Senior Archives and Records Assistant, G-6 (maternity replacement). STL, Leidschendam. Open until 2 April 2011

Temporary Vacancy Announcement
VACANCY REF:
TVA-NL-OTR-CMSS-G6-335
DEADLINE FOR APPLICATIONS:
2 April 2011
ISSUANCE DATE:
3 March 2011
LOCATION:
Leidschendam, The Netherlands
DIVISION/SECTION:
Registry/Court Management Services Section
TITLE:
Senior Archives and Records Assistant (maternity replacement)
GRADE:
G6
Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The successful applicant will be offered a temporary appointment of four months limited to the Special Tribunal for Lebanon (STL). Any subsequent extension(s) are subject to terms of the Tribunal’s mandate and/or the availability of the funds. The Special Tribunal for Lebanon is an international inter-governmental organization with its own independent legal identity and not a UN organization. However, STL follows the UN common system for benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected. Appointment against this post is on a local basis.
RESPONSIBILITIES:
Under the direct supervision of the STL Information Management Officer and within the limits of the delegated authority, the Archives and Records Assistant is responsible for the following activities.
 Serve as focal point for electronic, manual and audiovisual records management and archival activities for the STL - including those in the Divisions of Chambers, Office of the Prosecutor, Defence Office and the Registry. In addition, provides administrative support to the Judicial Records Management Unit as needed.
 Process accession and disposition functions, by liaising with departments regarding the transfer and/or disposal of their records;
 Perform records and archival processing activities in compliance with preservation and metadata standards;
 Identify/eliminate duplicate records and minimize creation of duplicates in the future;
 Organise and manage electronic filing systems and help administer electronic document and records management systems.
 Coordinate space management within internal repositories in accordance with best practice and records storage standards;
 Perform reference functions by advising internal and external users about records holdings and accessibility;
 Ensure strict adherence to information security policies and implement access controls;
 Assist in the development of guidelines, SOPs, training materials and user manuals;
 Train staff in the use of the tribunal’s recordkeeping systems;
 Any other duties as required.
COMPETENCIES:
 Professionalism – knowledge of archives and records management principles and a good understanding of electronic and/or audiovisual recordkeeping practice, ideally with specialization in national or international court records and archives. Familiarity with UN recordkeeping policies, procedures and practices desirable.
 Communication – Good communication skills, including ability to explain and present technical information.
 Teamwork – Good interpersonal skills, ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
 Planning & Organizing – Effective organizational skills and ability to handle a large volume of work in an efficient and timely manner. Ability to multi-task, to prioritise and to complete assigned work within allocated time.
 Accountability – Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules.
 Creativity – Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas thinks “outside the box”.
 Client Orientation – Ability to identify clients’ needs and appropriate solutions; ability to establish and maintain working relations with members of the other organs in general.
 Commitment to Continuous Learning – Keeps abreast of new developments in own occupation/profession; Actively seeks to develop oneself professionally and personally.
 Technological Awareness – Proven expertise with various information technology office applications.
QUALIFICATIONS:
 Education: Completion of secondary education. Demonstrable competence with Microsoft Word, Excel and Lotus Notes. A qualification in the field of library, archives or records management would be an asset.
 Work Experience: Minimum 7 years of progressively responsible experience in the area of archives or records management. Experience of national or international court records or archives would be an asset.
 Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post proficiency in oral and written English is required. Knowledge of the other official language(s) would be considered an asset.
 Other: Experience of Electronic Document and Records Management Systems essential.
HOW TO APPLY
1. ALL APPLICANTS are requested to complete a Special Tribunal Personal History Form available at the Website: http://www.stl-tsl.org
2. ALL APPLICATIONS should be submitted by the deadline via email to: stl-recruitment@un.org
It is not necessary at this stage to send copies of qualifications, previous employment contracts, entire publications, etc.
Only applicants who are under serious consideration will be contacted. The Tribunal is not in a position to respond to queries regarding information on the status of vacancies or unsolicited open applications.

