Thursday, October 17, 2013

Information Management Officer, P-3. UN Secretariat, OCHA, Kinshasa. Open until 29 October 2013

Job Title: Information Management Officer, P3 Department/ Office: Office for the Coordination of Humanitarian Affairs Duty Station: KINSHASA Posting Period: 14 October 2013-29 October 2013 Job Opening number: 13-IMA-OCHA-31106-F-KINSHASA (X) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA) in Kinshasa, the Democratic Republic of the Congo (DRC). The Information Management Officer will report to the Head of Office. Responsibilities Within delegated authority, the Information Management Officer will be responsible for the following duties: • Manages information to support OCHA and the UN system, as well as partner organizations, prevent, mitigate, manage, and recover from humanitarian disasters and emergencies. • Provides advisory services on information management, including: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications. • Researches, analyses and evaluates new applications of information technology for information management and makes recommendations for their deployment. Determines the primary data and information elements that are required internally and externally to support inter-cluster coordination and humanitarian decision-making. • Participates information management improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of application improvements and new systems; provides user support. • In collaboration with the Information Services Section and the Field Information Services Unit, apply global information management standards, policies and procedures to guide related activities within OCHA Office. • Develops training materials and user manuals; trains staff in use of OCHA information system and standards assigned. • Supports strategic and operational decision making by processing and analysing data and information and presenting it in the format most useful for analysis (e.g. infograhics, reports and maps). • Evaluates adequacy of existing records management and reference tools. Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Organization. • Develops client-oriented approach with all relevant stakeholders to help identifying their priority information requirements Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach. • Implements and regularly updates the Information Management Strategy and dissemination plan for all information management related products produced by OCHA (e.g. infographics, data and maps). • Supports the advocacy, communication and reporting functions of the office through the collection, processing, storage and retrieval of documents, including images, of emergencies and vulnerability, as well as relief operations. If required, manage OCHA staff working directly on information management and information technology activities. • Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc. • Manage and ensure smooth functioning of the country office Information and Communication Technology. • Performs other related duties, as required. Competencies • Professionalism: Knowledge of the use of information management in humanitarian emergencies, crisis management or disaster management contexts; Ability to analyse and articulate the information management requirements of complex situations, requiring a coordinated response between disparate actors; Demonstrated problem-solving skills and ability to use sound judgment to ensure the effective and timely completion of complex tasks; Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters); Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Planning&Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Education An advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Work Experience A minimum of five years of progressively responsible experience in modern archives management, record keeping, library, information management or related area. Experience in information management in the context of emergency humanitarian response, crisis management, natural disaster response, or in a recovery context is required. Work experience in the field at the international level is desirable. Experience within the United Nations common system is desirable. Languages French and English are the working languages of the United Nations Secretariat. For the position advertised, fluency in French and English is required. Assessment Method Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. This position is funded for a finite period of at least one year. Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED

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