Information Management Officer, P-3. UNOG, Geneva. Open until 01 April 2021

 

Posting Title:	INFORMATION MANAGEMENT OFFICER, P3 (Temporary Job Opening)
Job Code Title:	INFORMATION MANAGEMENT OFFICER
Department/Office:	United Nations Office at Geneva
Duty Station:	GENEVA
Posting Period:	26 March 2021 - 01 April 2021
Job Opening Number:	21-Information Management Systems-UNOG-152455-J-Geneva (X)
Staffing Exercise	N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the Library of the United Nations Office at Geneva (UNOG), The incumbent will work under the direct supervision of the Chief, Institutional Memory Section.

Responsibilities

Within delegated authority, the incumbent will undertake the following duties:

1) Manages communications and the creation of substantive content relating to the Total Digital Access to the League of Nations Archives project (LONTAD), the history of multilateralism in Geneva, and the history of the League of Nations, including:
•Web content and resources for researchers and the general public
•Preparation of physical and virtual exhibitions
•Preparation of substantive social media content.

2) Advises management on the design, use, and further development of digital products and content created during the LONTAD project and articulates strategies for the "Library&Archives" strategic plan 2021-2023 related to research on the history of multilateralism and the role of the "Library&Archives" in the support of digital humanities research.

3) Identifies and develops relations with key partners to further the objectives of LONTAD and the "Library&Archives", and advises management on partnerships and their focus, including academia, UN partners, and other relevant institutions, with a strong focus on the digital humanities.

4) Supports management with the design of the second phase of the LONTAD project, within the knowledge systems framework for integrated services to be offered by the Library Services Section and the Institutional Memory Section of the United Nations Library&Archives Geneva, including the identification of potential funding sources and the development of grant proposals and applications.

5) Undertakes other duties as may be required

Competencies

PROFESSIONALISM: Knowledge and understanding of concepts, methodologies and trends relevant to the field of research in the history of multilateralism and international relations. Knowledge and understanding of library and archives operations and resources. Knowledge of the history of the League of Nations and of the United Nations. Ability to conduct research and provide recommendations on digital humanities applied to multilateral studies. Demonstrated conceptual, analytical and evaluation skills and ability to conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master’s or equivalent) in information management, library science, social sciences, history or related field. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of an advanced university degree.

Work Experience

A minimum of five (5) years of experience in information management, historical research and/or teaching, communication, or related area is required.
Experience in publishing academic articles/book is required.
A minimum of one (1) year of relevant experience in an international organization is desirable.
Experience in creating communications content is desirable.
Experience in building partnerships with academia and/or cultural institutions is desirable.
Experience in the history of international relations within an academic context is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in both English and French is required. Knowledge of another United Nations official language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

Special Notice

• This position is temporarily available for 364 days. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Archiving Services Supervisor. OECD, Paris. Open until 14 March 2021

Archiving Services Supervisor(

Job Number:

 14170)

Application Closing Date

: 15-03-2021, 6:59:00 AM

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 37 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

Within the Executive Directorate, working closely with business partners, the Digital, Knowledge and Information Service (EXD/DKI) designs and provides secure digital solutions, IT and information management services and the technologies to deliver efficient corporate services, meet business partners’ needs and to support and enhance the OECD’s global role in building knowledge, communicating with the world and interacting with governments to inform and influence policy-making.

The Digital Workplace Services Division (EXD/DKI/DWS) provides corporate-wide user services managed by EXD/DKI including the IT Service Desk, local equipment support, IT Training, information (library and archives), printing and mail services.

EXD/DKI/DWS is looking for an Archiving Services Supervisor to champion the Organisation’s digital heritage, assure the preservation of corporate records and provide efficient corporate archiving and library services, in line with industry best practices and compliance with corporate policies. Reporting to the Head of User Support Management, the incumbent will supervise a small team. S/he will have broad operational experience and a track record delivering operational excellence, complemented by strong interpersonal skills, rigour and supervisory experience.

 

Main Responsibilities

Digital Heritage and Archives Management

• Provision archiving services in compliance with the corporate information management policy, industry standards and best practices; furnish agreed library services.
• Ensure delivery of high-quality archiving and library  services to meet client requests and  in line with Service Level Agreements.
• Assure high quality corporate records metadata compliant with current corporate policies.
• Coordinate responses to external researchers and preparation of declassified archives for consultation.
• Update and maintain client guidance and operational procedures, contribute to related documentation as required.
• Demonstrate operational excellence, ensuring file schema, user acccount and access management in compliance with current corporate policies.
• Propose and implement innovative approaches to enhance corporate awareness and use of the Organisation’s digital heritage and archives.

