Information Management Officer, UN Volunteer. UNMISS, Juba. Open until 24 November 2019

• Français
• Español

Back

VMAM Code SSDR001313-5765

Information Management Officer

International Specialist

Host entity UNMISS

Country South Sudan

Duty station Juba (SSD)

Language skills

English

Start date Immediate

Duration until 30 June 2020 with possibility of extension

Application deadline 24 November 2019

Description of task

Reporting to and working under the direction of the Chief Information Management Unit (IMU) the UNV Information Management Officer will be responsible for the following duties:

• Participate in planning and implementing information management initiatives of significant importance to the Mission, which typically impacts large or multiple user groups, including document, data, web content and records management services and tools, training programmes for information management, business intelligence dashboards, cross-cutting monitoring tools, and staff intranet/web portals.
• Participate in information management improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation, and in the evaluation and testing of information and record-keeping application improvements and new systems.
• Provide advisory services on information management policies and practices including needs as well as business process analysis; organization and maintenance of UN information assets; search, accessibility and security classification; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications.
• Liaise with the GITTS to ensure data security, backup and recovery of information systems.
• Develop training materials and user manuals; and engage in capability building of IMU clients in use of the information management services or systems assigned.
• Participate in developing and implementing client outreach strategies. Conduct outreach and user education to improve clients’ use of desktop information resources; use judgement of relevant institutional needs to develop presentations appropriate to client audience; develop publicity materials to facilitate outreach.
• Perform other related duties as required or assigned by the Chief IMU.

Qualifications/Requirements

Required degree level: Bachelor degree or equivalent

Education - Additional Comments:

A university degree in information management, information science, information systems, social science or related field.A university degree in information management, information science, information systems, social science or related field.

Required experience: 24 Months

Experience remark:

• A minimum of two years of progressively responsible experience in modern archives management, record keeping, information management, information systems or related area is required.
• A minimum of two years of progressively responsible experience in the planning, design, development, implementation and maintenance of information systems or related area is desirable.

Language skills:

• English(Mandatory), Level - Fluent

Area of expertise: Knowledge management, archiving and documentation

Area of expertise details:

• Experience providing services related to information management to or in a field operation of the United Nations Common System or a comparable international organization is desirable.
• Familiarity with United Nations information management administrative instructions, policies, procedures and guidance documents is an asset.
• Proficiency with document management software, particularly SharePoint2010 is an asset.
• Experience with Office365 and SharePoint Online is desirable.

Driving license: Yes

Competencies values:

Client Orientation, Commitment to Continuous Learning, Planning and Organizing, Professionalism, Technological Awareness

Information Manager Officer, UN Volunteer. UNAMA, Kabul. Open until 20 November 2019

Information Management Officer

International Specialist

Host entity UNAMA

Country Afghanistan

Duty station Kabul (AFG)

Language skills

English

Start date 01 April 2020

Duration until 31 December 2020 with possibility of extension

Application deadline 20 November 2019

Description of task

Under the overall supervision of Chief FTS and direct supervision of IT Operation Manager, the UN Volunteer Information Management Officer will undertake the following tasks:

