Digital Reading Room Consultant (Records and Archives). UNHCR, Geneva. Open until 22 November 2020

Terms of Reference

Digital Reading Room Consultant (Records and Archives)

Records and Archives,

Division of External Relations (DER)

Title: Digital Reading Room Consultant (Records and Archives)

Duty Station: Home-based due to Covid-19

Duration: Starting immediately, for a period of maximum 3 months, starting December 2020

Contract Type: UNHCR Individual Consultant

Closing date: 22 November 2020

Organisational context

Based within the Division of External Relations, UNHCR Records and Archives’ (RAS) holdings contain information from the founding of the Organization in 1950 to the present day in both paper and digital format. RAS Digital information is held in both the UNHCR EDRMS (Open Text ECM system) and a Digital Preservation System (Arkivum). The point of access to UNHCR Archives is the online catalogue which provides access to the records held in the Archives at Headquarters. Due to COVID19 and the general increase in demand for remote access to digital or digitised files, UNHCR is looking for a consultant to review and present tools and solutions for a Digital Reading Room (DRR).

 The consultant will work under the general supervision of the RAS Chief of Section and in close

collaboration with the reference and the digital archivists and will be tasked to identify tools and

solutions for the above.

UNHCR Digital Reading Room

UNHCR Digital Reading Room should be an online platform/portal which will allow archivists to

securely share content with researchers online. Researchers will have access to select, request, and

consult digital documents online. Archivists will be able to review, redact and share securely the

material with researchers. Ideally it should also provide analytical tools. 

Overall purpose and Scope of Assignment:

Under the overall supervision of RAS, the consultant will research and provide a review (based on

UNHCR requirements and the infrastructure of the information landscape within UNHCR Records and

Archives), of tools and solutions for a Digital Reading Room. This can be based in the Cloud.

Tools and solutions are needed for the following:

• Review and Redaction processes for Archivists.

o E.g. Tools for flagging, masking and insertion of replacement pages

o E.g. Systems that can review and redact large amounts of data

• Delivery portal/viewing platform for researchers

Delivery of variety of formats

• Internal and external portals for delivery

• Security and Identity management

• Storage solutions for a DRR

• Analytical tools

• Any other aspects identified as the project develops

Based on UNHCR RAS information management systems and tools, the consultant will:

• Research and analyze the current offering of tools available for Digital Reading Rooms.

• Review well performing models that are operational in other institutions.

• Present how the tools identified meet UNHCR requirements.

• Recommend solutions, tools, technology and ideas for UNHCR RAS.

• Cost each solution.

• Present the tools in a comparative table against UNHCR requirements.

• Present the solution which can be implemented in phases.

Essential minimum qualifications and professional experience required

Education (Level and area of required and/or preferred education):

• Advanced degree ideally in areas of information management; technology or digital

preservation.

And/or

Work Experience:

• 8 years of experience and knowledge of archives, digitization, digital archives, access to archives

as well as experience implementing technology. Knowledge of the landscape of archives and

online tools for providing secure access to archives. 

Key Competencies:

Essential:

• At least 6 years working within archives sector, preferably with experience of large memory

institutions/UN agencies/international organisations.

• Demonstrated ability and experience of working with technology and archives

• Strong project management skills

• Ability to establish and maintain effective working relationships with people in a multi-cultural,

multi-ethnic environment with sensitivity and respect for diversity

• Fluency in written and spoken English is required.

Desirable

• Knowledge of another UN language

To apply

Interested applicants should submit an updated and signed UNHCR Personal History Form (P11) and a

maximum 2 page proposal for the consultancy with a workplan and an approximate budget in English

by 22 November 2020 to hqrasjob@unhcr.org.

The UNHCR workforce consists of many diverse nationalities, cultures and languages. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working

environment for its entire workforce. Applications are encouraged from all qualified candidates

without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual

orientation and gender identity.

Please note that UNHCR does not charge a fee at any stage of its recruitment process (application,

interview, meeting, travelling, processing, training or any other fees).

Closing date: 22 November 2020

Associate Information Resources and Services Administrator (Records and Archives). ADB, Manila. Open until 8 May 2020

Associate Information Resources and Services Administrator (Records and Archives)

Reference Number	200203
Position Level	AS 7
Department	Office of Administrative Services
Division	Information Resources and Services Unit
Location	Asian Development Bank Headquarters
Date Posted	Thursday, April 23, 2020
Closing Date	Friday, May 8, 2020 11:59 p.m. (2359 Manila Time, 0800 GMT)

IMPORTANT INFORMATION
Close relatives¹ of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.
¹ Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle.
Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).
 
