Senior Evidence Assistant, G-6. ICC, The Hague. Open until 29 December 2020

 

Deadline for Applications:		29/12/2020
Organizational Unit:		Information, Knowledge and Evidence Management Section (IKEMS), Office of the Prosecutor
Duty Station:		The Hague - NL
Type of Appointment:		Fixed-Term Appointment
Minimum Net Annual Salary :		€45,607.00
Contract Duration:		To be determined

 

Important Message:

From Tuesday 17 March 2020 the Court is participating in implementing measures for containing COVID-19’s spread which may cause some delays in recruitment and on-boarding activities. Thank you for your understanding.

 

A roster of suitable candidates will be established for this post as a result of this selection process for fixed-term appointments against both established posts and positions funded by general temporary assistance (GTA).

 

Organizational Context

The Information, Knowledge and Evidence Management Section (IKEMS), headed by an Information Management Coordinator, reports directly to the Prosecutor, and combines the OTP’s information, knowledge and evidence management operations into one consolidated section. IKEMS aims to maintain a coordinated, flexible and operationally responsive IKEM support capacity throughout the OTP, in order to support the full spectrum of OTP information and evidence operations.

 

The Information and Evidence Unit (IEU), as part of IKEMS, is responsible for:

- The overall custodial services of all information and evidence possessed by the OTP, including its registration, digitization, processing, preservation, storage and disclosure.

- The facilitation and administration of evidence review in both physical and digital form.

 

It receives, acknowledges and stores communications and referrals sent to the Prosecutor under article 15 of the Rome Statute, therein also conducting the initial assessment of these communications.

 

Duties and Responsibilities

Under the direct supervision of the Head of the Information and Evidence Unit and the overall guidance of the Information Management Coordinator, the incumbent will perform the following duties:

• Receive and register evidence according to IEU standards and regulations; physically and electronically process evidence and its contents along the entire evidence continuum (receipt, ingestion and processing, storage, retrieval and disclosure);
• Actively process, coordinate and quality control the registration and processing of all types of information and evidence, including hardcopy, digital, and audio/visual evidence as well as all associated metadata;
• Act as internal and external team focal point for matters relating to evidence pipeline management (processing, metadata quality control and management, storage, retrieval, disclosure and filing of documents to Registry;
• Assist in the development, drafting and review of the IEU annual report, and support the IEU Disclosure Search Assistant with complex searches of the evidence database;
• Create, review or update procedures used for evidence ingestion, processing and management; act as the IEU quality control manager for all IEU-prepared materials (SOPs, memoranda, position papers, reports, decisions and presentations);
• Oversee and actively participate in quality controlling evidence-related metadata input and input processes, standards, efficacy, efficiency and overall quality, as well as ensuring the best use of evidence databases and tools required for the operational and procedural activities of IEU;
• Review the quality of all IEU produced material with respect to the evidence process and ensures the confidentiality, availability and integrity of the evidence collection;
• Perform other duties as assigned by the supervisor.

 

Essential Qualifications

Education:

• Diploma of secondary education.
• Additional post-secondary education or training in Law, Records, Archives, Information or Office Management is desirable.

 

Experience:

• A minimum of eight years of experience in handling large quantities of documentary and/or evidentiary materials in a legal, archival, information or evidence management role is required.
• An advanced or first-level university degree may be considered as a substitute for two years' working experience only to determine eligibility;
• Relevant experience in a legal environment is desirable;
• Experience in records management or archive roles is desirable;

 

Knowledge, skills and abilities:

• Excellent computer skills (MS Office applications, Adobe, Kofax/Ascent, HP RM8, Ringtail, Nuix, eDiscovery tools);
• Excellent organizational skills;
• Excellent communication and interpersonal skills;
• Professional and personal integrity with strong adherence to discretion;
• Strong client orientation and the ability to identify clients’ needs and proactively seek solutions;
• Demonstrated skills of applying attention to detail with complex data sheets and database searches;
• Ability to establish and maintain effective relationships with people of different educational, national, linguistic and cultural backgrounds.

 

Knowledge of Languages:

Proficiency in one of the working language of the Court, English or French, is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) would be considered an asset.

 

ICC Core Competencies

Dedication to the mission and values

- Acts consistently in accordance with the mission and values of the Organisation;

- Maintains confidentiality, acts with integrity and shows respect for diversity;

- Shows commitment to the organisation;

- Presents a positive image of the organisation during external discussions.