• Act as IMU and Records Management (RM) Team Leader;
• Coordinate and supervise the daily work of RM Clerks within delegated authority; Prepare drafts of file plans / folder structure for UNAMA offices in compliance with the UNAMA, UN File Classification Scheme (FCS) and UN Peacekeeping Operations Retention Schedule for approval of the Chief FTS and Chiefs of relevant offices;
• Lead the implementation of an electronic records management system using SharePoint Online by ensuring that electronic records are accurately captured and managed in the system during the roll out in the respective sections;
• Participate in the implementation of UNAMA electronic recordkeeping systems: Enterprise Content Management (ECM) system; and provide technical assistance, configuration O365 product (One Drive, MS Teams, and SharePoint Online);
• In coordination with the Chief Operations and Chief FTS advises on and assists in the digitization projects of active/ semi-active and non-current records; Including the initiative of paperless office environment with possible IT solution and tools;
• Coordinate and participate the inventory of UNAMA active records and further periodically review to ensure compliance with established file plans;
• Provide training services on all aspects of records management programs and digital business transformation process;
• Provide relevant IM assistance and advisory services for the identification of institutional memory and Knowledge Management platform for UNAMA staff members, including technical support;
• Coordinate a network of RM Focal Points within the Mission and provide technical assist in the migration of files to the ECM SharePoint Online;
• Provide technical assistance on the following UN Systems, i.e. Field Support Suite; COMET; SharePoint Online, One Drive for Business, MS Teams, Blue page Contact directory, Umoja etc.
• Provide assistance to the Records Management Team with regards to receipt, appraisal and management of collections of inactive records;
• Provide Information Management related report, including the data extracting from the Business Objective, cleansing, analysis and visualization as per the request from sections;
• Support advocacy initiatives on volunteerism;
• Facilitation of knowledge building and knowledge sharing;
• Promote/Organize advocacy initiatives on volunteerism;

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
• Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
• Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Qualifications/Requirements

Required degree level: Bachelor degree or equivalent

Education - Additional Comments:

1. Qualifications, skills, experience

A combination of relevant certification/diploma or other academic qualifications/training in records and/Business Administration

Must have Excellent Technical documentation and writing experience as well as presentation and excellent communication skills (to both technical and non-technical audiences, written and verbal).

The incumbent must be a dynamic, multi-functional person, with strong analytical skills, who supports the activities of the UNAMA’s Information Management program with professionalism, dedication and client orientation. Knowledge of ECM tools, web-based applications/Microsoft SharePoint, office 365, Microsoft Visio, Microsoft project is highly desirable

Required experience: 60 Months

Experience remark:

At least five years of progressively responsible experience in the field of records and information management.

Language skills:

• English(Mandatory), Level - Fluent

Area of expertise: Knowledge management, archiving and documentation

Area of expertise details:

Area of Expertise: Experience in application of file classification schemes and/or implementation of file plans and indexing tools essential; experience in administration of relational databases essential; experience with O365 products and SharePoint Online Administration desirable.

Area of Expertise Preference

Knowledge/Information/records Management and Technology is desirable,

Focus Area: Information/Records Management, Project Management, Business analyses process, Data analysis and visualization.

• Fully proficient computer skills in Microsoft Office applications, Internet and Adobe Acrobat Professional, as well as in the use of advanced applications; knowledge of Operations File Classification Scheme and any other records classification systems; knowledge of digital transformation and automated information systems applicable to archives, libraries, records management and information networks will be considered an advantage;
• Ability to synthesize and analyses complex information about records accumulated in multiple offices, analyses business processes, procedures and activities related to management of records and to apply corrective measures;
• At least 2 years of professional work experience at the national and/or international level; experience with Project Management is an asset, as is experience working in the UN or other international development organization;
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
• Sound security awareness;
• Have affinity with or interest in UNAMA’s volunteerism as a mechanism for durable development, and the UN System.

Competencies values:

Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

Assistant of the Archivist (3 positions). UN Volunteers/UNICEF, Ndjamena. Open until 09 September 2017

