Senior Archives/Records Officer. IMF, Washington. Open until 13 December 2018

Senior Archives/Records Officer - ITDIS (Job Number:1800916)

• This vacancy shall be filled by a 3-year Term appointment in accordance with the Fund’s new employment rules taking effect on May 1, 2015.

Description

 

The International Monetary Fund is hiring a Senior Archives/Records Officer to work in its Information Technology Department Knowledge Management and Outreach Systems Division.

Duties and Responsibilities: 

 

Under the general supervision of the Section Chief for Archives and Records Management - the Senior Archives/Records Officer serves as the team leader of the Records Management unit and assists the Section Chief in planning, organizing, and managing the work of the unit. He/She is responsible for the day-to-day management of (a) the enterprise records management program (including departmental electronic and paper records) and the centralized management of semi-active and vital records. The Senior Archives/Records Officer is also responsible for providing intellectual leadership to the Records Management unit and for developing strategies and plans for managing the IMF’s records – both paper and electronic. 

 

Specific responsibilities of the Senior Archives/Records Officer include the following:

• Manages the IMF’s records management work program;
• Works with internal and external information management stakeholders to ensure the IMF’s records management program is in line with internal work practices and international standards in terms of information security, audit compliance, enterprise taxonomy and access to information;
• Maintains IMF records management policies and operational procedures;
• Serves as the primary source of expertise in records management for the institution;
• Develops and oversees the implementation of programs that ensure the accessibility, integrity, authenticity, and security of Fund records throughout their life cycle;
• Develops and implements file plans and retention schedules in collaboration with IMF departments;
• Manages the contract for offsite storage of semi-active physical records;
• In connection with the IMF's business continuity program, leads efforts for the continuous identification and safeguarding of records essential to the restoration of normal business operations;
• Engages with IT project teams to ensure compliance with IMF records management policies and practices;
• Works closely with the team leader of the Archives unit to ensure smooth appraisal and disposition of IMF records – either destruction or transition to Archives;
• Maintains a communications and outreach plan to guide departmental staff on the consistent application of IMF records management practices;
• Maintains a training program to ensure that departmental staff are adequately skilled at using IMF records management systems;
• Promotes the professional development of team members and contributes to performance appraisals.

Qualifications

 Educational development, typically acquired through the completion of an advanced university degree in records management and documents management, archives management, library and information sciences, or related field of study, or professional certification in records management (CRM), supplemented by a minimum of four years of relevant professional experience, is required; or a bachelor degree in a related field plus a minimum of ten years of relevant professional experience, including professional certification in records management (CRM), is required. 

 

In addition to these qualifications, the successful candidate should have the following:

 

Skills

• Strong analytical and problem-solving skills;
• Ability to balance strategic thinking against tactical decision-making;
• Strong interpersonal skills and ability to work collaboratively as a member of a team;
• Ability to quickly grasp how emerging technologies work and how they might be applied to achieve business value for the IMF;
• Ability to influence senior stakeholders across multiple business units;
• Facilitation and conflict management skills that enable effective working relationships;
• Interpersonal skills that create openness and trust among colleagues;
• Ability to communicate orally and in writing in a manner that is compelling, convincing, and reassuring to both technical and non-technical audiences;
• Ability to interact with staff from diverse cultures and backgrounds.

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Experience:

• Knowledge of international standards and best practices in archives and records management;
• Experience in implementing and managing a centralized records management program in a large organization, including the management of electronic records;
• Experience with Enterprise Content Management Systems, including SharePoint, is highly desirable;
• Experience with design thinking and other modern ways of engaging with stakeholders.

The IMF is committed to achieving a diverse staff, including gender, nationality, culture and educational background.