Overview
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.

The position is assigned in the Information Resources and Services Unit (OAIS-IR) within the Office of Administrative Services (OAS).

OAS manages the building, office space facilities, and delivers over 70 diverse services essential for ADB's operation. It provides administrative support to ADB Management and staff and delivers quality products and services at an affordable cost. The office is headed by the Principal Director (PD) and supported by Division Directors who manage the respective business units.

OAIS-IR is composed of three teams: (i) Library Services, (ii) Information and Research Coordinators (IRC); and (ii) Records and Archives Services, which also manages the ADB History Gallery. The Records and Archives team helps develop and implement ADB's policy, procedures, and records management system for managing information and records in electronic and non-electronic formats; update ADB File Plan and metadata; provide guidance on storing, retrieval and disposal of inactive records; and render records and archives management services.
.
To view ADB Organizational Chart, please click here.

Job Purpose
The Associate Information Resources and Services Administrator (Records and Archives) will collect, organize, maintain and preserve archival records of ADB; provide reference and research services, administer the digital conversion of archival records; support establishment of an electronic records management system (ERMS); curate archival materials for exhibit purposes, provide inputs in the preparation and design of exhibit materials for the ADB History Gallery, coordinate with departments for the turn-over of archival records; and support proactive disclosure in accordance with ADB policies. The incumbent will report to the designated International Staff and senior National Staff.
 
Responsibilities
Works independently on all or a combination of the following transactions and/or clearly defined areas, depending on the assignment/instructions from supervisors:

• Maintains the archives storage repository to ensure that it is secure, clean, orderly, and temperature and humidity controlled.
• Organizes the archives and maintains the records through the identification, acquisition, appraisal, arrangement and description, conversion, and provision of access to archival records.
• Identifies records requiring conservation and provides treatment and restoration to damaged records using international standards.
• Develops, implements, and maintains policies and procedures in selecting and organizing archival materials as well as the information system of the ADB's archival holdings.
• Coordinates with Departments/Offices on the transfer of archival materials for protection and preservation.
• Ensures conversion of archival records to electronic formats (including its migration to newer media) for the preservation of historical collection and as part of the business continuity program.
• Develops and maintains electronic client interface, database, and website.
• Support establishment of an electronic records management system (ERMS), including coordination for training and change management;
• Provides information and facilities to authorized archival records users through the preparation of indexes, guides, and other finding aids.
• Manages the reference services by conducting preliminary research, identifying relevant archival records and verifying staff's authority to have access to archival records or confidential materials to ensure security and integrity of archival records, and in compliance with the public communications policy of ADB.
• Promotes awareness on the importance of protecting and preserving archival materials and supports activities related to exhibits, external events and other activities requiring the distribution or display of archival materials.
• Maintains and develops the ADB Archives Gallery by assessing and selecting relevant materials for exhibits, updating featured materials and information, and coordinates activities and events.
• Backs up other records staff in their absence.
• Maintains statistics on archival holdings and activity indicators on the use of archives collection.
• Participates in the performation evaluation for service provider's personnel assigned to ADB on records and archives management services.
• Maintains records transfers, and plans the yearly work program for archives and the gallery.
• Performs other duties as may be assigned by the immediate supervisor, Unit Head, and/or director and reflected in the incumbent's workplan.

Qualifications

Relevant Experience & Requirements

• Bachelor's degree in Library Science, Archives Administration, or other information management discipline
• At least 5 years of experience as a practicing archivist
• Working knowledge and understanding of established records management policies and procedures
• Thorough knowledge of archival/records management operations and preservation techniques
• Experience in change management for IT project in relation to electronic records management system (ERMS)
• Experience on electronic filing system
• Experience in working in galleries or museums as curator and knowledge in digital exhibits will be an advantage
• Proficient in ADB or multicultural organizations' standard software programs and information technologies, particularly for database management and client interface
• Able to liaise and work effectively with staff within own work location
• Able to work collaboratively with teams as a constructive team member
• Excellent interpersonal skills and excellent command of written and spoken English
• Please refer to the link for ADB Competency Framework for Administrative Staff Level 6-7

General Considerations
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB's standards and computation, taking into account the selected individual's qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.

