Associate Archivist (Ogata Project). UNHCR, Geneva. Open until 13 October 2020

 

TA - Associate Archivist (Ogata Project)

21890

Location

Geneva, Switzerland

Salary Grade

Hardship Level

H

Family Location Type

Family

Duties and Qualifications Terms of Reference Project Archivist Records and Archives Section UNHCR, the UN Refugee Agency, is offering a short term contract within the Records and Archives Section in our Geneva Headquarters in Switzerland. The role will be within UNHCR¿s Reference Unit, which serves to document, preserve and promote access to UNHCR¿s recorded institutional memory. UNHCR is a global organisation dedicated to saving lives, protecting rights and building a better future for refugees, forcibly displaced communities and stateless people. Every year, millions of men, women and children are forced to flee their homes to escape conflict and persecution. We are in over 125 countries, using our expertise to protect and care for millions. Title: Associate Archivist (Ogata Project) Duty Station: Geneva, Switzerland Duration: 6 months Organisational context Records and Archives Section (RAS) is responsible for ensuring that the Organization¿s records are managed through their life cycle in accordance with international standards and UN regulations, as a foundation for the governance and accountability of the organization. RAS makes the experience of UNHCR, as embodied in its records and related materials, available to guide and assist the Organization in planning and conducting its activities. Also, RAS provides information to meet the research needs of the persons of concern to UNHCR, UNHCR Staff and stakeholders, the scholarly community, and the general public. The position We are looking for a qualified archivist with experience in archival description and arrangement to lead the preparation of a catalogue and archival finding aids for the archives of former High Commissioner Sadako Ogata. The selected candidate will work within the Reference Unit, within the Records and Archives Section, to analyze the collection, devise a catalogue structure based upon archival principals and restore original record keeping systems and logic. The position will work closely with the Reference Archivist and other members of the Records and Archives Section. The position will complete archival arrangement and description tasks, ensuring a quality output suitable for publication. The HC Ogata archives comprise 70 linear metres of shelving, containing approximately 1,400 files in total. The majority of the records are written in English. Duties and responsibilities * Analyze the HC Ogata collection, identify record series and original recordkeeping systems where possible; *  Create written finding aids in accordance with UNHCR¿s archival description standards; *  Maintain project documentation; *  Enter hierarchical descriptive data into an ISAD(G) database (Adlib); *  Maintain editorial control over archival descriptions created during the project, ensuring language and style are consistent throughout; *  Train and coordinate the work of an intern and volunteers , some of which will not have worked in archives before; *  Undertake a confidentiality review of the collection, in accordance with UNHCR¿s policy on Access to UNHCR Archives; *  Conduct a preservation assessment of the records, recommending and implementing remedial actions where appropriate. Essential minimum qualifications and professional experience required The ideal candidate will: * Possess a postgraduate degree in Archives and Records Management or similar *  Have at least three years post-qualification experience of working in an Archive environment *  Have excellent analytical skills, with proven experience of archival arrangement and description *  Be able to train, motivate and mentor interns and volunteers working on the project *  Have efficient, proven project management skills; *  Be fluent in English, with advanced writing and editing skills *  Have good experience using the Microsoft Office suite; *  Be highly organized and have good attention to detail. *  Be a flexible, team-player. Location The successful candidate will be based with the team in Geneva, Switzerland. At the time of advertising, an element of working from home (within the duty station) is required. Conditions The contract is for 6 months, to commence before the end of 2020. Requests for flexible working arrangements regarding the distribution of working hours are possible if agreed in advance with the supervisor. Although the UNHCR office in Geneva is currently operating on a part-time teleworking basis, regular physical access to the archives repositories is required for the successful completion of this project. Office attendance is therefore required whenever possible within current constraints. The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity. UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing or training). We welcome applications from candidates with a refugee or stateless background. Closing Date Please note that the closing date for this TA advertisement is Tuesday 13 October 2020 (midnight Geneva time).