Supervision and Reporting

• Provide guidance and day-to-day supervision to the Archiving Services team, this will include, organising staff presence to meet operational purposes and drafting, maintaining and ensuring compliance with pertinent policies and operational procedures.
• Encourage inclusion, teamwork, sharing and client focus through effective and continuous performance management carried out with the Head of Unit.
• Manage operational relationship with  external service providers.
• Provide regular reporting on team activity and service provision for inclusion in KPIs and other management reports.

 

Ideal Candidate Profile

Academic Background

• A university degree in information science/management, archiving, library services or a related discipline.

Professional Background

• At least three years’ relevant experience provisioning professional archives, information management or library services and working with Content Management Systems.
• Proven experience proposing and implementing efficient use of archive storage space, ensuring application of weeding, digitisation and destruction in line with Best Practices and compliance with agreed standards and schedules.
• Proven experience maintaining archives inventories and activity reporting.
• Sound experience in a client service role including external provider management.
• Demonstrated experience supervising staff in a cross-cultural environment, preferably in an International Organisation or National Administration.

Tools

• MS Office/M365 Suite.
• Content Management Systems, experience with LiveLink and OpenText Content Server would be an advantage.
• Knowledge of industry standards including ISO 15489 and recent updates to the norm.

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.
• Knowledge of other languages would be an asset.

Core Competencies

• For this role, the following competencies would be particularly important: Achievement focus, Analytical thinking, Flexible thinking, Managing resources, Teamwork and Team leadership, Client focus, Organisational knowledge.
• Please refer to the level 2 indicators of the OECD Core Competencies.

 

Contract Duration

• Three-year fixed term appointment, with the possibility of renewal.

 

What the OECD offers

• Monthly base salary starting from 4,107 EUR, plus allowances based on eligibility, exempt of French income tax.

 

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal. 

Records Management Administrator. EBRD, London. Open until 27 January 2021

 

Records Management Administrator (known internally as Officer RM&A)

Apply now »

Posting Date: 19-Jan-2021

Location: London, GB

Company: EBRD

Requisition ID	19185
Office Country	United Kingdom
Office City	London
Division	VP, Human Resources & Corporate Services
Dept. / Bus. Group	MD IT Office
Business Unit	Records Management and Archives
Contract Type	Short Term
Contract Length	10 months
Posting End Date	27/01/2021

This position is being advertised as a short term assignment until the 31st December 2021

 

Purpose of Job

The Officer is responsible for assisting records managers in the effective management of Bank’s information assets and co-ordinating off-site storage activities.

 

Background

The Records Management and Archives (RM&A) team collaborates with the business to drive business performance through innovative technologies. It is involved in a document digitalisation initiative, use of electronic signatures and document approval workflows. This role provides support to the Team for the delivery of business solutions that meet business needs.

 

Accountabilities & Responsibilities

• Provide records and archives support to the Team  as required: index documents, files and folders in the EBRD Records System for easy retrieval; file records and organise the transfer to off-site storage to optimise space used at HQ; and  assists with preservation of long term and historical records
• Manage off-site storage activities to ensure smooth management and retrieval of the EBRD records stored off-site: prepare transfer of shipments to and from off-site storage make arrangements for internal deliveries and deal with any problems; check the monthly invoices; run reports from the online system; and attend meetings with the off-site storage company
• Provide administrative support for the team: booking taxies, scheduling meetings, keeping team lists up to date, intranet updates, on boarding new starters, off boarding leavers

 

This job description is not limited to the responsibilities listed and the incumbent may be requested to perform other relevant duties as required by business needs.

 

Knowledge, Skills, Experience & Qualifications

• University degree or experience in Records Management and Archives, preferably in a multi-cultural organisation
• Very good knowledge and experience of electronic records and document management systems
• Good communications skills- ability to communicate appropriate and concise information, in written and verbal formats; pleasant and efficient telephone manner; strong customer orientation
• Excellent interpersonal skills- able to understand, respect and respond appropriately using tact, patience and diplomacy to other people’s behaviour and concerns in a multicultural environment; ability to handle confidential and sensitive issues with discretion
• Good understanding of the specific nature of the Bank and its culture, and ability to build effective working relationships across departments within the Bank
• Excellent team player
• High degree of accuracy and attention to detail essential
• Excellent planning, organisational and analytical skills; ability to prioritise and show initiative
• Ability to work under pressure and meet deadlines
• Ability to work independently, to tackle issues and propose practical solutions
• Willingness to work overtime as and when required
• Fluent English, both written and oral. Knowledge of another European Language (e.g. French, German, Russian) useful, but not essential

Diversity is one of the Bank’s core values which are at the heart of everything it does.  A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.  As an inclusive employer, we promote flexible working.

