Resource & Documentation Centre Officer
The European Institute for Gender Equality (EIGE)[1] is publishing a call for applications with a view to establishing a reserve list for Temporary Agents for the post of Resource & Documentation Centre Officer.
The registration of applications will begin on 25th November 2011 and will close on 8th January 2012 at 23:00 Eastern European Time.
1. The role of the Institute
Based in Vilnius, Lithuania, EIGE is a regulatory agency of the European Union (EU) entrusted with specific objectives related to the contribution and strengthening of gender equality promotion.
To achieve its goals, the Institute shall collect and analyse objective, comparable and reliable information at Community level and develop appropriate methodological tools for the integration of gender equality into all Community policies. EIGE shall equally foster the exchange of good practices and dialogue between stakeholders and raise EU citizen awareness of this policy area by providing technical assistance to EU institutions, in particular the European Commission as well as the authorities of the Member States.
In the course of its work to promote and strengthen gender equality EIGE will also strive to eliminate gender discrimination.
2. Job profile and duties
Reporting to the Head of the Operations and working in close collaboration with other colleagues, the jobholder will coordinate the work of the Institute's Resource and Documentation Centre (RDC) and contribute substantially to developing and updating its concept, structure, content and quality assurance system.
The jobholder will be involved in the following tasks and activities:
support a strategy for the collection, analysis, and dissemination of timely gender equality information, legislation, fact sheets, publications and research;
coordinate EIGE’s cooperation with other European resource and documentation centres, with a focus on accessing, sharing and exchanging resources on gender equality themes;
Coordinate the contributions of relevant teams within the Institute in connection with the development and operation of the RDC;
contribute to the establishment of a reliable overview and update of gender equality and gender mainstreaming information in conjunction with reputable gender equality institutions and researchers in the EU, focusing in particular on socio-economic, legal, methodological and political aspects;
contribute to the development and implementation of various gender equality projects, in particular in connection with the electronic European Network on Gender Equality;
on the basis of collected information, initiate and support the development of publications in cooperation with the Institute's gender mainstreaming, research and communications teams, other experts as well as with external contractors;
draft technical specifications for procurement in connection with projects of the RDC in collaboration with EIGE's Procurement Officer and participate in the evaluation and selection of tenders;
contribute to the estimates of the Institute's annual budget allocation to the RDC;
organise and represent the Institute at meetings with organisations and experts involved in data and information management, in particular within the area of gender equality and,
in cooperation with the Institute's stakeholders' team, develop dialogue and relations with non-governmental and equal opportunities organisations, universities and research centres, social partners and other bodies actively seeking to achieve equality at a national and European level as well as in third countries.
3. Qualifications and experience required
3.1 Formal requirements
To be considered eligible for selection, an applicant must, by the closing date of this call:
have a university degree[2] which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, or have a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years;
have a good command, both spoken and written, of at least two official EU languages;
be a national of a member state of the EU;
enjoy full rights as a citizen;
have fulfilled any obligations imposed by the national laws concerning military service, and
be physically fit to perform duties.[3]
3.2 Selection criteria
Essential:
At least six years professional experience gained after the award of the relevant qualification and at a suitable level corresponding to performance of the duties as defined in Section 2.
A demonstrable background of management of data bases and information centres, preferably within the field of gender equality.
Analytical and planning skills, the ability to set priorities, and an aptitude for achieving significant results.
High level competence in drafting papers and reports in English.
Experience with computer applications for data and information management systems.
Previous exposure to international and/or multicultural/multilingual environment.
Excellent communication, organisation and interpersonal skills.
The capacity to motivate, together with the ability to establish and maintain effective communication with colleagues.
A good command of English, the predominant working language at the Institute.
Evident problem solving and negotiation capabilities.
Advantageous:
Work experience in an EU institution/agency.
Experience of building expert networks particularly in areas related to gender equality.
Evident knowledge in procurement matters, preferably in the context of a documentation/information centre.
Knowledge of EU gender equality policies.
4. Selection procedure and application
The selection procedure includes the following steps:
Only duly completed applications submitted electronically within the deadline will be taken into consideration.
Each duly completed application will be examined with a view to establishing that the candidate meets all eligibility criteria.
Eligible applications will be evaluated by the appointed Selection Committee based on selection criteria defined in this vacancy notice. Depending on the number of applications received, the Selection Committee may apply stricter requirements within the selection criteria noted above.
The best-admissible candidates will be short-listed for interview.
Due to large volume of applications, only candidates selected for the interviews will be contacted.
Interviews will be held in English.
During the interview session, the Selection Committee will examine the candidates' profiles and assess their relevancy for the post in question. On the day of the interview, candidates may also be required to undergo a competency assessment exercise.
On the day of interview candidates will be requested to present , originals and copies of documents detailing citizenship, studies and professional experience, in particular:
a copy of identity card, passport or other official document specifying citizenship;
a copy of diploma certifying a required level of academic qualifications;
documentary evidence of professional experience, clearly indicating starting and finishing dates.
Copies of these documents will be retained by the Institute.
If at any stage of the procedure, it were established that information in the application has been knowingly falsified, the candidate shall be disqualified from the selection process.
Successful candidates will be included in a reserve list which will be valid for 12 months. The validity of this list may be extended. Each candidate will be informed by letter whether or not s/he has been placed on the reserve list. However inclusion of candidates on the reserve list does not guarantee recruitment.
The Director of the Institute will appoint the selected jobholder from the reserve list, taking into account the establishment of a gender balanced and geographically diverse organisation.
The internal proceedings of the Selection Committee are strictly confidential and any contact with its members is strictly forbidden. Soliciting on behalf of a candidate can lead to immediate disqualification.
For applications to be valid, candidates must complete an EIGE application form.
EIGE application form (.doc, 183KB)
It is to be forwarded electronically to eige.hr@eige.europa.eu . The subject title should include the vacancy reference number.
Applicants are requested not to attach any supporting documents at this stage (e.g. copies of ID cards, diplomas, evidence of previous professional experience, etc). Only candidates invited to an interview will be asked to present copies of these documents for verification. Applications will not be returned to candidates but will be kept on the file by the Institute in line with its data protection guidelines.
Please note that the time period between the closing date for the submission of applications and the end of the process to short list candidates for the interview may take several weeks.
Due to the large volume of applications, the Institute regrets that only candidates selected for the interviews will be contacted.
5. Appointment and conditions of employment
The place of employment shall be Vilnius, Lithuania. For reasons related to the Institute’s operational requirements, the chosen candidate will be required to be available at short notice. S/he will be offered a temporary agent's contract under Article 2 (a) of the Conditions of employment of other servants of the European Communities and will be engaged at grade AD 7 subject to a six month probation period. The duration of the initial contract will be five years. The initial contract may be renewed.
The pay of the Community temporary agents consists of the basic remuneration as well as various allowances[4] depending on personal situation of the jobholder. For information, the current gross basic salary of AD 7 (first step) before deductions and the correction coefficient weighting of 72.5% for Lithuania, is €5,568.11. The salary will be paid in the local currency: LTL. All remuneration is subject to a Community tax at source. Deductions are also made for medical insurance, pension and unemployment insurance. Salaries are exempt from national taxation.
6. Independence and declarations of interest
The job holder will be required to enter into a commitment to act independently in the public interest and to make complete declarations of any direct or indirect interests that might be considered prejudicial to his/her independence. Candidates must confirm their willingness to do so in their application.
7. Equal opportunities
EIGE applies a policy of equal opportunities and accepts applications without distinction on any grounds.
