Records Management Administrator. EBRD, London. Open until 27 January 2021

 

Records Management Administrator (known internally as Officer RM&A)

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Posting Date: 19-Jan-2021

Location: London, GB

Company: EBRD

Requisition ID	19185
Office Country	United Kingdom
Office City	London
Division	VP, Human Resources & Corporate Services
Dept. / Bus. Group	MD IT Office
Business Unit	Records Management and Archives
Contract Type	Short Term
Contract Length	10 months
Posting End Date	27/01/2021

This position is being advertised as a short term assignment until the 31st December 2021

 

Purpose of Job

The Officer is responsible for assisting records managers in the effective management of Bank’s information assets and co-ordinating off-site storage activities.

 

Background

The Records Management and Archives (RM&A) team collaborates with the business to drive business performance through innovative technologies. It is involved in a document digitalisation initiative, use of electronic signatures and document approval workflows. This role provides support to the Team for the delivery of business solutions that meet business needs.

 

Accountabilities & Responsibilities

• Provide records and archives support to the Team  as required: index documents, files and folders in the EBRD Records System for easy retrieval; file records and organise the transfer to off-site storage to optimise space used at HQ; and  assists with preservation of long term and historical records
• Manage off-site storage activities to ensure smooth management and retrieval of the EBRD records stored off-site: prepare transfer of shipments to and from off-site storage make arrangements for internal deliveries and deal with any problems; check the monthly invoices; run reports from the online system; and attend meetings with the off-site storage company
• Provide administrative support for the team: booking taxies, scheduling meetings, keeping team lists up to date, intranet updates, on boarding new starters, off boarding leavers

 

This job description is not limited to the responsibilities listed and the incumbent may be requested to perform other relevant duties as required by business needs.

 

Knowledge, Skills, Experience & Qualifications

• University degree or experience in Records Management and Archives, preferably in a multi-cultural organisation
• Very good knowledge and experience of electronic records and document management systems
• Good communications skills- ability to communicate appropriate and concise information, in written and verbal formats; pleasant and efficient telephone manner; strong customer orientation
• Excellent interpersonal skills- able to understand, respect and respond appropriately using tact, patience and diplomacy to other people’s behaviour and concerns in a multicultural environment; ability to handle confidential and sensitive issues with discretion
• Good understanding of the specific nature of the Bank and its culture, and ability to build effective working relationships across departments within the Bank
• Excellent team player
• High degree of accuracy and attention to detail essential
• Excellent planning, organisational and analytical skills; ability to prioritise and show initiative
• Ability to work under pressure and meet deadlines
• Ability to work independently, to tackle issues and propose practical solutions
• Willingness to work overtime as and when required
• Fluent English, both written and oral. Knowledge of another European Language (e.g. French, German, Russian) useful, but not essential

Diversity is one of the Bank’s core values which are at the heart of everything it does.  A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.  As an inclusive employer, we promote flexible working.

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