Job Segment: Manager, Bank, Banking, Administrative Assistant, Records, Management, Finance, Administrative

Senior Staff Assistant, FS-5. UNITAD, Baghdad. Open until 11 January 2021

 

Posting Title: Senior Staff Assistant, FS5 (Temporary Job Opening) Job Code Title: SENIOR STAFF ASSISTANT Department/ Office: United Nations Investigative Team for Accountability of Da’esh/ISIL Duty Station: BAGHDAD Posting Period: 28 December 2020-11 January 2021 Job Opening number: 20-ADM-UNITAD-147433-J-BAGHDAD (M) Staffing Exercise ID: N/A
						United Nations Core Values: Integrity, Professionalism, Respect for Diversity
	Org. Setting and Reporting   This position is located within the United Nations Investigative Team for Accountability of Da'esh / ISIL (UNITAD) and will be based in Baghdad, Iraq. UNITAD was established by the Secretary-General pursuant to Security Council resolution 2379 (2017), according to which it is mandated to support domestic efforts to hold ISIL (Da'esh) accountable by collecting, preserving and storing evidence in Iraq of acts that may amount to war crimes, crimes against humanity and genocide committed by the terrorist group ISIL (Da'esh) in Iraq.   Responsibilities   Within limits of delegated authority, the Senior Staff Assistant, FS-5, may be responsible for the following duties: •Manages the calendar of meetings and appointments of the Special Adviser with Heads of Missions, Prime Ministers, members of the government, diplomats, heads of international organizations, dignitaries and officials of high ranking positions. •Reads all the correspondence, both incoming and outgoing, takes the decision about priority to be given to documents and where necessary consulting the Special Adviser. The incumbent routes and distributes routine and confidential material; maintains political, constitutional, electoral, Code Cables and general management files. •Prepares and administers the Special Adviser 's travel programme, collects folder for business trips and meetings. Keeps others informed by conveying directives, reports, status updates and other relevant information, brings sensitive and urgent matters to the attention of the Special Adviser. •Assists in the overall administration of the mission, provides substantive and administrative support in managing priorities and work flow in the office of the Special Adviser and the work unit, coordinates multiple and diverse activities and work processes to ensure management of directives and decisions. •Handles a wide range of administrative duties and processes, leave requests, attendance records, timesheets, travel arrangements, visa applications, expense statement, telecommunications charges, equipment purchase, service sand supply requisitions, conference rooms booking, etc; •Serves as communications link between supervisor and senior staff on behalf of supervisor. Screens and prioritizes all incoming correspondence, compiles relevant background documents and references, identifies issues requiring the Special Adviser 's attention and refers others to relevant officers for appropriate disposition, monitors and follows-up on actions to be taken; •Support the UNITAD information and evidence management programme and its digitization programme: (in consultation with the Information Systems Management Section) assist with administrative and operational tasks associated with the implementation and execution of the digitization project, including arranging transport requirements, identifying equipment and systems that meet requirements; ensuring that the equipment under his/her responsibility is in good working order and that scanners are calibrated to requirements; •Perform other duties as assigned.   Competencies   • Professionalism – Substantive experience in, and thorough knowledge of, administrative functions (e.g., budget/ work programme, human resources, database management, etc.). Experience in communicating with senior officials and handling confidential information. Extensive knowledge, regarding the application of financial, and staff regulations and rules. The skills and ability to analyze and interpret financial data. Ability to manage processes, maintain accurate records, interpret/analyze a wide variety of data, and identify/resolve data discrepancies and activity problems. Familiarity with all of the unit's business operations and objectives. High degree of commitment to ensure the proper use of the unit's financial resources. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all area of work.  • Planning & Organizing – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amounts of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.   Education   High School diploma or an equivalent diploma is required.   Work Experience   A minimum of eight years progressively experience working in a political department and/or working for a high-ranking UN Official is required. Experience in arranging travel and accommodation is required. Experience working in a law firm or financial investigation entity is desirable. Three years of field experience in the United Nations system or other international organizations is desirable. Experience working with administrative software and Office365 including MS Word, MS Excel, MS Teams and related applications is desirable.   Languages   English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Fluency in Arabic is desirable.   Assessment   Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.   Special Notice   • This position is temporarily available until 31 December 2021. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.   United Nations Considerations   According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.  The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship.  Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity.  By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c).  In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.   No Fee   THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Senior Archivist - Digital Preservation, P-4. UNHCR, Geneva, Switzerland. Open until 7 December 2020