8. Appeal procedures
If a candidate considers that s/he has been adversely affected by a particular decision, s/he can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Communities and Conditions of Employment of Other Servants of the European Communities, by writing to The Director, European Institute for Gender Equality, Svitrigailos g. 11m, Vilnius, Lithuania LT-03228.
The complaint must be lodged within three months. The time limit for initiating this type of procedure (see Staff Regulations as modified by Council Regulation No 723/2004 of 22nd March 2004 published in the Official Journal of the European Union L 124 of 27th April 2004 – http://europa.eu.int/eur-lex ) starts to run from the time the candidate is notified of the act adversely affecting him/her.
9. Protection of personal data
As the body responsible for organising the competition, the EIGE ensures that applicants’ personal data are processed as required by Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (Official Journal of the European Communities, L 8 of 12 January 2001). This applies in particular to the confidentiality and security of such data.
Personal data shall thus be processed solely for the purpose of the selection procedure.
10. Lithuania and living in Vilnius
A member of the Schengen Area, Lithuania borders Latvia, Belarus, Poland and the Kaliningrad region of Russia. Its western coastline - noted for its fine beaches, dunes and majestic pines - straddles the Baltic Sea. Lithuanian summers are sunny and warm with an average temperature of +17 C. Winter is white and generally cold with average temperatures that hover around – 4 C.
Vilnius is Lithuania's capital with an estimated population of just over half a million citizens. It has impressive Baroque and Gothic architecture as well as one of Europe's largest medieval old towns, a UNESCO World Heritage site since 1994. A university city since the Middle Ages, Vilnius is the centre of the country's politics, business, science, culture and entertainment and it attracts an increasingly varied assortment of local and international events. In addition to hosting a number of international schools, it has a developed infrastructure and ambitious future plans.
Further information is available here - http://www.lithuaniatourism.co.uk/index.php?id=333
--------------------------------------------------------------------------------
[1] Established by the European Parliament and of the Council Regulation (EC) No 1922/2006 of 20 December 2006 (OJ L 403/9 of 30.12.2006)
[2] Only qualifications issued by EU Member State authorities and qualifications recognised as equivalent by the relevant Member States authorities will be accepted.
[3] Before recruitment, the applicant will be medically examined for the purposes of Article 12(2) (d) of the Conditions of Employment of Other Servants of the European Communities.
[4] For example: 16% expatriation allowance, household allowance, education allowance, dependant child allowance etc.
Showing posts with label AD7. Show all posts
Showing posts with label AD7. Show all posts
Thursday, December 8, 2011
Thursday, April 7, 2011
Knowledge Management Officer, AD7. EIGE, Vilnius. Open until 5 May 2011
Knowledge Management Officer
Temporary Agent (AD 7) – 5 year renewable contract
Reference: EIGE/2011/TA/01A/AD7
The European Institute for Gender Equality (EIGE) [1] is republishing a call for applications with a view to establishing a reserve list for Temporary Agents for the post of Knowledge Management Officer.
The registration of applications will begin on 6th April 2011 and will close on 5th May 2011 at 23:00 Eastern European Time.
1. The role of the Institute
Based in Vilnius, Lithuania, EIGE is a regulatory agency of the European Union (EU) entrusted with specific objectives related to the contribution and strengthening of gender equality promotion.
To achieve its goals, the Institute shall collect and analyse objective, comparable and reliable information at Community level and develop appropriate methodological tools for the integration of gender equality into all Community policies. EIGE shall equally foster the exchange of good practices and dialogue between stakeholders and raise EU citizen awareness of this policy area by providing technical assistance to the Community institutions, in particular the Commission, as well as the authorities of the Member States.
In the course of its work to promote and strengthen gender equality EIGE will also strive to eliminate gender discrimination.
2. Job profile and duties
Under the supervision of the Head of the Operations Unit and working in close collaboration with other colleagues, the jobholder will coordinate the establishment of the Institute's Resource and Documentation centre and contribute substantially to the implementation of the Work Programmes and other related activities.
The Knowledge Management Officer will be involved in the following tasks and activities:
coordinate the work of the Institute's Resource and Documentation centre in addition to developing and updating its concept, structure, content and quality assurance system;
coordinate the contribution of all teams within the Institute in connection with the development and operation of the Resource and Documentation centre;
support the work of the electronic European Network on Gender Equality, ensuring that its concept, structure and content are developed and updated and supported by an effective quality assurance system;
contribute to the development and implementation of various gender equality projects in particular the Beijing Platform for Action and the EU Gender Equality Index;
support a strategy for the collection, analysis and dissemination of timely gender equality information, legislation, fact sheets, publications and research;
contribute to the establishment of a reliable overview of gender equality work and research together with reputable gender equality institutions and researchers in the EU, focusing in particular on socio-economic, legal and political aspects;
on the basis of collected information, initiate and support the production of publications in cooperation with the Institute's research and communications teams, other experts as well as external contractors;
draft technical specifications for procurement in connection with projects of the Resource and Documentation centre, in collaboration with EIGE's Procurement Officer and participate in the evaluation and selection of proposals;
contribute to the estimates of the Institute's annual budget allocation to the Resource and Documentation centre;
organise and represent the Institute at meetings with organisations and experts involved in data and information management, in particular, within the area of gender equality and,
in cooperation with the Institute's stakeholders' team, develop dialogue and relations with non-governmental and equal opportunities organisations, universities and research centres, social partners and other related bodies actively seeking to achieve equality at a national and European level as well as in third countries.
3. Qualifications and experience required
3.1 Formal requirements
To be considered eligible for selection, an applicant must, by the closing date of this call:
have a university degree [2] which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, or have a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years;
have a good command, both spoken and written, of at least two official EU languages;
be a national of a member state of the EU;
be able to serve a full five year term before reaching the EU statutory retirement age of 65;
enjoy full rights as a citizen;
have fulfilled any obligations imposed by the national laws concerning military service, and
be physically fit to perform duties [3].
3.2 Selection criteria
Essential:
At least six years professional experience gained after the award of the relevant qualification and at a suitable level corresponding to performance of the duties as defined in Section 2.
A demonstrable background of management of data bases and information centres preferably, within the field of gender equality issues.
Analytical and planning skills, the ability to set priorities, an aptitude for achieving significant results.
High level competence in drafting papers and reports in English.
Experience with computer applications for data and information management systems.
Excellent communication, organisation and interpersonal skills.
The capacity to motivate, together with the ability to establish and maintain effective communication with colleagues.
A good command of English which is the predominant working language at the Institute.
Evident problem solving and negotiation capabilities.
Strong organisational and administrative skills, including the ability to manage priorities, work under pressure and meet tight deadlines.
Advantageous:
Knowledge of EU policies related to gender equality.
Previous exposure to international and/or multicultural /multilingual environment.
Experience of building expert networks particularly in areas related to gender equality.
Work experience in an EU institution/agency.
Knowledge of procurement rules and procedures applicable to EU institutions and bodies.
4. Selection procedure and application
The selection procedure includes the following steps:
Only duly completed applications submitted electronically within the deadline will be taken into consideration.
Each duly completed application will be examined with a view to establishing that the candidate meets all eligibility criteria.
Eligible applications will be evaluated by the appointed Selection Committee based on selection criteria defined in this vacancy notice. Depending on the number of applications received, the Selection Committee may apply stricter requirements within the selection criteria noted above.
The best-admissible candidates will be short-listed for interview.
Due to large volume of applications, only candidates selected for the interviews will be contacted.
Interviews will be held in English.
