Wednesday, December 5, 2018

Information and Records Management Coordinator - Secretary-General's Office. EFTA, Brussels, Open until 9 December 2018

The EFTA Secretariat provides services to the EFTA Member States (Iceland, Liechtenstein, Norway and Switzerland). The EFTA Headquarter in Geneva supplies services for policy development, negotiations and implementation of free trade and cooperation agreements with countries outside the European Union. EFTA's Brussels office provides support in the management of the Agreement on the European Economic Area (EEA) and EFTA’s Luxembourg office contributes to the development of the European Statistical system.

This position is open to nationals of all EFTA Member States (Norway, Iceland, Switzerland, and Liechtenstein) and EU Member States.

Secretary-General's Office





Duration of Appointment
Fixed term 3 years. If considered desirable and in the organisation’s interest, an additional three-year contract may be offered.

Start Date
1 March 2019

Closing Date

Job Reference
VA 32/2018


The Secretary-General’s Office services the EFTA Council and coordinates various horizontal activities, including information and communication. Its staff members are located in the EFTA Secretariat’s offices in Geneva and Brussels. The successful candidate will join the information team stationed in Brussels and will work in close cooperation with EFTA’s IT staff.

The Information Coordinator will mainly focus on internal information services and records management, in particular the content management of databases, including intranet and document management systems, archives and other related information tools and sources. This involves contributing to guidelines and monitoring the use of these databases and tools, identifying and following-up on necessary adjustments and improvements and training colleagues in the use of these resources and give user support.  In addition, the Information Coordinator will take part in communications activities such as maintaining and developing the content of the EFTA website, contributing to an electronic newsletter, assisting in developing new information tools, assist in enhancing the presence of EFTA in social media. The successful applicant may be assigned other tasks.


Advanced education in information management, library studies or other relevant fields.


• Training and experience in document and records management
• Relevant work experience, preferably in an international environment
• Experience in information and communication work and project management would be an asset


• Experience and good knowledge of writing in English
• Communication and interpersonal skills
• Ability to work independently
• Facility for teamwork in a task-oriented environment
• Sense of responsibility, trust and respect
• Service mindedness
• Knowledge of common web tools, such as Content Management Systems (Drupal) and SharePoint


• Fluency in written and spoken English
• Knowledge of French and other EFTA/EU languages would be an asset

Employment Terms

Grade: B5

Annual salary: EUR 51,421

Appointments are made at the first step of the grade. The Secretary-General reserves the right to appoint a candidate at a level different from that advertised. Through its recruitment policy, the EFTA Secretariat wants to ensure diversity in terms of gender, age and culture.

Salaries and related payments are exempt from taxation by the EFTA Member States, and as regulated in headquarters agreements, in the EFTA host States. Depending on the candidate’s family status, benefits and allowances may apply.

Applicants must apply online via the EFTA e-recruitment tool.  Please note that only applications received via our web tool will be considered.

For further information on this post, please contact:
Mr Pascal Schafhauser, Deputy Secretary-General, tel. +41 22 332 2602
Ms Inga Hanna Gudmundsdottir, Head of HR, tel. +32 2 286 17 06

Deadline for applications: 9 December 2018.

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