Friday, February 20, 2015

Senior Assistant - Research, Archives and Control, B.4, NATO HQ, Brussels. Open until 25 March 2015


17 February 2015


Executive Coordinator

Information Management

Knowledge, Information, Support and Services Management

: Senior Assistant - Research, Archives and Control

: B-4

Please note that the competition for this post will take place in Brussels and is provisionally scheduled for mid May 2015

1. Post Context. This post is in the Knowledge, Information, Support and Services (KISS) Management under the directorate of the Executive Coordinator (EXCO) of the International Military Staff (IMS). The Senior Assistant, Research, Archives and Control (RAC) is responsible to, and assists, the Head Records, Archives and Research (RAR) Unit with archiving, retention and provision of current and historical information of the Military Committee (MC) and the IMS.

2. Principal Duties.

a. Assisting the Head RAR Unit in the preservation and storage of documents/information, publications, correspondence and messages and their retrieval, both manually and by Automated Data Processing (ADP) means;

b. Providing research upon requests for NATO/World-wide documents/information;

c. Screening, indexing, retaining, destroying, downgrading and declassifying documents;

d. Controlling and advising IMS Action Officers on the preparation of MC and MC Memoranda (MCM) documents in order to ensure continuity, coherence, adherence to protocol and layout and controlling of these documents prior to the signature of the Director General IMS (DGIMS);

e. Maintaining/vetting the IMS Web Pages regarding:

(1) MC/IMS taskers to SHAPE, ACT or other NATO agencies requesting


(2) Open IMS Working Memoranda (IMSWM);

(3) The index of current MC Documents;

(4) IMS Release of Information database;

f. Vetting all correspondence and instructing its indexing and relation to other documents;

g. Maintaining and updating databases regarding:

(1) Access Control of documentation/information;

(2) MC Documents, MCMs and Chairman MCMs sent to North Atlantic

Council (NAC) for action and vetting of all incoming documents related to these documents/information;

(3) International Staff (IS) correspondence through vetting and securing,

in order to track the staffing of these documents.

(4) The Outstanding Actions on MC related documents web

page accordingly;

h. Providing research and advice regarding requests for release of information to non-NATO nations, organisations and/or bodies;

i. Updating the IMS Document Management System (DMS) with information of all documentation released to Euro-Atlantic Partnership Council (EAPC) / Partnerships for Peace (PfP) and non-NATO nations/bodies/entities;

j. Maintaining a standardised document reference system;

k. Maintaining the filing system, preparing new files and issuing/accounting for spare copies;

l. Updating, destroying, downgrading and declassifying documents, information, publications, correspondence and messages as instructed.

3. Special Requirements and Additional Duties. The incumbent may be required to:

a. Perform other related duties;

b. Travel both within and outside of NATO boundaries and work irregular hours

whenever necessary;

c. Perform Research and Advice duties in the NATO HQ Crisis Management


4. Essential Qualifications.

a. Professional/Experience. The incumbent must have:


(1) A minimum of 4 years of experience in the handling of NATO documentation and information management systems and subject/topic research;

(2) Extensive knowledge of NATO’s structure;

(3) In-depth knowledge of the MC and IMS processes and procedures;

(4) Very good knowledge of ICT systems and current office software packages and their application to document processing, recordkeeping and information sharing;

(5) Very good knowledge and experience of the NATO Security Regulations and in particular, the handling and accountability of classified material;

b. Education/Training. The incumbent must be educated to at least higher secondary level.

c. Languages. The incumbent must have a very good command of both

spoken and written English (advanced) and have a fair working knowledge of French (intermediate level). The candidate will be required to pass a one-hour multiple choice computer-based test in each language at the required level as well as to demonstrate their abilities in the written test and interview.

c. ADP Knowledge. The candidate will be required to pass the NATO HQ

Microsoft Proficiency Test (MOPT) which will test their abilities in Word, Excel, PowerPoint and Outlook.

5. Desirable Qualifications. The incumbent should have:

a. Knowledge of Microsoft SharePoint and Document Management Systems


b. Formal/vocational training in document/information handling systems.

