Digital Records Management Officer. IMF, Washington (Recruitment mission to Boston), Open until 10 November 2013

Digital Records Management Officer (Recruitment Mission to Boston, MA) (Job Number: 1300914) Description The Technology and General Services Department (TGS) HR Team will attend the Boston Career Forum November 8-10, 2013. Candidates who meet the qualifications of this position and are expecting to attend the Forum should submit their resumes for consideration. Job Summary The International Monetary Fund (IMF) is seeking a records management professional with strong technical expertise to assist with an ongoing implementation of an electronic records system across the organization and assist with other archives and records related systems. The position is located at IMF Headquarters in downtown Washington, D.C. Duties and Responsibilities: Under the general supervision of a Senior Archives and Records Management Officer, the specific responsibilities of the Digital Records Management Officer may include any of the following. •Implement the Electronic Records Management System (Autonomy Records Manager) including: ◦Implement records management policies such as file plans and retention schedules ◦Develop and test electronic records procedures and workflows ◦Develop and test business rules for automated declaration and filing of records ◦Develop and update the records management educational material ◦Assist with developing strategy and testing approaches for capturing email as a record •Provide business analysis support for Archives and Records projects including requirements gathering and workflow design. •Provide technical support for several Archives and Records systems - including maintaining technical/user documentation, identifying new requirements and writing enhancement specifications, and developing test scripts for systems, providing training •Liaise with records management staff on the implementation and maintenance of file plans, retention schedules, training program and other project efforts. •Participate in enterprise-wide IT projects to ensure that institutional records management requirements are addressed. •Research Archives and Records technology topics for projects as needed. •Provide web support as needed for Archives & Records Web pages using SharePoint team collaboration and project sites. •General duties may include: updating budget report spreadsheets, maintaining project files and assisting with tasks as assigned on systems related efforts. Qualifications •Good working knowledge of and experience with electronic management principles and systems; experience with Autonomy Records Manager application is desirable; •Familiarity with the technical guidelines contained in ISO 15489 - International Standard for Records Management and DoD 5015.2 Standards; •Experience with creating/managing information systems and databases; •Experience with MS Office Applications - Word, Excel; PowerPoint, Visio, Project and Access; •Excellent English written and verbal communication skills; including writing user/technical documentation; •Strong analytical and problem-solving skills; •Strong interpersonal skills and ability to work as a member of a team is required and an ability to interact with staff from diverse cultures and backgrounds highly desirable; •Experience with basic HTML, XML, SQL and Crystal Reports desirable; •Experience with Enterprise Content Management Systems, including SharePoint, is desirable. Educational Requirements Education typically acquired by the completion of a relevant advanced university degree in Records Management, Archives Management, Library and Information Science, or related field and a minimum of two years relevant professional experience is required. Or a bachelor degree in a related field together with professional certification in records management (CRM) plus a minimum of six years relevant professional experience is required. "The IMF is committed to achieving a diverse staff, including gender, nationality, culture, and educational background."

Archivists/Records Officer. IMF, Washington (Recruitment Mission to Boston). Until 7 November 2013

Archivist/Records Officers - Recruitment Mission to Boston, MA ( Job Number: 1300869) Description The Technology and General Services Department (TGS) HR Team will attend the Boston Career Forum November 8-10, 2013. Candidates who meet the qualifications of this position and are expecting to attend the Forum should submit their resumes for consideration. Job Summary Under the general supervision of the Senior Archives Officer, the selected candidate will be part of a group of archivists responsible for the management and maintenance of the IMF archives collection. The candidate will participate in the implementation of strategies, policies and procedures for the management of and access to the IMF's collection of twentieth century archives relating to international finance and monetary policies. The archivist will also participate in the development and implementation of procedures to ensure the accessibility, integrity, authenticity and security of IMF archives and their metadata over time, including processing, declassification review, digitization of selected collections, and long-term preservation of archival digital assets. In carrying out these responsibilities, the candidate will: •assemble and analyze information in support of efforts to develop the archives collection; assist in the determination of records of enduring value; and appraise records to evaluate whether they meet the criteria for inclusion in the Archives; •organize and process both paper and born-digital archival materials in accordance with international standards. The process involves (1) collection and analysis of the contextual information necessary to formulate an adequate description of the material, (2) the actual description of fonds or collections according to established standards; •identify archival material eligible for declassification and liaise with the archives officers responsible for this process; •assist in developing and implementing workflows and procedures to ensure the reliability and authenticity of archival materials in all media over time. This task includes the development of forward migration plans for born-digital records of enduring value to ensure that those remain accessible over time; and •assist in establishing requirements for dynamic finding aids on the web and their implementation. Qualifications An advanced university degree in Archives Management or a related field of study; or a bachelor's degree in a related field plus a minimum of four years of relevant professional experience. The candidate must be familiar with international standards for Archives Management and have experience in the application of those standards. For this position, emphasis will be given to selecting a candidate with in-depth knowledge of professional archival standards, methods and procedures in archives management in both paper and electronic form, knowledge of ISAD (G) and RAD archival description standards preferred. Experience in an archival setting along with knowledge of post-WWII history and /or economics is highly desirable. Experience with digital archives management and preservation methods is highly desirable. Prior experience in a multicultural environment is also desirable; in particular an ability to deal diplomatically and effectively with staff of different nationalities. Strong analytical and writing skills and the ability to plan and prioritize work assignments are also desirable. "The IMF is committed to achieving a diverse staff, including gender, nationality, culture, and educational background."