Two intern positions (Records and Archives Management). WTO, Geneva. Open until 18 January 2019

The recruitment policy of the WTO is to seek to attract and retain staff members offering the highest standards of competence,

efficiency and integrity.

As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity.

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Vacancy Notice No.: EXT/ISHI/19-1

Title: Intern (Records and Archives Management)

Grade: -

Contract Type: Temporary appointment

Issued On: 10 January 2019

Application Deadline (CET): 18 January 2019

Division: Languages, Documentation & Information

Management

Duration: starting 4 February 2019, Maximum 6 months

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The Secretariat of the WTO is looking to recruit two interns to gain work experience in the Records and Archives Section, located

in the Information Management Service of the Languages, Documentation and Information Management Division.

General Functions

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1.Catalogue, index, describe and organize information resources using the corporate EDRMS and other tools.

2.Digitize and organize a card index system for historical correspondence to enable user search and access.

3.Review boxes of paper-based records to locate and identify specific records.

4.Provide regular updates of activities to supervisor.

5.Assist in other records-related tasks as necessary.

REQUIRED QUALIFICATIONS

Education:

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Recognized qualification in information management, archival science, records management. At least one year of relevant

postgraduate studies (e.g. Master's degree) must have been completed at the time of application.

Knowledge and skills:

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Knowledge of international archival standards: e.g. ISAD(G), ISAAR/CPF, EAD, MoReq.

Ability to describe records accurately and consistently in English.

Knowledge of preservation techniques for paper-based records.

Knowledge of new information technologies.

Good verbal and written communication skills.

Languages:

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Advanced knowledge of English. A good working knowledge of French or Spanish would be an asset.

Additional Information:

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Remuneration:

Interns receive a daily allowance of CHF 60 (including week-ends and official holidays falling within the selected period). Travel

expenses to and from Geneva cannot be paid by the WTO, and such travel is not covered by the Organization's insurance.

Medical health insurance coverage is mandatory in Switzerland, and interns are responsible for organizing their own health

insurance prior to commencing their internship at the WTO.

Eligibility:

Interns are recruited from among nationals of WTO Member states.

Interns will have completed their undergraduate studies in a relevant discipline (information management, archival science,

records management), and shall have completed at least one year of their postgraduate studies.

The minimum age for an intern shall be 21 years and the maximum age 30 years.

A roster of suitable candidates is maintained from which interns are selected. In addition to the regular internship programme, the

need may also arise to recruit interns at short notice for particular tasks. These recruits will also be drawn from the roster. Names

will not be maintained on the roster for longer than one year.

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APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION

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APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW.

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Please note that all candidates must complete an online application form.

To apply, please visit the WTO's E-Recruitment website at: erecruitment.wto.org. The system provides instructions for online

application procedures.

All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the

closing date - Central European Time (CET) - stated in the vacancy announcement.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE CLOSING DATE WILL NOT BE ACCEPTED

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