Digital Archivist, P-3 - The Hague (Temporary vacancy for initial period of
three (3) months)
DEADLINE
FOR APPLICATIONS : 04
June 2014
DATE
OF ISSUANCE : 21
May 2014
OFFICE : Registry/Archives
and Records Section
JOB
OPENING NUMBER : 2014/MICT/MARS/019-P
United Nations Core Values: Integrity,
Professionalism, Respect for Diversity
Organizational
setting and Reporting:
The position of Digital
Archivist is located in the Archives and Records Section, The Hague Branch, Registry.
Under the supervision of the Chief Archivist / Deputy Chief Archivist, the
incumbent will be responsible for the management of the digital records of the
Mechanism for International Criminal Tribunals (Mechanism) and the digital
component of the International Criminal Tribunals’ Archives (“ICT Archives”).
Responsibilities:
·
Contribute to the development of strategies, policies
and procedures for the management of Mechanism records. Implement strategies, policies and
procedures, in collaboration with the other archivists.
o Advise
Mechanism officials and staff on recordkeeping issues and practices.
o Participate
in recordkeeping improvement projects, contributing to feasibility studies,
analysis, design, development and implementation and assisting with
recruitment/procurement of specialist skills or materials.
o Contribute
to the development and delivery of recordkeeping training programmes for Mechanism
staff.
·
Contribute to the development and implementation of
strategies, policies and procedures for the management of the ICT Archives and
the provision of access to them.
Implement strategies, policies and procedures, in collaboration with the
other archivists and the Associate Research Officer.
o Plan,
organise, lead, monitor and evaluate work on acquisition, accessioning,
arrangement and description, storage, preservation and conservation of
archives.
o Plan,
organise, lead, monitor and evaluate work on preparation and dissemination of
finding aids for archives.
o Research,
analyze and evaluate new systems or tools for the management of archives, and
make recommendations for their deployment.
o Advise
on and recommend measures to enhance the accessibility of archives.
o Advise
on the determination of requests for access to archives. If access is approved, provide access, and
information and assistance to requesters, in collaboration with the Associate
Research Officer.
o Assist
the Chief Archivist / Deputy Chief Archivist in advocacy and outreach
programmes. Conduct research and prepare
presentation and publicity material.
·
Contribute to the management of the Section’s records
repositories.
o Ensure
that repositories are maintained and managed in accordance with required
standards.
o Manage
the transfer of records and archives from client offices to the Section’s
repositories.
o Manage
the deaccessioning and disposition of records and archives, in accordance with
established policies or instructions from client offices.
·
Participate in the implementation of the International
Criminal Tribunals’ information security and access regime. Liaise with client offices regarding
information security classification, and implement decisions on
classification/declassification, in collaboration with the relevant legal
officer and Associate Research Officer.
·
Contribute to the development and implementation of the
Section’s plans for disaster preparedness, response and recovery.
·
Supervise, guide and train support staff. Supervise the work of contractors and
consultants.
·
Contribute to the continuous improvement of the
Section’s operations and services by: keeping abreast of professional
developments; supporting audits of the Section’s work; participating in
internal reviews of the Section’s work, recommending improvements and
implementing approved initiatives.
·
Assist the Chief Archivist / Deputy Chief Archivist in
planning, budgeting, procurement, finance, human resources or facilities
management, as required.
·
Perform other duties as required.
Core Competencies
·
Professionalism
– Demonstrable knowledge of recordkeeping theory and practice, and of
established standards in records management and archives management. Ability to apply knowledge in specific
organisational contexts. Ability to advise on recordkeeping based on analysis
of organisational objectives.
Demonstrable conceptual, analytical and evaluative skills Ability to
conduct research and analysis, and formulate and present recommendations.
Commitment to implementing the goal of gender equality by ensuring the equal
participation and full involvement of women and men in all aspects of work.
Shows pride in work and in achievements; demonstrates professional competence
and mastery of subject matter; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations.
·
Communication –
Speaks and writes clearly and effectively; listens to others, correctly interprets
messages from others and responds appropriately; asks questions to clarify, and
exhibits interest in having two way communication; tailors language, tone,
style and format to match the audience; demonstrates openness in sharing
information and keeping people informed.
·
Client
Orientation – Considers all those to whom services are provided to be “clients”
and seeks to see things from clients’ point of view; establishes and maintains
productive partnerships with clients by gaining their trust and respect;
identifies clients’ needs and matches them to appropriate solutions; monitors
ongoing developments inside and outside the clients’ environment to keep
informed and anticipate problems; keeps clients’ informed of progress or
setbacks in projects; meets timeline for delivery of products or services to
client.
QUALIFICATIONS
Education:
Advanced
university degree in archival science, records management, information
management or related field. A first
level university degree in combination with qualifying experience may be
accepted in lieu of an advanced university degree.
Work
Experience:
Minimum
of five years of progressively responsible experience in archives management,
records management or information management. Experience of managing digital
records and archives, including digital preservation, is required. Experience
of strict information security regimes is highly desirable. Experience in
international tribunals or national courts is desirable. Experience in project
management is an asset.
Languages:
English
and French are the working languages of the Mechanism. For the post advertised, fluency in oral and
written English is required. Knowledge
of French is an asset.
HOW TO APPLY:
1. NOTE
FOR INTERNAL CANDIDATES (ICTY, ICTR & MICT):
1)
Staff at the P-2
and P-3 level are eligible to apply.
2)
Interested staff members must complete
the UN Personal History Profile (PHP) form obtainable via the TRIBUNET or ICTY
website. Please submit this with a cover letter and include the last two performance
appraisals to the recruitment@icty.org in-box.
Please indicate the job opening number in the subject line.
2.
NOTE FOR EXTERNAL CANDIDATES:
1)
External applicants must complete the
UN Personal History Profile (PHP) form obtainable from the ICTY website (www.un.org/icty) and
forward electronically to the recruitment@icty.org in-box.
Please indicate the job opening number in the subject line.
Once applications are received, a
list of candidates who meet the requirements of the post will be sent to the
supervisor, who will prepare a written comparative analysis of the
candidates and recommend a candidate for the position.
SPECIAL NOTICE: The
appointment is limited to MICT.
Extension of the appointment is subject to the extension of the mandate
and/or the availability of funds. MICT is a smoke free environment.
PLEASE NOTE THAT APPLICATIONS RECEIVED
AFTER THE DEADLINE WILL NOT BE ACCEPTED.
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