Archivist. World Bank, Washington D.C. Open until 15 November 2019

Archivist

Job #:	req4663
Organization:	World Bank
Sector:	Information Technology
Grade:	GE
Term Duration:	3 years 0 months
Recruitment Type:	Local Recruitment
Location:	Washington, DC,United States
Required Language(s):	English
Preferred Language(s):
Closing Date:	11/15/2019 (MM/DD/YYYY) at 11:59pm UTC

Description About the World Bank Group: Established in 1944, the WBG is one of the world’s largest sources of funding and knowledge for development solutions. In fiscal year 2018, the WBG committed $67 billion in loans, grants, equity investments and guarantees to its members and private businesses, of which $24 billion was concessional finance to its poorest members. It is governed by 188-member countries and delivers services out of 120 offices with nearly 15,000 staff located globally. The WBG consists of five specialized institutions: the International Bank for Reconstruction and Development (IBRD), the International Development Association (IDA), the International Finance Corporation (IFC), the Multilateral Investment Guarantee Agency (MIGA), and the International Centre for the Settlement of Investment Disputes (ICSID). The World Bank is organized into six client-facing Regional Vice-Presidencies, several corporate functions and thirteen Global Practices to bring best-in-class knowledge and solutions to regional and country clients. Information and Technology Solutions – Knowledge and Information (ITSKI) provides information services to the Bank Group and the public. The services are provided by two units: Records and Information Services (ITSRI) and Library and Archives (ITSLA). This position is in the World Bank Group Archives which is located in ITSLA. The World Bank Group Archives provides Bank Group staff and the global community with access to relevant information and services to: foster knowledge, transparency, and accountability; and reflect history to enable effective delivery of development solutions. The Archives is responsible for: AMS 10.11 on Records Management (including advisory services, policy compliance outreach and training, appraisal / retention schedule, and requirements for systems); off-site records center services in Boyers, Pennsylvania; implementation of The World Bank Policy on Access to Information; creating knowledge products that promote the history of the World Bank Group and the archival holdings; and the preservation and intellectual control required to maintain access to archival records according to international standards. Duties and Accountabilities Responsible for the arrangement and description of fonds held by the World Bank Group Archives. This includes creating hierarchical arrangements using functional analysis, and describing records according to the International Standard for Archival Description (ISAD(G)) and specific World Bank Group Archives rules. Monitors compliance with standards and oversees quality of content for the Archives’ open source tool, Access to Memory (AtoM), and is responsible for the flow of new content and data into the system. Defines requirements for new functionality in the Archives’ systems and other tools used to publish information about the holdings of the World Bank Group Archives to meet Access to Information policy requirements. Preserves and provides access to born digital records by providing description- and access-related support for the development and implementation of the Digital Vault. Implements storage, protection and preservation plans by describing, classifying, developing and assigning metadata for complex electronic and analog information resources following guidelines. Contributes to continual updating, cataloging or profiling guidelines and framework. Collects, selects, curates, and/or develops knowledge products and other content to be integrated and delivered electronically via websites, portals, timelines, publicly or other means of communication Provides support for the management of Access to Information request cases, including but not limited to: identification of responsive records; conducting reference interviews upon request; and declassification review and processing as mandated under the Access to Information policy. As an integral part of the Archives team, be an active participant in Archives’ day to day projects, responsibilities and deliverables. Works with appraisal team to identify disposition data remediation or corrections at the end of the records’ lifecycle. Contributes to the formulation and implementation of policies, standards, guidelines, and procedures pertaining to information management, services and governance. Supports external communications and awareness of the Archives through management of Archives’ external website and liaison with ITSLA communications contact. Supports and may lead on-going marketing and outreach activities. Specific functions Arrange archival records into discrete fonds and series using strong functional analysis skills, and create fonds-level and series-level descriptions according to the International Standards for Archival Description (ISAD(G)). Perform detailed research on the organizational and functional history of World Bank departments, for the completion of administrative histories according to the International Standard on Archival Authority Records (ISAAR). Execute complex data searches and exports from the Archives’ business system to assist functional analysis and to determine and test / sample the scope of the fonds. Enter archival arrangement and description data into the Archives’ business system, and ensure accurate export of the data to the public web. Provide subject matter expertise on archival arrangement and description of born digital records deemed permanent by authorized retention schedules, and define solutions for how ISAD(G) finding aids can provide information about and surface digital records in Archives’ custody. Conceptualize and author knowledge products that help communicate the Bank’s history and promote our holdings and services. Promote and memorialize events, celebrations, anniversaries, etc., in the Bank by responding to internal requests for archival and online resources; liaise with units to determine best way to use materials. Support the Donated Materials program by communicating with former staff, accessioning records from private residences, processing and describing accessioned records, and creating and finalizing a Deed of Gift. Support the Access to Information (AtoI) team through regular updates on arrangement and description and knowledge product creation activities, participating in reference interviews, and helping to identify records responsive to researchers’ requests. Support activities related to the supervision of the reading room. Train or oversee other consultants or staff as needed. Selection Criteria MA/MS in Library and Archives, Information Science or related field, plus minimum 2 years of relevant experience; or BA/BS Degree