Records and Information Management Officer (Junior position). AIIB, Beijing. Open until 14 February 2018

The Records and Information Management (RIM) Officer provides general information support services to AIIB. The selected candidate will be responsible for contributing to the delivery of Library, Archives and Records Management services to AIIB staff and stakeholders.

Responsibilities:

i) Records Services:

• Play a support role in the execution of the RIM program by providing a full range of administrative and secretarial services.
• File, index and verify records in the electronic system(s).
• Scan documents, photographs and images as required.
• Support the annual records disposition process.
• Search and find information when requested.
• Organize and participate in various RIM meetings and initiatives.

ii) Archival Services:

• Help accessioning incoming historical records to the archival collection.
• Ensure that all database records are updated with timely and accurate information.
• Provide archival reference assistance services by conducting information research requiring historical documents.
• Summarize information and communicate results to clients in a clear and concise manner.
• Receive and respond to requests for archived materials.
• Assist in overall preservation of archival collection.
• Help ensure security of archives facilities and integrity of collection.

iii) Library Services:

• Support and administer all library support services within AIIB.
• Receive, catalog, circulate and maintain library collection.
• Provide document delivery services.
• Provide reference help as and when received.
• Direct library patrons to appropriate sources.
• Guides patrons in the use of the library’s catalog and e-resources.
• Respond to inquiries interpreting library procedures.
• Maintain AIIB-wide subscriptions to databases and information resources.
• Update web and intranet sites.
• Perform other duties as library priorities change.

Requirements:

• Minimum 5 years of related experience in the fields of information management, library, archives and/or records management.
• Equivalent direct experience with a multilateral development bank or an international financial institution will be given due consideration.
• Proficient in various office applications including experience using a document management system (i.e., SharePoint, Documentum, etc.) would be considered an asset.
• Experience using library electronic databases would be considered a strong asset.
• Demonstrated meticulous, methodical and analytical skills to ensure that a high level of accuracy is maintained.
• Demonstrated capability to work with minimal supervision.
• Solution-oriented with the ability to think independently.
• Ability to deal with multiple priorities simultaneously.
• Client-focused with good interpersonal skills and the ability to adapt to different personality types and work styles.
• Master’s degree or equivalent in library science, information management, archival science, English language or any other relevant field with completion of certificate program at a recognized institution in a relevant discipline, i.e., library, archives and/or records management.

Previous experience and qualifications will dictate the employee level at which an applicant will enter AIIB.