6. Personal Attributes. The incumbent must:

a. Have good judgement, initiative, tact and client focus;

b. Be able to perform his/her tasks independently with only general advice and guidance.

7. Managerial Responsibilities The incumbent will be expected to supervise one military staff member.

8. Professional Contacts. The incumbent maintains regular professional contacts NATO/world-wide for the exchange of information.

9. Contribution to Objectives. The incumbent assists in the safeguarding and preservation of valuable current and historical information for NATO and, through analysis, knowledge and experience, advises staff officers of the Military Representatives and the

IMS on procedural and policy issues. He/she assists staff officers/Divisions in the completion of assigned taskers by screening all documentation/correspondence and providing guidance/information on follow-up actions.

10. Remarks.

a. Security Clearance

NATO SECRET (if not currently held, the incumbent must be eligible for this level of clearance).

b. Work Environment – Normal office environment.


Applications must be submitted by

25 March 2015 using one of the following links, as applicable:

For NATO civilian staff members only: please apply via the internal recruitment portal (for more information, please contact your local Civilian HR Manager);

For all other applications:

12. The successful applicant will be offered a three-year definite duration contract which may be renewed. If the successful candidate is seconded from a national administration, public institution or the armed forces of a NATO member state, he/she will be offered a three-year definite duration contract which may be renewed for a further period of up to three years. The maximum time of service in post for seconded staff is six years. Serving NATO international civilian personnel will be offered a contract in accordance with the NATO Civilian Personnel Regulations.

13. Appointment will be subject to the deliverance of a NATO SECRET security clearance by the national authorities of the selected candidate and approval of the candidate’s medical file by the NATO Medical Adviser.

14. A written test will be held as part of the selection procedure.

15. Applicants who prove to be competent for the post but who are not successful in this competition may be offered an appointment in another post of a similar nature, which might become vacant in the near future, albeit at the same or a lower grade, provided they meet the necessary requirements.

16. The IMS at NATO Headquarters in Brussels, Belgium, is committed to providing equality in working opportunities regardless of sex, race or ethnic origin, religion, disability, age or sexual orientation.

17. The IMS is a non-smoking environment.


1. The IMS is currently undergoing a review process which is expected to be completed by end 2015. As a consequence, the title and some of the duties pertaining to this post may differ slightly from those detailed in this vacancy notice