in Library and Archives plus 4 year experience in an institutional archives is a minimum requirement. Experience in both Archives and Information Management which should reflect increasing responsibility and experience with corporate recordkeeping, archives/information centers and/or content management. Experience completing archival arrangement and description projects using the International Standard for Archives Description (ISAD(G)) or the Rules for Archival Description (RAD) is a requirement;  Knowledge and understanding of business processes and archives information systems; knowledge of web publishing systems and open source archival software (such as AtoM) a plus; knowledge of and experience with born digital record preservation platforms also a plus; Demonstrated effective and innovative approaches to communicating history and the value of archival resources through the creation of knowledge products and/or online sites and resources as well as promoting institutional history and records through public speaking  Demonstrated conceptual, analytic and innovative problem-solving ability; ability to conduct independent research and functional analysis; Proven ability to contribute to projects with minimum guidance; capacity to work both independently and in a team; willingness to seek advice and assistance; ability to manage more than one ongoing project.  Proven ability to develop and maintain good working relationships with staff at different levels across the unit; evidence of leadership effectiveness. Superior writing skills in English a must; proven ability to write concise and accurate reports, and good public outreach skills a must. Sound theoretical and/or applied knowledge of archives database and information management systems. Ability to make judgments on the archival value of the variety of documents and business records of the organization. Knowledge of and experience with standards and best practices for records management.  Familiarity with records and document management software systems. Knowledge of inactive records storage facility/ technology and systems.  Familiarity with electronic records retention to manage data lifecycle. Familiarity with digital preservation. Demonstrated interest in and understanding of the Bank Group’s work and objectives.  External candidates must at a minimum be familiar with the mission and objectives of the World Bank Group. Required Competencies   Client Understanding and Advising   Looks at issues from the client’s perspective and takes action beyond normal expectations to ensure client satisfaction. Analyzes situations and determines alternative or creative scenarios and approaches to add value to the business in new and different ways. Works within the team and with other specialty areas to define client needs and develop the best approach to meet client needs. Helps clients understand complicated issues by describing the issue and solutions in a concise way that clients can easily understand. Sees how ideas and best practices from other specialties can be adapted or applied to address client issues.   Learning Orientation     Stays abreast of new trends and developments in own specialty area as well as what is occurring in the broader industry. Obtains training as needed to remain current on technical expertise. Exposes self to increasingly more challenging projects and opportunities to learn. Tracks developments in the field through readily available sources and by maintaining active involvement with relevant industry, user and vendor associations.   Broad Business Thinking     Maintains an in-depth understanding of the long term implications of decisions both for department and the client’s business. Ensures that decisions are supported by relevant stakeholders as well as sound performance data. Effectively communicates recommended changes to clients and how they will affect their business using the client’s own terminology with limited jargon while attempting to minimize day-to-day disruption of operations.   Archives and Records Management     Oversees the implementation of storage, protection and preservation plans and systems. With guidance, manages the storage service and facilities. Assesses client requirements and researches existing metadata standards. Contributes to development and maintenance of classification schemes and hierarchies. Monitors compliance with policies and standards and the implementation of classification systems for input into updates and revisions to systems. Identifies and selects requested records. Responds to formal requests for access to information and privacy issues. Exhibits a strong knowledge of the schedules and monitors compliance by functional units. Assists in the design of audit criteria and processes. Applies review and audit process and procedures. Contributes to development of IMS systems or systems with an IMS component by collecting and analyzing user feedback and business requirements. Monitors IMS systems or systems with an IMS component.   Lead and Innovate     Applies critical thinking to current approaches, identifies areas for improvement, and tries new solutions that drive results. Considers own behavior in context of WBG's values and mission and recognizes impact one has on others. Operates in ambiguity and changing needs and supports others to do the same.   Deliver Results for Clients     Sets challenging goals that align with the WBG mission and is always looking to improve. Understands clients' most pressing challenges and contributes to solutions. Takes personal responsibility for producing high quality work, identifying and informing of risks, and delivering results for clients.   Collaborate Within Teams and Across Boundaries     Keeps others fully informed to ensure integration and work consistency and displays a sense of mutuality and respect. Approaches conflicts as common problems to be solved. Seeks and listens to input from others to inform own decision making and openly shares information. Frames thinking/actions with a WBG corporate perspective in mind.   Create, Apply and Share Knowledge    Contributes to the unit’s and WBG's body of knowledge by applying lessons learned and expertise. Actively invests in own knowledge and seeks feedback. Builds personal and professional networks within and beyond the work group.   Make Smart Decisions     Seeks and analyzes facts, data and lessons of past experience to support sound, logical decisions regarding own and others' work. Applies cost/benefit analysis to meet work program objectives. Contributes to decision making by providing relevant risk-analysis. Shows initiative when necessary, and makes decisions in a timely manner within own area of responsibility. Poverty has no borders. Neither does excellence. This is why we continually search for qualified individuals with diverse backgrounds from around the globe. We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Archivist (Reference), P-3. UNHCR, Geneva. Open until 18 October 2018

