Records Management Assistant. EBRD, London. Open until 5 June 2014

Records Management Assistant

Ref

RMA

Country

United Kingdom

City

London

Department

Human Resources and Corporate Services Vice Presidency

Business Unit

Records Management and Archives

Closing date for applications

5 June 2014

Role overview

This opportunity is offered as a 6 month short term contract on a part time basis (2 days a week - Mondays and Wednesdays).

The Records Management Assistant is responsible for scanning and indexing documentation in the bank-wide electronic document management systems for investment project records (Projectlink), technical co-operation project records (TClink) and small business finance project records (EGP/BASlink). The role includes the processing of hard copy records for off-site storage when needed.

Key Responsibilities and Deliverables

• Scan, index, quality check and release documents into the systems to ensure records are up to date
• Index files, folders and boxes in the EBRD Records System and organise the transfer to off-site storage to optimise space used at HQ
• Prepare hard copy documents for permanent preservation to preserve the institutional memory of the Bank.

Essential Skills, Experience & Qualifications

• University degree or experience in Records Management and Archives, preferably in a multi-cultural organisation
• Very good knowledge and experience of electronic records and document management systems
• Computer literate: Windows, Word, Excel, PowerPoint
• Very good communications skills- ability to communicate appropriate and concise information, in written and verbal formats; pleasant and efficient telephone manner; strong customer orientation
• Very good interpersonal skills- able to understand, respect and respond appropriately using tact, patience and diplomacy to other people’s behaviour and concerns in a multicultural environment; ability to handle confidential and sensitive issues with discretion
• Excellent team player
• High degree of accuracy and attention to detail essential
• Excellent organisational skills; ability to prioritise and show initiative
• Ability to work under pressure and meet deadlines
• Willingness to work overtime as and when required
• Fluent English, both written and oral. Knowledge of another European Language (e.g. French, German, Russian) useful, but not essential.