::
Client Understanding and Advising - Looks at issues from the client’s perspective and takes action beyond normal expectations to ensure client satisfaction.
Learning Orientation - Stays abreast of new trends and developments in own specialty area, the broader industry, and exposes self to increasingly more challenging projects and opportunities to learn.
Broad Business Thinking - Maintains an in-depth understanding of the long term implications of decisions both for department and the client’s business. Ensures that decisions are supported by relevant stakeholders as well as sound performance data.
Strategic Information Management Planning - Researches IM methods, technology, practice, and policy needs for a significant work process. Provides input to strategic IM planning.
Archives and Records Management - Oversees the implementation of storage, protection and preservation plans and systems, helps to manage the storage service and facilities, and responds to formal requests for access.
Information Collections and Services - Provides professional information management services as an experienced analyst in a library or information resource center.
Information Management Services Systems - Implements and supports specialized IMS software and hardware. Supports development, testing, documentation and evaluation of new IMS systems and technology and identifies and assesses specific IMS systems and upgrades.
Information Management Services Governance - Monitors creation, organization and use of information resources and assists in the formulation, implementation and assessment of compliance with information management services related policies.
Lead and Innovate - Brings new and different insights.
Deliver Results for Clients - Contributes to delivery of results for clients on complex issues.
Collaborate Within Teams and Across Boundaries - Collaborates within team and across boundaries.
Create, Apply and Share Knowledge - Actively contributes to and readily applies WBG’s body of knowledge for internal and/or external client solutions.
Make Smart Decisions - Leverages available data and makes timely decisions.
Other Selection Criteria:
Experience in both Archives and Information Management which should reflect increasing responsibility and experience with corporate recordkeeping, archives/information centers and/or content management.
Experience completing archival arrangement and description projects using the International Standard for Archives Description (ISAD(G)) or the Rules for Archival Description (RAD) is a requirement;
Knowledge and understanding of business processes and archives information systems; knowledge of web publishing systems and open source archival software a plus;
Demonstrated conceptual, analytic and innovative problem solving ability; ability to conduct independent research and functional analysis;
Proven ability to complete large scale arrangement and description projects for fonds over 1000 linear feet.
Proven ability to contribute to projects with minimum guidance; capacity to work both independently and in a team; willingness to seek advice and assistance.
Proven ability to develop and maintain good working relationships with staff at different levels across the unit; evidence of leadership effectiveness.
Superior writing skills in English a must; proven ability to write concise and accurate reports, and good public outreach skills a must.
Sound theoretical and/or applied knowledge of archives database and information management systems.
Ability to make judgments on the archival value of the variety of documents and business records of the organization.
Knowledge of and experience with standards and best practices for records management. Familiarity with records and document management software systems. Knowledge of inactive records storage facility/ technology and systems. Familiarity with electronic records retention to manage data lifecycle. Familiarity with digital preservation.
Demonstrated interest in and understanding of the Bank Group's work and objectives. External candidates must at a minimum be familiar with the mission and objectives of the World Bank Group.

Description Archivist (Short Term Consultant). World Bank, Washington. Open until 17th October 2011

POSITION: Description Archivist (Short Term Consultant)

LOCATION: World Bank Group Archives – Washington, DC

START DATE: 1 November 2011

PERIOD OF EMPLOYMENT: 1 November 2011 – 30 June 2012

POSITION SUMMARY: Under the direction of the Chief Archivist, the Description Archivist is responsible for arrangement and description of fonds held by the World Bank Group Archives as assigned by the Team Lead. Specific duties include: arranging records into series using functional analysis; describing records at the fonds and series level according to the International Standard for Archival Description (ISAD(G)) and World Bank Group specific-rules; creating finding aids; posting finding aids and other descriptive information on-line; updating information in the WBG Archives’ business system (TRIM); completing limited physical processing; and performing other duties as required.

QUALIFICATIONS:
Education: Master of Archival Studies degree; or equivalent combination of education and experience.

Experience: Experience in arrangement and description projects using the International Standard for Archival Description (ISAD(G)) or the Rules for Archival Description (RAD) is required. Experience as a working level archivist preferred. Knowledge of the Microsoft Office software suite, TRIM, and/or web publishing is an asset.

Other: The ideal candidate can work diligently alone, and can also work cooperatively with team members. The candidate should demonstrate excellent organization skills and be able to manage large multi-part projects. The candidate must be able to communicate clearly in English both verbally and in writing. Knowledge of a second language is an asset. Must be able to lift 15 pounds.

COMPENSATION: Competitive daily fee based on skills and experience. Note that compensation for non-US nationals is not subject to tax. Work visas for non-US nationals will be arranged. Relocation costs are negiotiable.

SUBMISSION: Please submit curriculum vitae along with 1 - 2 samples of ISAD or RAD descriptions completed by the candidate by close of business October 17th, 2011 to April Miller: amiller3@worldbank.org


The World Bank Group Archives is part of the Library and Archives of Development, and is responsible for preserving the institutional memory of the World Bank Group, assisting internal and external clients find and use information, and promoting international standards for records management practices within the Bank Group. The Archives is responsible for retention and disposition policies for Bank Group records, for providing secure storage and retrieval services, and for facilitating research using archival records through the Arrangement and Description program and the Access to Information Program. The Archives serves a unique international audience as it serves the external economic development community and the staff of this large multi-lateral organization.