Job Title			- Archivist  (Reference)			Job ID			15859
	Location
			- Geneva, Switzerland
					Salary Grade					P3
	Hardship Level -		H	Family Location Type					Family
	Procedures and Eligibility Before submitting an application, UNHCR staff members intending to apply to this Job Opening are requested to consult the Recruitment and Assignments Policy (RAP, UNHCR/HCP/2017/2 and the Recruitment and Assignments Administrative Instruction (RAAI), UNHCR/AI/2017/7 OF 15 August 2017. Duties and Qualifications Archivist (Reference) ORGANIZATIONAL CONTEXT The Archives of the United Nations High Commissioner for Refugees exists to make the experience of UNHCR, as embodied in its records and related materials, available to guide and assist the Organization in planning and conducting its activities, and to provide information to meet the research needs of the persons of interest to UNHCR, the scholarly community, and the general public. Established in 1996, the UNHCR Archives includes material from more than half a century of field operations around the world as well as material from headquarters, predecessor agencies and from individual donors. It occupies about 10 kilometres of shelving space on two basement floors in Geneva's headquarters. Electronic archives, comprising some 8 million documents, are stored and managed in a document management system accessible to authorized staff through Internet. The UNHCR Archives is committed to promoting the knowledge of UNHCR history, and to making research materials available not only to internal users, but also to  external users while balancing researchers' need for access with the needs for confidentiality of persons and institutions whose activities are reflected in the records. Under the supervision of the Senior Archivist, the Archivist (Reference) is responsible for the appraisal, accession, preservation, arrangement and description of UNHCR archives, the reference services for both staffers and external researchers and the promotion of the Archives contents. The incumbent of this position supervises one general services staff member and coordinates archival projects with partners, interns and volunteers.     FUNCTIONAL STATEMENT STATEMENT Accountability UNHCR documentary evidence of past activities and decisions is preserved, protected, and made available to UNHCR and its global workforce and to external stakeholders.    Responsibility - Adapt international standards and best practices to UNHCR Archives. - Appraise UNHCR permanent records and ensure that they are transferred to the corporate Archives at Headquarters for custody. - Ensure proper preservation of archival materials in all type of formats. - Arrange and describe UNHCR Archival materials. - Provide internal and external researchers with access to UNHCR archival records. - Promote the knowledge and use of UNHCR Archives, internally and externally. - Collaborate with other services in the Division of External Relations, in the development and organization of outreach activities. - Liaise with other Divisions, stakeholders and information providers (i.e. Refworld) for a consolidated access and preservation approach for UNHCR archival records. - Be UNOG Library Focal Point. - Develop content for learning programmes for internal researchers related to archives. - Advise on UNHCR's access policy. - Work closely with the Archivist (Records Management) for a coordinated, systematic management of semi-active and inactive paper and electronic records, including implementation of records schedules.    Authority - Develop and implement strategies, policies, procedures and guidelines for archives. - Develop content for learning programmes related to archives management. - Implement records disposition and destruction schedules. - Advise on the appraisal of  UNHCR permanent records. - Provide access to UNHCR records to internal and external researchers.     ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE - Undergraduate degree (equivalent of a BA/BS) in archival management; or in history or related discipline with additional training as provided by universities and/or professional archival associations plus minimum 6 years of experience in progressively responsible functions in relation to Archives. Of the six years, minimum of three years of experience should be in an international environment in the same functional area directly relevant to the current position. Graduate degree (equivalent of a Master¿s) plus 5 years or Doctorate degree (equivalent of a PhD) plus 4 years of previous relevant work experience may also be accepted. -  Knowledge of archival principles, functions, techniques, methods, and standards. -  Experience in arrangement and description, appraisal, disposition and preservation of records in all types of media (e.g. electronic records, films and videos, photos and traditional paper files. -  Experience in organizing outreach activities. -  Experience in  archives reference and consultation services. -  Familiarity with current trends in archival research. -  Knowledge of moderns trends on long term preservation on all types of media. - Excellent knowledge of English (written/oral/comprehension).    