Advertised on behalf of
						Agency UNICEF Title Aide-Archiviste (Nombre de place: 3) Job ID 11792 Practice Area - Job Family Management Vacancy End Date (Midnight New York, USA) 09/09/2017 Duty Station Ndjamena, Chad Education & Work Experience F-2-Year College Degree - 2 year(s) experience Languages Required: Desired: French English Grade GP Vacancy Type National Regular UN Volunteer Posting Type Common System Bureau Africa Contract Duration 12 mois Aide-Archiviste - Nombre de place: 3
			Return to Previous Page
		Background Préambule : Le programme des Volontaires des Nations Unies (VNU) est au sein des Nations Unies l’organisation qui, au niveau mondial, est chargée de promouvoir le volontariat pour la Paix et le Développement. Le volontariat profite à la fois à l’ensemble de la société et à la personne qui se porte volontaire. Les Volontaires des Nations Unies contribuent à la paix et au développement en faisant du plaidoyer pour le volontariat en général, en encourageant les partenaires à intégrer le volontariat dans leurs programmes de développement et en mobilisant des volontaires. Dans la plupart des cultures, le volontariat est profondément ancré et établi dans les sociétés avec la tradition de partage et d’entraide au sein des communautés. A cet égard, les Volontaires des Nations Unies prennent part aux différentes formes de volontariat et joue un rôle important pour le développement et la paix en collaboration avec les partenaires, les agences hôtes et les communautés locales. Durant toute leur affectation, les Volontaires des Nations Unies font la promotion du volontariat à travers leur action et leur conduite. S’engager dans les activités volontaires peut effectivement et positivement enrichir leur compréhension des réalités sociales et locales, aussi bien que créer un pont entre eux-mêmes et les personnes dans leur communauté d’accueil. Ceci rend le temps qu’ils dépensent en tant que volontaire plus valorisant et productif. Brève description du Projet :    Le Volontaire des Nations Unies travaillera en collaboration avec l’Archiviste pour la mise en place d’un système d’archivage efficace. Les responsabilités décrites ci-dessous seront accomplies en appui et sous la supervision de l’Archiviste de l’UNICEF au Tchad. Contexte organisationnel : UNICEF doit réviser périodiquement ses documents comptables, financiers, de budget et administratifs avec pour objectif de les classer en ‘permanent’, ‘non-permanent’ ou de ‘routine’ afin de leur appliquer la période de rétention qui leur corresponde, telle que définie dans la Politique Administrative et Financière de l’UNICEF n°1, supplément 3. Il est aussi nécessaire de remplir strictement les critères requis par les programmes financés par l’UNION Européenne, lesquels inclus la conservation des documents jusqu’à une période de 5 ans après la fin des programmes. Un système moderne efficace de gestion des documents du bureau permettra à l’UNICEF de ressortir l’information requise instantanément. Duties and Responsibilities Sous la supervision directe de l’Archiviste international VNU, le/la volontaire des Nations Unies nationale effectuera les tâches suivantes : Tri des documents Classement des documents ; Constitution et indexation de dossiers ; Conditionnement des documents ; Rangement des documents ; Saisie, impression d’étiquettes de réperage/localisation Découpage et collage des étiquettes sur les conditionnements ; Enregistrement informatique via une base de données créée ; Inventaire des documents à détruire. Resultats attendus Le système d’archivage de l’UNICEF au Tchad est opérationnel au niveau du bureau ; Un inventaire des archives existantes est établi par section et par année ; Un inventaire des archives à détruire est établi par section et par année. Tous les documents traités sont stockés de façon sûre et sont facilement récupérables en cas de besoin. Un rapport sur les résultats concernant le volontariat pour la paix et le développement pendant l’affectation, comme par exemple le nombre de volontaires mobilisés, la participation aux activités et la contribution au développement des capacités. Competencies Compétences et valeurs : Motivation à contribuer à la paix et au développement et à servir les autres ; Bonne aptitude interpersonnelle, en réseautage (networking) et en communication ; Respect de la diversité et adaptabilité aux autres cultures, environnements et conditions de vie. Required Skills and Experience Au moins deux (02) années d’expérience professionnelle La maîtrise du Français écrit et parlé est obligatoire, la connaissance de l’Anglais serait un atout. Bonne maîtrise de l’outil informatique avec des logiciels de bureau (Word, Excel et autres). Disclaimer United Nations Volunteers is an equal opportunity programme which welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, nationality and culture. United Nations Volunteers reserves the right to select one or more candidates from this announcement.  We may also retain applications and consider candidates applying to this opening for other openings with United Nations Volunteers with similar assignment description, experience and educational requirements.

