Archives/Records Officer. IMF, Washington. Open until 11 December 2018

Archives/Records Officer - ITDISIG (Job Number:1800908)

• This vacancy shall be filled by a 3-year Term appointment in accordance with the Fund’s new employment rules taking effect on May 1, 2015.

Description

 

The International Monetary Fund is looking to hire an Archives/Records Officer in its Knowledge Management and Outreach Systems Division of the Information Technology Department.

Duties and Responsibilities:
 

Under the general supervision of the Section Chief for Archives and Records Management and the direct management of the Team Lead for Records Management - the Archives/Records Officer will be responsible for physical and electronic records management across the IMF. Specific responsibilities of the Archives/Records Officer may include any of the following:

• Help manage the IMF’s Records Management program, including: 
  • Help to define and implement a lifecycle policy for all content,
  • Maintain IMF file plans and retention schedules,
  • Implement records management policies such as file plans and retention schedules,
  • Develop and test electronic records management procedures and workflows,
  • Develop and test business rules for automated declaration and filing of electronic records,
  • Develop and update the records management educational material,
  • Train departmental personnel on the IMF’s records management program policies and procedures,
  • Assist with developing strategy and testing approaches for archives and records management systems.
• Provide business analysis support for archives and records projects including requirements gathering and workflow design.
• Provide technical support for several Archives and Records systems - including maintaining user documentation, identifying new requirements and writing enhancement specifications, and providing training.
• Participate in enterprise-wide IT projects to ensure that institutional records management requirements are addressed.
• Research archives and records technology topics for projects as needed. 
• Maintain a records management SharePoint site to support knowledge sharing and collaboration.
• Update budget reports, maintain project files and assist with tasks in support of the IMF’s records management systems. 

Qualifications

 Educational development, typically acquired through the completion of an advanced university degree in records management, documents management, archives management, library and information sciences, or related field of study, is required; or a bachelor's degree in a related field plus a minimum of six years of relevant professional experience including professional certification in records management (CRM), is required. 

 

Qualifications

• Demonstrable experience in supporting records management systems and implementing records management policies;
• Experience with Office365 including SharePoint Records center or adds-on solution is a plus;
• Familiarity with ISO 15489 - International Standard for Records Management, DoD 5015.2 Standard and ISAD (G) standards;
• Experience with managing information systems;
• Experience with MS Office Applications - Word, Excel; PowerPoint, Visio, Project and Access;
• Excellent English written and verbal communication skills; including writing user/technical documentation;
• Strong analytical and problem-solving skills;
• Strong interpersonal skills and ability to work collaboratively as a member of a team;
• Ability to interact with staff from diverse cultures and backgrounds;
• Experience with basic HTML, XML, and SQL;
• Experience with Enterprise Content Management Systems, including SharePoint, is highly desirable.

The IMF is committed to achieving a diverse staff, including gender, nationality, culture and educational background.