DESIRABLE QUALIFICATIONS & COMPETENCIES: - Working knowledge of French and/or other UN languages. - Knowledge of  records management principles. - Knowledge of enterprise content management suites. - Familiarity with audio-visual archives. - Experience with digitalization projects. Position Competencies C001L3 - Accountability Level 3 C002L3 - Teamwork & Collaboration Level 3 C003L3 - Communication Level 3 C004L3 - Commitment to Continuous Learning Level 3 C005L3 - Client & Result Orientation Level 3 C006L3 - Organizational Awareness Level 3 M002L3 - Managing Performance Level 3 M003L3 - Judgement and Decision Making Level 3 M004L3 - Strategic Planning and Vision Level 3 X001L3 - Analytical Thinking Level 3 X003L3 - Technological Awareness Level 3 X005L3 - Planning and Organizing Level 3 Additional  Information The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity. ======================================================================================================== See below for this postion's Operational Context ======================================================================================================== Additional  Information For those people applying for High Risk Duty Stations, we strongly encourage them – before deciding to apply- to read the country specific security and welfare country profiles which can be found on the Intranet under Support Services - Duty of Care (https://intranet.unhcr.org/en/support-services/duty-of-care.html). Ensuring staff are better informed is part of the increased attention UNHCR is paying to Duty of Care. Staff after having applied to High Risk Duty Stations will have access to country specific information webinars with Field Safety Section (FSS) and Staff Welfare Section (SWS) colleagues and provided with a tool to test their psychological preparedness for serving in High Risk Duty Stations. Applicants who applied for a position in a High Risk country will receive, after the deadline for applications has expired, a joint invitation from the Staff Welfare Section (SWS) and the Field Safety Section (FSS) to participate in these webinars. During the Webinars, latest updates on security and well-being will be provided, and FSS and SWS will address questions raised by participants. Applicants are highly encouraged to benefit, when applicable, from all measures as they provide most up-to-date security and well-being information helpful to assess staff’s readiness to serve in a High Risk Duty Station. A Staff Welfare Officer will also be available, if and when required, to discuss with interested applicants the results of the psychological preparedness tool as well as readiness for assignment in High Risk Duty Stations. Desirable Attributes - Experience with archival reference - Experience managing archival arrangement and description projects - Experience working with ISAD(G) compliant databases - Experience managing projects - Experience leading teams - Experience with appraisal, disposition and preservation of records - Experience working with confidential records - Be familiar with digital preservation and electronic records management systems - Excellent knowledge of English, working knowledge of French Current Situation The Archives of UNHCR contain around 13 lineal km of paper files, which are progressively being appraised and described.  The number and complexity of the internal and external reference request have been growing in the last years and seem to continue doing so as more collections are open to the public and interest in subjects related to refugees increases.  A Digital Preservation System is being implemented and integrated with other systems such as the Archives Catalogue and the EDRMS system. The reference archivist works in close collaboration with the Records Management and the Digital Preservation team. Balancing urgent information requests with arrangement and description and preservations projects is needed and capacity to prioritize competing needs and limited resources is needed for this position. Working and Living Conditions The position is based in the Division of External Relations at Headquarters. While the living conditions in Geneva are excellent, working at Headquarters can involve significant levels of stress and demands that at times exceed the reasonable capacities of the team. Security Considerations No specific security considerations pertain to this post. Geneva is a safe environment. Additional Factors Excellent English -- spoken and written -- are essential for this position; command of French is highly desirable. Closing Date Please note that the closing date for all vacancies in the September 2018 Compendium is Thursday 18 October  2018 (midnight Geneva time).

