Records Administrator. BIS, Basel. Open until 20 October 2013

Records Administrator Office location: Basel Department: General Secretariat Unit: Information Management Services Service: Information & Collaboration Employment - Duration: 3 years Contract type: Fixed-term FTE%: 100% Application Deadline: 20/10/2013 Description Purpose of the job: The job holder works under the supervision of the Records Supervisor as part of a small team responsible for the timely registration, distribution, filing and retrieval of the Bank’s business correspondence and other official records, in line with applicable policies and to the highest professional standards. Principal accountabilities: Timely processing (registration, scanning, distribution, filing) of all incoming and outgoing correspondence (mail, fax, e-mail) as well as of defined internal records, in line with applicable policies and using the Bank’s electronic document management system Maintaining the Bank’s paper and electronic files in good order, and ensuring that they can be searched and accessed in line with applicable regulations Dealing promptly with all internal enquiries regarding mail and records processing, including document retrieval on request Working on records management-related topics (e.g. assistance with research requests) Carrying out inventories of physical files and records, updating electronic archives catalogue Assistance with quality control activities and records disposal With Records team colleagues and under the supervision of the Records Supervisor, ensuring that the Records service is fully operational at all times Qualification and work experience required: A good level of general education: matura, banking and/or commercial education Previous experience in a registry or records management function is an advantage Skills required: A team player with good communication and interpersonal skills A hands-on, practical approach Prepared to work shift hours and occasional overtime if required An aptitude for working with computer applications, including an electronic document management system and automated scanning Proficiency in English and a good knowledge of German; additional knowledge of French is a plus The BIS employs staff on both open-ended and fixed-term contracts. However, all new entrants are initially recruited on a fixed-term basis. Due to our status as an international organisation we are in the privileged position to be able to recruit any nationality.