During the interview session, the Selection Committee will examine the candidates' profiles and assess their relevancy for the post in question. On the day of the interview, candidates may also be required to undergo a competency assessment exercise.
On the day of interview candidates will be requested to present , originals and copies of documents detailing citizenship, studies and professional experience, in particular:
a copy of identity card, passport or other official document specifying citizenship;
a copy of diploma certifying a required level of academic qualifications;
documentary evidence of professional experience, clearly indicating starting and finishing dates.
Copies of these documents will be retained by the Institute.
If at any stage of the procedure, it were established that information in the application has been knowingly falsified, the candidate shall be disqualified from the selection process.
Successful candidates will be included in a reserve list which will be valid for 12 months. The validity of this list may be extended. Each candidate will be informed by letter whether or not s/he has been placed on the reserve list. However inclusion of candidates on the reserve list does not guarantee recruitment.
The Director of the Institute will appoint the selected jobholder from the reserve list, taking into account the establishment of a gender balanced, geographically diverse organisation.
The internal proceedings of the Selection Committee are strictly confidential and any contact with its members is strictly forbidden. Soliciting on behalf of a candidate can lead to immediate disqualification.
For applications to be valid, candidates must complete an EIGE application form.
It is to be forwarded electronically to eige.hr@eige.europa.eu. The subject title should include the vacancy reference number.
Applicants are requested not to attach any supporting documents at this stage (e.g. copies of ID cards, diplomas, evidence of previous professional experience, etc). Only candidates invited to an interview will be asked to present copies of these documents for verification. Applications will not be returned to candidates but will be kept on the file by the Institute in line with its data protection guidelines.
Please note that the time period between the closing date for the submission of applications and the end of the process to short list candidates for the interview may take several weeks.
Due to the large volume of applications, the Institute regrets that only candidates selected for the interviews will be contacted.
5. Appointment and conditions of employment
The place of employment shall be Vilnius, Lithuania. For reasons related to the Institute’s operational requirements, the chosen candidate will be required to be available at short notice. S/he will be offered a temporary agent's contract under Article 2 (a) of the Conditions of employment of other servants of the European Communities and will be engaged at grade AD 7 subject to a six month probation period. The duration of the initial contract will be five years. The initial contract may be renewed.
The pay of the Community temporary agents consists of the basic remuneration as well as various allowances [4] depending on personal situation of the jobholder. For information, the current gross basic salary of AD 7 (first step) before deductions and the correction coefficient weighting of 72.5% for Lithuania, is €5,568.11. The salary will be paid in the local currency: LTL. All remuneration is subject to a Community tax at source. Deductions are also made for medical insurance, pension and unemployment insurance. Salaries are exempt from national taxation.
6. Independence and declarations of interest
The job holder will be required to enter into a commitment to act independently in the public interest and to make complete declarations of any direct or indirect interests that might be considered prejudicial to his/her independence. Candidates must confirm their willingness to do so in their application.
7. Equal opportunities
EIGE applies a policy of equal opportunities and accepts applications without distinction on any grounds.
8. Appeal procedures
If a candidate considers that s/he has been adversely affected by a particular decision, s/he can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Communities and Conditions of Employment of Other Servants of the European Communities, by writing to The Director, European Institute for Gender Equality, Svitrigailos g. 11m, Vilnius, Lithuania LT-03228.
The complaint must be lodged within three months. The time limit for initiating this type of procedure (see Staff Regulations as modified by Council Regulation No 723/2004 of 22nd March 2004 published in the Official Journal of the European Union L 124 of 27th April 2004 – http://eur-lex.europa.eu/) starts to run from the time the candidate is notified of the act adversely affecting him/her.
9. Protection of personal data
As the body responsible for organising the competition, the EIGE ensures that applicants’ personal data are processed as required by Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (Official Journal of the European Communities, L 8 of 12 January 2001). This applies in particular to the confidentiality and security of such data.
Personal data shall thus be processed solely for the purpose of the selection procedure.
[1] Established by the European Parliament and of the Council Regulation (EC) No 1922/2006 of 20 December 2006 (OJ L 403/9 of 30.12.2006)
[2] Only qualifications issued by EU Member State authorities and qualifications recognised as equivalent by the relevant Member States authorities will be accepted.
[3] Before recruitment, the applicant will be medically examined for the purposes of Article 12(2) (d) of the Conditions of Employment of Other Servants of the European Communities.
[4] For example: 16% expatriation allowance, household allowance, education allowance, dependant child allowance etc.
Temporary Agent (AD 7) – 5 year renewable contract
Reference: EIGE/2011/TA/01A/AD7
The European Institute for Gender Equality (EIGE) [1] is republishing a call for applications with a view to establishing a reserve list for Temporary Agents for the post of Knowledge Management Officer.
The registration of applications will begin on 6th April 2011 and will close on 5th May 2011 at 23:00 Eastern European Time.
1. The role of the Institute
Based in Vilnius, Lithuania, EIGE is a regulatory agency of the European Union (EU) entrusted with specific objectives related to the contribution and strengthening of gender equality promotion.
To achieve its goals, the Institute shall collect and analyse objective, comparable and reliable information at Community level and develop appropriate methodological tools for the integration of gender equality into all Community policies. EIGE shall equally foster the exchange of good practices and dialogue between stakeholders and raise EU citizen awareness of this policy area by providing technical assistance to the Community institutions, in particular the Commission, as well as the authorities of the Member States.
In the course of its work to promote and strengthen gender equality EIGE will also strive to eliminate gender discrimination.
2. Job profile and duties
Under the supervision of the Head of the Operations Unit and working in close collaboration with other colleagues, the jobholder will coordinate the establishment of the Institute's Resource and Documentation centre and contribute substantially to the implementation of the Work Programmes and other related activities.
The Knowledge Management Officer will be involved in the following tasks and activities:
coordinate the work of the Institute's Resource and Documentation centre in addition to developing and updating its concept, structure, content and quality assurance system;
coordinate the contribution of all teams within the Institute in connection with the development and operation of the Resource and Documentation centre;
support the work of the electronic European Network on Gender Equality, ensuring that its concept, structure and content are developed and updated and supported by an effective quality assurance system;
contribute to the development and implementation of various gender equality projects in particular the Beijing Platform for Action and the EU Gender Equality Index;
support a strategy for the collection, analysis and dissemination of timely gender equality information, legislation, fact sheets, publications and research;
contribute to the establishment of a reliable overview of gender equality work and research together with reputable gender equality institutions and researchers in the EU, focusing in particular on socio-economic, legal and political aspects;
on the basis of collected information, initiate and support the production of publications in cooperation with the Institute's research and communications teams, other experts as well as external contractors;
draft technical specifications for procurement in connection with projects of the Resource and Documentation centre, in collaboration with EIGE's Procurement Officer and participate in the evaluation and selection of proposals;
contribute to the estimates of the Institute's annual budget allocation to the Resource and Documentation centre;
organise and represent the Institute at meetings with organisations and experts involved in data and information management, in particular, within the area of gender equality and,
in cooperation with the Institute's stakeholders' team, develop dialogue and relations with non-governmental and equal opportunities organisations, universities and research centres, social partners and other related bodies actively seeking to achieve equality at a national and European level as well as in third countries.
3. Qualifications and experience required
3.1 Formal requirements
To be considered eligible for selection, an applicant must, by the closing date of this call:
have a university degree [2] which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, or have a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years;
have a good command, both spoken and written, of at least two official EU languages;
be a national of a member state of the EU;
be able to serve a full five year term before reaching the EU statutory retirement age of 65;
enjoy full rights as a citizen;
have fulfilled any obligations imposed by the national laws concerning military service, and
be physically fit to perform duties [3].