 Job Title Snr Archivist Digital Preserv

Job ID 23297

Location Geneva, Switzerland

Salary Grade P4

Hardship Level H

Family Location Type Family

 

Procedures and Eligibility

Before submitting an application, UNHCR staff members intending to apply to this Job Opening are requested to consult the Recruitment and Assignments Policy (RAP, UNHCR/HCP/2017/2 and the Recruitment and Assignments Administrative Instruction (RAAI), UNHCR/AI/2017/7 OF 15 August 2017.

 

Duties and Qualifications

Senior Archivist - Digital Preservation

 

Organizational Setting and Work Relationships

UNHCR’s Records and Archives Section runs a Digital Preservation program that should ensure that UNHCR records information in digital format with long term value is preserved, protected, and made available in the appropriate format and systems to ensure their continued authenticity and reliability, integrity and availability.

This job exists at UNHCR Headquarters and reports to the Chief of Section, Records and Archives.  The role is to lead the development and implementation UNHCR’s digital preservation program.  The incumbent works in close collaboration with the other teams in the Records and Archives Section and with the Information Technology colleagues. Digital preservation is a fast-moving branch of information management and the incumbent will have to be an active member of the international digital preservation community and will be responsible to incorporate new developments in this area to the work to the Records and Archives Section.   The job has a strong component of research and training.  The incumbent supervises staff and consultants and leads multifunctional teams.

 

 

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

 

Duties

- Guide and train colleagues working in the records and archives and other information related functions on digital preservation, the principles and new developments in the area.

- Develop and lead the implementation of a strategy for appraisal and long-term preservation of digital information for UNHCR.

- Research, select, prepare and lead the implementation of specifications for the maintenance and development of a digital preservation solution for UNHCR.

- Oversee UNHCR’s digital preservation system.

- Develop a strategy for digitization of physical records with long term value.

- Lead Web Archives Programme.

- Coordinate and lead digital preservation related projects.

- Provide input during the elaboration of UNHCR guidance materials on digital preservation.

- Develop retention schedules to UNHCR digital information.

- Represent UNHCR in the international digital preservation community.

- Perform other duties as required.

 

Minimum Qualifications

 

Education & Professional Work Experience

Years of Experience / Degree Level

For P4 - 9 years relevant experience with Undergraduate degree; or 8 years relevant experience with Graduate degree; or 7 years relevant experience with Doctorate degree

 

Field(s) of Education

*Digital Preservation;

*Records and Archives management;

Information Management;

History;

(Field(s) of Education marked with an asterisk* are essential)

 

Certificates and/or Licenses

Not specified.

 

Relevant Job Experience

 

Essential

A detailed knowledge of and experience with digital preservation. At least 7 years of experience in progressively responsible functions in relation to Archives or record management. A comprehensive knowledge of archival principles, functions, techniques, methods, and international standards, and of their application to electronic records and archives.

 

Desirable

Familiarity with current digital preservation solutions. Active in the international digital preservation community.

 

Functional Skills

CO-Drafting and Documentation;

IM-Digital preservation and continuity;

RC-Web Archiving implementation and management;

RC-Records and archives program implementation;

RC-Digital assets management and quality assurance;

RC-Digital archives (appraisal, standards, preservation, description);

MG-Safe and inclusive space program management;

MG-Strategy Development and Implementation;

(Functional Skills marked with an asterisk* are essential)

 

Language Requirements

Proficiency in English and working knowledge of another UN working language

 

Position Competencies

C001L3 - Accountability Level 3

C002L3 - Teamwork & Collaboration Level 3

C003L3 - Communication Level 3

C004L3 - Commitment to Continuous Learning Level 3

C005L3 - Client & Result Orientation Level 3

C006L3 - Organizational Awareness Level 3

M001L3 - Empowering and Building Trust Level 3

M005L3 - Leadership Level 3

M004L3 - Strategic Planning and Vision Level 3

M003L3 - Judgement and Decision Making Level 3

X002L3 - Innovation and Creativity Level 3

X003L3 - Technological Awareness Level 3

X008L3 - Stakeholder Management Level 3

 

Additional  Information

The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

 

Additional  Information

Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).

 

Closing Date

Please note that the closing date for vacancies in this addendum is Monday 7 December 2020 (midnight Geneva time).