 

Professionalism

- Applies professional and technical expertise;

- Keeps abreast of organisational issues;

- Produces workable solutions to a range of problems.

 

Teamwork

- Listens, consults and communicates proactively;

- Handles disagreements with tact and diplomacy;

- Recognises and rewards the contribution of others.

 

Learning and developing

- Identifies development strategies needed to achieve work and career goals and makes use of developmental or training opportunities;

- Learns from successes and failures;

- Seeks feedback and gives feedback to others to increase organisational effectiveness;

- Seeks opportunities for improvement of work;

- Has an open mind and contributes to innovation.

 

Handling uncertain situations

- Adapts to changing circumstances;

- Deals with ambiguity, making positive use of the opportunities it presents;

- Plans activities and projects well in advance and takes account of possible changing circumstances;

- Manages time effectively.

 

Interaction

- Expresses opinions, information and key points of an argument clearly;

- Handles contacts with diplomacy and tact;

- Communicates in a transparent and open way with internal and external contacts while complying with confidentiality requirements.

 

Realising objectives

- Accepts and tackles demanding goals with enthusiasm;

- Keeps to agreements with others;

- Focuses on client needs;

- Takes responsibility for actions, projects and people;
- Monitors and maintains quality and productivity.

 

General Information
- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check.
- Applicants may check the status of vacancies on ICC E-Recruitment web-site.
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered.
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category.
- Applications from female candidates are particularly encouraged.
- The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.

 

Information and Records Management Officer, ML-2. KSC, The Hague. Open until 16 November 2020

Position:

Information and Records Management Officer

 

Employment Regime:

Seconded/Contracted

 

Post Category:

Management Level ML-2

 

Ref. number:

175

 

Location:

The Hague, the Netherlands

 

Availability:

ASAP

 

Component/Department/Unit

Kosovo Specialist Chambers/

Immediate Office of the Registrar

 

Security Clearance Level:

EU SECRET or equivalent

 

Open to Contributing Third

States:

Yes

 

Reporting Line:

The Information and Records Management Officer reports to the Senior Information and Records

Management Advisor.

 

Main Tasks and Responsibilities:

 To serve as a focal point to provide support and compliance advice for electronic, manual and audiovisual records, document and archives management to all functions of the Specialist Chambers

(including administrative and judicial records);

 To process accession and disposition activities, by liaising with all functions of the Specialist

Chambers regarding the transfer and/or disposal of their records;

 To perform records and archival processing activities in compliance with preservation and metadata

standards and to identify/eliminate duplicate records;

 To organise and manage electronic filing and content management systems and to help to administer

electronic document and records management systems;

 To coordinate space management within internal repositories in accordance with best practices and

records storage standards;

 To perform reference functions by advising internal and external users about records and archives

held by the Specialist Chambers and managing their accessibility;

 To ensure strict adherence to information security and data protection policies and to implement

access controls;

 To assist in the development of guidelines, SOPs, training materials and user manuals;

 To train and support users of the recordkeeping and content management systems of the Specialist

Chambers;

 To manage Library services including supervising the assigned staff, interns and contractors,

developing user requirements, optimizing Library systems and acting as task officer for Library

procurement activities;

 To undertake any other related tasks as requested by the Line Managers.

 

Essential Qualifications and Experience:

Essential

 Successful completion of University studies of at least three (3) years attested by a diploma OR a

qualification in the National Qualifications Framework which is equivalent to level 6 in the European

Qualifications Framework OR a qualification of the first cycle under the framework of qualifications

of the European Higher Education Area e.g. Bachelor's degree

AND

 A minimum of seven (7) years of relevant professional experience, after having fulfilled the

education requirements.

 

Specification of Education and Experience

 The above mentioned University degree must be in at least one of the following fields of expertise:

Archival or Library Science, History, Information and/or Records Management or other related

university studies;

 Experience in Electronic Document and Records Management Systems or Content Management

Systems;

 Demonstrable competence with Microsoft Office applications;

 Supervisory experience;

 Tact, discretion and respect for confidentiality;

 Excellent drafting and communication skills in English, both written and oral;

 Excellent organisational and interpersonal skills;

 Ability to work productively in a fast-paced, team-oriented environment, and produce accurate work

under pressure and in difficult circumstances;

 Ability to establish and maintain effective and constructive working relationships with people of

different national and/or cultural backgrounds with respect for diversity.

