Job Title Senior Archivist - Research
Job ID 23315
Location Geneva,
Switzerland
Salary Grade P4
Hardship Level H
Family Location Type Family
Procedures and Eligibility
Before submitting an application, UNHCR staff members
intending to apply to this Job Opening are requested to consult the Recruitment
and Assignments Policy (RAP, UNHCR/HCP/2017/2 and the Recruitment and
Assignments Administrative Instruction (RAAI), UNHCR/AI/2017/7 OF 15 August
2017.
Duties and Qualifications
Senior Archivist - Research
Organizational Setting and Work Relationships
The Archives of the United Nations High Commissioner for
Refugees exists to make the experience of UNHCR, as embodied in its records and
related materials, available to guide and assist the Organization in planning
and conducting its activities, and to provide information to meet the research
needs of the persons of interest to UNHCR, the scholarly community, and the
general public. The UNHCR Archives includes material both in physical and
digital formats from more than half a century of Field Operations around the
world and material from headquarters, predecessor agencies, and individual
donors. It occupies about 10 kilometres of shelving space on two basement
floors in Geneva's headquarters.
This job exists in UNHCR headquarters and reports to the
Chief of Section, Records and Archives.
Its role is to promote the knowledge of UNHCR history and
make research materials available to internal and external users while
balancing researchers' need for access with the needs for confidentiality of
persons of concern and institutions whose activities are reflected in the
records.
The incumbent of this position supervises staff, interns,
and consultants.
All UNHCR staff members are accountable to perform their
duties as reflected in their job description. They do so within their delegated
authorities, in line with the regulatory framework of UNHCR which includes the
UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative
Instructions as well as relevant accountability frameworks. In addition, staff
members are required to discharge their responsibilities in a manner consistent
with the core, functional, cross-functional and managerial competencies and
UNHCR's core values of professionalism, integrity and respect for diversity.
Duties
- Manage the historical archives of UNHCR.
- Design and implement UNHCR strategy for the organization,
arrangement, preservation, and accessibility of UNHCR’s archives.
- Select, adapt, and implement UNHCR's archival description
standards, metadata and tools.
- Oversee the appraisal of UNHCR’s records to identify
material for permanent retention.
- Select and apply preservation measures to ensure the
longevity of archival materials in all type of formats
- Coordinate archival arrangement and description
projects.
- Oversee reference services provided to internal and
external researchers, facilitating access to UNHCR’s archival resources.
- Promote the knowledge and use of UNHCR Archives,
internally and externally
- Collaborate with other services in the Division of
External Relations to develop and organize fundraising and outreach activities.
- Implement and advise on UNHCR's access and research
policy.
- Coordinate archival research projects.
- Coordinate transfers of inactive permanent records from
the field to archives managed repositories.
- Manage the archives storage repositories, including risk
assessment and disaster planning for the facilities.
- Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P5 - 12 years relevant experience with Undergraduate
degree; or 11 years relevant experience with Graduate degree; or 10 years
relevant experience with Doctorate degree
Field(s) of Education
Digital Preservation; *Records and Archives management;
Information Management;
History; or other relevant field.
(Field(s) of Education marked with an asterisk* are
essential)
Certificates and/or Licenses
Not specified.
(Certificates and Licenses marked with an asterisk* are
essential)
Relevant Job Experience
Essential
- Knowledge of archival principles, functions, techniques,
methods, and standards.
- Experience in archival description, appraisal and
researchers management.
- At least 7 years of experience in progressively
responsible functions in relation to Archives or record management.
- A comprehensive knowledge of archival principles,
functions, techniques, methods, and international standards.
- Experience in archives reference and consultation
services.
- Familiarity with current trends in archival research.
Desirable
- Experience in arrangement and description, appraisal,
disposition and preservation of records in all types of media (e.g. electronic
records, films and videos, photos and traditional paper files.
- Experience in organizing outreach activities.
- Knowledge of moderns trends on long term preservation on
all types of media.
Functional Skills
CO-Drafting and Documentation
RC-Access regime to records
RC-Archives emergency preparedness and disaster recovery
RC-Archives management (appraisal, classification,
description, preservation, and access)
RC-Records and archives program implementation
RC-Records and Archives user guidance and support
RC-Records centre management
RC-Confidentially review and redaction
RC-Document and information management
RC-Information appraisal
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs:
Knowledge of English and UN working language of the duty station if not
English.
For National Professional jobs: Knowledge of English and UN
working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN
working language of the duty station if not English.
This is a Standard Job Description for all UNHCR jobs with
this job title and grade level. The Operational Context may contain additional
essential and/or desirable qualifications relating to the specific operation
and/or position. Any such requirements are incorporated by reference in this
Job Description and will be considered for the screening, shortlisting and
selection of candidates.
Position Competencies
C001L4 - Accountability Level 4
C002L4 - Teamwork & Collaboration Level 4
C003L4 - Communication Level 4
C004L4 - Commitment to Continuous Learning Level 4
C005L4 - Client & Result Orientation Level 4
C006L4 - Organizational Awareness Level 4
M002L4 - Managing Performance Level 4
M005L4 - Leadership Level 4
M004L4 - Strategic Planning and Vision Level 4
M003L4 - Judgement and Decision Making Level 4
X001L4 - Analytical Thinking Level 4
X005L4 - Planning and Organizing Level 4
X008L4 - Stakeholder Management Level 4
Additional
Information
The UNHCR workforce consists of many diverse nationalities,
cultures, languages and opinions. UNHCR seeks to sustain and strengthen this
diversity to ensure equal opportunities as well as an inclusive working
environment for its entire workforce. Applications are encouraged from all
qualified candidates without distinction on grounds of race, colour, sex,
national origin, age, religion, disability, sexual orientation and gender
identity.
Additional
Information
Please note that UNHCR does not charge a fee at any stage of
its recruitment process (application, interview, meeting, travelling,
processing, training or any other fees).
Closing Date
Please note that the closing date for vacancies in this
addendum is Monday 7 December 2020 (midnight Geneva time).