Consultant, Web Developer for eArchives. IDB, Washington

ACP/REC - TTC - Web Developer for eArchives-1500001024


eArchives Developer


The Records Management Section (REC) is looking for an IT professional with a strong background in SharePoint 2013, Office 365 and .net. The consultant will continue the development of the eArchives (a digital Archive of historical records) external and internal websites, as well as the development of other specific components and tools that will improve the functionality and appearance of the websites.
Consultancy objective(s)
• Contribute to the improvement of the internal and external eArchives websites;
• Continue improving the eArchives database;
• Develop tools for improving records management and historical data;
• Ensure that the eArchives data architecture is aligned with the new content management system.
Main activities
The selected candidate will:
• Migrate the eArchives websites to SharePoint 2013;
• Generate eArchives usage reports;
• Help with the configuration and troubleshooting of other tools in production and test environments;
• Contact IT to obtain access to any needed databases, tables or systems;
• Propose, develop, and implement a new design of the eArchives database in order to support and optimize the use of indicators and analytics using historical archival data;
• Develop web design/usability.
• Research, normalize, and import relevant data into the eArchives database;
• Develop PL/SQL scripts to import external data into the eArchives database;
• Develop a tool to facilitate REC users to update geospatial information of historical projects;
• Develop an interactive pdf viewer for the eArchives internal and external websites;
• Develop relevant documentation of every tool or application;
• Develop a tool for identifying permanent records in non-standard formats and converting them to standard formats;
• Develop business rules in Ruby, to correct record metadata using auto-classification functionality within a records management optimization module.
Reports / Deliverables
• Academic Degree/ Level & Years of Professional Work Experience: Candidates must have a Bachelor degree in Computer Science, Information Systems or related fields.
• Languages: Fluency in English. Proficiency in Spanish desirable but not a requirement.
• Areas of Expertise: The position requires a strong information technology academic background with proved experience in Web Application Development and other Information Technology related field. The candidate must have at least 3 years of relevant experience working with .Net, PL/SQL, JavaScript, AJAX, jQuery, HTML and using Content Management Systems and Microsoft solutions. Experience and working knowledge of SharePoint 2010 and SharePoint 2013 is a must.
Characteristics of the Consultancy
• Consultancy category and modality: Temporary Term Contractual (TTC)
• Contract duration: 12 months
• Place(s) of work: IDB Headquarters at Washington, D.C.
• Responsible person: Records Management IT Specialist
Payment and Conditions: Compensation will be determined in accordance with Bank’s policies and procedures. The Bank, pursuant to applicable policies, may contribute toward travel and moving expenses. In addition, candidates must be citizens of an IDB member country.
Visa and Work Permit: The Bank, pursuant to applicable policies, may submit a visa request to the applicable immigration authorities; however, the granting of the visa is at the discretion of the immigration authorities. Notwithstanding, it is the responsibility of the candidate to obtain the necessary visa or work permits required by the authorities of the country(ies) in which the services will be rendered to the Bank. If a candidate cannot obtain a visa or work permit to render services to the Bank the contractual offer will be rescinded
Consanguinity: Pursuant to applicable Bank policy, candidates with relatives (including the fourth degree of consanguinity and the second degree of affinity, including spouse) working for the Bank as staff members or Complementary Workforce contractuals, will not be eligible to provide services for the Bank.
Diversity: The Bank is committed to diversity and inclusion and to providing equal opportunities to all candidates. We embrace diversity on the basis of gender, age, education, national origin, ethnic origin, race, disability, sexual orientation, religion, and HIV/AIDs status. We encourage women, Afro-descendants and persons of indigenous origins to apply.
Primary Location
: HQ-US-Washington DC

Closing Date

: Ongoing

Consultant, Technical expert in management of digital judicial records. MICT, The Hague. Open until 3 March 2015

United Nations Mechanism for International Criminal Tribunals

Consultancy announcement

Technical expert in management of digital judicial records


DATE OF ISSUANCE : 17 February 2015

ORGANIZATIONAL UNIT : Registry, Immediate Office of the Registrar


The UNMICT seeks qualified applicants for a Consultancy to investigate and recommend options for a unified judicial database that will consolidate the digital judicial records of the ICTR, ICTY, and the Mechanism

Only candidates under consideration will be contacted for an interview. The selected candidate will be offered a consultant’s contract.

Terms of Reference for Consultant


The Mechanism for International Criminal Tribunals requires an expert consultant to undertake a technical
investigation into the existing databases in use by the ICTY and the ICTR, to determine to what extent either of
them meet the functional requirements for a unified judicial database for the Mechanism, and whether possible
additional options exist for acquiring a new replacement system. The technical investigation is the second stage of the Unified Judicial Database Project, and will form the basis of the evaluation leading to a selection of the preferred system in stage three.


The Mechanism was established by Security Council Resolution 1966 on 22 December 2010 to take over the
continuing functions of the International Criminal Tribunal for the Former Yugoslavia (ICTY) and the International Criminal Tribunal for Rwanda (ICTR). It has two branches, in Arusha and The Hague, which began functioning on 1 July 2012 and 1 July 2013 respectively.

The Mechanism requires an electronic system for receiving, storing and managing its own judicial records, as well as access to the judicial records of the ICTR and ICTY. These records include:

• Over 2.15 million pages, including filings, transcripts and exhibits created or admitted into evidence in

proceedings before the ICTR, and up to 50,000 hours of audio-visual recordings of proceedings.

• Over 5.26 million pages, including filings, transcripts and exhibits created or admitted into evidence in

proceedings before the ICTY, and up to 160,000 hours of audio-visual recordings of proceedings.

• In the first two years of operations, nearly 23,500 pages have been filed with the Mechanism, as well as

transcripts and audio-visual recordings of the two hearings conducted by the Mechanism to date.

In the ICTR they are stored in the ICTR’s TRIM database.