 

Desirable

 Experience working with national or international court records or archives;

 A qualification in the field of library, archives, records or database management;

 Knowledge of digital preservation strategies and trusted digital repositories, including a basic

understanding of ISO 14721:2012 (Open archival information system (OAIS) — Reference model);

 Experience in SharePoint and/or Microsoft 365;

 Knowledge of Integrated Library Systems and/or Electronic Discovery platforms (EDS);

 Knowledge of the functioning of the EU and in particular CSDP missions;

 Good understanding of the political, cultural and security situation of the Balkans, in particular

Kosovo

Records Assistant, AL-4. KSC, The Hague. Open until 9 August 2019

Position: Records Assistant	Employment Regime: Seconded/Contracted	Post Category: Assistant Level AL-4
Ref. number: 052	Location: The Hague, the Netherlands	Availability: ASAP
Component/Department/Unit: Kosovo Specialist Chambers/ Judicial Services Division/ Court Management Unit Reporting Line: The Records Assistant reports to the Head of Court Management Unit. Main Tasks and Responsibilities:  To receive, process and disseminate court records;  To ensure the availability and integrity of the court records in accordance with the established rules, practices and procedures;  To request and process translations of court records in accordance with the established policy and procedures;  To maintain the organization of the case file;  To manage the metadata and records in the electronic court management system in accordance with the established procedures;  To support the Record Keeper with translation requests management duties;  In consultation with the Court Officer, to respond to queries from the Chambers, parties and/or other Registry sections for information in relation to the processing of court records and, where applicable, translation requests;  To keep abreast of new or amended relevant rules and regulations;  To undertake any other related tasks as requested by the Line Managers. Essential Qualifications and Experience:  A level of secondary education attested by a diploma. AND  A minimum of one (1) year of relevant professional experience, after having fulfilled the education requirements. Specification of Education and Experience  Experience working in a similar position in an international organization or international court or hybrid or national court;  Knowledge of policies, procedures and practices related to the management of judicial records and/or translation request management;  Excellent communication skills in English, both written and oral;  Excellent computer skills in MS Office applications (Excel, Word, PowerPoint) and Adobe or similar software;  Ability to prioritize and manage a high workload on occasions;  Absolute tact and discretion;  Ability to work under stressful conditions and to prioritize and manage a high workload on occasions;  Ability to establish and maintain effective working relations as a team member in a multi-cultural and multi-national environment. Position: Records Assistant Employment Regime: Seconded/Contracted Post Category: Assistant Level AL-4 Ref. number: 052 Location: The Hague, the Netherlands Availability: ASAP Component/Department/Unit: Kosovo Specialist Chambers/ Judicial Services Division/ Court Management Unit Security Clearance Level: EU SECRET or equivalent Open to Contributing Third States: Yes Desirable  Good understanding of the political, cultural and security situation of the Balkans, in particular Kosovo;  Knowledge of the Albanian and/ or Serbian language is an asset	Security Clearance Level: EU SECRET or equivalent	Open to Contributing Third States: Yes

Head of the Archives, Indexing and Distribution Division, P-3. International Court of Justice, The Hague. Open until 15 July 2019

Date of publication :    31 May 2019
Deadline for applications :    15 July 2019
Post title :    Head of the Archives, Indexing and Distribution Division
Grade :    P-3
Vacancy Announcement Number :    242
Duty Station :    The Hague, Netherlands
Organizational unit :    Archives, Indexing and Distribution Division
Indicative minimum net annual remuneration (including post adjustment) based on 1 May 2019 rates :    US$79,869


Functions

The Archives, Indexing and Distribution Division is responsible for management of the archives, the indexing of files and documents, and the dispatch and distribution of Court documents and publications in accordance with the Instructions for the Registry. Acting under the general supervision of the Registrar, and within delegated authority, the Head of the Archives, Indexing and Distribution Division will plan, organize, manage and co-ordinate the activities of the Division, including formulating and implementing policies and procedures relating to the management of electronic, audio-visual and paper-based records. The incumbent will provide direction and supervision to the staff members of the Division. The incumbent’s responsibilities are to:

• Lead, plan and manage the work of the Division to ensure high-quality services are delivered in an effective, efficient and timely manner;
• Manage a team and the resources allocated to the Division; ensure the skills of staff members are continuously developed through training or coaching;
• Establish and implement strategies, guidelines and procedures to collect, assess, organize and preserve the Court’s information assets in all forms (paper, image, audio, video, electronic record, etc.). This includes ensuring conservation of information resources, implementing a disaster recovery plan and drawing up procedures to guarantee the systematic and continued receipt of relevant information where applicable;
• Ensure the maintenance of information systems to allow for the swift and accurate retrieval of information, thus making resources easily accessible to those who need them in a timely manner. In co-ordination with the Information and Communications Technology Division, analyse user needs, propose functional specifications for an information system serving these needs and oversee development of the IT solutions chosen;
• Oversee the dispatch and distribution, in paper or electronic format as appropriate, of official documents, as well as of documents filed in cases before the Court;
• Supervise the sending of the Court’s official publications to the United Nations common system, other institutions and private individuals;
• Ensure that the archival component of the Court’s policies in the field of information management remain aligned with industry standards and the specific needs of the Court. Research, analyse and evaluate new applications of information technology to archives and records management and make recommendations for their deployment. Participate in record-keeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation, and in the evaluation and testing of record-keeping application improvements and new systems;
• Establish training programmes for relevant users on the organization of collections, management, access and use of resources. Liaise with other departments and divisions to raise awareness and develop understanding of the preservation of information resources, including by writing user manuals. Provide advisory services on record-keeping practices including records management, preservation and disposal, information management policies and procedures;
• Ensure the development and maintenance of the Electronic Document Resource Management System (EDRMS) and archives intranet pages;
• Perform other related duties as required.

Qualifications and competencies 

Competencies 

• Professionalism: Demonstrable knowledge of record-keeping theory and practice, and of standards in records and archives management. Knowledge of system design and electronic data maintenance, including appraisal, conservation and migration management. Ability to apply knowledge in specific organizational contexts. Ability to advise on record-keeping based on analysis of organizational objectives. Demonstrable conceptual, analytical and evaluative skills. Ability to conduct research and analysis; identify issues and assess significance and impact; identify and evaluate options; formulate and present recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject-matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary. 
• Accountability: Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments. 
• Client Orientation: Considers all those to whom services are provided to be ‘clients’ and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients.
• Empowering others: Delegates responsibility, clarifies expectations and gives staff autonomy in important areas of their work; encourages others to set challenging goals; holds others accountable for achieving results related to their area of responsibility; genuinely values all staff members’ input and expertise; shows appreciation and rewards achievement and effort; involves others when making decisions that affect them.
• Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; actively supports the development and career aspirations of staff; appraises performance fairly. 

Education

• Advanced university degree (Master’s degree or equivalent) in the field of information management or related area is required. A first level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree.
• Thorough knowledge of current methodologies and trends in information management is required.

Experience

• A minimum of  5 years (7 years with a first level university degree) of progressively responsible experience in information management is required, of which at least two years should be within a judicial institution or an international organization.
• Experience working with the United Nations information systems, policies, procedures and practices would be a strong advantage.
• Proven management and supervisory experience in a multilingual and multicultural environment is required.

Languages

• English and French are the two official languages of the Court. An excellent knowledge of and drafting ability in one of these languages and a very good command of the other is required. Knowledge of other United Nations official languages would be an asset.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED


Recruitment process

Candidates should apply through the Court’s e-recruitment system.

Candidates on the shortlist will be invited to The Hague for written tests and interviews in the first half of August 2019.

The selected candidates may be subject to a security clearance, including verification of the information provided and a criminal record check. All candidates should be in a position to submit an electronic copy of their passport and all diplomas listed on their profile when requested.

The Registrar reserves the right not to appoint any candidate to the post, or to appoint one at a lower level or on the basis of a modified job description. Applications that are found by the Court to meet the above criteria may be added to a reserve list in case a similar vacancy arises in the future.

Senior Information and Records Management Advisor, E-3. Kosovo Specialist Chambers, The Hague. Open until 25 January 2019

Position: Senior Information and Records Management Advisor	Employment Regime: Seconded/Contracted	Post Category: Expert Level E-3
Ref. number: 018	Location: The Hague, the Netherlands	Availability: 01 April 2019
Component/Department/Unit Kosovo Specialist Chambers/ Immediate Office of the Registrar	Security Clearance Level: EU SECRET or equivalent	Open to Contributing Third States: Yes

 

Reporting Line:

The Senior Information and Records Management Advisor reports to the Registrar.