Internship, Archives Management. UNFCCC, Bonn. Open until 1 September 2019

Internship Assignment

Administrative Services (AS) Programme

Knowledge Management Unit (KMU)

Archives Management

Announcement number 19/Intern49/AS -KM-Archives Management

Duration of assignment Three to six months

Expected starting date As soon as possible

Background

The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the political process to address Climate Change. The Convention secretariat supports the Convention and its Kyoto Protocol through a range of activities, including substantive and organizational support to meetings of the Parties. The mandate of the Administrative Services Programme is the overall facilitation, support and guidance to programmes and the secretariat at large in the utilization and management of the human, financial and other resources for the continued implementation of the work programme and the mandated activities of the secretariat, to ensure efficiency, compliance and appropriate accountability, and the facilitation of cross-cutting common services and functions. The Knowledge Management Unit (KMU) in the Administrative Services programme is to ensure that Information and Knowledge Management services are in place to assist the UNFCCC secretariat in managing and disseminating information. The KMU works collaboratively with the Information and Communication Technology Services (ICT) Programme in the design and deployment of systems serving all UNFCCC secretariat staff, and external users as appropriate.

Objective

The internship is located in the Records Management Team, which is accountable for systematic and consistent control of records throughout their lifespan, as evidence of and information about business activities and transactions, and responsible for preserving, maintaining, and providing access to the records and archives of United Nations Framework Convention on Climate Change thereby providing insight into its history and institutional memory and identity. The Records Management Team is also responsible for managing and updating the UNFCCC History Museum.

The particular functions are:

Under the general supervision of the the OiC of Administrative Services Programme and the direct supervision of the Records Management Officer, the intern is to provide support to a wide-range of records management and archival initiatives. The detailed tasks to be carried out by the incumbent are listed below:

• Develop archival exhibition promotional materials;

• Support the development of virtual archival exhibitions;

• Support the development of archival website;

• Catalogue, index, describe, digitize and organize archival collections;

• Perform other related duties as required.

Timeframe

The internship is for a period of minimum three to maximum six months. The exact period will be determined based on the availability of the intern, the needs of the programme, and the intern’s on- going university enrolment and performance.

Minimum requirements

Candidates must be enrolled in the last year of an undergraduate degree or in a post-graduate programme at the time of application and for the duration of the internship assignment. Studies in the fields of Archives, Records, Information Management studies, or in the area of museum, art, history, climate change or social science studies or another related field are preferred. Candidates must be fluent in English, have good written and oral communication skills, including the ability to prepare and present findings clearly and concisely. Strong analytical and research skills will be an asset. Fully proficient computer skills, knowledge about new information technology is an asset.

Internship conditions

UNFCCC secretariat internships are not remunerated and the selected intern will be responsible for all costs before, during and after the internship assignment. Interns of the UNFCCC secretariat are not considered to be staff members. The selected intern will work on a full-time basis (40 hours per week) at the UNFCCC premises in Bonn, Germany. For more detailed information about UNFCCC Internship programme please visit the internship section on our recruitment webpage.

Application procedure

Candidates who are interested in this assignment and meet the minimum requirements must use the on-line application system and include a cover letter. Due to the high number of applications, only candidates under serious consideration will be contacted for a telephone interview.

Archives/Records Officer. IMF, Washington DC. Open until 9 August 2019

Archives/Records Officer - ITDISG (Job Number: 1900549)

• This vacancy shall be filled by a 3-year Term appointment in accordance with the Fund’s new employment rules taking effect on May 1, 2015.