Document Management System Analyst. UN Volunteers, Bonn. Open until 25 April 2014

INDIVIDUAL CONSULTANT PROCUREMENT NOTICE

Date: 16 April 2014


Job title: 64491_Document Management System Analyst for UNV

Duty station (city, country):
Home based and Bonn, Germany

Job Globally advertised:
International

Practice area:
Management

Brand :
UNV

Type of Contract:
Individual Contract

Category :
External

Post type :
International consultant

Languages required:
English

Starting date: 12 May 2014

Application Deadline: 25 April 2014

Duration of initial contract: 4 months

Expected duration of the assignment: 4 months

Project name: UNV Document Management Project

1. BACKGROUND


The United Nations Volunteers (UNV) programme is the UN organization that contributes to peace and development through volunteerism worldwide. Volunteerism is a powerful means of engaging people in tackling development challenges, and it can transform the pace and nature of development. Volunteerism benefits both society at large and the individual volunteer by strengthening trust, solidarity and reciprocity among citizens, and by purposefully creating opportunities for participation. UNV contributes to peace and development by advocating for recognition of volunteers, working with partners to integrate volunteerism into development programming, and mobilizing an increasing number and diversity of volunteers, including experienced UN Volunteers, throughout the world. UNV embraces volunteerism as universal and inclusive, and recognizes volunteerism in its diversity, as well as the values that sustain it: free will, commitment, engagement and solidarity.

UNV is headquartered in Bonn, Germany and has approximately 150 staff positions- with the majority in Bonn and some positions with different peacekeeping and political missions, and in other headquarters locations (e.g. New York and Tokyo).

Management Services Division is directly responsible for providing the full range of services including financial, human resources, procurement, safety and security, administrative, information technology and ATLAS services to UNV Headquarters in a timely, proactive and responsive manner ensuring productive, cost effective and efficient input and output between the divisions.

Administration Unit forms part of the MSD group. The unit is focused on delivery of the high quality services of: procurement, travel, security management, administration and registry services. Registry services are representing a very important share of the AU workload.

After the "Content and Knowledge Management in UNV" review in 2008, the UNV portal project started in 2009 with the aim of replacing the at-the-time current intranet, Knowledge Platform and shared network drives with a unified document and content repository. The project was planned to have following functionalities:

• Development of an online Portal that would replace the UNV Intranet, Knowledge Platform web site and shared drives;

• Document management implementation across the organization;

• Development of policies and procedures for document and content management processes including the required Governance structure;

• Development of collaborative tools to manage users, documents, knowledge products, discussions and interactions between the users.

In the last quarter of 2011, the Portal was launched, first in HQ, followed by the rollout to field unit staff in June 2012.

In February 2013, a "Document Management Consultancy" was launched to review the current information architecture and usability of the system. Recommendations were made for new content types, site columns and templates and their integration into existing system, and a draft document retention policy was proposed. This consultancy ended in April 2013.

To develop and maintain a user friendly, sustainable and rational DMS for UNV in Bonn and external expertise is required to finalize the work initiated in 2013.


2. MAIN OBJECTIVES, RESPONSABILITIES AND DESCRIPTION OF THE PROPOSED ANALYTICAL WORK.

2. Description of Responsibilities (scope of the work)


This consultancy would continue the previous Document Management Consultancy and lead the process to get approval of the recommended changes liaise with various units and assist ICTS and its implementation.

• Review the DMS analysis report of 2013 and organize meetings with technical focal points, the Portal Committee and UNV senior management to confirm business processes and usage of content types, site columns and templates.

• Amend and distribute for comments the UNV Document Retention Policy. Policy brief must entail recommendations on how to identify, capture, record, analyze, classify, store and index relevant information. Present the final version of the Policy on the Portal Committee and Managers Forum. Develop a document defining final metadata and content types, as well as templates for implementation into the SharePoint DMS.