Main Tasks and Responsibilities:

 To serve as a focal point to provide advisory services and compliance advice for electronic, manual and audio-visual records, including administrative and judicial records, document and archives management to all functions of the Specialist Chambers;

 To draft and implement relevant organization wide strategies, policies, guidelines and procedures in accordance with established international recordkeeping and archival standards that reflect information needs, business workflows, technological architecture, legacy strategy and information security requirements;

 To assist in the drafting and implementation of document sensitivity, classification and handling policies to ensure the confidentiality of administrative and judicial records, the maintenance of witness protection measures and adherence to EUCI standards;

 To assist in the specification of requirements for court management or enterprise content management systems, including registration, storage, retrieval, classification, categorization, collaboration, workflow, records retention, and digital preservation;

 To participate in relevant project teams implementing court management or enterprise content management systems of the Specialist Chambers;

 To ensure the appropriate preservation of records and archives, including appropriate archiving facilities meeting the highest industry standards and, to this effect, to manage a network of records, archive and information custodians throughout the Specialist Chambers;

 To act as the Data Protection Officer for the Specialist Chambers and ensure compliance with the EU Data Protection Directive 95/46/EC or General Data Protection Regulation, where appropriate, when processing personal data;

 To initiate regular audits of compliance with record-keeping policies and standards and information security access policies;

 To draft and implement information governance, information security and information management policies and standards, including master data management, records management and digital preservation of enterprise content and data management systems and business applications, in cooperation with the Information Technology and Information Security functions;

 To undertake any other related tasks as requested by the Line Managers.

Essential Qualifications and Experience:

 Successful completion of University studies of at least four (4) years attested by a diploma OR a qualification in the National Qualifications Framework which is equivalent to level 7 in the European Qualifications Framework OR a qualification of the second cycle under the framework of qualifications of the European Higher Education Area, e.g. Master's Degree.

AND

 A minimum of twelve (12) years of relevant professional experience, after having fulfilled the education requirements, out of which a minimum four (4) years of management experience.

Specification of Education and Experience

 The above mentioned University degree must be at least one of the following fields of expertise: Archival or Library Science, History, Information and/or Records Management or a related field;

 In-depth knowledge of archiving and record-keeping principles and norms;

 Experience in developing policies and systems for the storage, classification and handling of documents, retention and disposition plans, as well as databases;

 Knowledge and experience of working with strict information security regimes and secure archives;

 Knowledge and experience of managing personal data under European Data Protection legislation;

 Excellent analytical, planning, organizational, drafting and IT skills;

 Excellent interpersonal and communication skills in English, both written and oral;

 Ability to work productively in a fast-paced, team-oriented environment and produce accurate work under pressure and in difficult circumstances;

 Ability to establish and maintain effective and constructive working relationships with people of different national and/or cultural backgrounds with respect for diversity.

Desirable

 Previous experience setting up an archiving and records management system for an international, hybrid or national criminal court;

 Experience as an Archivist or Records Manager at a national, hybrid or international court;

 Experience managing digital records and archives;

 Experience in Project Management;

 Knowledge of EU document handling and confidentiality regulations and policies;

 International experience, particularly in crisis areas with multi-national and international organizations;

 Knowledge of the functioning of the EU and in particular CSDP missions;

 Good understanding of the political, cultural and security situation of the Balkans, in particular Kosovo.

Archives Portal Europe Technical Coordinator. APE, The Hague. Open until 31 October 2018

Job description: Archives Portal Europe Technical Coordinator

Job Title: Archives Portal Europe Foundation Technical Co-ordinator

Location: Flexible

Reports to: The APE Governing Board

Conditions: A contract is offered for one year, with the intention of being extended. The salary is

maximum € 4100 for a 36 hours working week with 20 holidays per year and flexible working

hours. We would consider an arrangement for a 4 day-week position with a requisite reduction in

hours and salary level.

Background

The Archives Portal Europe (https://www.archivesportaleurope.net/) aims to make European

archives as accessible as possible. It enables researchers to find information from archives held

across Europe, in thousands of archival institutions. The success of APE is down to a strong

collaborative network of colleagues across Europe, who work together to maintain and develop the

service, a solid technical infrastructure and a great drive and enthusiasm for what we do, creating

strong networks, looking at how we can innovate and develop and promoting the service widely to

attract new audiences to archives.

Funded by the European Commission between 2009 and 2015, from October 2015 onwards, the

Archives Portal Europe has been maintained and developed by the Archives Portal Europe

Foundation (APEF) (http://www.archivesportaleuropefoundation.eu/), with a decision-making body,

the Assembly of Associates (AoA), and a Governing Board (GB), charged with day-to-day

management.

