VN 20/23 REISSUE INFORMATION MANAGEMENT COORDINATOR
LOCATION
Darmstadt, Germany
QUALIFICATIONS
Qualification or professional certification in information
management, records management or archives management
LANGUAGES
The official languages of EUMETSAT are English and French.
Candidates must be able to work effectively in English and have some knowledge
of French.
DEADLINE
6 December 2020
In the EUMETSAT matrix organisation, the Technical and
Scientific Support (TSS) department provides support to the development and
operations of EUMETSAT satellite systems, in particular ground systems; as well
as quality assurance and management support services to the full organisation, through
its Process Assurance and Management Support Division (PRS).
The Information Management (IM) Competence Area of the PRS Division
provides IM expertise, knowhow and support across EUMETSAT.
Reporting to the Competence Area Manager, the Information
Management Coordinator provides records and information management support to
all EUMETSAT business areas and contributes to the implementation and evolution
of the overall IM framework.
DUTIES
Contribute to the effective management of information
throughout its life cycle, in liaison with business areas:
Ensure that records and information conform to applicable
processes, procedures and working practices;
Promote awareness and use of policies, procedures and tools;
Contribute to the safe handling and processing of
confidential information;
Maintain and evolve electronic filing systems, templates,
and baselined information in liaising with engineering teams.
Implement information
and retention policies and participate in their quantitative and qualitative
monitoring, as well as their update;
Contribute to the development and refinement of records
management tools such as classification scheme and retention schedule;
Contribute to standardisation activities, for example with
regard to metadata, document templates, reporting;
Provide support to migration and deployment of content
management applications.
SKILLS AND EXPERIENCE
Proven experience using enterprise-wide content management
tools in an information-intensive industry (e.g. aerospace, defence, finance,
or similar);
Proven experience providing advice/guidance to users in
order to ensure information management working practices are followed;
Knowledge of records management principles and practices;
Ability to handle peaks of workload by self-organisation and
management of priorities;
Excellent communication and interpersonal skills and the
ability to work as part of a team;
Strong service and customer focus;
Experience in information retrieval, taxonomy management, or
digital preservation would be an asset.
EMPLOYMENT CONDITIONS
The initial contract will be of 4 years’ duration, with
subsequent 5 year contracts being awarded thereafter, subject to individual
performance and organisation requirements. There is no limit to the amount of
follow-up contracts a staff member can receive up to the EUMETSAT retirement
age of 63 and there are certainly opportunities to establish a long career
perspective at EUMETSAT.
This post is graded B5/B6 on the EUMETSAT salary scales. The
minimum basic salary for this post is EURO 5,217 per month (net of internal
tax) which may be negotiable on the basis of skills and experience. The salary
scale provides for increments on the anniversary of taking up employment, and
scales are reviewed by the EUMETSAT Council with effect from 1 January each
year. In addition to basic salary, EUMETSAT offers attractive benefits. Further
information, including salary details, is available on the EUMETSAT web site.
EUMETSAT is committed to providing an equal opportunities
work environment for men and women.
Please note that only nationals of EUMETSAT Member States
may apply. The EUMETSAT Convention requires that Staff shall be recruited on
the basis of their qualifications, account being taken of the international
character of EUMETSAT.
ABOUT EUMETSAT
EUMETSAT is Europe’s meteorological satellite agency. Its
role is to establish and operate meteorological satellites to monitor the
weather and climate from space - 24 hours a day, 365 days a year. This
information is supplied to the National Meteorological Services of the
organisation's Member and Cooperating States in Europe, as well as other users
worldwide.