Description

 

Under the general supervision of the Section Chief for Archives and Records Management and the direct management of the Team Lead for Archives Management, the Archives and Records Officer will be responsible for physical and electronic archives management for the IMF. Specific responsibilities of the Archives and Records Officer includes the following: 

• Archival processing – Arrange and organize IMF archival content according to international standards, compile metadata, map it to the existing catalog structure, describe new series in the catalog, and update series histories.
• Reference – Assist internal and external researchers by querying the IMF Archives and retrieving relevant archival materials.
• Digitization – Digitize materials at the item level for internal and external researchers and make available through the IMF’s Online Archives Catalog. Populate the catalog with all necessary metadata.
• Declassification – Review requested materials and declassify or block according to the IMF’s Open Archives Policy. Create withdrawal slips as necessary, with the purpose of informing clients about withdrawn records, and capturing that information in the catalog. 
• Digital archiving – Assist in developing and implementing a digital archiving “long-term preservation” strategy that addresses both digitized copies of paper documents and “born digital content” coming from electronic systems like the IMF’s new document management system. Work with fellow team members and IT staff to identify, implement and manage a digital archiving system for documents, web content, email, videos, and digital photos.
• Policy and guideline updates – Develop and implement archival guidelines and policies.
• Outreach and Training – Engage with clients throughout the Fund to educate and empower them to access and use the IMF Archives. Build awareness of the IMF Open Archives Policy and its implications for managing IMF records.

Qualifications

 

Educational development, typically acquired by the completion of an advanced university degree in records management, archives management, library and information science. Alternatively, a bachelor’s degree in a related field together with professional certification in records management (CRM) plus a minimum of six years of relevant professional experience.

 

Knowledge/Skills

• Demonstrable experience in archives management systems.
• Experience with managing information systems.
• Experience with MS Office Applications - Word, Excel; PowerPoint, Visio, Project and Access.
• Excellent English written and verbal communication skills; including writing user/technical documentation.
• Strong analytical and problem-solving skills.
• Strong interpersonal skills and ability to work collaboratively as a member of a team.
• Ability to interact with staff from diverse cultures and backgrounds.
• Experience with basic HTML, XML, and SQL.
• Experience with Enterprise Content Management Systems, including SharePoint, is highly desirable.

The IMF is committed to achieving a diverse staff, including gender, nationality, culture and educational background.

Audiovisual Technician, FS-4. MICT, Arusha. Open until 8 August 2019

United Nations International Residual Mechanism for Criminal Tribunals

Audiovisual Technician, FS4



DEADLINE FOR APPLICATIONS : 08 August 2019

DATE OF ISSUANCE : 10 July 2019

OFFICE : Registry, Mechanism Archives and Records Section (MARS)

LOCATION : Arusha

JOB OPENING NUMBER : 19-DOC-RMT-119752-R-ARUSHA (R)


United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational setting and Reporting:

This position is located in the Archives and Records Section, of the IRMCT Arusha Branch, Registry, under

the supervision of the Archivist, Head MARS Arusha.



*Appointment of the successful candidate to this position will be subject to budgetary approval.



Responsibilities:

1)

 Support the IRMCT audiovisual preservation strategies, by assisting with the evaluation of audiovisual records and the identification of at risk materials. Participate in preservation enhancement strategies and digitisation and migration programmes.


 Audit and inspect audiovisual records managed by the Section.

 Operate professional software and equipment to run and monitor audiovisual migrations/ digitisations and monitor signal quality.

 Conduct quality control of the output of audiovisual digital preservation activities, ensuring appropriate capture of technical, descriptive and preservation metadata.

 Evaluate and monitor emerging technologies to enhance audiovisual preservation procedures and make recommendations for enhancements.

 Maintain and administer audiovisual migration and digital storage systems, following up with technical support as required.


2)
 Receive and accession the audiovisual archives in both physical carrier and digital format, ensuring that processing activities adhere to best practice procedures and that the physical arrangement and intellectual control comply with established standards.

 Assist with acquisition, accessioning, arrangement and description, and storage of physical and digital audiovisual records.

 Catalogue new records and update or enhance cataloguing of existing records.

 Perform quality control of catalogued records to ensure the application of established professional cataloguing standards.


3)
 Support the provision of access to audiovisual records and archives.

 Support the development and implementation of policies and tools to enhance the accessibility of audiovisual records, taking into consideration the technical and functional requirements of the users of the audiovisual records and archives.

 Research technologies for enhanced electronic access to audiovisual material.

 Convert and transcode digital audiovisual files to access/ intermediate file formats.

 Acting independently, provide technical and user support services such as responding to requests for access by assembling audio and video clips in accordance with established policies and determine appropriate means of delivery.

 Assist with conceptual and technical development of audiovisual educational materials, online exhibits, productions, outreach, and other programmatic initiatives.


4)
 Gather and analyse data and make recommendations for the development and implementation of policies, standards and guidelines for the management of audiovisual records and archives.