• Prepare guidance for the archiving of paper based and electronic document. Prepare Standard Operating Procedures (SOP) for archiving of content in place, and a final report of status/progress of archiving with next steps. Develop a workflow for registry of receiving/maintaining/distributing/filing and disposing data. Training manuals, guidelines on how to use DMS and its metadata, how to apply DMS to handle daily incoming documentation via: regular mail, pouch, courier, fax and e-mail.

• Provide or organize training to technical focal points and staff on DMS related topics such as Metadata, SharePoint Content types, work processes and document archiving Based on the log of identified training needs, define 3 topics required for training, developed training material and handouts, and execute each training 3 times. These teaching techniques can be replaced by others (i.e. video tutorials, FAQs, etc.) by agreement with UNV supervisor.


Main deliverables are:

1. Revised draft of UNV Document Retention Policy by, end of May, 2014.

2. UNV Document Retention Policy discussed at all levels and presented to the Portal Committee by mid June 2014.

3. Guidance document and SOPs developed for the archiving of electronic and paper based data by end June 2014.

4. Workflows, procedures and SOPs developed and tested prior implementation (test Report to be prepared) for Registry services by the end September 2014:

a. Handling incoming data (regular mail, fax, courier, e-mail) internal distribution, maintenance, failing and disposal;

b. Handling outgoing data.

5. Training manuals, guidelines on using DMS and metadata by the end of September 2014. Kindly consider two missions to Bonn – in the beginning and toward the end of the consultancy for presentation.


3. Competencies

• Knowledge of and substantial experience in developing and implementing DMS;

• Experience in conducting DMS assessments, and analysis;

• Knowledge of the UN system and in particular UNDP and UNV;

•
Ability and willingness to work under pressure and with tight deadlines;

•
Behavioral competencies appropriate to a multi-cultural environment, including sensitivity and respect for cultural and gender diversity;

• Ability to develop clear goals that are consistent with agreed strategies.


4. Qualifications

Education;

•
Advanced University Degree in Information Management/Science, Library, or a related field;

• Professional certification in document management or knowledge management is an additional asset.


Experience;

•
At least five years of relevant professional experience gained from at least two different positions related to planning, designing and implementing document management;

• Proven experience with designing document management solutions with MS SharePoint 2010;


 Proven experience working with International and UN organizations;

 Experience with moderating diverse groups of stake holders and facilitating decision making processes.

Language requirement.


•
Excellent analytical, drafting, editing and communication skills in English.

FINANCIAL PROPOSAL

5. Application procedure:


Applicants have to provide a technical and financial proposal.

The technical proposal shall describe the methodology and the approach how to fulfill the required deliverables as well as outline the major components of its implementation.

The financial proposal shall consist of all-inclusive lump sum for the whole duration of the contract period, which shall include the consultancy fee, costs of living, and cost of travel to and from the duty station. The financial proposal shall contain a breakdown of these costs and indicate the number of off-days the consultant wants to take during the contract period (if any).

The lump sum/contract price is fixed regardless of subsequent changes in the cost components.


Criteria for Selection of the Best offer:


The selection of the best offer will be based on the combined scoring method – where the qualifications and methodology will be weighted – 70%, and combined with the price offer which will be weighted 30%.

Key selection criteria are:

 Proposed approach and methodology (30%)


 Proven experience in Information Management (15%)

 Proven analytical skills (15%)

 Proven experience working with International or UN agencies (10%)

Qualified candidates are requested to apply online via the UNDP website. Interested candidates are advised to carefully review this ToR and ensure that they meet the requirements and qualifications described above. Applications should contain: A brief cover letter, a short summary of relevant qualifications and a technical proposal. Please paste the letter into the "Resume and Motivation" section of the electronic application. A current completed and signed P11 form/ UN Personal History Form in English. Blank form can be downloaded from www.sas.undp.org/documents/p11_personal_history_form.doc

Please also include your CV. Contact details for 3 references. Incomplete applications will not be considered. Please make sure you provide all requested materials. All documents should be scanned and attached in one pdf format document.


Financial proposal
should be sent in a separate e-mail and addressed to : procurement@unv.org clearly marking the job title in the subject line.