Archives Assistant, FS-4. MICT, Arusha. Open until 15 September 2017

Posting Title:	ARCHIVES ASSISTANT, FS4
Job Code Title:	ARCHIVES ASSISTANT
Department/Office:	International Residual Mechanism for Criminal Tribunals
Duty Station:	ARUSHA
Posting Period:	17 August 2017 - 15 September 2017
Job Opening Number:	17-Documentation and Information -RMT-83573-R-Arusha (R)
Staffing Exercise	N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

           

 

Special Notice

The appointment is limited to the Mechanism. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General.

              

Org. Setting and Reporting

This position is located in the Archives and Records Section of the Registry of the Mechanism for International Criminal Tribunals, Arusha Branch. Under the supervision of the Head of MARS Arusha, the incumbent will be responsible for supporting the work of the Archivists in the management of the records and archives management by the Mechanism for International Criminal Tribunals.

               

Responsibilities

Undertake tasks related to the accessioning, arrangement and description, storage, preservation and conservation, and accessibility of the archives and records managed by MARS Arusha:
- Provide records storage and retrieval services for client offices.
- Arrange transfers of records from client offices to the Section’s repositories.
- Process consignments of transferred records, ensuring that they meet required standards and are stored securely, under the direction of the archivists.
- Maintain records of records transfers.
- Retrieve/return/update records on request of client offices.
- Maintain records of retrievals and loans.
- Assist client offices with complex searches for records.
- Maintain stocks of specialist recordkeeping supplies and issue them to client offices on request.
- Implement Records Retention Schedules and other disposition instructions.
- Maintain the Section’s repositories in good order.
- Undertake environmental monitoring checks.
- Monitor use of space.
- Implement security controls.
- Maintain logs, registers and other records of repository management activities.

Support the work of the archivists by assisting in the development and implementation of policies and procedures for the management of the Archives. Assist with preparation and dissemination of finding aids for archives. Assist in the provision of access to archives, and the provision of information and support to researchers. Assist with preparation of presentation and publicity materials.

Support the development and implementation of recordkeeping improvement projects.

Perform other duties as required.

              

Competencies

Professionalism: Knowledge of UN records and archives policies, procedures and practices. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

              

Education

High school diploma or equivalent. Completion of a training or educational programme in archives and records management or a related field is desirable.

              

Work Experience

Minimum of six years of progressively responsible experience in archives management, records management, information management or related area is required. Experience in working with records in both physical and digital format is highly desirable. Experience in international organizations or international tribunals or national courts is desirable.

              

Languages

English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is desirable.

              

Assessment

There may be a technical test followed by a competency based interview.

              

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

              

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Archives Interns. IFRC, Geneva. Open until 17 January 2016

Archives Intern (2 positions)

Date of issue:07-12-2015	Closing date (Geneva time zone):17-01-2016
Duty station:Geneva	Country:SWITZERLAND
Duty station status: N/A	Accompanied status:
Duration:3 months each position	Mission dates: 02 May, 2016 - 29 July, 2016
Category of Staff: Internship	Grade:
Vacancy No:IFRC00787

Background

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

Organizational Context

Archives contribute to the organization in three main ways. They foster and facilitate: 1. Organizational Memory: as evidence of past actions, the archives can help to avoid duplication of effort by acting as sources of information on key issues or problems that the Federation faces again and again. 2. Historical Research: the archives are everyday business records that have been preserved, so they can give a researcher a closer look at the way the Federation operated in the past than any other source. 3. Accountability: the archives can be checked to ensure that the activities and responsibilities that have been entrusted to the Federation have been carried out as effectively as possible.

                               

Job Purpose

The Federation is looking to hire an archival studies student for 13 weeks to work on an archival arrangement and description project. The project will be suitable for a student going into the second year of archives studies. The student must be able to read French, as some of the records are only in French. The student will have to work fairly independently, and often with limited supervision.

           

Job Duties and Responsibilities

- Appraise (in consultation with supervisor) records in storage to determine which should be transferred to the Archives. - Arrange and describe the records, and enter the descriptions into a database. - Assess the physical condition of the records and identify those requiring conservation treatment. - Re-box and re-file the records.

                                                

Education

Completion of first year of archival studies.

           

Experience

Knowledge, skills and languages

Must be able to read French. Ability to speak French is useful but is not essential.

                           

Competencies and values

Competencies: Communication; Collaboration and Teamwork; Judgement and Decision Making; Creativity and Innovation; Values: Respect for Diversity; Integrity; Professionalism; Accountability

           

Comments

Applicants may be requested to complete written exercises and/or be interviewed. The basic internship is intended for young people pursuing university level education to gain work experience in the area of their education. The basic intern must meet the following criteria: - Be currently-enrolled in a university or equivalent level, or have graduated recently (normally within 1 year from the date of hiring) in an area that is compatible with the IFRC activities. A minimum requirement is an endorsement letter attesting to the fact that the intern is currently a registered student and will continue to be enrolled for the envisaged period of the internship. Remuneration: - A daily allowance is paid to interns for each day worked at the IFRC at the end of each months (75CHF per day worked). - Costs and arrangements for travel, accommodation, visas, insurance and living expenses are the sole responsibility of interns themselves.

The Federation is an equal opportunity employer.