3.2 Selection criteria
Essential:
At least six years professional experience gained after the award of the relevant qualification and at a suitable level corresponding to performance of the duties as defined in Section 2.
A demonstrable background of management of data bases and information centres preferably, within the field of gender equality issues.
Analytical and planning skills, the ability to set priorities, an aptitude for achieving significant results.
High level competence in drafting papers and reports in English.
Experience with computer applications for data and information management systems.
Excellent communication, organisation and interpersonal skills.
The capacity to motivate, together with the ability to establish and maintain effective communication with colleagues.
A good command of English which is the predominant working language at the Institute.
Evident problem solving and negotiation capabilities.
Strong organisational and administrative skills, including the ability to manage priorities, work under pressure and meet tight deadlines.
Advantageous:
Knowledge of EU policies related to gender equality.
Previous exposure to international and/or multicultural /multilingual environment.
Experience of building expert networks particularly in areas related to gender equality.
Work experience in an EU institution/agency.
Knowledge of procurement rules and procedures applicable to EU institutions and bodies.
4. Selection procedure and application
The selection procedure includes the following steps:
Only duly completed applications submitted electronically within the deadline will be taken into consideration.
Each duly completed application will be examined with a view to establishing that the candidate meets all eligibility criteria.
Eligible applications will be evaluated by the appointed Selection Committee based on selection criteria defined in this vacancy notice. Depending on the number of applications received, the Selection Committee may apply stricter requirements within the selection criteria noted above.
The best-admissible candidates will be short-listed for interview.
Due to large volume of applications, only candidates selected for the interviews will be contacted.
Interviews will be held in English.
During the interview session, the Selection Committee will examine the candidates' profiles and assess their relevancy for the post in question. On the day of the interview, candidates may also be required to undergo a competency assessment exercise.
On the day of interview candidates will be requested to present , originals and copies of documents detailing citizenship, studies and professional experience, in particular:
a copy of identity card, passport or other official document specifying citizenship;
a copy of diploma certifying a required level of academic qualifications;
documentary evidence of professional experience, clearly indicating starting and finishing dates.
Copies of these documents will be retained by the Institute.
If at any stage of the procedure, it were established that information in the application has been knowingly falsified, the candidate shall be disqualified from the selection process.
Successful candidates will be included in a reserve list which will be valid for 12 months. The validity of this list may be extended. Each candidate will be informed by letter whether or not s/he has been placed on the reserve list. However inclusion of candidates on the reserve list does not guarantee recruitment.
The Director of the Institute will appoint the selected jobholder from the reserve list, taking into account the establishment of a gender balanced, geographically diverse organisation.
The internal proceedings of the Selection Committee are strictly confidential and any contact with its members is strictly forbidden. Soliciting on behalf of a candidate can lead to immediate disqualification.
For applications to be valid, candidates must complete an EIGE application form.
It is to be forwarded electronically to eige.hr@eige.europa.eu. The subject title should include the vacancy reference number.
Applicants are requested not to attach any supporting documents at this stage (e.g. copies of ID cards, diplomas, evidence of previous professional experience, etc). Only candidates invited to an interview will be asked to present copies of these documents for verification. Applications will not be returned to candidates but will be kept on the file by the Institute in line with its data protection guidelines.
Please note that the time period between the closing date for the submission of applications and the end of the process to short list candidates for the interview may take several weeks.
Due to the large volume of applications, the Institute regrets that only candidates selected for the interviews will be contacted.
5. Appointment and conditions of employment
The place of employment shall be Vilnius, Lithuania. For reasons related to the Institute’s operational requirements, the chosen candidate will be required to be available at short notice. S/he will be offered a temporary agent's contract under Article 2 (a) of the Conditions of employment of other servants of the European Communities and will be engaged at grade AD 7 subject to a six month probation period. The duration of the initial contract will be five years. The initial contract may be renewed.
The pay of the Community temporary agents consists of the basic remuneration as well as various allowances [4] depending on personal situation of the jobholder. For information, the current gross basic salary of AD 7 (first step) before deductions and the correction coefficient weighting of 72.5% for Lithuania, is €5,568.11. The salary will be paid in the local currency: LTL. All remuneration is subject to a Community tax at source. Deductions are also made for medical insurance, pension and unemployment insurance. Salaries are exempt from national taxation.
6. Independence and declarations of interest
The job holder will be required to enter into a commitment to act independently in the public interest and to make complete declarations of any direct or indirect interests that might be considered prejudicial to his/her independence. Candidates must confirm their willingness to do so in their application.
7. Equal opportunities
EIGE applies a policy of equal opportunities and accepts applications without distinction on any grounds.
8. Appeal procedures
If a candidate considers that s/he has been adversely affected by a particular decision, s/he can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Communities and Conditions of Employment of Other Servants of the European Communities, by writing to The Director, European Institute for Gender Equality, Svitrigailos g. 11m, Vilnius, Lithuania LT-03228.
The complaint must be lodged within three months. The time limit for initiating this type of procedure (see Staff Regulations as modified by Council Regulation No 723/2004 of 22nd March 2004 published in the Official Journal of the European Union L 124 of 27th April 2004 – http://eur-lex.europa.eu/) starts to run from the time the candidate is notified of the act adversely affecting him/her.
9. Protection of personal data
As the body responsible for organising the competition, the EIGE ensures that applicants’ personal data are processed as required by Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (Official Journal of the European Communities, L 8 of 12 January 2001). This applies in particular to the confidentiality and security of such data.
Personal data shall thus be processed solely for the purpose of the selection procedure.
[1] Established by the European Parliament and of the Council Regulation (EC) No 1922/2006 of 20 December 2006 (OJ L 403/9 of 30.12.2006)
[2] Only qualifications issued by EU Member State authorities and qualifications recognised as equivalent by the relevant Member States authorities will be accepted.
[3] Before recruitment, the applicant will be medically examined for the purposes of Article 12(2) (d) of the Conditions of Employment of Other Servants of the European Communities.
[4] For example: 16% expatriation allowance, household allowance, education allowance, dependant child allowance etc.
Monday, February 7, 2011
Knowledge Management Officer, AD7. EIGE, Vilnius. Open until 15 February 2011
Knowledge Management Officer
Temporary Agent (AD7) - 5 year renewable contract
reference: EIGE/2011/TA/01/AD7
The European Institute for Gender Equality (EIGE) [1] is publishing a call for applications with a view to establishing a reserve list for Temporary Agents for the post of Knowledge Management Officer.
The registration of applications will begin on 18th January 2011 and will close on 15th February 2011 at 23:00 Eastern European Time.
1. The role of the InstituteBased in Vilnius, Lithuania, EIGE is a regulatory agency of the European Union (EU) entrusted with specific objectives related to the contribution and strengthening of gender equality promotion.
To achieve its goals, the Institute shall collect and analyse objective, comparable and reliable information at Community level and develop appropriate methodological tools for the integration of gender equality into all Community policies. EIGE shall equally foster the exchange of good practices and dialogue between stakeholders and raise EU citizen awareness of this policy area by providing technical assistance to the Community institutions, in particular the Commission, as well as the authorities of the Member States.
In the course of its work to promote and strengthen gender equality EIGE will also strive to eliminate gender discrimination.
2. Job profile and dutiesUnder the supervision of the Head of the Operations Unit and working in close collaboration with other colleagues, the jobholder will coordinate the establishment of the Institute's Resource and Documentation centre and contribute substantially to the implementation of the Work Programmes and other related activities.