 Evaluate the adequacy of existing audiovisual records management tools and make recommendations for enhancements.

 Provide technical support and guidance in enhancements to procedures and the application of appropriate audiovisual editing and records management technology.

 Interpret policies, standards, and guidelines and ensure procedures are applied, regularly monitored and updated as required.

 Contribute to the drafting, editing, and review of guidelines and other policy instruments related to audiovisual archives management.


5)
 Perform other duties as required. Undertake tasks associated with maintenance of records repositories.



 Liaise with internal and external partners, in relation to the provision of access services (e.g. copying materials, assisting researchers with searches).
 Provide support to the administration of the Section, including assisting in the development and assessment of technical specifications for procurement processes.

 Support other offices of IRMCT with their audiovisual tasks and requirements.
 


Core Competencies:


 Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations.



 Client Orientation – Considers all those to whom services are provided to be "clients" and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.



 Technological Awareness – Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.




QUALIFICATIONS



Education:

High school diploma or equivalent. Additional qualifications or training in audiovisual production or information management or a related field would be desirable.



Work Experience:

At least 6 years of experience in audiovisual archives management, audiovisual editing, recording or production, information management or a related field. Knowledge of audiovisual archives and records management procedures, including professional international standards and best practices is required. Knowledge of audiovisual technologies and experience working with professional grade equipment, digitisation and migration practices is required. Familiarity with audiovisual analogue and digital formats, as well as experience using professional audiovisual editing software is required. Ability to conduct research and provide recommendations on audiovisual archival management trends would be desirable.



Languages:

English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French and/or Kinyarwanda is an advantage.



Assessment Method:

There will be a technical test followed by a competency-based interview.



Special Notice:

The appointment is limited to the International Residual Mechanism for Criminal Tribunals. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.

*Appointment of the successful candidate to this position will be subject to budgetary approval.



NOTE FOR PREVIOUSLY ROSTERED CANDIDATES

Roster candidates must express their interest and availability for published job openings by submitting an updated PHP and cover letter.



No Fee:

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.



United Nations Considerations


Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human 



resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.



HOW TO APPLY:

All applications must be submitted through the UN Inspira portal. The Mechanism is not able to accept applications for this vacancy via email.

Internal applicants may go to https://inspira.un.org

External applicants may go to https://careers.un.org

Two intern positions (Records and Archives Management). WTO, Geneva. Open until 18 January 2019

The recruitment policy of the WTO is to seek to attract and retain staff members offering the highest standards of competence,

efficiency and integrity.

As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity.

.

Vacancy Notice No.: EXT/ISHI/19-1

Title: Intern (Records and Archives Management)

Grade: -

Contract Type: Temporary appointment

Issued On: 10 January 2019

Application Deadline (CET): 18 January 2019

Division: Languages, Documentation & Information

Management

Duration: starting 4 February 2019, Maximum 6 months

.

The Secretariat of the WTO is looking to recruit two interns to gain work experience in the Records and Archives Section, located

in the Information Management Service of the Languages, Documentation and Information Management Division.

General Functions

.

1.Catalogue, index, describe and organize information resources using the corporate EDRMS and other tools.

2.Digitize and organize a card index system for historical correspondence to enable user search and access.

3.Review boxes of paper-based records to locate and identify specific records.

4.Provide regular updates of activities to supervisor.

5.Assist in other records-related tasks as necessary.

REQUIRED QUALIFICATIONS

Education:

.

Recognized qualification in information management, archival science, records management. At least one year of relevant

postgraduate studies (e.g. Master's degree) must have been completed at the time of application.

Knowledge and skills:

.

Knowledge of international archival standards: e.g. ISAD(G), ISAAR/CPF, EAD, MoReq.

Ability to describe records accurately and consistently in English.

Knowledge of preservation techniques for paper-based records.

Knowledge of new information technologies.

Good verbal and written communication skills.

Languages:

.

Advanced knowledge of English. A good working knowledge of French or Spanish would be an asset.

Additional Information:

.

Remuneration:

Interns receive a daily allowance of CHF 60 (including week-ends and official holidays falling within the selected period). Travel

expenses to and from Geneva cannot be paid by the WTO, and such travel is not covered by the Organization's insurance.

