Archives/Records Officer. IMF, Washington DC. Open until 9 August 2019

Archives/Records Officer - ITDISG (Job Number: 1900549)

• This vacancy shall be filled by a 3-year Term appointment in accordance with the Fund’s new employment rules taking effect on May 1, 2015.

Description

 

Under the general supervision of the Section Chief for Archives and Records Management and the direct management of the Team Lead for Archives Management, the Archives and Records Officer will be responsible for physical and electronic archives management for the IMF. Specific responsibilities of the Archives and Records Officer includes the following: 

• Archival processing – Arrange and organize IMF archival content according to international standards, compile metadata, map it to the existing catalog structure, describe new series in the catalog, and update series histories.
• Reference – Assist internal and external researchers by querying the IMF Archives and retrieving relevant archival materials.
• Digitization – Digitize materials at the item level for internal and external researchers and make available through the IMF’s Online Archives Catalog. Populate the catalog with all necessary metadata.
• Declassification – Review requested materials and declassify or block according to the IMF’s Open Archives Policy. Create withdrawal slips as necessary, with the purpose of informing clients about withdrawn records, and capturing that information in the catalog. 
• Digital archiving – Assist in developing and implementing a digital archiving “long-term preservation” strategy that addresses both digitized copies of paper documents and “born digital content” coming from electronic systems like the IMF’s new document management system. Work with fellow team members and IT staff to identify, implement and manage a digital archiving system for documents, web content, email, videos, and digital photos.
• Policy and guideline updates – Develop and implement archival guidelines and policies.
• Outreach and Training – Engage with clients throughout the Fund to educate and empower them to access and use the IMF Archives. Build awareness of the IMF Open Archives Policy and its implications for managing IMF records.

Qualifications

 

Educational development, typically acquired by the completion of an advanced university degree in records management, archives management, library and information science. Alternatively, a bachelor’s degree in a related field together with professional certification in records management (CRM) plus a minimum of six years of relevant professional experience.

 

Knowledge/Skills

• Demonstrable experience in archives management systems.
• Experience with managing information systems.
• Experience with MS Office Applications - Word, Excel; PowerPoint, Visio, Project and Access.
• Excellent English written and verbal communication skills; including writing user/technical documentation.
• Strong analytical and problem-solving skills.
• Strong interpersonal skills and ability to work collaboratively as a member of a team.
• Ability to interact with staff from diverse cultures and backgrounds.
• Experience with basic HTML, XML, and SQL.
• Experience with Enterprise Content Management Systems, including SharePoint, is highly desirable.

The IMF is committed to achieving a diverse staff, including gender, nationality, culture and educational background.