APE believes in the importance of standardisation, using international XML schemas EAD (Encoded

Archival Description), EAC-CPF (Encoded Archival Context – Corporate Bodies, Persons and

Families) and EAG (Encoded Archival Guide), to create tools to manage and publish complex data

from a wide range of archives across Europe. Bringing data together from such diverse sources is a

considerable challenge that requires a great deal of technical know-how, an understanding of the

practical situations of many repositories, and a strong collaborative and participate network of

country managers, who represent the content providers from their respective countries.

The Archives Portal Europe has a particularly important strategic relationship with Europeana, the

cultural heritage portal for digital materials (https://www.europeana.eu/portal/en), and aims to

make archival material searchable and findable through this portal. APE has participated in a

number of Europeana projects and works with them to develop a common digital infrastructure for

cultural heritage across Europe.

Purpose and Scope

To co-ordinate the technical team working on APE developments, to ensure project tasks are

organised and carried out, to liaise with various stakeholders, to participate in working groups and

meetings on aspects of APE work. To keep abreast with technical developments, and continually

develop the service to meet users' needs.

Key Responsibilities of the Role

Responsibilities fall into four areas: Technical, External & Contracts, support for Country Managers,

participation in Working Groups.

General

• Liaise closely with the Governing Board and keep the GB updated on all matters,

including technical progress and representation on various external bodies.

• Maintain a Google Analytics account and provide statistics on portal usage.

Technical (c 50% of the role)

• Coordinate the technical team.

• Convene, run meetings and provide reports on regular meetings of technical team.

• Take responsibility for the running of the APE portal, addressing bugs and rolling out

new releases.

• Prepare proposals for the GB on technical developments and input into the roadmap

for the infrastructure, data quality, standards, front-end and back-end of the portal.

• Implement the decisions taken by the GB and the working groups.

• Keep abreast of technical developments that may be relevant to APE, e.g. standards

developments, new software and tools.

External and Contracts (c 20% of the role)

• Give presentations on APE at external meetings and events.

• Input into outreach and communications that are led by the PR Officer.

• Execute project tasks, e.g. for Europeana Digital Service Infrastructure projects.

• Represent APEF and the archival domain in various European and international

organizations and projects, such as Europeana.

• Input into project proposals and submissions as and when required.

Support for Country Managers (c 10% of the role)

• Work with the PR Officer to support Country Manager (CM) meetings, e.g. provide

input on technical progress.

• Act as the contact point for the CMs with technical matters, e.g. upload problems,

data quality questions.

Working Groups (c 20% of the role)

• Actively participate as a member of the Standards Working Group.

• Actively participate as a member of the Technical Working Group.

Knowledge and Experience

A master's degree, or comparable qualifications

Experience of working as an information professional, presenting and collaborating, at a national

and international level.

Experience of contributing to and working with standards and online services in the cultural

heritage sector.

Experience of managing projects with a strong technical and data focus.

Skills

Good IT skills, specifically relating to data aggregation and normalization

A keen understanding of interoperability from technical, semantic and cross-domain perspectives.

Good knowledge of standards within the archival domain, especially the ICA standards, ISAG(G),

ISAAR, ISDIAH, and the XML formats, EAD, EAC-CPF and EAG.

Knowledge of information standards and protocols, such as Dublin Core and METS, and how they

may relate to archival discovery.

Knowledge of the cultural heritage sector, in particular relating to online discovery.

An awareness of web accessibility and usability issues.

Knowledge of RDF and Linked Data approaches.

Fluency in English; knowledge of other languages is preferred.

Strong verbal and written communication skills, in particular production of clear documentation for

the technical aspects of a service, appropriate to different audiences.

Strong problem-solving skills and a strong team player.

Salary and benefits

• Monthly salary between maximum € 4100 for a 36 hours working week with flexible

working hours. Dependent upon the level of your experience and the country you are based

in.

• Possibility of a 4-day week with adjustments to the hours and salary as appropriate

• 20 holidays per year

• 1 year fixed term contract with possibility of extension.

How to apply

For more information about this position please contact Mr Arjan Agema, president of the APEF

Governing Board at: +31 6 55 26 78 53 or president@archivesportaleuropefoundation.eu.

Applicants are invited to send a CV together with a covering letter setting out their reasons for

applying for this post before the 31 October 2018 to president@archivesportaleuropefoundation.eu