Medical health insurance coverage is mandatory in Switzerland, and interns are responsible for organizing their own health

insurance prior to commencing their internship at the WTO.

Eligibility:

Interns are recruited from among nationals of WTO Member states.

Interns will have completed their undergraduate studies in a relevant discipline (information management, archival science,

records management), and shall have completed at least one year of their postgraduate studies.

The minimum age for an intern shall be 21 years and the maximum age 30 years.

A roster of suitable candidates is maintained from which interns are selected. In addition to the regular internship programme, the

need may also arise to recruit interns at short notice for particular tasks. These recruits will also be drawn from the roster. Names

will not be maintained on the roster for longer than one year.

.

APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION

.

APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW.

.

Please note that all candidates must complete an online application form.

To apply, please visit the WTO's E-Recruitment website at: erecruitment.wto.org. The system provides instructions for online

application procedures.

All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the

closing date - Central European Time (CET) - stated in the vacancy announcement.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE CLOSING DATE WILL NOT BE ACCEPTED

The WTO is a non-smoking environment

Audivisual Archivist. ICRC, Geneva. Open until 25 November 2018

Career Opportunities: ARCHIVISTE AUDIOVISUEL - 90% (9262)

Requisition ID 9262 - Posted 31/10/2018 - Communications / Information Management / Information Technologiesﾠ - Eurasia - Switzerland - Resident

 

Raison d'être du poste

Les archives audiovisuelles du Comité international de la Croix-Rouge (CICR) illustrent et documentent les activités de l’institution mais également d’autres composantes du Mouvement international de la Croix-Rouge et du Croissant-Rouge depuis la fin du 19e siècle jusqu'à nos jours.
Elles sont une source essentielle pour soutenir les actions de communication et opérationnelles de l’institution ainsi qu’une source de référence pour la recherche historique sur l'action du CICR, l'action humanitaire, le droit international humanitaire et les relations internationales. Elles sont la mémoire des actions du CICR en images et en sons.
Au sein de l’unité Bibliothèque et archives publiques, les archivistes audiovisuels sont responsables de l’enrichissement des fonds, de leur gestion et préservation, de leur mise en ligne, de leur promotion, ainsi que de leur mise en relation avec les autres fonds et collections de la bibliothèque et des archives publiques. Le secteur des archives photographiques est composé de deux personnes rapportant directement au chef de l’unité Bibliothèque et Archives publiques.

Responsabilités principales

Gestion du fonds d’archives photographiques du CICR

• Acquérir les productions photographiques du CICR selon les lignes directrices d’acquisition en vigueur.
• Traiter les documents :

                    - Cataloguer (décrire, indexer) les photos pour leur mise à disposition sur le portail des archives audiovisuelles du CICR.
                    - Gérer des formats numériques selon les usages [archivage et accès en ligne].
                    - Gérer des droits d’auteurs et des droits liés à la protection des données personnelles.

• Maintenir un travail de proximité avec les producteurs, les conseiller et s’assurer que les procédures de travail suivent les lignes directrices en matière de versements aux archives.
• Gérer en coresponsabilité avec les autres collègues du secteur des archives audiovisuelles la cohérence des thésauri et listes normalisées des archives audiovisuelles.
• Participer à l’évolution des textes de référence institutionnels en lien avec la gestion des archives photographiques.
• Collaborer avec le secteur concerné pour assurer la conservation à long terme des documents.

Valorisation et promotion

• Faire connaître et valoriser les archives photographiques notamment par le biais du Web et des médias sociaux, mais aussi d’activités de médiation.

Formation et sensibilisation interne

• Former les collaborateurs du CICR aux procédures concernant l’acquisition et la gestion des photos.

Système de gestion des archives audiovisuelles

• Etre en alerte sur les évolutions technologiques liées à la gestion de fonds photographiques et numériques afin de pouvoir proposer des améliorations ou développements.
• Se charger des tests lors de maintenances évolutives du système.