The Knowledge Management Officer will be involved in the following tasks and activities:
coordinate the work of the Institute's Resource and Documentation centre in addition to developing and updating its concept, structure, content and quality assurance system;
coordinate the contribution of all teams within the Institute in connection with the development and operation of the Resource and Documentation centre;
lead and plan the contribution of the Institute's teams of stakeholders and communication to the Resource and Documentation centre;
support the work of the electronic European Network on Gender Equality, ensuring that its concept, structure and content are developed and updated and supported by an effective quality assurance system;
contribute to the development and implementation of various gender equality projects in particular the Beijing Platform for Action and the EU Gender Equality Index;
support a strategy for the collection, analysis, and dissemination of timely gender equality information, legislation, fact sheets, publications and research;
contribute to the establishment of a reliable overview of gender equality work and research together with reputable gender equality institutions and researchers in the EU, focusing in particular on socio-economic, legal and political aspects;
on the basis of collected information, initiate and support the production of publications in cooperation with the Institute's research and communications teams, other experts as well as external contractors;
draft technical specifications for procurement in connection with projects of the Resource and Documentation centre, in collaboration with EIGE's Procurement Officer and to participate in the evaluation and selection of proposals;
contribute to the estimates of the Institute's annual budget allocation to the Resource and Documentation centre;
organise and represent the Institute at meetings with organisations and experts involved in data and information management, in particular, within the area of gender equality and,
in cooperation with the Institute's stakeholders' team, develop dialogue and relations with non-governmental and equal opportunities organisations, universities and research centres, social partners and other related bodies actively seeking to achieve equality at a national and European level as well as in third countries.
3. Qualifications and experience required3.1 Formal requirements
To be considered eligible for selection, an applicant must, by the closing date of this call:
have a university degree [2] which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, or have a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years;
have a good command, both spoken and written, of at least two official EU languages;
be a national of a member state of the EU;
be able to serve a full five year term before reaching the EU statutory retirement age of 65;
enjoy full rights as a citizen;
have fulfilled any obligations imposed by the national laws concerning military service, and
be physically fit to perform duties [3].
3.2 Selection criteria
Essential:
At least six years professional experience gained after the award of the relevant qualification and at a suitable level corresponding to performance of the duties as defined in Section 2.
A demonstrable background of management of data bases and information centres preferably, within the field of gender equality matters.
Analytical and planning skills, the ability to set priorities, an aptitude for achieving significant results.
High level competence in drafting papers and reports in English.
Experience with computer applications for data and information management systems.
Evident knowledge in procurement matters, particularly in an EU institution/agency context.
Previous exposure to international and/or multicultural /multilingual environment.
Excellent communication, organisation and interpersonal skills.
The capacity to motivate, together with the ability to establish and maintain effective communication with colleagues.
A good command of English which is the predominant working language at the Institute.
Evident problem solving and negotiation capabilities.
Strong organisational and administrative skills, including the ability to manage priorities, work under pressure and meet tight deadlines.
Advantageous:
Work experience in an EU institution/agency.
Experience of building expert networks particularly in areas related to gender equality.
Knowledge of EU policies related to gender equality and procurement rules applicable to EU institutions and bodies.
4. Selection procedure and applicationThe selection procedure includes the following steps:
Only duly completed applications submitted electronically within the deadline will be taken into consideration.
Each duly completed application will be examined with a view to establishing that the candidate meets all eligibility criteria.
Eligible applications will be evaluated by the appointed Selection Committee based on selection criteria defined in this vacancy notice. Depending on the number of applications received, the Selection Committee may apply stricter requirements within the selection criteria noted above.
The best-admissible candidates will be short-listed for interview.
Due to large volume of applications, only candidates selected for the interviews will be contacted.
Interviews will be held in English.
During the interview session, the Selection Committee will examine the candidates' profiles and assess their relevancy for the post in question. On the day of the interview, candidates may also be required to undergo a competency assessment exercise.
On the day of interview candidates will be requested to present , originals and copies of documents detailing citizenship, studies and professional experience, in particular:
a copy of identity card, passport or other official document specifying citizenship;
a copy of diploma certifying a required level of academic qualifications;
documentary evidence of professional experience, clearly indicating starting and finishing dates.
Copies of these documents will be retained by the Institute.
If at any stage of the procedure, it were established that information in the application has been knowingly falsified, the candidate shall be disqualified from the selection process.
Successful candidates will be included in a reserve list which will be valid for 12 months. The validity of this list may be extended. Each candidate will be informed by letter whether or not s/he has been placed on the reserve list. However inclusion of candidates on the reserve list does not guarantee recruitment.
The Director of the Institute will appoint the selected jobholder from the reserve list, taking into account the establishment of a gender balanced, geographically diverse organisation.
The internal proceedings of the Selection Committee are strictly confidential and any contact with its members is strictly forbidden. Soliciting on behalf of a candidate can lead to immediate disqualification.
For applications to be valid, candidates must complete an EIGE application form. It is to be forwarded electronically to eige.hr@eige.europa.eu. The subject title should include the vacancy reference number.
Application form (.doc - 216KB)
Applicants are requested not to attach any supporting documents at this stage (e.g. copies of ID cards, diplomas, evidence of previous professional experience, etc). Only candidates invited to an interview will be asked to present copies of these documents for verification. Applications will not be returned to candidates but will be kept on the file by the Institute in line with its data protection guidelines.
Please note that the time period between the closing date for the submission of applications and the end of the process to short list candidates for the interview may take several weeks.
Due to the large volume of applications, the Institute regrets that only candidates selected for the interviews will be contacted.
5. Appointment and conditions of employmentThe place of employment shall be Vilnius, Lithuania. For reasons related to the Institute’s operational requirements, the chosen candidate will be required to be available at short notice. S/he will be offered a temporary agent's contract under Article 2 (a) of the Conditions of employment of other servants of the European Communities and will be engaged at grade AD 7 subject to a six month probation period. The duration of the initial contract will be five years. The initial contract may be renewed.
The pay of the Community temporary agents consists of the basic remuneration as well as various allowances [4] depending on personal situation of the jobholder. For information, the current gross basic salary of AD 7 (first step) before deductions and the correction coefficient weighting of 72.5% for Lithuania, is €5,568.11. The salary will be paid in the local currency: LTL. All remuneration is subject to a Community tax at source. Deductions are also made for medical insurance, pension and unemployment insurance. Salaries are exempt from national taxation.
6. Independence and declarations of interestThe job holder will be required to enter into a commitment to act independently in the public interest and to make complete declarations of any direct or indirect interests that might be considered prejudicial to his/her independence. Candidates must confirm their willingness to do so in their application.
7. Equal opportunitiesEIGE applies a policy of equal opportunities and accepts applications without distinction on any grounds.
8. Appeal proceduresIf a candidate considers that s/he has been adversely affected by a particular decision, s/he can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Communities and Conditions of Employment of Other Servants of the European Communities, by writing to The Director, European Institute for Gender Equality, Svitrigailos g. 11m, Vilnius, Lithuania LT-03228.
The complaint must be lodged within three months. The time limit for initiating this type of procedure (see Staff Regulations as modified by Council Regulation No 723/2004 of 22nd March 2004 published in the Official Journal of the European Union L 124 of 27th April 2004 – http://europa.eu.int/eur-lex ) starts to run from the time the candidate is notified of the act adversely affecting him/her.
9. Protection of personal data
As the body responsible for organising the competition, the EIGE ensures that applicants’ personal data are processed as required by Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (Official Journal of the European Communities, L 8 of 12 January 2001). This applies in particular to the confidentiality and security of such data.
