Records and Information Officer. AIIB, Beijing. Open until 14 February 2018

The Records and Information Officer will be responsible for contributing to the maintenance of a broad range of records and information management (RIM) functions at AIIB. The selected candidate will support day-to-day operations of the RIM program and help maintain electronic and physical records systems. The officer should have the right experience to provide significant assistance in overseeing the entire records life cycle including the creation, use, storage, retrieval and ultimate disposition of records.

Responsibilities:

• Deliver RIM support services such as indexing, classifying, storing and safeguarding electronic files and physical documents in the records repositories.
• Verify electronic records and metadata in the system.
• Provide necessary support to AIIB staff in the maintenance of their records.
• Assist in implementing retention schedules, file plans and vital records programs.
• Document and maintain stand-alone records systems and business applications.
• Assist in maintaining the annual disposition process of both physical and electronic files, including archiving of AIIB records.
• Scan, index and assure the quality of scanned documents per RIM standards.
• Respond to internal and/or external records requests and RIM-related inquiries.
• Provide RIM system user orientation and training support to staff.
• Identify RIM issues and recommend improvements.
• Assist in maintaining modern AIIB library services.
• Help maintain RIM system user accounts.
• Complete other RIM-related tasks as assigned.

Requirements:

• Minimum 5-8 years of practical RIM work experience.
• Hands-on experience with all aspects of RIM services including maintaining a RIM system. Hands-on experience in modern library services considered an advantage.
• Experience with file plans and retention schedules.
• Good understanding of the information life cycle concept and its impact on the management of records and information, including retention/disposition and access controls.
• Solid knowledge of RIM standards and tools.
• Strong computer skills in different software systems including expert knowledge of Microsoft Office.
• Ability to work independently and as part of a team.
• Strong interpersonal, communication and customer service skills.
• Strong written and verbal English communication skills.
• Attention to detail and the ability to multitask.
• Experience with SharePoint and its Records Center is an asset, as is experience in developing and delivering training materials.
• Master’s degree in library and archival studies or information management or related fields from an accredited institution.

Previous experience and qualifications will dictate the employee level at which an applicant will enter AIIB.