Qualified women and members of social minorities are encouraged to apply. Due to the large number of applications we receive, we are only able to inform the successful candidates about the outcome or status of the selection process

Taxonomy (data classification/categorization) consultant. UN Volunteers, Bonn. Open until 25 April 2014

INDIVIDUAL CONSULTANT PROCUREMENT NOTICE

Date: 16 April 2014


Job title: 64491_Taxonomy (data classification/categorization) consultant

Duty station (Bonn,Germany):
Home based and Bonn, Germany

Job Globally advertised:
International

Practice area:
Management

Brand :
UNV

Type of Contract:
Individual Contract

Category :
External

Post type :
International

Languages required:
English

Starting date: 12 May 2014

Application Deadline: 25 April 2014

Duration of initial contract:
3 months

Expected duration of the assignment:
3 months

Project name:
UNV Corporate Taxonomy

1. Background

The United Nations Volunteers (UNV) programme is the UN organization that contributes to peace and development through volunteerism worldwide. Volunteerism is a powerful means of engaging people in tackling development challenges, and it can transform the pace and nature of development. Volunteerism benefits both society at large and the individual volunteer by strengthening trust, solidarity and reciprocity among citizens, and by purposefully creating opportunities for participation. UNV contributes to peace and development by advocating for recognition of volunteers, working with partners to integrate volunteerism into development programming, and mobilizing an increasing number and diversity of volunteers, including experienced UN Volunteers, throughout the world. UNV embraces volunteerism as universal and inclusive, and recognizes volunteerism in its diversity, as well as the values that sustain it: free will, commitment, engagement and solidarity.

The Volunteer Knowledge and Innovation Section (VKIS) enhances UNV’s proactive capacity to mainstream volunteerism into peace and development initiatives through:

 Promoting sound volunteer management practices, including the development of innovative volunteering solutions (volunteer modalities and volunteer management resources and tools) and the management of the Online Volunteering service;

 Leading the delivery of volunteerism advisory services for integration of volunteerism for peace and development into policies and programming; and for enhancing the recognition of volunteerism contributions;

 Leading initiatives for Volunteer Learning and Knowledge Management


Project background




UNV uses a number of different computer systems to support its core activities, including a roster of candidates, a system to manage the Online Volunteering service activities, a volunteer reporting system, a knowledge and document management portal which are tailor made systems. UNV also uses a common UN ERP package system to manage its projects, human resources and finances. Finally, UNV operates global and national public websites. Each of these systems uses a different taxonomy . Some taxonomies such as countries or languages are available in UNV's three working languages (English, French, Spanish), others are only available in English. The current taxonomies neither allow for consistent, and effective classification of information nor for harmonized and systematic reporting .

UNV Strategic Framework 2014-2017 and the related Integrated Results and Resources Matrix require the consolidation of different taxonomies into one corporate taxonomy to enable accurate reporting and consistent measurements and to facilitate the searching, retrieval and archiving of information.

UNV has therefore undertaken to review its existing taxonomies and develop one corporate, user friendly taxonomy, allowing consistent data classification across the organization.


Reporting lines




The consultant will report to the Knowledge Management Specialist and will be supported by the Knowledge Management Associate. S/He will work in close consultation with the Taxonomy reference team (comprising representatives of CPPU, VKIS (Online Volunteering, Knowledge Management and VRS), VRRS, ICTS, CU).


2. Description of Responsibilities (scope of the work)


The consultant is expected to:

1. Analyze current taxonomies (taxonomies inventory, including their objectives, references, key principles, use and users).

2. Carry out relevant consultations to ensure that all stakeholders are engaged in the process.

3. Develop a taxonomy policy including objectives, references, key principles, use and users.

4. Propose new corporate taxonomy. The proposed taxonomy must be as per state of the art standards of data classification and taxonomy practices (user friendly, intuitive, natural, mutually exclusive, etc.). In particular, it should propose the consolidation of taxonomies for countries, organizations, development topics, development results, volunteer activities and document categories, to be used by the different UNV systems.