Personal data shall thus be processed solely for the purpose of the selection procedure.
[1] Established by the European Parliament and of the Council Regulation (EC) No 1922/2006 of 20 December 2006 (OJ L 403/9 of 30.12.2006)
[2] Only qualifications issued by EU Member State authorities and qualifications recognised as equivalent by the relevant Member States authorities will be accepted.
[3] Before recruitment, the applicant will be medically examined for the purposes of Article 12(2) (d) of the Conditions of Employment of Other Servants of the European Communities.
[4] For example: 16% expatriation allowance, household allowance, education allowance, dependant child allowance etc.
Temporary Agent (AD7) - 5 year renewable contract
reference: EIGE/2011/TA/01/AD7
The European Institute for Gender Equality (EIGE) [1] is publishing a call for applications with a view to establishing a reserve list for Temporary Agents for the post of Knowledge Management Officer.
The registration of applications will begin on 18th January 2011 and will close on 15th February 2011 at 23:00 Eastern European Time.
1. The role of the InstituteBased in Vilnius, Lithuania, EIGE is a regulatory agency of the European Union (EU) entrusted with specific objectives related to the contribution and strengthening of gender equality promotion.
To achieve its goals, the Institute shall collect and analyse objective, comparable and reliable information at Community level and develop appropriate methodological tools for the integration of gender equality into all Community policies. EIGE shall equally foster the exchange of good practices and dialogue between stakeholders and raise EU citizen awareness of this policy area by providing technical assistance to the Community institutions, in particular the Commission, as well as the authorities of the Member States.
In the course of its work to promote and strengthen gender equality EIGE will also strive to eliminate gender discrimination.
2. Job profile and dutiesUnder the supervision of the Head of the Operations Unit and working in close collaboration with other colleagues, the jobholder will coordinate the establishment of the Institute's Resource and Documentation centre and contribute substantially to the implementation of the Work Programmes and other related activities.
The Knowledge Management Officer will be involved in the following tasks and activities:
coordinate the work of the Institute's Resource and Documentation centre in addition to developing and updating its concept, structure, content and quality assurance system;
coordinate the contribution of all teams within the Institute in connection with the development and operation of the Resource and Documentation centre;
lead and plan the contribution of the Institute's teams of stakeholders and communication to the Resource and Documentation centre;
support the work of the electronic European Network on Gender Equality, ensuring that its concept, structure and content are developed and updated and supported by an effective quality assurance system;
contribute to the development and implementation of various gender equality projects in particular the Beijing Platform for Action and the EU Gender Equality Index;
support a strategy for the collection, analysis, and dissemination of timely gender equality information, legislation, fact sheets, publications and research;
contribute to the establishment of a reliable overview of gender equality work and research together with reputable gender equality institutions and researchers in the EU, focusing in particular on socio-economic, legal and political aspects;
on the basis of collected information, initiate and support the production of publications in cooperation with the Institute's research and communications teams, other experts as well as external contractors;
draft technical specifications for procurement in connection with projects of the Resource and Documentation centre, in collaboration with EIGE's Procurement Officer and to participate in the evaluation and selection of proposals;
contribute to the estimates of the Institute's annual budget allocation to the Resource and Documentation centre;
organise and represent the Institute at meetings with organisations and experts involved in data and information management, in particular, within the area of gender equality and,
in cooperation with the Institute's stakeholders' team, develop dialogue and relations with non-governmental and equal opportunities organisations, universities and research centres, social partners and other related bodies actively seeking to achieve equality at a national and European level as well as in third countries.
3. Qualifications and experience required3.1 Formal requirements
To be considered eligible for selection, an applicant must, by the closing date of this call:
have a university degree [2] which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, or have a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years;
have a good command, both spoken and written, of at least two official EU languages;
be a national of a member state of the EU;
be able to serve a full five year term before reaching the EU statutory retirement age of 65;
enjoy full rights as a citizen;
have fulfilled any obligations imposed by the national laws concerning military service, and
be physically fit to perform duties [3].
3.2 Selection criteria
Essential:
At least six years professional experience gained after the award of the relevant qualification and at a suitable level corresponding to performance of the duties as defined in Section 2.
A demonstrable background of management of data bases and information centres preferably, within the field of gender equality matters.
Analytical and planning skills, the ability to set priorities, an aptitude for achieving significant results.
High level competence in drafting papers and reports in English.
Experience with computer applications for data and information management systems.
Evident knowledge in procurement matters, particularly in an EU institution/agency context.
Previous exposure to international and/or multicultural /multilingual environment.
Excellent communication, organisation and interpersonal skills.
The capacity to motivate, together with the ability to establish and maintain effective communication with colleagues.
A good command of English which is the predominant working language at the Institute.
Evident problem solving and negotiation capabilities.
Strong organisational and administrative skills, including the ability to manage priorities, work under pressure and meet tight deadlines.
Advantageous:
Work experience in an EU institution/agency.
Experience of building expert networks particularly in areas related to gender equality.
Knowledge of EU policies related to gender equality and procurement rules applicable to EU institutions and bodies.
4. Selection procedure and applicationThe selection procedure includes the following steps:
Only duly completed applications submitted electronically within the deadline will be taken into consideration.
Each duly completed application will be examined with a view to establishing that the candidate meets all eligibility criteria.
Eligible applications will be evaluated by the appointed Selection Committee based on selection criteria defined in this vacancy notice. Depending on the number of applications received, the Selection Committee may apply stricter requirements within the selection criteria noted above.
The best-admissible candidates will be short-listed for interview.
Due to large volume of applications, only candidates selected for the interviews will be contacted.
Interviews will be held in English.
During the interview session, the Selection Committee will examine the candidates' profiles and assess their relevancy for the post in question. On the day of the interview, candidates may also be required to undergo a competency assessment exercise.
On the day of interview candidates will be requested to present , originals and copies of documents detailing citizenship, studies and professional experience, in particular:
a copy of identity card, passport or other official document specifying citizenship;
a copy of diploma certifying a required level of academic qualifications;
documentary evidence of professional experience, clearly indicating starting and finishing dates.
Copies of these documents will be retained by the Institute.
If at any stage of the procedure, it were established that information in the application has been knowingly falsified, the candidate shall be disqualified from the selection process.
Successful candidates will be included in a reserve list which will be valid for 12 months. The validity of this list may be extended. Each candidate will be informed by letter whether or not s/he has been placed on the reserve list. However inclusion of candidates on the reserve list does not guarantee recruitment.
The Director of the Institute will appoint the selected jobholder from the reserve list, taking into account the establishment of a gender balanced, geographically diverse organisation.
The internal proceedings of the Selection Committee are strictly confidential and any contact with its members is strictly forbidden. Soliciting on behalf of a candidate can lead to immediate disqualification.
For applications to be valid, candidates must complete an EIGE application form. It is to be forwarded electronically to eige.hr@eige.europa.eu. The subject title should include the vacancy reference number.
Application form (.doc - 216KB)
Applicants are requested not to attach any supporting documents at this stage (e.g. copies of ID cards, diplomas, evidence of previous professional experience, etc). Only candidates invited to an interview will be asked to present copies of these documents for verification. Applications will not be returned to candidates but will be kept on the file by the Institute in line with its data protection guidelines.
Please note that the time period between the closing date for the submission of applications and the end of the process to short list candidates for the interview may take several weeks.
Due to the large volume of applications, the Institute regrets that only candidates selected for the interviews will be contacted.