Associate Information Management Officer, P-2. UN, ARMS. Open until 1 February 2011

UNITED NATIONS NATIONS UNIES
Ref. No.:
TEMPORARY VACANCY ANNOUNCEMENT
P-2 Associate Information
Management OfficerTVA Grade Level Functional Title
DM / OCSS / FCSD / ARMS
Department/Office/Division
Information Management
Occupational Group (See list on last page)

Open to
(Current Grade of Applicant)
G6/G-7 - P-1/P-2

Deadline
(DD/MM/YYYY)
01 February 2011

Service/Section: Archives Records Mgmt Section (ARMS)
Estimated Start Date: 15/02/2011
Duty Station: New York Possibility of Extension? YES NO
Duration: up to 30 April 2011 Open to External Candidates? YES NO

DUTIES AND RESPONSIBILITIES
This position is located in the Department of Management/Office of Central Support Services/FCSD/CAS/Archives and Records Management Section (ARMS). Under the supervision of the Chief, Archives Unit, the Associate Information Management Officer
is responsible for the management of projects to describe and preserve the United Nations archival records according to international standards. The incumbent conducts in particular reference functions by advising internal and external users about archival holdings, access and declassification requests in compliance with UN policies and practices. He/She maintains communication with other information and records managers and provides services on archival related issues to all departments.
He/She manages archival descriptive data in the Section’s electronic recordkeeping system (TRIM). He/She makes recommendations for enhancement of ARMS website and participates in the maintenance and update of the archives portion of
ARMS website. He/She performs other related duties, as required.

COMPETENCIES
• Professionalism – Domains of professional knowledge include the following: the nature of archives, records and recordkeeping; appraisal, arrangement and description of archival records; maintenance and disposition of records, preservation. Demonstrable conceptual, analytical and evaluative skills and ability to conduct independent research and analysis, identifying and
assessing issues, formulating options and making conclusions and recommendations.
• Planning and Organising – Ability to establish priorities and to plan, coordinate and monitor own work plan and those under his/her supervision.
• Technological Awareness – In-depth knowledge and experience of relevant technology and its application to archives and recordkeeping.
• Communication – Demonstrable ability to write in a clear and concise manner and to communicate effectively orally. Ability to prepare reports, formulating positions on issues, articulating options concisely conveying maximum necessary
information, making and defending recommendations. Demonstrated ability to develop and maintain effective work relationships with client groups.
• Teamwork – Demonstrated interpersonal skills and ability to establish and maintain effective working relations
For Managerial Positions:

QUALIFICATIONS

Experience: At least two years of progressively responsible professional experience in modern archives, recordkeeping and/or information management functions. Experience at the international level preferred.

Education: Advanced university degree (Masters Degree) with a specialization in archival or information science, information systems, social science (history or international relations, esp. in the post-World War II period) or a related field. A first level university degree with a combination of relevant academic qualifications and experience may be accepted in lieu of the advanced university degree.

Languages: English and French are the working languages of the United Nations Secretariat. For this post, fluency in spoken and written English is required. Knowledge of a second official UN language is an advantage.
Other Skills: Specialization in the application of information technology to archives and records management.
ADDITIONAL COMMENTS

DOCUMENTS REQUIRED:
Cover Letter
PHP
Signed PAS Periods: 2008-9, 2009-10
Others:

ALL SUBMISSIONS TO BE SENT TO:
Contact Name: Paola Casini Email Address: casinip@un.org
Copy (cc): Email Address:

Please choose from this list of Occupational groups:
Administration
Civil Affairs
Civilian Police
Conference Services
Drug Control and Crime Prevention
Economic Affairs
Electoral Affairs
Engineering
Finance
Human Resources
Human Rights
Humanitarian Affairs
Information Management
Information Systems and Technology
Internship
Jurists
Legal Affairs
Logistics
Management and Programme Analysis
Medical
Ombudsman
Political Affairs
Population Affairs
Procurement
Production Service and Transport Work
Programme Management
Public Administration
Public Information
Science and Technology
Security
Social Affairs
Social Sciences
Statistics

Note:
While this temporary assignment will provide the successful applicant with an ideal opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
Internal candidates for this purpose is defined as staff members currently serving under 100 series appointment who have been recruited after a competitive examination under staff rule 104.15 or after the advice of a Secretariat joint body under
staff rule 104.14. External applicants may be considered when it is not possible to identify suitable internal candidates of the same department/office.
Please note that external candidates are generally not entitled to be appointed at the advertised level of this temporary vacancy and will therefore be graded in accordance with the current recruitment guidelines. This means that the grade
may be at a lower level than that of the advertised level of the post.
For information on the provisions for special post allowance, please refer to ST/AI/1999/17.