5. Analyze impact of implementation of proposed taxonomies on corporate systems as well as data management and transformation.

6. Develop data maps and transformation plan including correspondence matrix.

7. Develop guidelines on the use of the corporate taxonomy by the different system owners, and develop a taxonomy governance structure.


Describe expected results, deliverables and provide a due date per each deliverable


1. Taxonomy policy including objectives, references, key principles, use and users (May 2014)

2. Fully developed corporate taxonomy, in particular countries, organizations, development topics, development results, volunteer activities and document categories, to be used by the different UNV systems (June 2014)

3. Taxonomy guidelines including the required governance structure and associated change management mechanism (July 2014)

4. Data mapping and transformation plan (July 2014)

Kindly consider two missions to Bonn – in the beginning and toward the end of the consultancy for presentation.


3. Competencies


 Excellent knowledge of information architecture and classification;


Demonstrated ability to provide effective advice on taxonomy policy and implementation;


Knowledge and understanding of technologies relevant to data management;


Proven knowledge of developing and maintaining taxonomies and related tagging and search functionalities of web-based systems;


Familiarity with the work of the United Nations system and understanding of the UN operations and structures, particularly those related to information and knowledge management, as well as statistics;


Familiarity with volunteer and development project management is an asset;


Strong analytical skills;


Excellent communications skills, good drafting and writing abilities;


Strong organizational and client orientation skills;


Ability to work well with others and to develop and maintain trustful work relations.

Corporate Competencies:




Excellent intercultural communication skills and sensitivity to cultural differences;


Respect for diversity: Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

4. Qualifications

Education:


 Master’s degree in library and information science, knowledge management studies;

 Good knowledge of taxonomy standards (eg ISO 25964).


Experience:


 Minimum 5 years of experience in developing and maintaining taxonomies used by businesses/organizations to classify and categorize key data, information, and knowledge

 Previous experience with UNDP or another UN organization, e.g. UN statistics department, is an asset


Language requirement:


 Fluency in English;


Proficiency in an additional UN language is desirable.

5. Application procedures:
Applicants have to provide a technical and financial proposal.

The technical proposal shall describe the methodology and the approach how to fulfill the required deliverables as well as outline the major components of its implementation.

The financial proposal shall consist of all-inclusive lump sum for the whole duration of the contract period, which shall include the consultancy fee, costs of living, and cost of travel to and from the duty station. The financial proposal shall contain a breakdown of these costs and indicate the number of off-days the consultant wants to take during the contract period (if any).

The lump sum/contract price is fixed regardless of subsequent changes in the cost components.


Criteria for Selection of the Best offer:


The selection of the best offer will be based on the combined scoring method – where the qualifications and methodology will be weighted – 70%, and combined with the price offer which will be weighted 30%.

Key selection criteria are:

 Proposed methodology (20%)

 Proven experience in developing taxonomy (20%)

 Proven analytical skills (20%)

 Proven experience working with the UN (10%)

Qualified candidates are requested to apply online via the UNDP website. Interested candidates are advised to carefully review this ToR and ensure that they meet the requirements and qualifications

described above. Applications should contain: A brief cover letter, a short summary of relevant qualifications and a technical proposal. Please paste the letter into the "Resume and Motivation" section of the electronic application. A current completed and signed P11 form/ UN Personal History Form in English. Blank form can be downloaded from www.sas.undp.org/documents/p11_personal_history_form.doc

Please also include your CV. Contact details for 3 references. Incomplete applications will not be considered. Please make sure you provide all requested materials. All documents should be scanned and attached in one pdf format document.


Financial proposal
should be sent in a separate e-mail and addressed to : procurement@unv.org clearly marking the job title in the subject line.

Qualified women and members of social minorities are encouraged to apply. Due to the large number of applications we receive, we are only able to inform the successful candidates about the outcome or status of the selection process.