5. Appointment and conditions of employmentThe place of employment shall be Vilnius, Lithuania. For reasons related to the Institute’s operational requirements, the chosen candidate will be required to be available at short notice. S/he will be offered a temporary agent's contract under Article 2 (a) of the Conditions of employment of other servants of the European Communities and will be engaged at grade AD 7 subject to a six month probation period. The duration of the initial contract will be five years. The initial contract may be renewed.
The pay of the Community temporary agents consists of the basic remuneration as well as various allowances [4] depending on personal situation of the jobholder. For information, the current gross basic salary of AD 7 (first step) before deductions and the correction coefficient weighting of 72.5% for Lithuania, is €5,568.11. The salary will be paid in the local currency: LTL. All remuneration is subject to a Community tax at source. Deductions are also made for medical insurance, pension and unemployment insurance. Salaries are exempt from national taxation.
6. Independence and declarations of interestThe job holder will be required to enter into a commitment to act independently in the public interest and to make complete declarations of any direct or indirect interests that might be considered prejudicial to his/her independence. Candidates must confirm their willingness to do so in their application.
7. Equal opportunitiesEIGE applies a policy of equal opportunities and accepts applications without distinction on any grounds.
8. Appeal proceduresIf a candidate considers that s/he has been adversely affected by a particular decision, s/he can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Communities and Conditions of Employment of Other Servants of the European Communities, by writing to The Director, European Institute for Gender Equality, Svitrigailos g. 11m, Vilnius, Lithuania LT-03228.
The complaint must be lodged within three months. The time limit for initiating this type of procedure (see Staff Regulations as modified by Council Regulation No 723/2004 of 22nd March 2004 published in the Official Journal of the European Union L 124 of 27th April 2004 – http://europa.eu.int/eur-lex ) starts to run from the time the candidate is notified of the act adversely affecting him/her.
9. Protection of personal data
As the body responsible for organising the competition, the EIGE ensures that applicants’ personal data are processed as required by Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (Official Journal of the European Communities, L 8 of 12 January 2001). This applies in particular to the confidentiality and security of such data.
Personal data shall thus be processed solely for the purpose of the selection procedure.
[1] Established by the European Parliament and of the Council Regulation (EC) No 1922/2006 of 20 December 2006 (OJ L 403/9 of 30.12.2006)
[2] Only qualifications issued by EU Member State authorities and qualifications recognised as equivalent by the relevant Member States authorities will be accepted.
[3] Before recruitment, the applicant will be medically examined for the purposes of Article 12(2) (d) of the Conditions of Employment of Other Servants of the European Communities.
[4] For example: 16% expatriation allowance, household allowance, education allowance, dependant child allowance etc.
Wednesday, February 3, 2010
Application Specialist(s) in Document Management, AD7. ECHA. Open until 28 February 2010
VACANCY NOTICE N° ECHA/TA/2010/002
Application Specialist(s) in Document Management M/F
Grade AD 7
1. THE JOB
ECHA is organising the current call for expressions of interest, based on qualifications, interview and practical tests, to constitute a reserve list for the post of Specialists in the field of Document Management.
The person(s) to be recruited will work in one of the IT-related Units of the Agency as an Application Specialist on activities relating to the Enterprise Content Management
Programme which the Agency launched in 2009. This Agency-wide new programme
aims to transform ECHA’s Enterprise Content Management capabilities over the next
few years. The programme includes several strategic projects for developing case
management and associated workflows in the context of regulatory business processes
both internally to ECHA and externally with ECHA’s stakeholders, using content and
document management solutions based on EMC Documentum tools.
Reporting to the Head of the respective Unit, the Application Specialist(s) will be
responsible for a selection of the following tasks, depending on their individual profile, qualification and experience:
· Participate to project activities related to ECHA content management programme
· Work with other Application Specialists, System Engineers and Architects to
analyse, manage and resolve problems and incidents
· Support and assist colleagues with overall technical knowledge of the Enterprise
Content Management (ECM)
· Draft documentation for application-related procedures and processes
· Write and maintain system documentation
· Participate to the Change Management process
· Assess and address compliance with applicable IT- and Security-policies,
architectural and other standards and technical controls
· Work with other teams, and vendors, to provide seamless support
· Analyse, diagnose, and troubleshoot issues in the ECM context
· Participate to quality assurance and test activities
· Provide 2nd-level support for the application
· Assist with application-specific technical trainings
· Facilitate and provide knowledge transfer on set-up/configuration
· Contribute to related procurement and recruitment activities
· Contribute to management reporting, budget and work planning
· Other related activities.
In a more business-oriented role, the Application Specialist will:
· Design, develop, configure, maintain and test ECM systems
· Work with business analysts and system users on system specifications
· Work with architects and vendors on the information and solution architecture to
design and develop enhancements for ECHA’s Documentum environment
· Support system integration and data migration using EMC Documentum tools
In a more technical support role, the Application Specialist will:
· Administer, monitor, and operate ECM environments
· Design, install, test and configure ECM system environments
· Conduct performance analysis and optimization of ECM systems
· Consult with the vendor and other third-party support staff on installation,
configuration and maintenance of ECM and the associated infrastructure
Please indicate in your application which role you see as closer to your profile,
background, and interests.
2. FORMAL REQUIREMENTS
You must fulfil the requirements set out below.
2.1. General conditions
· Be a national of a Member State of the European Union or a national of the
European Economic Area (Norway, Iceland, Liechtenstein);
· Enjoy your full rights as a citizen;
· Have fulfilled any obligations imposed by the laws concerning military service;
· Produce the appropriate character references as to your suitability for the
performance of your duties;
· Be physically fit to perform your duties;
· Have a thorough knowledge of one of the languages of the European Union2 and
a satisfactory knowledge of another language to the extent necessary to perform
your duties.
1 The Member States of the European Union are: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, The Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, United Kingdom.
2 Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish, French, Irish, German, Greek, Hungarian, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish.
2.2. Qualifications
a) Successful completion of a full course of university studies in IT or related
subject attested by a degree, where the normal duration of university
education is four (4) years or more;
Or
b) Successful completion of a full course of university studies in IT or related
subject attested by a degree, where the normal duration of university
education is three (3) years.
2.3 Experience
To qualify for this profile (AD7), you must have at the closing date for applications total professional experience of at least 6 years (if you have a four-year degree) or 7 years (if you have a three-year degree). Of your total professional experience at least 3 years must be in the field related to the development and/or support of an EMC Documentum application
3. SELECTION
If you meet the formal requirements set out above, you will be assessed in view of
selection for interview on the basis of the following criteria:
· Your academic and professional qualifications and their relevance to the tasks
listed in 1. “THE JOB” above;
· Your professional experience: the range of fields covered; the type and level of
work done; and its relevance to the tasks listed in 1. “THE JOB” above.
The following will be considered as assets:
· Application configuration experience using EMC Documentum applications like
Task Space, Business Process Suite, Process Builder, Business Process
Analyzer, Forms builder, Developer studio, Records Manager, IRM services
· Experience of development components Documentum Foundation Classes, Web
Development Kit, Documentum Foundation Services, and J2EE
· Experience with Oracle databases or Microsoft SQLServer
· Experience with Sun Solaris or MS Windows Servers
· Experience with J2EE application servers
· Experience with Microsoft SharePoint
· Experience with Web Content Management Systems
· Experience in electronic archiving
· Knowledge of IT Service Management processes and standards
· Project management experience
· Experience on systems supporting collaboration with external stakeholders
3 Only relevant professional experience acquired after achieving the minimum qualification stated in 2.2 shall be considered. Where additional periods of training and study are accompanied by periods of professional activity, only the latter shall be considered as professional experience. Compulsory military service or equivalent civilian service accomplished after the achieving the minimum qualification stated in
2.2. shall be taken into consideration. Professional activities pursued part-time shall be calculated pro rata, on the basis of the percentage of full-time hours worked. A given period may be counted only once.