In the ICTY, they are stored in an in-house designed database (the Judicial Database, or JDB). The JDB is integrated with a number of court management applications such as a witness database, e-court (an evidence management application), NEMS (an electronic court minutes application), a translation tracking system, and NEF (for automatic notification of electronic filings).

The Mechanism has adopted an interim solution with its judicial documents being filed in duplicate in both the ICTR and ICTY’s systems. (This interim solution is partly designed to address the lack of a unified IT network. With the pending launch of an integrated network unifying the two branches, all staff will be able to access both systems.)

The Mechanism needs to be able to access all three sets of records, while ensuring continued access by ICTY and ICTR staff, as well as ensuring the ability of the ICTY to maintain its on-going trial management functions.

The interim solution does not meet the long term needs of the Mechanism because it is inefficient, requiring double processing of documents in two different systems. It also introduces a risk of inconsistencies developing over time between the two sets of records.

Terms of reference for a consultant

The Mechanism requires an expert consultant in the management of electronic judicial records to assess the ability of the ICTY and ICTR judicial databases to meet the requirements of the Mechanism, and to compare these with possible replacement options that may be available on the market.

The consultant must have demonstrable experience of, and expertise in, the acquisition and/or development of ICT systems for the digital management of judicial records, and experience in key business processes relating to the management of judicial records.

The consultant must be independent of any commercial vendor of court management or document management systems.

The consultant must be familiar with good practice in domestic and/or international courts in the management of judicial records.
A) Outputs:
The tangible outputs of the consultancy are:


A report assessing to what extent the existing judicial records databases in use by the ICTR and the ICTY meet the functional requirements of the Mechanism.


An assessment of additional possible viable options, based on up to date international best practice, such as to build or acquire a new system that would replace the existing databases, or work in conjunction with them to
create a single user interface.


For each of the options, a detailed assessment identifying:

In the case of the existing systems, any modification costs to upgrade them to meet the Mechanism’s

requirements, and in the case of any potential new systems, the acquisition costs.

An assessment of any on-going support costs needed to support each of the options, including staff

support requirements, licensing fees, training costs, etc.

A projected time table for the acquisition, upgrade, or modification.

To what extent each of the options meets the functional requirements.

To what extent each of the options are compatible with the ICTY/Mechanism ICT Strategy, the UN ICT

Strategy and any relevant governance documents on information classification and security.

To what extent each of the options are in compliance with UN record keeping requirements.

An assessment of the major risks entailed with each of the options.


A set of evaluation criteria for the ICT Committee to use in evaluating which of options is the preferred option.

The evaluation criteria should enable a ranking of the options to be prepared.


The development of a set of technical requirements, such as capacity, performance, scalability, maintainability,

and a licensing model, which can be used in the preparation of UN procurement documentation, if needed.

B) Language

English and French are the working languages of the Mechanism. For this consultancy, fluency in oral and written

English is required, and the report should be in English.

C) Timing

The consultancy is for a period of two months, in the first half of 2015, preferably as soon as possible.

D) Location

The consultant may work off-site, but must be available for travel to both branches of the Mechanism, in Arusha and The Hague, for research, in addition to possible site visits.

E) Consultancy Management

This consultancy will be managed by the Immediate Office of the Registrar in The Hague, but the consultant will need to work closely with the Chief of ITSS, ICTY, the Chief of ITSS, ICTR, and the Mechanism Archives and Records Section. In the Immediate Office of the Registrar, the project manager will:


Brief the consultant and provide relevant Mechanism information and documents (including the Unified Judicial

Database project brief, high level business case, and statement of functional requirements);


Guide and support the consultant’s work and monitor progress;

Review and approve all deliverables.

F) Quality Criteria

To be considered successful and acceptable, the consultant’s report must:


Be filed on time on an agreed date;

Identify viable options, clear evaluation criteria, and specific cost and time estimates for each option;

Be based on a wide knowledge of international court management systems and of what is available on the
commercial market, and not contain any bias in consideration of technical options;



Enable the ICT Committee to make a recommendation with confidence to the Registrar, based on evaluation
criteria that will enable a clear ranking of the options.

