Senior Project Management - Information Management. BIS, Basel. Open until 21 February 2021

 

Senior Project Manager - Information Management
Office location:	Basel
Department:	Information Technology and Services (ITS)
Unit:	Information Services
Service:
Employment - Duration:	3 years
Contract type:	Fixed-term
FTE%:	100%
Application Deadline:	21/02/2021
Description
The Bank for International Settlements is an international organisation promoting global monetary and financial stability, and a bank for central banks. At the BIS, colleagues from a wide range of backgrounds bring different knowledge and expertise to the team. This creates a stimulating working environment with opportunities for collaborating and developing innovative solutions to business challenges. Joining us is not just about launching your international career – it is also about doing meaningful work for the public good and serving the global community. During 2021-24, ITS-Information Services will implement an “Information Management 2025” strategy aimed at fully digitising and optimising information and records and archives management at the BIS. The goal is to help the Bank achieve three key components of its Innnovation 2025 strategy: improving the way we work by streamlining processes and reducing inefficiencies. digitising the workplace by eliminating paper-based processes and enabling secure remote/mobile working. enhancing cyber and operational resilience by rationalising and improving the protection and preservation of the Bank’s most critical information assets. To achieve these goals, the Senior Project Manager will help develop a comprehensive, medium-term roadmap in line with the Bank’s (hybrid) Cloud strategy; see to its endorsment by Management; and coordinate its implementation. The roadmap implementation will have important policy, business process and technology implementation components. Principal accountabilities Assess the existing information management framework and technology landscape at the BIS, and identify requirements for necessary revisions, both short- and medium-term. Focus foremost on Bank wide information management policies and procedures, information classification, digital records management and long-term digital archiving, both on-premises and in the Cloud.  Define and fine-tune the BIS information management roadmap, incl. project scoping and capacity planning in view of a phased roll-out of new policies, procedures and technology solutions. Involve business stakeholders and management as needed. Coordinate the phased implementation of the agreed roadmap, in close cooperation with BIS Information Services and ITS. Liaise with the relevant business units to ensure that new policies and procedures are developed, documented and accepted, and that technology solutions are tested and implemented in a coordinated and timely manner. Under the guidance of the Head of Information Services and ITS Management, act as programme manager implementing the “Information Management 2025” strategy. Manage the delivery of projects in line with agreed objectives, budgets and timelines. Coordinate project activity across internal project resources, contractors and external suppliers. Apply BIS project management methodology, and adhere to relevant Bank policies and procedures. Proactively manage programme risks, issues and dependencies. Liaise with internal and external stakeholders. Regularly report programme progress to the project owners and ITS Management. Ensure that revised policies, procedures and business processes can be made operational in line with the Bank’s overall business strategy and are properly communicated. Act as a member of the ITS-Information Services team. Ensure that the team is fully involved in the definition and implementation of new policies and procedures and of the information management roadmap. Advise the Head of Information Services on possible organisational and business process changes resulting from the implementation of the revised information management framework. Perform resource management, supervisory, administrative and budgetary functions as required, adhering to relevant Bank policies and procedures.      Qualification and skills University degree in Information Management, Archival Sciences or equivalent. Degree in business analysis, business process modelling, project management or equivalent desirable.      Proven ability to manage complex projects using structured/agile methodologies. Solid experience in organisational change management. Thorough knowledge of information management and governance principles, records management and archiving requirements, and of information security concepts and processes. Profound understanding of and experience working with information management technology, incl. enterprise content management and collaboration systems (ECM - e.g SharePoint/OpenText); digital records management and archiving; Cloud, mobility and cyber-security applications. Experience with Prince2Agile or PMI-ACP is an advantage. An excellent team player, with strong interpersonal skills. An excellent communicator, who brings across clear messages in a convincing manner. Organised, systematic and attentive to detail. A practical, hands-on approach. Able to perform under pressure. An open, international outlook and a strong customer-driven service mentality. Fluent in English (oral and written). Knowledge of another of the BIS’s working languages (German, French, Spanish) is an advantage.    Work experience   At least 5 years’ experience in project or leading business roles in the fields of information, records and archives management and related IT.     Why join us? We offer a unique, highly rewarding, international work environment, giving you exposure to a range of state-of-the-art technologies and business areas.  You’ll receive a competitive compensation package. And because of our status as an international organisation, we are able to hire globally and welcome applications from candidates of all nationalities.  The BIS is fully committed to equal opportunity employment and strives for diversity among its staff.

Senior Project Manager, P-5. UNICEF, New York. Open until 7 September 2015

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 60 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

 

 

Vacancy No: E-VN-2015-002164 Duty Station: New York Country: United States of America Region: NY HQ

Job Level: P-5 Position#: 00094614 Application Close: 07-Sep-15 Contract Type: Long-term Staff (FT)

 

Purpose of the Position

Under the guidance of the Comptroller, the incumbent of this post will develop and implement an Enterprise Content Management (ECM) system for UNICEF. To achieve this, the incumbent will work through an inter-office ECM Project Board with members from various HQ divisions (DRP, ITSS, DOC, DFAM. PD, PFP, DHR, OIAI, EMOPS, Ethics Office) and regional offices. The project will build on existing UNICEF software investments in SharePoint and related technologies.

 

Key Expected Results

1. Determine detailed business requirements for all major components of the ECM projects: document management, record and archive management, intranet content management, search functionality, and others that may be determined to be necessary. Manage, monitor and report on the project plan to all concerned stakeholders. Maintain linkages with other closely related activities, such as Knowledge Exchange, HR Records Management etc.

2. Create and/or oversee creation of all necessary policies, taxonomies and governance mechanisms in relation to ECM and in coordination and consultation with the UNICEF regulatory framework Coordinator.

3. Oversee implementation of ECM software platforms and business process changes.

4. Develop and oversee change management, training and communication activities related to new ECM business processes and work cultures.

5. Develop plan for maintenance and updating of ECM instruments, software platforms, business processes and support.

 

Qualifications of Successful Candidate

- An advanced university degree (Master's) in Records and Information Management, Library Sciences, Business or Public Administration, or directly-related technical field(s) is required.

- A minimum of ten (10) years of relevant experience in Enterprise Content Management and related change management activities is required.

- A valid professional certification(s) in Enterprise Content Management, Electronic Records Management, Customer Relationship Management and/or Taxonomy, is considered desirable.

- Previous hand on experience in project management is required.

- A valid professional certification(s) in Project Management (i.e. PMP) is considered an asset.

- Previous hands on experience in a supervisory/managerial capacity is required.

- Prior work experience in knowledge/information management is required.

- Previous hands on experience in user-centred design is highly desirable.

- Fluency in English (written and verbal) is required. Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is considered an asset.

 

Competencies of Successful Candidate

- Has highest-level communication skills, including engaging and informative formal public speaking.
- Consistently achieves high-level results, managing and delivering projects on-time and on-budget.
- Creates and encourages a climate of team-working and collaboration in a multi-cultural environment.
- Sets, develops and revises organizational strategy and develops clear visions of the organization's future potential.
- Contributes innovative approaches, insights and ways of designing projects; drives effective change initiatives.
- Quickly builds rapport with individuals and groups. Actively nurtures good relationships with people across all organizational levels and boundaries, and with government leaders and stakeholders.
- Sets clearly defined objectives and plans activities for self, own team or department.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.