4. INTERVIEW
If selected for interview, you will be assessed in the interview on the basis of the
following criteria:
· Knowledge in selected fields of expertise listed in the sections 1 and 3
· Logical, structured and systematic thinking
· Creative and analytical problem solving skills
· Team integration and self-starting capacity
· Interpersonal skills and ability to establish and maintain effective working
relations with co-workers in a multicultural and multilingual work environment
· Ability to communicate effectively in written and spoken English
5. PLACEMENT ON THE RESERVE LIST
The candidates who are judged to be the most suitable on the basis of the criteria listed in both 3 and 4 above will be placed on the reserve list. Successful candidates may be offered a post in ECHA according to their qualifications, experience and expertise in relation to the specific requirements of the post.
6. INFORMATION
The text of the Guide for Applicants and this Vacancy Notice contain all the information required. If you nevertheless have a question, you may send an e-mail to
jobs@echa.europa.eu.
APPLICATIONS:
For the Applicant guide and the Application form, go to the Job Opportunities section of the ECHA’s website at the following URL:
http://echa.europa.eu/opportunities/positions_en.asp
Application Specialist(s) in Document Management M/F
Grade AD 7
1. THE JOB
ECHA is organising the current call for expressions of interest, based on qualifications, interview and practical tests, to constitute a reserve list for the post of Specialists in the field of Document Management.
The person(s) to be recruited will work in one of the IT-related Units of the Agency as an Application Specialist on activities relating to the Enterprise Content Management
Programme which the Agency launched in 2009. This Agency-wide new programme
aims to transform ECHA’s Enterprise Content Management capabilities over the next
few years. The programme includes several strategic projects for developing case
management and associated workflows in the context of regulatory business processes
both internally to ECHA and externally with ECHA’s stakeholders, using content and
document management solutions based on EMC Documentum tools.
Reporting to the Head of the respective Unit, the Application Specialist(s) will be
responsible for a selection of the following tasks, depending on their individual profile, qualification and experience:
· Participate to project activities related to ECHA content management programme
· Work with other Application Specialists, System Engineers and Architects to
analyse, manage and resolve problems and incidents
· Support and assist colleagues with overall technical knowledge of the Enterprise
Content Management (ECM)
· Draft documentation for application-related procedures and processes
· Write and maintain system documentation
· Participate to the Change Management process
· Assess and address compliance with applicable IT- and Security-policies,
architectural and other standards and technical controls
· Work with other teams, and vendors, to provide seamless support
· Analyse, diagnose, and troubleshoot issues in the ECM context
· Participate to quality assurance and test activities
· Provide 2nd-level support for the application
· Assist with application-specific technical trainings
· Facilitate and provide knowledge transfer on set-up/configuration
· Contribute to related procurement and recruitment activities
· Contribute to management reporting, budget and work planning
· Other related activities.
In a more business-oriented role, the Application Specialist will:
· Design, develop, configure, maintain and test ECM systems
· Work with business analysts and system users on system specifications
· Work with architects and vendors on the information and solution architecture to
design and develop enhancements for ECHA’s Documentum environment
· Support system integration and data migration using EMC Documentum tools
In a more technical support role, the Application Specialist will:
· Administer, monitor, and operate ECM environments
· Design, install, test and configure ECM system environments
· Conduct performance analysis and optimization of ECM systems
· Consult with the vendor and other third-party support staff on installation,
configuration and maintenance of ECM and the associated infrastructure
Please indicate in your application which role you see as closer to your profile,
background, and interests.
2. FORMAL REQUIREMENTS
You must fulfil the requirements set out below.
2.1. General conditions
· Be a national of a Member State of the European Union or a national of the
European Economic Area (Norway, Iceland, Liechtenstein);
· Enjoy your full rights as a citizen;
· Have fulfilled any obligations imposed by the laws concerning military service;
· Produce the appropriate character references as to your suitability for the
performance of your duties;
· Be physically fit to perform your duties;
· Have a thorough knowledge of one of the languages of the European Union2 and
a satisfactory knowledge of another language to the extent necessary to perform
your duties.
1 The Member States of the European Union are: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, The Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, United Kingdom.
2 Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish, French, Irish, German, Greek, Hungarian, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish.
2.2. Qualifications
a) Successful completion of a full course of university studies in IT or related
subject attested by a degree, where the normal duration of university
education is four (4) years or more;
Or
b) Successful completion of a full course of university studies in IT or related
subject attested by a degree, where the normal duration of university
education is three (3) years.
2.3 Experience
To qualify for this profile (AD7), you must have at the closing date for applications total professional experience of at least 6 years (if you have a four-year degree) or 7 years (if you have a three-year degree). Of your total professional experience at least 3 years must be in the field related to the development and/or support of an EMC Documentum application
3. SELECTION
If you meet the formal requirements set out above, you will be assessed in view of
selection for interview on the basis of the following criteria:
· Your academic and professional qualifications and their relevance to the tasks
listed in 1. “THE JOB” above;
· Your professional experience: the range of fields covered; the type and level of
work done; and its relevance to the tasks listed in 1. “THE JOB” above.
The following will be considered as assets:
· Application configuration experience using EMC Documentum applications like
Task Space, Business Process Suite, Process Builder, Business Process
Analyzer, Forms builder, Developer studio, Records Manager, IRM services
· Experience of development components Documentum Foundation Classes, Web
Development Kit, Documentum Foundation Services, and J2EE
· Experience with Oracle databases or Microsoft SQLServer
· Experience with Sun Solaris or MS Windows Servers
· Experience with J2EE application servers
· Experience with Microsoft SharePoint
· Experience with Web Content Management Systems
· Experience in electronic archiving
· Knowledge of IT Service Management processes and standards
· Project management experience
· Experience on systems supporting collaboration with external stakeholders
3 Only relevant professional experience acquired after achieving the minimum qualification stated in 2.2 shall be considered. Where additional periods of training and study are accompanied by periods of professional activity, only the latter shall be considered as professional experience. Compulsory military service or equivalent civilian service accomplished after the achieving the minimum qualification stated in
2.2. shall be taken into consideration. Professional activities pursued part-time shall be calculated pro rata, on the basis of the percentage of full-time hours worked. A given period may be counted only once.
4. INTERVIEW
If selected for interview, you will be assessed in the interview on the basis of the
following criteria:
· Knowledge in selected fields of expertise listed in the sections 1 and 3
· Logical, structured and systematic thinking
· Creative and analytical problem solving skills
· Team integration and self-starting capacity
· Interpersonal skills and ability to establish and maintain effective working
relations with co-workers in a multicultural and multilingual work environment
· Ability to communicate effectively in written and spoken English
5. PLACEMENT ON THE RESERVE LIST
The candidates who are judged to be the most suitable on the basis of the criteria listed in both 3 and 4 above will be placed on the reserve list. Successful candidates may be offered a post in ECHA according to their qualifications, experience and expertise in relation to the specific requirements of the post.
6. INFORMATION
The text of the Guide for Applicants and this Vacancy Notice contain all the information required. If you nevertheless have a question, you may send an e-mail to
jobs@echa.europa.eu.
APPLICATIONS:
For the Applicant guide and the Application form, go to the Job Opportunities section of the ECHA’s website at the following URL:
http://echa.europa.eu/opportunities/positions_en.asp
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