Expérience professionnelle / Formations requises

• Formation en gestion documentaire ou en archivistique.
• Expérience d’au moins 3 ans dans la gestion d’un fonds d’archives audiovisuelles.
• Expérience préalable dans la gestion de projets, un atout.
• Expérience dans un projet d’interopérabilité des systèmes documentaires et d’archivage, un atout.
• Expérience dans la communication et le marketing, un atout.
• Connaissances du fonctionnement et des enjeux des activités du CICR, un atout.
• Formation en gestion documentaire ou en archivistique et / ou Master en lettres et sciences humaines

Savoir-faire

• Bonnes connaissances des problématiques et des principes de traitement de la photo.
• Bonnes connaissances des principes et des normes de l’archivistique.
• Bonnes connaissances des technologies et outils liées à la gestion de fonds audiovisuels (logiciels documentaires et d’archivage, interopérabilité des systèmes/logiciels, Digital Asset Management (DAM)).
• Très bonne maîtrise du français et de l’anglais à l’écrit et à l’oral.

Savoir-être

• Capacité à travailler de façon autonome.
• Capacité de négociation.
• Rigueur, sens de l'organisation et sens du service public.
• Sens de l’initiative.
• Aptitude au travail en équipe.
• Qualités relationnelles.
• Sensibilité à la valeur historique et patrimoniale des documents d'archives.

Informations complémentaires

• Localisation:                           Geneva
• Type de contrat :                    A durée Indéterminée
• Taux d'activité:                      90%
• Durée d'affectation :              2 ans renouvelables
• Début de contrat souhaitée : 1er fevrier 2019
• Application deadline :        25.11.2018

Archives Assistant, G-5. OSCE, Prague. Open until 15 March 2018

Job Title		Archives Assistant
Organization Name		OSCE Secretariat
Location		Prague
Grade		G5
Closing Date of application		15-03-2018
No. of Posts		1
Background
		The Office of the Secretary General (OSG) provides general services to the Secretary General (SG), the Chairperson-in-Office and the participating States. It groups horizontal services such as Executive Management, Press and Public Information, Legal Services, External Co-operation, Security Management, Gender Affairs and Central Records and Documents Management, and it oversees the OSCE Documentation Centre in Prague. The OSCE Documentation Centre in Prague is also known as the CSCE/OSCE Historical Archives and it runs the Researcher-in-Residence programme – its core task is to preserve and make available OSCE’s historical records to participating States, academic researchers and the public at large.
Tasks and Responsibilities
		Under the overall guidance of the Head of Office and the direct supervision of the Senior Assistant for Documentation and Information, the incumbent will be responsible for: Supporting the OSCE Documentation Centre in Prague paper and electronic holdings by appraising and processing historical records in accordance with established archival principles, Accessioning physical, electronic records and other materials from the OSCE Secretariat as well as closed-down field operations sent to the OSCE Documentation Centre in Prague Archives; Updating records of digital collections of historical documents on a central open source database, conducting a record audits and applying record management principles; Participating in digitization projects; Developing and updating inventories and search tools; Handling internal and external documentation requests; Maintaining an archival collection of OSCE publications and being responsible for their inventory; Disseminating documents and publications to 67 OSCE depository libraries and taking part in the selection, description and quality check of the digital “Quarterly Selections” posted on the OSCE web resources; Updating the on line reference library catalogue (motioned by Tritus Open-Source system), including review and completion of existing data in the catalogue, as well as ordering new acquisitions, indexing and re-shelving; Performing other related duties as assigned. For more detailed information on the structure and work of the OSCE Secretariat, please see http://www.osce.org/secretariat
Necessary Qualifications
		Completed secondary education; studies in archives, library science, or informatics is an asset; A minimum of four years of directly related experience in archive and/or library; \ Theoretical and practical experience in record management, archival and library activities (digital and paper); Experience with public information services or general documentation (library) services in the setting of an international organization (government, academic institution, NGOs etc.); Sound knowledge of standard computer applications (word processing, databases, spreadsheets, web and other IT systems); Professional fluency in written and spoken English; knowledge of other OSCE working languages is an asset; Demonstrated gender awareness and sensitivity, and ability to integrate a gender perspective into tasks and activities; Ability to establish and maintain effective working relationships with people of different national and cultural backgrounds, whilst remaining impartial and objective.
Required competencies
		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Remuneration Package
		Monthly remuneration, subject to social security deduction, is CZK 37.338 (12 times a year). OSCE salaries are exempt from taxation in Czech Republic. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Appointments are made at step 1 of the applicable OSCE salary scale.
How To Apply
		If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only shortlisted applicants will be contacted. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization. Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation. Please be aware that the OSCE does not request payment at any stage of the application and review process.