How to Apply
Qualified candidates who are able to work on short notice in The Hague, Netherlands, are invited to submit their
application and their UN Personal History Form (PHP), to attention to Ms. Ruth-Anne
Young, Head, Recruitment and Training Unit quoting the Reference No. 2015/MICT/REG/MARS/007-P in the
subject line.




Unified Judicial Database for the Mechanism for International Criminal



Options Evaluation Matrix


Option 1

Configure HP


Manager 8 to

meet the





Option 2

Continue to use

and/or modify

the ICTY’s




Option 3

Acquire or build

a new system


Option 4

Leave the


databases in

place, but

create a unified

user interface



modification, or

upgrade costs


On-going support



Expected completion



Assessment of

extent to which user

requirements are met.


Assessment of

compatibility with the

ICT strategy and other

relevant governance



Assessment of

compatibility with UN

record keeping



Assessment of risks

associated with each



Wednesday, February 11, 2015

Information Management Officer. OECD, Paris. Open until 2 March 2015

Information Management Officer
(Job Number:


The OECD’s mission – Better Policies for Better Lives – is to promote policies that will improve the economic and social well-being of people around the world. The Organisation provides a unique forum in which governments work together to share experiences on what drives economic, social and environmental change, seeking solutions to common problems.
The Council and Executive Committee Secretariat (SGE/CES) facilitates and manages the flow of knowledge content for the preparation of the Council, Executive Committee, Global Strategy Group and Ministerial Council meetings, from document preparation to dissemination.
SGE/CES is looking for an Information Management Officer to support CES staff in the adoption and use of strategies, processes and tools that allow for optimum management of knowledge and information. S/he will have experience in ergonomics, information systems design and implementation, and will be able to put into place adapted change management strategies. S/he will need to develop strong working relations with all levels of interlocutors, including the authors of documents, data and indicators, and questionnaires or surveys. S/he will work under the supervision of the Director of the CES and will liaise closely with the CES Communications Manager.
Main Responsibilities
  • Contribute to the maintenance and development of the eCouncil platform. Ensure regular follow-up with SGE services and other Directorates for the preparation of Executive Committee and Council meetings.
  • Support CES staff in the delivery and monitoring of the coherent, effective and efficient processing and organisation of documents and data.
  • Contribute to the maintenance and effective use of collaborative tools and platforms through the creation of processes, procedures and techniques which ensure information is appropriately tagged and cross-referenced to improve its accessibility.
  • Organise knowledge-sharing sessions with staff, with a view to increasing and facilitating the use of information-sharing platforms and tools.
  • Contribute to the production of other specific CES information products, such as the new version of the Ambassadors Welcome Kit.
  • Act as the CES’s IT correspondent (CI). Maintain CES IT inventory, provide ICT systems advice where needed, and play a key role in ensuring effective and efficient IT governance, through participation in appropriate OECD IT activities.
Ideal Candidate Profile
Academic Background
  • A university degree in information management and/or systems or in a related field.
  • Alternatively, equivalent relevant experience may be considered.
Professional background
  • Experience in working with information technology stakeholders.
  • Experience applying innovative approaches and best practice to information and records management.
  • Experience in improving workflow management in a complex environment.
  • Proven experience in accompanying changes related to the introduction of new technologies.
  • Very good knowledge of the standard office and statistical applications (Outlook, Word, Excel, PowerPoint, Access, Sharepoint, eShare).
  • Experience in using sophisticated electronic document-management systems and their surrounding information-management governance framework would be an advantage.
  • Knowledge of IT architecture and ergonomics.
  • Excellent written and spoken command of one of the two official languages of the OECD (English and French) and good working knowledge of the other.
Core Competencies
  • For this role, the following competencies would be particularly important: Achievement focus, Analytical thinking, Drafting skills, Teamwork and Team leadership, Client focus, Organisational knowledge, Strategic alignment.
  • Please refer to the full list of OECD Core Competencies and the level 2 indicators.
Contract Duration
  • Three-year fixed term appointment, with the possibility of renewal.

What the OECD offers

  • Monthly base salary starting from 4,282 EUR exempt of French income tax, plus allowances based on eligibility.
Please note, the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant.
The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.