Information Management Coordinator, B5/B6. EUMETSAT, Darmstadt. Open until 4 May 2020

VN 20/23 Information Management Coordinator

In the EUMETSAT matrix organisation, the Technical and Scientific Support (TSS) department provides support to the development and operations of EUMETSAT satellite systems, in particular ground systems, as well as quality assurance and management support services to the full organisation, through its Process Assurance and Management Support Division (PRS).

The Information Management (IM) Competence Area of the PRS Division provides IM expertise, knowhow and support across EUMETSAT.

Reporting to the Competence Area Manager, the Information Management Coordinator provides information and documentation management support to all EUMETSAT business areas and contributes to the evolution of the overall IM framework.

DUTIES

    Ensure that information and documentation conform to applicable IM processes, procedures and working practices;

    Promote awareness and use of IM plans, working practices and support tools;

    Implement information and retention policies and participate in their quantitative and qualitative monitoring, as well as their update;

    Perform activities of the standard Information Management lifecycle, such as receipt and registration of information items (e.g. documents), maintenance of electronic filing system, maintenance and improvement of templates, liaison with engineering teams on baselined information, etc.;

  Contribute to the evolution of IM processes, procedures, working practices and tools towards digital information management, including:

        Provision of advice and guidance;

        Participation in or coordination of projects in areas such as collaboration, search or digital preservation;

        Functional support to the deployment of IM support tools (specifications, testing, user guidance, etc.)..

LOCATION

Darmstadt, Germany

QUALIFICATIONS

 Qualification or professional certification in information management, records management or a related domain;

LANGUAGES

 The official languages of EUMETSAT are English and French. Candidates must be able to work effectively in English and have some knowledge of French.

DEADLINE

 4 May 2020

SKILLS AND EXPERIENCE

    Proven experience using enterprise-wide content management tools in a documentation/information-intensive industry (e.g. aerospace, defence, finance, or similar);

    Ability to handle peaks of workload by self-organisation and management of priorities;

    Ability to provide advice/guidance to users in order to ensure information and document management working practices are followed;

    Excellent communication and interpersonal skills and the ability to work as part of a team;

    Strong service and customer focus;

    Project management experience would be an asset.

EMPLOYMENT CONDITIONS

The initial contract will be of 4 years’ duration, with subsequent 5 year contracts being awarded thereafter, subject to individual performance and organisation requirements. There is no limit to the amount of follow-up contracts a staff member can receive up to the EUMETSAT retirement age of 63 and there are certainly opportunities to establish a long career perspective at EUMETSAT.

This post is graded B5/B6 on the EUMETSAT salary scales. The minimum basic salary for this post is EURO 5,094 per month (net of internal tax) which may be negotiable on the basis of skills and experience. The salary scale provides for increments on the anniversary of taking up employment, and scales are reviewed by the EUMETSAT Council with effect from 1 January each year. In addition to basic salary, EUMETSAT offers attractive benefits. Further information, including salary details, is available on the EUMETSAT web site.

EUMETSAT is committed to providing an equal opportunities work environment for men and women.

Please note that only nationals of EUMETSAT Member States may apply. The EUMETSAT Convention requires that Staff shall be recruited on the basis of their qualifications, account being taken of the international character of EUMETSAT.

ABOUT EUMETSAT

EUMETSAT is Europe’s meteorological satellite agency. Its role is to establish and operate meteorological satellites to monitor the weather and climate from space - 24 hours a day, 365 days a year. This information is supplied to the National Meteorological Services of the organisation's Member and Cooperating States in Europe, as well as other users worldwide.

EUMETSAT also operates several Copernicus missions on behalf of the European Union and provide data services to the Copernicus marine and atmospheric services and their users.

As an intergovernmental European Organisation, EUMETSAT has 30 Member States (Austria, Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and the United Kingdom.)